Boards and Commissions

The Village of Whitehouse has various Boards and Commissions. The make-up of these groups consist of residents, business owners, and Council members appointed by the Mayor. These groups are listed below.

The purpose of the Whitehouse Arts Advisory Board (WAAB) is to promote the arts in the Village of Whitehouse through awareness, appreciation, education and support; creating a connection between artists and audiences to enrich the quality of life for all.

The WAAB meets on the second Wednesday of each month at 6:00 p.m. at the Village Hall.  Meetings are open to the public, and residents are encouraged to attend!

The Executive Board is comprised of five members and one council representative, appointed by the Mayor. In addition to the five Executive Board members, WAAB can consist of other interested parties to serve as Board Representatives.

WAAB Volunteer Application Form

Current Executive Board Members:

Rebecca Conklin Kleiboemer, Council Representative
Claudia Spann
Jan Robie
Matt Meeker
Susan Gdowik
Emilay Remaklus

The Board of Zoning Appeals consists of five (5) electors of the municipality not holding another municipal office. These members are appointed by the Mayor, subject to confirmation by a majority of the members of Council.

The Board is established for the purpose to hear and decide on appeals of a lawfully executed order by any administrative official. The Board shall consider and make a determination on request for variances from the terms and conditions of the Zoning Code and consider appeals for exception for the use of land, buildings or other structures as applicable. The Board is an administrative agency which shall at all times comply with Ohio Revised Code 2506.

Members serve for four (4) year terms from the date of appointment or until their successors are appointed and qualified.

The BZA meets on the first Wednesday of each month at 7:30 p.m., unless there are no items on the Agenda. Meetings are held at the Whitehouse Village Hall.

BZA Appeal form

Current BZA members:

Leroy Ryerson
Thomas Spears
Mike Walters
Robert Werner
William Kidd

The Charter Review Commission consists of five (5) members appointed as follows: one shall be appointed from the membership of the Council by a majority vote of the members of Council for a one year term; and four (4) electors of the municipality not holding other municipal office. These members are appointed by the Mayor, subject to confirmation by a majority of the members of Council.

The Commission is established for the purpose to continuously review the provisions of the Charter and the operations of the municipality and shall reports its recommendations, if any, for changes or revisions to the Council no later than the first day of June of each year.

Members serve for four (4) year terms from the date of appointment or until their successors are appointed and qualified.

Current members:

Crystal Cahill
David Prueter
Phil Whaley
Vacancy
Robert Keogh, Council representative

The Design Review Board consists of five (5) members, including two downtown business owners, an architect/engineer, a Village Council representative, and a member of the Whitehouse Historical Society.  These members are appointed by the Mayor, subject to confirmation by a majority of the members of Council.

The Board is established for the purpose of reviewing building permits for exterior renovation, demolitions and new construction to insure that the proposed change is consistent with the architectural and historical character within the downtown area.

This Board meets on the first Thursday of each month at 6:30 pm at Village Hall, if there are items for the agenda.

Design Review Board Application Form

Members serve for three (3) year terms from the date of appointment or until their successors are appointed and qualified.

Current members are:

Lonnie Prince, business owner
Vacancy, business owner
Jeff Yoder, architect/engineer
Louann Artiaga, Council representative
Becky King, historical society member

The Fire Dependency Board shall assume such rights and duties as established by ordinance enacted by Council and as provided by the laws of the State of Ohio.

Pursuant to Ohio Revised Code 146.01 the Volunteer Firefighters Dependency Fund Board shall consist of five members. Two of the members shall be elected by Council from its own members, two members shall be elected by the fire department from its own members, and one member shall be an elector of the municipality appointed by the Mayor.

Terms of office shall be two years from the date of appointment, and until their successors are appointed and qualified.

Current members:

William May
Josh Hartbarger
Ed Kaplan
Tom Vincent
Neal Raymond

The Planning Commission consists of the Mayor and four (4) electors of the municipality not holding other municipal office. These members are appointed by the Mayor, subject to confirmation by a majority of the members of Council.

The Commission shall adopt and recommend to the Council a comprehensive general plan for the physical development of the municipality or the redevelopment of any area or district therein, which shall include the location of public ways, property, bridges, public grounds, utilities, buildings, parks, playgrounds and recreation areas, and plans or proposals for the reservation and acquisition of lands therefore. It shall also prepare and recommend to Council legislation respecting zoning and creating areas, zones and districts of permitted and excluded uses, and such rules, regulations, restrictions and limitations as outlined in the Charter.

Members serve for six (6) year terms from the date of appointment or until their successors are appointed and qualified.

The Planning Commission meets on the first Monday of each month at 7:00 p.m., unless there are no items on the Agenda.  Meetings are held at the Whitehouse Village Hall.

Current members:

Mayor Donald L. Atkinson
Allen Kuck
Thomas Lytle
Zach Ries
David Prueter

The Records Commission shall assume such rights and duties as established by ordinance enacted by Council and as provided by the laws of the State of Ohio.

Council shall establish a Records Commission composed of five members. The Mayor or his appointed representative shall serve as chairman. The remaining members shall be the Chief of Police, Director of Finance, the Solicitor, and an elector of the municipality. The term of office of the appointed member of the Board shall be four years from the date of appointment, and until his successor is appointed and qualified.

Current members:

Jordan Daugherty, Administrator/Finance Director
Philip C. Davis, Solicitor
Mark McDonough, Police Chief
Fred Ortner, Elector
Mayor or designated representative

The Tree Commission, when requested by Council, shall consider, investigate, make findings, report and recommend upon any special matter or question regarding the street or park trees.

The Commission shall disseminate news and information regarding planting and maintenance of trees; establish and recommend species and varieties of trees to be planted; implement an Arbor Day observance on an annual basis; establish and maintain an inventory of street trees; and formulate a Master Plan for the care of current and future tree resources on public lands.

The Mayor, subject to the approval of Council, shall appoint all members to the Commission. Such Commission shall consist of at least five members. Additionally, one member of Council and the Village Administrator shall act as advisory members of the Commission. Ex-officio members can also serve as approved by the Tree Commission, but such members shall not have voting privileges.

Tree Commission meets on the fourth Thursday of each month at 7:00 p.m. at the Village Hall.  Meetings are open to the public, and residents are encouraged to attend!

Selection of Whitehouse Street Trees

On September 15, 2015, a Tree Planting Master Plan was adopted by Whitehouse Council as suggested by the Whitehouse Tree Commission.

All Whitehouse streets have been mapped showing specific tree species to be used in each location. Before planting any street, please contact Whitehouse staff (419-877-5383) to confirm what type of tree is mapped for the section you are interested in.

Tree Planting Master Plan

Guidelines for Planting Young Trees

Current members:

Sheri Luedtke
Janet Traub
V. Judy Kethel
Amy Schultz
Michelle Tippie
Chris Manzey
Dr. Elliott Tramer
Mark Thomas, Staff representative
Mindy Curry, Council representative

Tree Commission Notices:

An Emerald Ash Borer Management Plan
Village of Whitehouse, Ohio

Purpose:  By implementing the provisions in this management plan, the Village of Whitehouse is attempting to reduce the disruption to its urban forest caused by the infestation of the Emerald Ash Borer (EAB).  Taking a proactive approach to this invasion will enable the Village to address public and private needs in an efficient and effective manner.

The Village will endeavor to distribute and budget costs associated with certain and massive tree death over a manageable time period, as well as lessen the social and economic impact that such an extensive loss will have on the quality of life in our community.

This plan applies throughout the Village on all public properties where ash trees are currently growing, as well as on private properties where such trees may encroach upon the public rights-of-way or other public properties.

Administration:  The Service Department staff will be responsible for implementing this plan and seeing that its provisions are carried out.

Definitions:

Canopy cover.  The upper part of a tree made up of branches and leaves.

EAB.  Emerald Ash Borer

Non-EAB host species.  Trees that are not ash trees.

Public rights-of-way.  Property where Village roadway and utilities are located.

Urban forest.  Village trees.

Village.  Village of Whitehouse, Administration, and staff.

Ash Removal:  The Village will maintain an inventory of all ash trees growing on its rights-of-way, in parks, and on other municipal properties.  For each ash tree a record of its location, size, and condition will be maintained.  An estimated budget and time frame will be generated from the inventory data and presented to Village Council in August.  The Village will systematically remove all affected ash trees.  Tree removal will be prioritized with hazardous trees being removed first followed by those that are no longer assets to the community (dead, dying, diseased, or mis-sited).  Utility contractors will be encouraged to remove all diseased ash trees within easements as part of their normal line clearance activities.  This must be done in a timely manner.  An ash tree inventory spreadsheet or database will be updated to record the removal, treatment, or status of each ash tree.

Wood Utilization and Disposal:  The Village will control the use of the wood generated during the removal program in compliance with existing state regulations.

Communications:  The Mayor, Village Council, Tree Commission, and department heads and residents will receive periodic briefings through Council meeting reports, the quarterly Hometown NewsNewsletter, area newspapers, and the Village website.

Education:  Staff and Tree Commission members are urged to attend State seminars addressing the EAB problem and to keep current with the latest information through the various educational web sites.  Residents will receive EAB updates through the quarterly Hometown Newsletter and this web site.

Canopy Replacement and Care:  As the budget permits, removed public ash trees can be replaced with non-EAB host species that will enhance the planting site and add to the diversity and general health of the urban forest.  Trees will be planted in accordance with Ohio Nursery and Landscape Association/Ohio Division of Forestry Tree Planting Specifications.  Plants will be budget based and prioritized by canopy cover goals as identified by the Village Forester.

Private Ash Trees:  The Village will create and maintain an EAB informational page on the Village web site.  A copy of the Village EAB Management Plan will be available on the web site.  The Village can provide guidance for replanting through the list of desirable trees that has been adopted by the Tree Commission.

Contact List:

1.  Marianne Prue, Emerald Ash Borer Urban Forester, Ohio Division of Forestry, 419-429-8304, e-mail:marianne.prue@dnr.state.oh.us

2.  Stephanie Miller, State Urban Forester, 952 Lima Avenue, Findlay, OH 45840, 419-429-8313, e-mail:Stephanie.Miller@dnr.state.oh.us

3.  eab@agri.ohio.gov

4.  www.ohioagriculture.gov/eab

5.  www.ashalert.osu.edu

6.  www.ohiodnr.com/forestry

Approved Contractors:  An approved Contractor List is in place and maintained by the Village for related needs.

Gypsy Moth Information
Whitehouse Tree Commission

A Gypsy Moth infestation has been found in Whitehouse.  Residents are asked to be alert to signs of this pest.  The newly hatched caterpillars are 1/8 inch long, hairy, and mostly dark brown to black.  They climb to the tops of trees and begin feeding.  If the tree is not to their liking, they will suspend themselves by a silken thread and wait for wind currents to take them to another tree.  In later stages they will develop very noticeable pairs of red and blue spots down their abdomen and can grow up to 3 inches long.

The Gypsy Moth will feed on more than 300 species of trees and shrubs.   As it grows, it will strip foliage from the tree.  Gypsy Moths do NOT make tents or create mass webbing in tree crotches or branches.

Deciduous trees defoliated by the Gypsy Moth are rarely killed.  As a rule, a healthy tree can tolerate three consecutive years of defoliation before it is killed.   Tree defoliation does decrease the energy reserve of the tree, reducing its ability to resist disease and insect pests to which it is normally resistant.  Evergreen trees, on the other hand, are frequently killed by one severe defoliation.

In addition to weakening the tree, a Gypsy Moth infestation is a very unpleasant experience for home owners.   As the caterpillars eat and grow, they drop excrements below the tree.  This makes the usual yard activities almost impossible.

If you would like additional information on the Gypsy Moth, or have an insect sample that you would like confirmed, please contact the Ohio State Extension Office located in the Toledo Botanical Gardens.   If you confirm that you have a Gypsy Moth infestation, please notify the Whitehouse Tree Commission by calling Village Hall at 419-877-5383.

Area residents may participate in the Whitehouse Memorial Tree Planting Program.  The program is designed to give residents the opportunity to create a lasting memorial by donating trees in memory of relatives and friends or in honor of a commemorative occasion.  Click here for the Tree Memorial Form or contact Village employees for further information at 419-877-5383.

  • Memorial plantings will be located along the Wabash Cannonball Trail or in Village parks.
  • The exact location of each tree planting will be determined in accordance with the Whitehouse Tree Commission Master Plan.
  • Trees may be selected by the donors from the Suggested Street Trees list provided by the Tree Commission.
  • All costs pertaining to each Memorial Tree are the responsibility of the donor.  This cost of $265 includes:
  • Tree with a 1-2 inch caliper trunk (purchasers choice from approved list)
  • Planting, mulching, proper pruning and tree maintenance for the first five years after planting
  • 4 x 8 inch engraved brick paver positioned at time of planting (total of 3 lines of engraving).