Meeting Minutes Archive 2016 & Before

Council Minutes

At 7:00 PM Mayor Donald Atkinson called the meeting to order.

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, and Louann Artiaga.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Fire Chief Joshua Hartbarger, Clerk Susan Miller, Todd Kitzler, Derek Francis, David Prueter, and Jonathon Daugherty.

Administrator Jordan Daugherty gave the Council prayer.

President of Council, Bill May excused Councilman Frank Billings from the meeting. He is sick.

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to approve the minutes of the December 6, 2016 meeting. 5 ayes

Motion by Mindy Curry, seconded by Louann Artiaga to approve the bills totaling $84,441.70 dated December 16, 2016 and the Addendum bills totaling $57,578.38 dated December 20, 2016. 5 ayes

Mayor Don Atkinson asked for Citizen Comments pertaining to Agenda items. There were none.

Motion by Bill May, seconded by Mindy Curry to accept, as previously authorized, Ordinance 10-2016 Amending Various Sections of the Codified Ordinances of the Village of Whitehouse, Lucas County, Ohio at its first reading and declaring an emergency. 5 yes

Motion by Rebecca Conklin Kleiboemer, seconded by Bill May to suspend the rules and have the second and third reading of Ordinance 10-2016 by title only and declaring an emergency. 5 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Bob Keogh to accept Ordinance 10-2016 and to pass said Ordinance and declaring an emergency. 5 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept, as previously authorized, Resolution 42-2016 Establishing a Special Zoning Use Permit for Certain Land Located Within the Village of Whitehouse, Lucas County, Ohio Currently Titled to Now Industries, LLC, at its first reading and declaring an emergency. 5 yes

Motion by Bob Keogh, seconded by Bill May to suspend the rules and have the second and third reading of Resolution 42-2016 by title only and declaring an emergency. 5 ayes

Motion by Bill May, seconded by Rebecca Conklin Kleiboemer to accept Resolution 42-2016 and to pass said Resolution and declaring an emergency. 5 ayes

Motion by Bob Keogh, seconded by Mindy Curry to accept, as previously authorized, Resolution 44-2016 Authorizing the Finance Director of the Village of Whitehouse, Lucas County, Ohio, to Transfer Certain Funds for Village Accounting Purposes; Formal Verification of Said Transfer at its first reading and declaring an emergency. 5 yes

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to suspend the rules and have the second and third reading of Resolution 44-2016 by title only and declaring an emergency. 5 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Louann Artiaga to accept Resolution 44-2016 and to pass said Resolution and declaring an emergency. 5 ayes

Motion by Louann Artiaga, seconded by Bob Keogh to accept, as previously authorized, Resolution 43-2016 Authorizing the Council of the Village of Whitehouse, Lucas County, Ohio to Enter into a Contract with Jacob T. Barnes to Perform Services as an Independent Zoning Enforcement Consultant for the Village of Whitehouse, Lucas County, Ohio at its first reading and declaring an emergency. 5 yes

Motion by Bob Keogh, seconded by Bill May to suspend the rules and have the second and third reading of Resolution 43-2016 by title only and declaring an emergency. 5 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Bill May to accept Resolution 43-2016 and to pass said Resolution and declaring an emergency. 5 ayes

Motion by Bob Keogh, seconded by Mindy Curry to accept, as previously authorized, Ordinance 13-2016 Making Appropriations for current expenses and other Expenditures of the Village of Whitehouse, State of Ohio, during Fiscal Year Ending December 31, 2016 at its first reading and declaring an emergency. 5 ayes

Motion by Bob Keogh, seconded by Bill May to suspend the rules and have the second and third reading of Ordinance 13-2016 by title only and declaring an emergency. 5 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Bill May to accept Ordinance 13-2016 and to pass said Ordinance and declaring an emergency. 5 ayes

Motion by Louann Artiaga, seconded by Mindy Curry to accept, as previously authorized, Ordinance 12-2016 an Amended Ordinance Making Appropriations for current expenses and other Expenditures of the Village of Whitehouse, State of Ohio, during Fiscal Year Ending December 31, 2016 at its first reading and declaring an emergency. 5 ayes

Motion by Louann Artiaga, seconded by Mindy Curry to suspend the rules and have the second and third reading of Ordinance 12-2016 by title only and declaring an emergency. 5 ayes

Motion by Bill May, seconded by Bob Keogh to accept Ordinance 12-2016 and to pass said Ordinance and declaring an emergency. 5 ayes

Other items discussed:

  • Mark Martin commended Director Steve Pilcher and the Public Services Department on an Excellent job on snow removal and garbage pickup, stating they are ever present, but not in the way
  • Thank you Barb, April, Tiffany, and Jill or the wonderful Village Christmas party and work with the needy family
  • Residents and visitors complimented the Village decorations
  • The Village is compliant with all state auditing standards, Department heads reported on budgets, thank you to all that participated in the budget process, Senior Citizen and Veteran’s Programs
  • Administrator Jordan Daugherty thanked staff and listed highlights from 2016 in the Year End Report (please see attached)
  • Condolences to Barbara Knisely on the passing of her father.
  • Thank you letter for the statue reconditioning and Veteran’s War Memorial Park
  • Thank you to the first responders and Anthony Wayne school system
  • Proposed budget is balanced, approve the budget as edited, spreadsheet – items listed for Council member’s requests
  • Council Members were thankful for a great year, the Village accomplished a lot
  • Whitehouse sign rust finish
  • Boy Scout Troop 97 and 2 additional volunteers removed snow for senior citizens in the Village, looking for Youth Diversion and Jr. High volunteers
  • Stone for Village sign dropped off, wrapping up the boardwalk trail at the large quarry, regional pump station and downtown streetscaping
  • The Village of Whitehouse was recognized for our contribution to the DART program
  • Ryan Grant hired for the Fire department full time position, the process for filling the position
  • Thank you to Karen Gerhardinger at the Mirror for all her hard work.

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 7:57 PM. 5 ayes

At 7:00 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Police Chief Mark McDonough, Deputy Police Chief Todd Kitzler, Fire Chief Joshua Hartbarger, Assistant Fire Chief Jason Francis, Acting Clerk Barbara Knisely, Luke Shortridge, Jeff Yoder, Karen Gerhardinger, Erica and Steve Holland, Jonathan Daugherty, and Yvonne Walters.

The Council Prayer was given by Pastor Luke Shortridge from Cedar Creek Church.

Motion by Bob Keogh, seconded by Frank Billings to appoint Barbara Knisely as Acting Clerk. 6 ayes

Motion by Louann Artiaga, seconded by Mindy Curry to approve the minutes of the November 15, 2016 meeting. 6 ayes

Motion by Mindy Curry, seconded by Bob Keogh to approve the bills totaling $286,547.09 dated December 2, 2016, the Addendum bills totaling $485,192.13 dated December 6, 2016 and the Financial Reports and Bank Reconciliations dated October 31, 2016. 6 ayes

Motion by Bill May, seconded by Mindy Curry to authorize the Solicitor to prepare legislation Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor, and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Mindy Curry to authorize the Solicitor to prepare legislation Determining Certain Miscellaneous Personal Property Owned by the Police Department is of No Further Use and is Hereby Determined to be Surplus Property and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Mindy Curry to authorize the Solicitor to prepare legislation Determining Certain Miscellaneous Personal Property used by the Department of Public Service is of No Further Use and is Hereby Determined to be Surplus Property and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Mindy Curry to authorize the Solicitor to prepare legislation Authorizing the Finance Director to Transfer Certain Funds for Village Accounting Purposes, and declaring an emergency. 6 ayes

Mayor Don Atkinson asked for Audience Comments pertaining to Agenda items. There were none.

Upon recommendation of the Committee of the Whole, motion by Bob Keogh, seconded by Bill May to Authorize the Solicitor to prepare legislation Approving the Rate & Fee Schedule effective January 1, 2017, as an emergency. 6 ayes

Upon recommendation of the Committee of the Whole, motion by Bob Keogh, seconded by Bill May to approve the Administrator’s recommendation to purchase employee health insurance through Paramount and employee life insurance through The Standard for 2017. 6 ayes

Upon recommendation of the Committee of the Whole, motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to approve the Administrator’s recommendation to purchase employee dental insurance through Delta Dental for 2017. 6 ayes

Motion by Bob Keogh, seconded by Louann Artiaga to authorize the Solicitor to prepare legislation Endorsing and Supporting the Establishment of a Lucas County Regional Water Supply System, and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Bill May to accept Resolution 36-2016 Endorsing and Supporting the Establishment of a Lucas County Regional Water Supply System, and declaring an emergency, at its first reading and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 36-2016 by title only and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Bill May to accept Resolution 36-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Mindy Curry to authorize the Solicitor to prepare legislation authorizing a contract with Lucas County for the booking of prisoners at the Lucas County Corrections Center and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Mindy Curry to accept, as previously authorized, Resolution 37-2016 Approving a Contract Between the Village of Whitehouse and the Lucas County Corrections Center for the Booking of the Village’s Prisoners at the Lucas County Corrections Center, at its first reading and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Mindy Curry to suspend the rules and to have the second and third reading of Resolution 37-2016 by title only and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Mindy Curry to accept Resolution 37-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Mindy Curry to accept, as previously authorized, Resolution 38-2016 Determining that Certain Property Owned by the Village of Whitehouse, Lucas County, Ohio, is of No Use to the Village and is Hereby Determined to be Surplus Property and to be Sold upon the Internet, at its first reading and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Mindy Curry to suspend the rules and to have the second and third reading of Resolution 38-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 38-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Louann Artiaga, to accept, as previously authorized, Resolution 39-2016 Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor, at its first reading and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Bill May, to suspend the rules and to have the second and third reading of Resolution 39-2016 by title only and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Bill May to accept Resolution 39-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Mindy Curry to accept, as previously authorized, Resolution 40-2016 Authorizing the Finance Director of the Village of Whitehouse, Lucas County, Ohio, to Transfer Certain Funds for Village Accounting Purposes; Formal Verification of Said Transfer, and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 40-2016 by title only and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Bob Keogh to accept Resolution 40-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to accept, as previously authorized, Resolution 41-2016 Determining that Certain Miscellaneous Personal Property Used by the Department of Public Service and Owned by the Village of Whitehouse, Lucas County, Ohio, is of no Further Use to the Village and is Hereby Determined to be Surplus Property to be Sold Upon the Internet, and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Bob Keogh to suspend the rules and to have the second and third reading of Resolution 41-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Bob Keogh to accept Resolution 41-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Other items discussed:

  • Steve Holland, 9850 Studer Lane, addressed Council concerning invisible fences in front yards allowing dogs access next to the public sidewalk, suggested legislation prohibiting those in front yards or adoption of an intimidating pet ordinance.
  • Tree lighting ceremony on November 29, 2017, was well attended
  • Kudos to the AW sports teams who always represent our community well
  • Exploring idea of a civic center in the old Whitehouse primary school
  • Drafting plan for transition from village to city status in 2020
  • Beautification plan for the Route 64 corridor
  • Finalize Regional Water Consortium Committee
  • Public Hearings on November 15, 2016, concerning proposed Zoning Text Amendment (6:30), proposed Zoning Map Amendment (6:40), and request for a Special Use Permit (6:50).
  • Reflect Councilwoman Conklin Kleiboemers attendance at the third public hearing on December 15, 2016
  • Tree damage/disasters, Tree City Growth Award, Tree Inventory, Tree Commission article for Winter Newsletter, hosting 2018 Tree City USA class
  • Investing in a PA/microphone system for the Park Pavilion
  • WAAB Holiday Art Show was well attended
  • Leaf collection will continue until all leaves are collected – can go into January if snow does not hinder collection. 95% of leaf collection has been completed
  • Whitehouse Police Department has received Best Practices certification
  • Employee training on the new fire truck is continuing
  • Rates & Fees review including street tree maintenance bond, water and sewer rate increases, health and dental insurance rates
  • Boy Scouts and Youth Diversion Program are willing to help elderly Whitehouse residents with snow removal. Residents should contact Whitehouse PD.
  • Boardwalk trail around large quarry is under construction and is scheduled for completion by December 15, 2016
  • Streetscaping project Phase 1 will be starting soon, Tree Commission members would like to participate in tree selection and the use of underground cells
  • Regional pump station improvement project will begin soon

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 7:50 PM. 6 ayes

At 7:07 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: Bill May, Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, Mindy Curry, and Bob Keogh.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Police Chief Mark McDonough, Fire Chief Joshua Hartbarger, Clerk Susan Miller, Sharon and David Prueter, Rob Casaletta, Tom Hoover, Jeff Yoder, Cheznee Bostelman, Lomey Jacobs, Abby Vollmar, Savanna Villarreal, Samantha Gundy, Beth Vollmar, Amy Weaver, and James Thomas.

The Council Prayer was given by Reverend Tom Hoover of Hope United Methodist Church.

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to approve the minutes of the November 1, 2016 meeting. 6 ayes

Motion by Bob Keogh, seconded by Bill May to approve the bills totaling $83,964.83 dated November 10, 2016 and the Addendum bills totaling $120,711.55 dated November 15, 2016. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to authorize the Solicitor to prepare legislation Determining that Certain Miscellaneous Personal Property Used by the Fire Department and Owned by the Village of Whitehouse, Lucas County, Ohio is of No Further Use to the Village and is Hereby Determined to be Surplus Property to be Sold upon the Internet and declaring an emergency. 6 ayes

Mayor Don Atkinson asked for Audience Comments pertaining to Agenda items. There were none.

Upon recommendation of the Committee of the Whole, motion by Rebecca Conklin Kleiboemer, seconded by Louann Artiaga to approve the Merit Service Payment of $75 per year for full time employees having been employed for five years and $37.50 for permanent part time employees having been employed for five years. 6 ayes

Upon recommendation of the Committee of the Whole, motion by Mindy Curry, seconded by Frank Billings to Authorize the Solicitor to prepare legislation Establishing Pay Classifications, and Benefit Steps for Employees of the Village of Whitehouse, Lucas County, Ohio; Repealing Resolution No. 28-2015, and declaring an emergency. 5 ayes, 1 abstain Bill May

Motion by Louann Artiaga, seconded by Mindy Curry to authorize the Solicitor to prepare legislation Establishing the Permanent Zoning for Certain Land Located within the Village of Whitehouse, Lucas County, Ohio; Currently Titled to Woodmore Properties, LLC, and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Mindy Curry to accept Ordinance 8-2016 Establishing the Permanent Zoning for Certain Land Located within the Village of Whitehouse, Lucas County, Ohio; Currently Titled to Woodmore Properties, LLC, at its first reading and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Rebecca Conklin Kleiboemer to suspend the rules and to have the second and third reading of Ordinance 8-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Rebecca Conklin Kleiboemer to accept Ordinance 8-2016 and to pass said Ordinance and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Mindy Curry to authorize the Solicitor to prepare legislation authorizing the Zoning Text Amendments and declaring an emergency. 6 ayes

Motion by Frank Billings, seconded by Bob Keogh to authorize the Solicitor to prepare legislation approving the Special Use Permit for the property located at 10730 Logan Street (Parcel No. 98-03565), currently zoned C-2 to an R-1. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept, as previously authorized, Resolution 33-2016 Authorizing the Administrator to Enter into a Contract with Mosser Construction, Inc., for the Regional Pump Station Improvements, in the Village of Whitehouse, Lucas County, Ohio at its first reading and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Mindy Curry to suspend the rules and to have the second and third reading of Resolution 33-2016 by title only and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to accept Resolution 33-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept, as previously authorized, Resolution 34-2016 Authorizing the Administrator to Enter into a with B&J Concrete and Construction for the Downtown Streetscape, Phase One Project in the Village of Whitehouse, Lucas County, Ohio for the sum of $256,960.50 at its first reading and declaring an emergency. 5 ayes, 1 nay Bill May

Motion by Bob Keogh, seconded by Mindy Curry to suspend the rules and to have the second and third reading of Resolution 34-2016 by title only and declaring an emergency. 5 ayes, 1 nay Bill May

Motion by Rebecca Conklin Kleiboemer, seconded by Louann Artiaga to accept Resolution 34-2016 and to pass said Resolution and declaring an emergency. 5 ayes, 1 nay Bill May

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept, as previously authorized, Resolution 35-2016 Determining that Certain Miscellaneous Personal Property Used by the Fire Department and Owned by the Village of Whitehouse, Lucas County, Ohio is of No Further Use to the Village and is Hereby Determined to be Surplus Property to be Sold upon the Internet and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Mindy Curry to suspend the rules and to have the second and third reading of Resolution 35-2016 by title only and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Bill May to accept Resolution 35-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept, as previously authorized, Ordinance 9-2016 Establishing Pay Classifications, and Benefit Steps for Employees of the Village of Whitehouse, Lucas County, Ohio; Repealing Resolution No. 28-2015, and declaring an emergency. 5 ayes, 1 abstain Bill May

Motion by Bob Keogh, seconded by Mindy Curry to suspend the rules and to have the second and third reading of Ordinance 9-2016 by title only and declaring an emergency. 5 ayes, 1 abstain Bill May

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to accept Ordinance 9-2016 and to pass said Resolution and declaring an emergency. 5 ayes, 1 abstain Bill May

Other items discussed:

  • Welcome Girl Scout troop 10167
  • Good luck to the Anthony Wayne Generals Football team moving on the state semifinals
  • The Veteran’s Memorial Press Conference was attended by Senator Randy Gardner and Colonel Reed and brought a lot of attention to the park
  • Largest carryover in the Mayor’s budget in the last 10 years, thank you Jordan Daugherty, department heads will present their budgets to Council at a Committee of the Whole meeting, JEDD and JEDZ, department heads lean budgets, budget draft is public record
  • New fire truck replaces two pieces of equipment
  • The statue has returned and looks great
  • Sertoma club thank you to the Village for help with the Fallfest event
  • Tree City USA renewal, well organized group, tree inventory, seminars, projections for 2017, Urban Forestry seminar in Bluffton, trees to be planted
  • Annexation of the Witte property, zoning code final discussion, 2016 Wage and Benefit, Merit Service Payments
  • Garcia Surveyor’s garage approved, addition to General’s Ice Cream approved, Rising Sun Photography and Art sign approved
  • Planning Commission Zoning Code Public Hearing, Zoning Map Amendment Public Hearing, Special Use permit approved
  • Arta Advisory Board, Handmade Holiday craft show Saturday November 19, 2016 from 10:00 AM to 4:00 PM, looking for volunteers to set up the night before, donations for silent auction, live entertainment, Santa and the Grinch, collaborative event with the Metroparks, Anthony Wayne Regional Arts Board, Artistic definition of the crosswalk, Rising Sun Photography and Art
  • Rededication of statue well attended, thank you to Tracy Wilder for speaking and Pastor Matthew Lash for the invocation, thank you American Legion Color guard, Director of Public Services Steve Pilcher, and the Veteran’s Memorial Park, please send thank you letters to the above and include Karen Gerhardinger and Madelyn Duhamel, thank you Mindy Curry for your efforts
  • Multi use path lighting, light by the statue and the flag
  • Preserve subdivision progress update, resumed, sanitary sewer engineering plans received
  • $2,099 raised for the Veteran’s Memorial Park, Thank you
  • Three 8 hour days of training on the new tower, one 8-hour day for the pumps and will be ready
  • Whitehouse Square townhomes asphalt done, ready for move-in January or February
  • Whitehouse Sign dig ticket
  • Christmas Tree Lighting November 27, 2016 at 6:00 PM
  • Light poles look good decorated
  • Preconstruction natureworks trail boardwalk start December 1, 2016 finish December 15, 2016, Link paved trail to stone trail
  • New calendars available
  • How long the Mayor and Council members have been in office, why does the Mayor sit in a big Chair?

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 7:54 PM. 6 ayes

At 7:00 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: Bill May, Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, and Bob Keogh.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Police Chief Mark McDonough, Fire Chief Joshua Hartbarger, Clerk Susan Miller, Tom Malicki, Bob Brannan, Karen Gerhardinger Jeff Schwerer, and Mandi Brannan.

President of Council, Bill May, excused Councilwoman Mindy Curry’s absence. She is on vacation.

Administrator, Jordan Daugherty, gave the Council prayer.

Motion by Bob Keogh, seconded by Frank Billings to approve the minutes of the October 18, 2016 meeting. 5 ayes

Motion by Louann Artiaga, seconded by Frank Billings to approve the bills totaling $148,402.85 dated October 28, 2016 and the Addendum bills totaling $50,445.55 dated November 1, 2016. 5 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to table the water relief discussion for the Anthony Wayne Youth Foundation for a Committee of the Whole with research being done prior to the meeting on bifurcating rates, zoning, and irrigation wells. 5 ayes

Motion by Bob Keogh, seconded by Louann Artiaga to authorize the Solicitor to prepare legislation authorizing the Administrator to accept the bid from Mosser Construction for the Regional pump station with alternates two (2) and three(3) and declaring an emergency. 5 ayes

Motion by Louann Artiaga, seconded by Frank Billings to authorize the Solicitor to prepare legislation authorizing the Administrator to accept the bid from B&J Concrete and Construction for streetscaping for the sum of $256,960.50 and declaring an emergency. 4 ayes, 1 nay Bill May

Mayor Don Atkinson asked for Audience Comments pertaining to Agenda items. There were none.

Other items discussed:

  • Robert Brannan, board member of the Anthony Wayne Youth Foundation, addressed the Council on the dry weather, the exorbitant cost of water, permanent relief/assistance for the high water costs, and alternatives to the current watering system.
  • Ways the money spent on water could otherwise be used, future projects, necessity of watering, who to give relief to, parking, irrigation wells, fundraising, everyone feeling the rate pinch
  • Press Conference tomorrow at 10:30 AM for the Veteran’s Memorial Park with Senator Gardner to attend.
  • Council Public Hearings, Tuesday November 15, 2016
    • 6:30 PM Zoning Text Amendments
    • 6:40 PM Zoning Map Amendment (6936 Providence Street)
    • 6:50 PM Special Use Permit (10730 Logan Street)
  • Planning Commission Public Hearings to be heard on the above matters on Monday, November 7, 2016 beginning at 7:00 PM
  • Trick or Treat went well
  • State certification is a go for the Governor’s Executive order for policy and procedure requirements for Police Use of Force and Hiring.
  • Multi-use trail is completed
  • Committee of the Whole meeting following the Council meeting tonight.
  • Workshops for the Village branding effort tentatively to begin in January.
  • Derek Francis has completed his 6 month probationary period at the fire department and is now full time
  • Village staff has adopted a Christmas family and will be accepting donations
  • The soldier statue will be picked up on November 8, 2016, put up November 9 and 10, 2016 and the unveiling will be November 12, 2016, natural cleaner to be used on the base of the statue
  • Leaf pick up is ongoing
  • Crosswalk identifiers at St. Rt. 64 where the multi-use trail ends at the Dollar General store
  • Thank you to Whitehouse Police for positively interacting with and influencing trick or treaters/the public in general

Motion by Bob Keogh, seconded by Bill May to adjourn at 7:35 PM. 5 ayes

At 7:00 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: Bob Keogh, Bill May, Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, and Mindy Curry.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Fire Chief Joshua Hartbarger, Clerk Susan Miller, Daryl McNutt, Ed Kaplan, Rob Casaletta, Nikki Hartbarger, Robert Crowe, Tom Vincent, Yvonne Walters, Cheryl Smigelski, Derek Francis, Karen Gerhardinger, Del Bonar, Jeff Yoder, Neil Raymond, and Martin Fuller.

The Council prayer was given by Reverend Del Bonar of Zion United Methodist Church.

Motion by Louann Artiaga, seconded by Frank Billings to approve the Minutes of the October 4, 2016 meeting. 6 ayes

Motion by Bill May, seconded by Frank Billings to approve the bills totaling $118,302.21 dated October 14, 2016 and the Addendum bills totaling $65,803.25 dated October 18, 2016. 6 ayes

Mayor, Don Atkinson, swore in Jason Francis as Deputy Fire Chief of the Village of Whitehouse.

Mayor Don Atkinson asked for Citizen comments pertaining to Agenda items.

  • The price of the land acquired for the roundabout is $825,000 for 10 acres.

Motion by Louann Artiaga, seconded by Frank Billings to accept, as previously authorized, Resolution 27-2016, Expressing Support for the Pending Anthony Wayne School District Levy at its first reading and declaring an emergency. 5 ayes, 1 nay Rebecca Conklin Kleiboemer

Motion by Louann Artiaga, seconded by Frank Billings to suspend the rules and to have the second and third readings of Resolution 27-2016 by title only and declaring an emergency. 5 ayes, 1 nay Rebecca Conklin Kleiboemer

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 27-2016 and to pass said Resolution and declaring an emergency. 5 ayes, 1 nay Rebecca Conklin Kleiboemer

Other items discussed:

  • Skip Walker from Local Thyme Restaurant addressed the Council regarding Issues 4, 5, and 6, being open on Sunday, the sale of alcohol, hours of operation, the issues do not specifically state they are for Local Thyme
  • Community Development Coordinator, Barbara Knisely and the SERTOMA Club were congratulated for FallFest, great food, wine, music and craft bear, thank you for working to put this event on
  • Quality of the Local Thyme business, wonderful community partners, support for issues 4, 5, and 6
  • Unwavering support for the Anthony Wayne bond issue, the school district distinguishes itself year after year
  • Sullivan property for the roundabout is closed, pending litigation ends, refund of $144,000 – Original monies for roadway easements, thank you Solicitor Phil Davis and Administrator Jordan Daugherty for all your hard work
  • Whitehouse Historical Society dinner in the log cabin
  • Discover the Quarry event October 22, 2016 from 10 AM – 2 PM, kayaking, archery, bouldering, remote control planes and boats, food, and carriage rides
  • Drug drop off at the fire station October 22, 2016 from 10 AM – 2 PM
  • Lot split for 7000 Finzel Road unanimously approved, backs up to a creek
  • Council wish list
  • Deputy Fire Chief selection process
  • WAAB Holiday Art Show December 19, 2016, 10 AM – 4 PM, live entertainment, Santa, Grinch, looking for service group to set up and tear down, Monument Men
  • Roundabout sign, General Manager of Toledo Sign said construction will begin Friday, October 21, 2016, and take a couple of weeks
  • Statue getting ready for the final coat, ceremony upon return on November 12 or 13, 2016
  • Medical marijuana legislative action was not a vote. It was a referendum. The six-month Moratorium took effect on the 20th, Village legislation cannot supersede state legislation
  • Lehman Addition repaving project completed
  • Jonathon Daugherty completed his six-month probationary period and has been accepted for full time employment
  • Revised budget timeline, rate and fee schedule, 2017 appropriations, budget process – Department heads explain budgets to Council at Committee of the Whole meetings
  • Nay vote on Resolution in support of levy is not against the district, but against telling voters what to vote, supporting the Village’s largest employer
  • ISO inspections completed
  • Trick or Treat in the Village, October 31, 2016 from 6 AM – 8 PM, local businesses, churches, Fire and Police and Village Employees will be along Providence Street
  • Light poles at ball diamond removed
  • Multi-use trail base coat applied, top coat will be applied tomorrow
  • Leaning pole near BBQ pits was not removed
  • Homecoming parade, streets will be blocked at 5:00 PM along parade route
  • TMACOG tech session, agriculture and ecology, November 17, 2016 1:00 – 4:00 PM at PENTA
  • Whitehouse Country Manor residents meeting with the Village, getting to parkland areas, streetscaping, parking, multi-use path
  • Veteran’s Memorial Park fundraiser November 11, 2016 at 7:30 PM at Maumee Indoor Theater, tickets can be purchased at DestinationWhitehouse.org

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to adjourn at 7:50 PM. 6 ayes

At 7:00 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: ROLL CALL:  Bob Keogh, Bill May, Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, and Mindy Curry.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Kevin Heban, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Deb McNutt, Brenda Birney, Martin Fuller, Bea Ludwig, David and Sharon Prueter, Yvonne Walters, Nikki Hartbarger, Krystofer Mangold, Victoria Hupp, Rob Casaletta, Luke Shortridge, Larry and Rita Yunker, and Jeff Yoder.

Pastor Luke Shortridge of Cedar Creek Church gave the Council prayer.

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to approve the minutes of the September 20, 2016 meeting. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to approve the bills totaling $19,370.31 dated September 30, 2016 and the Addendum bills totaling $842,228.47 dated October 4, 2016. 6 ayes

Anthony Wayne Local School Superintendent, Dr. Jim Fritz, addressed the Council pertaining to the upcoming bond levy.

  • FAQs on the school’s website
  • Over 1,000 new students since the last building was built, average building age is 54 years
  • Improvements for safety and security, entrances though offices, classroom door safety, Safety Glass film, current offices will become classrooms
  • Improvements for all buildings
  • Vehicular traffic, 4,000 people pass through Finzel road in the AM, new parking, Fallen Timbers Parking lot modifications, safer pick up and drop off, improve flow of traffic
  • Whitehouse Primary is 84 years old, Waterville 20 years old – needs a roof replacement – $200,000-$300,000, boilers, electrical system updates, energy efficiency, growth, classroom Space
  • Maintaining the structures the district has and getting ready for the future
  • Community use for Whitehouse Primary
  • No improvements if the bond doesn’t pass
  • Maintaining the lowest school taxes in Lucas County
  • Waterville School property purchased before needed when land was more affordable, Bucher Road property purchased for one third of the value due to generosity of sellers

Motion by Frank Billings, seconded by Louann Artiaga for a Resolution of Support for the Anthony Wayne Local School levy. 5 ayes, 1 nay Rebecca Conklin Kleiboemer

Motion by Mindy Curry, seconded by Bob Keogh to cancel the July 4, 2017 meeting due to the holiday. 6 ayes

Mayor Don Atkinson asked for Citizen Comments pertaining to Agenda items. There were none.

Mayor Don Atkinson appointed Michelle Tippie to the Tree Commission.

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to accept the Mayor’s appointment of Michelle Tippie to the Tree Commission. 6 ayes

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to authorize the Solicitor to prepare legislation approving the zoning map amendment for the property located at 10922 Otsego Street, Whitehouse, Lucas County, Ohio (Parcel 98-10034) currently zoned C-2 Village Center Commercial to R-5 Multi-Family and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to accept, as previously authorized, Ordinance 7-2016, Establishing the Permanent Zoning for Certain Land Located within the Village of Whitehouse, Lucas County, Ohio; Currently titled to RAR Investments, Ltd at its first reading and declaring an emergency.

Motion by Louann Artiaga, seconded by Frank Billings to suspend the rules and to have the second and third reading of Ordinance 7-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Ordinance 7-2016 and to pass said Ordinance and declaring an emergency. 6 ayes

Other items discussed:

  • Rebecca Conklin Kleiboemer noted that she believed it was inappropriate for elected officials to tell people how to vote
  • Tri-Cure-A-Thon raised money for Childhood Cancer
  • Committee of the Whole meeting scheduled for October 11, 2016 at 6:30 PM
  • Tree pruning, Chris Manzey appointment, Tree City USA, Growth Award, updates to the Master Plan, Classes Tree Commission Academy, request for a maple instead of a river birch
  • Trash pick-up privatization in discussion, once Whitehouse staff finishes scoping we will get bids back in about 5 weeks
  • Roundabout sign delay, frustration, completion deadline
  • Veteran’s Memorial Park, Destination Whitehouse has raised $20,000, secure link on the Website to make donations, presentation package for businesses, project phases, hope to break ground by March 2017 for infrastructure, approximately a two-year project, donations are greatly appreciated
    • Concert on Veteran’s Day, November 11, 2016 at the Maumee Indoor to benefit the Veteran’s Memorial Park – the Rock Show band – a tribute to Journey, tickets $25 each
  • New tower in fire station, putting in equipment
  • Retirement party for Chief McNutt Friday, October 7, 2016 from 3:00 – 7:00 PM at the Fire station. Chief McNutt presided over several Committees at the state and county level and spearheaded the establishment of the Lucas County dispatch center. This was Chief McNutt’s final meeting and he received a standing ovation.
  • Fall Fest next weekend, Discover the Quarry the following weekend
  • Whitehouse Historical Society Annual dinner October 22, 2016 at 5:00 PM, RSVP for dinner by October 14, 2016, thank you to Gale Longnecker for the Whitehouse memorabilia donation, currently accepting memorabilia donations

Motion by Mindy Curry, seconded by Bill May to adjourn at 8:02 PM. 6 ayes

At 7:00 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: Mindy Curry, Bob Keogh, Bill May, Louann Artiaga, Frank Billings, and Rebecca Conklin Kleiboemer.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Deputy Fire Chief Joshua Hartbarger, Deputy Police Chief Todd Kitzler, Clerk Susan Miller, Sandy Jakubec, Mike Hill, Karen Gerhardinger, and Jeff Yoder.

Reverend Tom Hoover of Hope United Methodist Church gave the Council prayer.

Motion by Louann Artiaga, seconded by Frank Billings to approve the minutes of the September 6, 2016 meeting. 6 ayes

Motion by Mindy Curry, seconded by Bill May to approve the bills totaling $106,357.18 dated September 16, 2016 and the Addendum bills totaling $19,185.61 dated September 20, 2016. 6 ayes

Motion by Mindy Curry, seconded by Rebecca Conklin Kleiboemer to approve August’s Financial Statement. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to reject the Region Pump Station bids. 6 ayes

Motion by Bob Keogh, seconded by Bill May to authorize the Solicitor to prepare legislation determining that a Certain Vehicle Owned by the Village of Whitehouse, Lucas County, Ohio is of no Use to the Village and is Hereby Determined to be Surplus Property to be Sold Upon the Internet and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to authorize the Solicitor to prepare legislation authorizing Resurfacing of a Portion of State Route 295 to be Completed by the Director of Transportation/Ohio Department of Transportation within the Village of Whitehouse, Lucas County, Ohio and declaring an emergency. 6 ayes

Upon recommendation of the Committee of the Whole, motion by Mindy Curry, seconded by Bill May to authorize the Solicitor to prepare legislation creating a Temporary Moratorium on Permitting and Zoning for Cultivation of Marijuana; Processing of Medical Marijuana and “Medical Retail Marijuana Dispensaries” in the Village of Whitehouse, Lucas County, Ohio, Pending the Evaluation of Pending State of Ohio Legislation and the Operation of Enforcement of the Ordinances and Zoning Code of the Village of Whitehouse for such Future Establishments in the Village of Whitehouse, Lucas County, Ohio and declaring an emergency. 5 ayes 1 nay Rebecca Conklin Kleiboemer

Upon recommendation of the Committee of the Whole, motion by Bill May, seconded by Bob Keogh to authorize the Solicitor to prepare legislation amending Provisions of Whitehouse Codified Ordinance Section 731 Providing for the Enactment of Additional Community Safeguards for Residential Canvasing, Soliciting, and Peddling and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Mindy Curry to authorize the Solicitor to prepare legislation authorizing Bridge Inspection Program Services to be Completed by the Director of Transportation/Ohio Department of Transportation within the Village of Whitehouse, Lucas County, Ohio, and declaring an emergency. 6 ayes

Motion by Mindy Curry, seconded by Louann Artiaga to authorize the Solicitor to prepare legislation authorizing the Finance Director of the Village of Whitehouse, Lucas County, Ohio, to Transfer Certain Funds for Village Accounting Purposes; Formal Verification of said Transfer and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to authorize the Solicitor to prepare legislation authorizing the Village Administrator to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement and/or Local Government Transportation Improvement Program and Designating the Administrator as the Signatory Representative for the Village of Whitehouse on any and all Contracts with Full Power and Authority to Execute Same, and declaring an emergency. 6 ayes

Mayor Don Atkinson asked for Citizen Comments pertaining to Agenda items.

  • Why is legislation passed as an emergency?
  • What is the fund transfer for – funding for approved line item
  • Another roundabout – no
  • Are the budget documents on the website – no

Motion by Bob Keogh, seconded by Mindy Curry to correct the Committee of the Whole meeting minutes to reflect the motion being made for the Administrator to work with Lucas County to receive proposals for privatization of refuse. 6 ayes

Motion by Bob Keogh, seconded by Bill May to accept, as previously authorized, Ordinance 5-2016, an Amended Ordinance to make appropriations for current Expenses and other Expenditures of the Village of Whitehouse, State of Ohio, during fiscal year ending December 31, 2016 at its first reading and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to suspend the rules and to have the second and third reading of Ordinance 5-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Ordinance 5-2016 and to pass said Ordinance and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept, as previously authorized, Resolution 25-2016, authorizing the Administrator of the Village of Whitehouse, Lucas County, Ohio to enter into a Purchase Agreement for the Financing of the Purchase of a Certain Fire Equipment Apparatus from Pierce Manufacturing, Inc., Appleton, Wisconsin for the sum of $776,052.00 at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to suspend the rules and to have the second and third reading of Resolution 25-2016 by title only and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to accept Resolution 25-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Bill May to accept, as previously authorized, Resolution 26-2016, approving the Amendment of an Economic Development Grant Agreement within the Monclova Township Joint Economic Development District at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to suspend the rules and to have the second and third reading of Resolution 26-2016 by title only and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Louann Artiaga to accept Resolution 26-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Mindy Curry to accept, as previously authorized, Ordinance 4-2016, amending Provisions of Whitehouse Codified Ordinance Section 731 Providing for the Enactment of Additional Community Safeguards for Residential Canvasing, Soliciting, and Peddling at its first reading and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Frank Billings to suspend the rules and to have the second and third reading of Ordinance 4-2016 by title only and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Louann Artiaga to accept Ordinance 4-2016 and to pass said Ordinance and declaring an emergency. 5 ayes

Motion by Bill May, seconded by Bob Keogh to accept, as previously authorized, Ordinance 6-2016, authorizing the Solicitor to prepare legislation creating a Temporary Moratorium on Permitting and Zoning for Cultivation of Marijuana; Processing of Medical Marijuana and “Medical Retail Marijuana Dispensaries” in the Village of Whitehouse, Lucas County, Ohio, Pending the Evaluation of Pending State of Ohio Legislation and the Operation of Enforcement of the Ordinances and Zoning Code of the Village of Whitehouse for such Future Establishments in the Village of Whitehouse, Lucas County, Ohio at its first reading and declaring an emergency. 5 ayes, 1 nay Rebecca Conklin Kleiboemer

Motion by Mindy Curry, seconded by Bill May to suspend the rules and to have the second and third reading of Ordinance 6-2016 by title only and declaring an emergency. 6 ayes, 1 nay Rebecca Conklin Kleiboemer

Motion by Bill May, seconded by Bob Keogh to accept Ordinance 4-2016 and to pass said Ordinance and declaring an emergency. 5 ayes, 1 nay Rebecca Conklin Kleiboemer

Motion by Mindy Curry, seconded by Bob Keogh to accept, as previously authorized, Resolution 27-2016, authorizing Bridge Inspection Program Services to be Completed by the Director of Transportation/Ohio Department of Transportation within the Village of Whitehouse, Lucas County, Ohio, at its first reading and declaring an emergency. 6 ayes

Motion by Mindy Curry, seconded by Bob Keogh to suspend the rules and to have the second and third reading of Resolution 27-2016 by title only and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to accept Resolution 27-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to accept, as previously authorized, Resolution 28-2016, authorizing Resurfacing of a Portion of State Route 295 to be Completed by the Director of Transportation/Ohio Department of Transportation within the Village of Whitehouse, Lucas County, Ohio, at its first reading and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to suspend the rules and to have the second and third reading of Resolution 28-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Frank Billings to accept Resolution 28-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Louann Artiaga by Frank Billings to accept, as previously authorized, Resolution 29-2016, determining that a Certain Vehicle Owned by the Village of Whitehouse, Lucas County, Ohio is of no Use to the Village and is Hereby Determined to be Surplus Property to be Sold Upon the Internet at its first reading and declaring an emergency. 6 ayes

Motion by Mindy Curry, seconded by Bob Keogh to suspend the rules and to have the second and third reading of Resolution 29-2016 by title only and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to accept Resolution 29-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Mindy Curry, seconded by Bob Keogh to accept, as previously authorized, Resolution 30-2016, authorizing the Finance Director of the Village of Whitehouse, Lucas County, Ohio, to Transfer Certain Funds for Village Accounting Purposes; Formal Verification of said Transfer at its first reading and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Bob Keogh to suspend the rules and to have the second and third reading of Resolution 30-2016 by title only and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to accept Resolution 30-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Mindy Curry, seconded by Rebecca Conklin Kleiboemer to accept, as previously authorized, Resolution 30-2016 authorizing the Village Administrator to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement and/or Local Government Transportation Improvement Program and Designating the Administrator as the Signatory Representative for the Village of Whitehouse on any and all Contracts with Full Power and Authority to Execute Same, at its first reading and declaring an emergency. 6 ayes

Motion by Mindy Curry, seconded by Bob Keogh to suspend the rules and to have the second and third reading of Resolution 31-2016 by title only and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to accept Resolution 31-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Other items discussed:

  • Tri-Cure-A-Thon Sunday 11 AM – 4 PM, Large number of media coverage
  • Regional Pump Station Bid Proposal, lowest $9,000 over budget, go out to bid again, phases
  • October 22, 2016, all day event, press release forth coming, Discover the Quarry, unveiling of the large quarry/Blue Creek Area, kayaking, demos, restaurant row
  • Zoning Code Amendment Public Hearings, October 4, 2016 and October 5, 2016
  • Zoning map amendment, property behind Mariposa request to be rezoned residential
  • Council woman, Rebecca Conklin Kleiboemer, would like to hear more about what the state will be implementing regarding medical marijuana.
  • Council wish list to be revisited during budget season
  • Onsite septic tanks, Subdivision Regulations, soliciting/peddling/canvassing, recreational vehicle parking time limits, 6 month moratorium on medical marijuana, refuse collection privatization, correction to Committee of the Whole minutes, one way streets, Veteran’s Memorial Fundraiser, alternative sizes for trash cans
  • Sandra Park grindings done
  • Veteran’s Memorial Park/ Destination Whitehouse, Inc., link is live, can accept secure online donations
  • Streetscaping discussion in January or February
  • Lehman Addition repaving almost complete, people driving where it is reseeded
  • Thank you from the fire department for support for the fire truck
  • Invitation for the Mayor to ride on a fire truck through the Roche de Boeuf parade

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 7:47 PM. 6 ayes

At 7:00 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: Mindy Curry, Bob Keogh, Bill May, and Rebecca Conklin Kleiboemer.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Deputy Police Chief Joshua Hartbarger, Clerk Susan Miller, Karen Gerhardinger, Yvonne Walters, George Damasco, John Knisley, Linda Posadny, Debbie Tassie, Rick Metcalf, Linda S. Metcalf, Julie Theroux, Jeff Yoder, and Amy Barrett.

President of Council, Bill May, excused Louann Artiaga and Frank Billings.

Motion by Bob Keogh, seconded by Mindy Curry to approve the minutes of the August 16, 2016 meeting. 4 ayes

Motion by Mindy Curry, seconded by Bill May to approve the bills totaling $46,336.70 dated September 2, 2016 and the Addendum bills totaling $229,384.54 dated September 6, 2016. 4 ayes

Motion by Mindy Curry, seconded by Rebecca Conklin Kleiboemer to approve the Toledo Area Bicyclist, Inc. event on August 5, 2017, with safety services assistance, reserving the pavilion and permission for camping. 4 ayes

Motion by Mindy Curry, seconded by Rebecca Conklin Kleiboemer to approve the Sertoma Club request for FallFest in Village park on October 15, 2016 with amendments to requests for street closure and fencing the playground. 4 ayes

Mayor Don Atkinson swore in Part-time Police Officer Chris Barrow.

Mayor Don Atkinson asked for Citizen Comment pertaining to Agenda items. There were none.

Mayor Don Atkinson appointed Chris Manzy to Tree Commission to fill the unexpired term of Kim Bunge.

Motion by Bill May, seconded by Mindy Curry to approve the Mayor’s appointment of Chris Manzy to Tree Commission to fill the unexpired term of Kim Bunge. 4 ayes

Other items discussed:

  • Amy Barrett of AWAKE addressed Council of medical marijuana dispensaries, location restrictions, 2 year period for the Attorney General to provide guidance, thank you for the pill collection boxes
  • Debbie Tassie and Linda Posadny of the Toledo Area Bicyclists, Inc., 50 plus volunteers at the Whitehouse event, incredible cooperation and enthusiasm from the Village Fire, Police, Chamber and the school, worked in conjunction with local businesses, reserving the shelter House also, connecting with the Police and Fire Chiefs one month prior to the event
  • George Damasco of the Sertoma Club spoke about FallFest October 15, 2016, music, craft beer, wine, artists, street closures, fencing, underage softball team to take out trash, not fencing the playground, checking permit for admittance guidelines, getting the Sertoma name out – charitable works – speech, hearing, shelter house use for admission, leaving St. Louis Street open, parking
  • TMACOG water project, second intake in Lake Erie, connecting with the current system, been in the works since the 1950s, safe and reliable water source, reasonable rates
  • Policy Board Meeting, Lucas County Concept Emergency Services, introducing new stuff, the Village uses the most current technology for radios, one of the best radio systems in the State of Ohio
  • Committee of the Whole meeting September 12, 2016, Subdivision Regulations, septic tanks and leach fields, privatization of refuse
  • Monclova JEDD, gross $28,850 – net $6,400, Spencer Township JEDZ $260,544 – net $64,424, Anderson’s will be effective October 1, 2016
  • Public Hearings for Zoning Amendments, updates to be in the Village newsletter
    • Planning Commission Public Hearing November 7, 2016
    • Council Public Hearing November 15, 2016
  • Tree City USA, Growth Award, tree trimming, tree marker bricks for Arbor day trees, removal of invasives, tree commission budget, residential street tree plantings, fall planting schedule, Service department watering trees in Westwyck weekly, new tree notification door hangers
  • Council Wish list November review
  • Coffee with a Cop went well, 50 members of the community came out. Thank you to the Chamberlains and the Chamber for hosting, State ID manual, $19 to the police, $23 for the Public, local police and AWAKE Board split the cost to distribute for free to local liquor Establishments
  • Dancing in the Park, the pavilion works perfectly for these type of events
  • Crews crack sealing, be aware of tar, don’t drive behind the truck through fresh tar, Toledo Sign Company is having difficulty with the foundation contractor, sign to be done in September, Multi-use path excavation has begun, paving Lehman addition to begin next week
  • Senator Randy Gardner will publicize the Tri-Cure-Athon event
  • Resolution to approve amended Andersons branch in JEDD

Motion by Bill May, seconded by Mindy Curry to adjourn at 7:59 PM. 4 ayes

At 7:00 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Ed Kaplan, Madisyn Curry, Julie Theroux, Jonathon Hoag, Jeff Yoder, and Joshua Hartbarger.

Reverend Del Bonar, of Zion United Methodist Church, gave the Council prayer.

Motion by Bill May, seconded by Frank Billings to approve the minutes of the August 2, 2016 meeting. 6 ayes

Motion by Mindy Curry, seconded by Louann Artiaga to approve the bills totaling $107,208.48 dated August 12, 2016, the Addendum Bills totaling $33,140.94 dated August 16, 2016 and July’s Financial Statement. 6 ayes

Jonathon Hoag and Julie Theroux of Cyclewerks were honored for their donation of and updated Police Bike and support of the Whitehouse Police Department.

Motion by Bill May, seconded by Frank Billings to approve the Village payment for flu shots for Council on September 28, 2016 from 4:00 – 7:00 PM. 5 ayes, 1 nay Louann Artiaga

Motion by Louann Artiaga, seconded by Mindy Curry to authorize the Solicitor to prepare legislation Adopting and Approving Current Replacement Pages to the Whitehouse Codified Ordinances, and declaring an emergency. 6 ayes

Mayor Don Atkinson asked for Audience Comments pertaining to Agenda items. There were none.

Upon recommendation of the Committee of the Whole, motion by Frank Billings, seconded by Louann Artiaga to increase the Solicitor’s compensation from $12,000 to $17,000. 6 ayes

Upon recommendation of the Committee of the Whole, motion by Mindy Curry, seconded by Frank Billings to authorize the Solicitor to prepare legislation Denoting Certain Approved Commercial Truck Routes and the Prohibition of Commercial Through Truck Traffic on Certain Streets and Thoroughfares Within the Village of Whitehouse, Lucas County, Ohio, and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to approve the amended streetscaping plan as presented. 5 ayes, 1 nay Bill May

Motion by Frank Billings, seconded by Rebecca Conklin Kleiboemer to send the finalized streetscaping plan out to bid. 5 ayes, 1 nay Bill May

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept, as previously authorized, Resolution 24-2016, authorizing the Administrator to File an Application for a Grant Through the Transportation Alternatives Program for the State Route 64 Multi-use Path and Bridge, in the Village of Whitehouse, Lucas County, Ohio, at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to suspend the rules and to have the second and third reading of Resolution 24-2016 by title only and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept Resolution 24-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Upon recommendation of the Committee of the Whole, motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept, as previously authorized, Ordinance 2-2016, Denoting Certain Approved Commercial Truck Routes and the Prohibition of Commercial Through Truck Traffic on Certain Streets and Thoroughfares Within the Village of Whitehouse, Lucas County, Ohio, at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Bill May to suspend the rules and to have the second and third reading of Ordinance 2-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Ordinance 2-2016 and to pass said Ordinance and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to accept, as previously authorized, Ordinance 3-2016, Adopting and Approving Current Replacement Pages to the Whitehouse Codified Ordinances, at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to suspend the rules and to have the second and third reading of Ordinance 3-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Rebecca Conklin Kleiboemer to accept Ordinance 3-2016 and to pass said Ordinance and declaring an emergency. 6 ayes

Other items discussed:

  • Press conference to be held Friday, August 19, 2016 at 9:00 AM regarding Whitehouse’s Senior Citizen’s Assistance Program.
  • Chamber Facilitated meeting, Governor’s Office of Workforce Transformation meeting on August 11, 2016, Cabinet members Ryan Burgess, Cheryl Rice, and John McGill were Present, heroin addiction – use in the Workplace, Career Readiness – Penta
  • Kennametal tour – awesome facility – Plant Manager Brad Morgan shared workforce Concerns, Workforce diversity, International Company manufacturing man made diamond dies, entry level Positions available – for those with an aptitude for math, but not college bound – vacation, Healthcare, competitive wages, looking at expansion – concerns for finding workers
  • Flu shots for Village employees September 28, 2016 from 4:00 – 7:00 PM
  • Zoning Text Amendment Public Hearings
    • Planning Commission Public Hearing October 3, 2016
    • Council Public Hearing October 18, 2016
  • Tree Commission fall newsletter, approved tree planting reimbursement, tree inventory, Stressed trees – gator bags, additional trees to review, Walkabout – August 22, 2016 at Oak Openings at 6:00 PM, Co-op project to remove evasives around the quarry, 2017 budget, Ordinances for planting, zoning, builders escrow $450 per street tree, member Resignation, Mayoral appointment
  • Garage variance approved by the Board of Zoning Appeals
  • Economic Development, Final Draft for the Zoning Code, contract with Jacob Barnes – Springfield Twp. Zoning official – for enforcement, Solicitor’s salary, truck routes, Council wish List update, wrought iron fence gazebo, retirement party, bump outs, one way streets, Prostate Cancer Proclamation
  • Sertoma Club, Fall Fest – October 15, 2016, volunteers needed for clean-up and sale and Monitoring of alcohol, WAAB in charge of finding artists
  • Buskerfest, 14 buskers, Great band in pavilion, pavilion worked perfectly, nice event
  • Telephone pole in front yard next to two junk cars, downed Edison pole from 2 – 3 years ago
  • Thank you to the Chamber for putting on the Governor’s Workforce Transformation meeting, Thank you to all who participated, follow up items, Lots of good came from the meeting
  • Library parking lot striping, reflectors for the ditch
  • Coffee with a Cop from 8:00 – 9:30 at the Buzz
  • Police Bike program, thank you to the Pythian Sister’s for their donation to outfit the officer, Officer’s encouraged by the Governor to be certified in the standards of use of force
  • Preconstruction meeting for 2016 paving contract for the resurfacing of the Lehman addition
  • Foundation for stone for Village entrance sign
  • Street paving is evaluated and prioritized yearly, critical roads to be completed in the next Season or two, Rupp Road and the Bridge to be done next fall/winter/spring
  • Have the Edge Group look into Industrial Park wayfinding signage.
  • Thank you to Whitehouse fire department for demonstrating to residents how to correctly Install a carseat. Other municipalities departments were not certified and unable to assist.
  • Thank you to everyone that worked on the Senior Citizen’s Assistance Program.
  • School is starting – be aware of buses, pedestrians and bikes, thank you to our long term Crossing guards – Sue Lesser and Dawn Wise, pedestrian crosswalk flashers are up – sensored, Three designated crosswalks for students to cross safely, thank you to the Public Service Department for installation, school resource officer and one other officer available to assist in the morning, possible flashers and pedestrian signage near the ice cream shop
  • Dancing in the Park August 27, 2016, DJ, three local dance studios, face painting
  • Thank you to the Mayor and Council for their support on projects
  • Solicitor’s pay raise initiated by Council upon review of the excellence of his work

Motion by Mindy Curry, seconded by Bill May to adjourn at 7:55 PM. 6 ayes

At 7:02 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following: Mayor Don Atkinson, Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Deputy Fire Chief Joshua Hartbarger, Clerk Susan Miller, Michelle Roush, Luke Shortridge, Yvonne Walters, Jeff Yoder, Ed Kaplan, Brenda Howard, and Karen Gerhardinger.

Pastor Luke Shortridge of Cedar Creek Church gave the Council prayer.

Motion by Mindy Curry, seconded by Bob Keogh to approve the minutes of the July 19, 2016 meeting. 6 ayes

Motion b Mindy Curry, seconded by Louann Artiaga to approve the bills totaling $68,526.50 dated July 29, 2016 Addendum bills totaling $18,817.85 dated August 5, 2016. 6 ayes

Motion by Frank Billings, seconded by Rebecca Conklin Kleiboemer to authorize closure of Gilead and Lucas Streets on September 24, 2016 from 10:00 AM – 4:00 PM. 6 ayes

Motion by Bill May, seconded by Mindy Curry to authorize the Administrator to advertise for bids the Regional Pump Station upgrades. 6 ayes

Motion by Louann Artiaga, seconded by Mindy Curry to authorize the Solicitor to prepare legislation declaring the Official Intent and Reasonable Expectation of the Village of Whitehouse, Lucas County, Ohio for and on Behalf of the State of Ohio and/or the Ohio Public Works Commission; to Reimburse the Village’s Sewer Utility Improvement Fund for Project Monies Advanced and Expended for the Regional Pump Station Improvements, OPWC Project Number CL17T, with the Proceeds of Tax Exempt Debt of the State of Ohio and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Mindy Curry to authorize the Administrator to Apply for a Grant for a Pedestrian Bridge over Blue Creek to the West of the Roundabout. 6 ayes

Motion by Frank Billings, seconded by Louann Artiaga to authorize the Solicitor to prepare legislation authorizing the Village of Whitehouse to Enter into a Contract Agreement to Provide a School Resource Officer for the Anthony Wayne Local School District for the sum of $51,000 per year and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to authorize the Solicitor to prepare legislation to determine that Certain Miscellaneous Personal Property Used by the Police Department and Owned by the Village of Whitehouse, Lucas County, Ohio is of No Further Use to the Village and is Hereby Determined to be Surplus Property and to be Sold to NW State Community College for Fair Market Value, and declaring an emergency. 6 ayes

Motion by Mindy Curry, seconded by Bill May to authorize the Solicitor to prepare legislation to authorize the Finance Director of the Village of Whitehouse, Lucas County, Ohio to Transfer Certain Funds for Village Accounting Purposes; Formal Verification of Said Transfer and Declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to authorize the Solicitor to prepare legislation authorizing the Administrator to Purchase a 2016 Ford Utility Police Interceptor for the Village of Whitehouse, Lucas County, Ohio and declaring an emergency. 6 ayes

Mayor Don Atkinson asked for Citizen Comments pertaining to Agenda items.

  • Request for closure of Gilead and Lucas Streets for Cure Search on September 24, 2016 to be extended to 6:30 PM (10:00 AM – 6:30 PM)

Motion by Louann Artiaga, seconded by Mindy Curry to accept, as previously authorized, Resolution 19-2016 authorizing the Village of Whitehouse, Lucas County, Ohio to Enter into a Contract to Purchase Certain Real Estate Titled to Gregory W. Sullivan, Trustee, et al., and Identified as TD 98-04074, Lucas County, Ohio Auditor’s Records for the sum of $825,000.00, at its first reading and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Mindy Curry to suspend the rules and to have the second and third reading of Resolution 19-2016 by title only and declaring an emergency. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Bill May to accept Resolution 19-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Mindy Curry to authorize the Solicitor to prepare legislation authorizing the Administrator of the Village of Whitehouse, Lucas County, Ohio to Enter into a Purchase Agreement for a Certain Piece of Fire Apparatus from Pierce Manufacturing, Inc., Appleton, Wisconsin, and declaring an emergency. 6 ayes

Motion by Mindy Curry, seconded by Louann Artiaga to accept Resolution 23-2016 authorizing the Administrator of the Village of Whitehouse, Lucas County, Ohio to Enter into a Purchase Agreement for a Certain Piece of Fire Apparatus from Pierce Manufacturing, Inc., Appleton, Wisconsin, at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to suspend the rules and to have the second and third reading of Resolution 23-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Rebecca Conklin Kleiboemer to accept Resolution 23-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to accept, as previously authorized, Resolution 17-2016 authorizing the Village of Whitehouse to Enter into a Contract Agreement to Provide a School Resource Officer for the Anthony Wayne Local School District for the sum of $51,000 per year at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to suspend the rules and to have the second and third reading of Resolution 17-2016 by title only and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to accept Resolution 17-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Frank Billings, seconded by Rebecca Conklin Kleiboemer to accept, as previously authorized, Resolution 18-2016 to determine that Certain Miscellaneous Personal Property Used by the Police Department and Owned by the Village of Whitehouse, Lucas County, Ohio is of no Further Use to the Village and is Hereby Determined to be Surplus Property and to be Sold to NW State Community College for Fair Market Value, at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 18-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Rebecca Conklin Kleiboemer to accept Resolution 18-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Mindy Curry, seconded by Bob Keogh to accept, as previously authorized, Resolution 20-2016 to authorize the Finance Director of the Village of Whitehouse, Lucas County, Ohio to Transfer Certain Funds for Village Accounting Purposes; Formal Verification of Said Transfer and Declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to suspend the rules and to have the second and third reading of Resolution 20-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 20-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Mindy Curry, seconded by Bill May to accept, as previously authorized, Resolution 21-2016 declaring the Official Intent and Reasonable Expectation of the Village of Whitehouse, Lucas County, Ohio for and on Behalf of the State of Ohio and/or the Ohio Public Works Commission; to Reimburse the Village’s Sewer Utility Improvement Fund for Project Monies Advanced and Expended for the Regional Pump Station Improvements, OPWC Project Number CL17T, with the Proceeds of Tax Exempt Debt of the State of Ohio at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 21-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Rebecca Conklin Kleiboemer to accept Resolution 21-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Louann Artiaga seconded by Frank Billings to accept, as previously authorized, Resolution 22-2016 authorizing the Administrator to Purchase a 2016 Ford Utility Police Interceptor for the Village of Whitehouse, Lucas County, Ohio at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 22-2016 by title only and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept Resolution 22-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Other items discussed:

  • Cure Search, September 24, 2016, link on Village website, light pole banners, silent auctions, Securing the shelter house, thank you to the fire company for volunteering to cook chicken dinners, officers to assist crosswalk at Indianapolis
  • Business and building owners on parking plan, 2-hour parking – business solution vs. Village solving
  • School resource officer 35 hours/week strictly assigned to the school, school board to pay wages for year, continuing professional training to be done during summer months – half to be done through Woodville – half through Whitehouse, Whitehouse has provided the officer for 20 years, Chief McDonough, Deputy Chief Kitzler, and Dr. Pfefferle participated in an extensive interview and background process, Village provides a vehicle kept here, majority of the work is at the High School, perception of safety with the police cruiser at the building
  • New police interceptor received
  • Streetscaping, final draft of the zoning code, budgeting process, fee and rate schedule, one-way street, refuse privatization
  • Tree Commission, one member retiring, will need new Mayoral appointment, August 22, 2016 Oak Openings – Mallard Lake – program at 6:30 PM
  • Preliminary plat plan for Whitehouse Meadows approved, request to build house on lot behind the post office
  • Roundabout stone and lighting
  • Nexus Compressor Station August 10, 2016 from 5:00 – 10:00 PM at Swanton High School
  • Statue stripped and being taken apart
  • Pedestrian flashers going up by High School

Motion by Bill May, seconded by Mindy Curry to adjourn at 7:55 PM. 6 ayes

At 7:00 PM, President of Council, Bill May called the meeting to order.

ROLL CALL: Frank Billings, Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, and Louann Artiaga.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Michelle Myerholtz, Ben Boerst, Deb McNutt, Karen Studyvin, Nikki Hartbarger, Bill and Linda Wilkins, Martin Fuller, David and Sharon Prueter, Rob Casaletta, Stacy Owen, Tom Jennings, Tom Hoover, Karen Jennings, Kevin Pfefferle, Rory Hartbarger, Peggy Hartbarger, and Jeff Yoder.

Pastor Tom Hoover of Hope United Methodist gave the Council prayer.

Motion by Bob Keogh, seconded by Mindy Curry to approve the minutes of the June 21, 2106 meeting. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to approve the bills totaling $88,954.16 dated July 15, 2016, the Addendum bills totaling $103,361.98 dated July 19, 2016 and June’s Financial Statement. 6 ayes

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to approve the Mayor’s appointment of Joshua Hartbarger as the Fire Chief of the Village of Whitehouse to be effective upon the retirement of the current Fire Chief, Daryl McNutt. 6 ayes

Mayor Don Atkinson swore in Adam M. Hamitt as the school resource officer for the 2016-2017 school year.

Motion by Frank Billings, seconded by Louann Artiaga to authorize the Solicitor to prepare legislation authorizing the Administrator to Enter into a Contract with B. Hill’z Excavating, Inc. for the Waterville Street Multi-Use Path Project, in the Village of Whitehouse, Lucas County, Ohio for the sum of $125,061.00 and declaring an emergency. 5 ayes 1 nay Bill May

Motion by Mindy Curry, seconded by Bob Keogh to authorize the Solicitor to prepare legislation authorizing the Administrator to Enter into a Contract with Henry W. Bergman, Inc. for the Nona France Quarry Walking Trail, Phase One Project, in the Village of Whitehouse, Lucas County, Ohio for the sum of $58,725.00 and declaring an emergency. 6 ayes

Mayor Don Atkinson asked for audience comments pertaining to Agenda items. There were none.

Motion by Bill May, seconded by Louann Artiaga to accept as previously authorized on June 21, 2016, Resolution 14-2016 approving Continuation of Contract with the Lucas County Municipal Court Victims Advocate for the sum of $5,000.00 at its first reading and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Rebecca Conklin Kleiboemer to suspend the rules and to have the second and third reading of Resolution 14-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 14-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Mindy Curry to adjourn into Executive Session on a matter of Real Estate at 7:43 PM. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to Reconvene at 7:53 PM. 6 ayes

Motion by Mindy Curry, seconded by Louann Artiaga to enter into a contract to authorize the purchase of property around roundabout for August 2, 2016 for the sum of $825,000.00 for Sullivan trust property 10-acre parcel #98-04070 and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Mindy Curry to accept as previously authorized Resolution 15-2016 authorizing the Administrator to Enter into a Contract with B. Hill’z Excavating, Inc. for the Waterville Street Multi-Use Path Project, in the Village of Whitehouse, Lucas County, Ohio for the sum of $125,061.00 and declaring an emergency. 5 ayes 1 nay Bill May

Motion by Louann Artiaga, seconded by Frank Billings to suspend the rules and to have the second and third reading of Resolution 15-2016 by title only and declaring an emergency. 5 ayes 1 nay Bill May

Motion by Louann Artiaga, seconded by Bob Keogh to accept Resolution 15-2016 and to pass said Resolution and declaring an emergency. 5 ayes 1 nay Bill May

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept as previously authorized Resolution 16-2016 authorizing the Administrator to Enter into a Contract with Henry W. Bergman, Inc. for the Nona France Quarry Walking Trail, Phase One Project, in the Village of Whitehouse, Lucas County, Ohio for the sum of $58,725.00 at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to suspend the rules and to have the second and third reading of Resolution 16-2016 by title only and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to accept Resolution 16-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Other items discussed:

  • Michelle Myerholtz from the Lucas County Board of Developmental Disabilities addressed Council about raising awareness about people living with developmental disabilities and services the board has to offer residents
  • Thank you to Barbara Knisely, and the fire and police departments for their hard work to make the Founder’s Day event a success.
  • Audit report 2014, minor citations corrected, 2017 audit will be posted on the website
  • Cherry Fest, Finzel Farms street tree plan, Quarry invasive project, Metroparks invasive removal, Walkabout August, Asian Long Horned Beetle August 22, 2016 at 6:00 PM with Amy Stone an OSU Extension Educator
  • BuskerFest August 14, 2016, Grape Smuggler, food vendors, advertising, FallFest – Sertoma club
  • Approval of existing sign at General’s car wash, painting brick bases of the vacuums and light posts, replace lights with led, trim on 6725-6729 Providence Street to match Local Thyme
  • Sandra Park garden road/path upgrade, current path not designed for this amount of traffic, nearby houses need to keep windows closed due to dust, slow down signs needed, police patrol
  • Nexus Pipeline update, meeting August 10, 2016 from 5:00-10:00 PM at Swanton High School, last chance for citizens to be on the record, harmful effects, reroutes denied, environmental impact, 12,000 residents affected in 3 miles, more people need to be involved. Ohio EPA Meeting had 600 residents – one of the largest ever, August 7, 2016 Noward Road property – 5K, food, entertainment, see where the compressor station is proposed, FERC will answer questions, Village email blast to inform 12:00 PM – 5:00 PM
  • Roundabout sign, waiting for stone to come in, thank you for cleaning up, greenery left is flowers donated by the Metroparks
  • Statue restoration update
  • Eighth year of safety town, 32 children graduated
  • IT team, senior contact project, Deputy Fire Chief Joshua Hartbarger and Police Chief Mark McDonough tweaked system to make sure it worked
  • The cost of safety services for events, who is responsible for the costs, parking when events coincide, budget preparation to be a recreation destination, long term maintenance of projects, some departments charge for safety services
  • JEDD negotiation Swanton
  • Thank you to Deputy Chief Hartbarger for informative tour of vehicle and complex
  • Grant ($4,658.40) from the Ohio Attorney General Drug Use Prevention, collaboration with AWAKE, thank you to fire safety office assistant Rita Yunker
  • Free child size bike helmets, 23 given out, some still remain, inquire with the police department, Cyclewerks offered to help fit the helmets
  • July 30, 2016 multi agency drill in quarry parking lot 8:00 am – noon
  • Weekly communication between the Mayor and Administrator, Department heads leading selflessly with character, leadership training courses
  • No through traffic, through truck traffic routes, list posted closures, bridge limits posted
  • Political signs in June, Mayor spoke to candidate and arranged to have them removed, example of leadership and commitment

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to adjourn at 8:27 PM. 6 ayes

The July 5, 2016 meeting was cancelled due to lack of business.

June 21, 2016 – Council

At 7:00 PM, President of Council, Bill May called the meeting to order.

ROLL CALL: Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, and Bill May.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Rob Casaletta, Karen Studyvin, Karen Gerhardinger, David and Sharon Prueter, Claudia Spann, and Jeff Yoder.

Administrator Jordan Daugherty gave the Council prayer.

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to approve the minutes of the June 7, 2016 meeting. 6 ayes

Motion by Mindy Curry, seconded by Bill May to approve the bills totaling $138,367.42 dated June 17, 2016 and the Addendum bills totaling $10,521.42 dated June 21, 2016. 6 ayes

The Mayor and Council observed a moment of silence for the Orlando shooting victims and first responders.

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept Fire Chief Daryl McNutt’s resignation under the terms and conditions as presented. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to approve May’s Financial Statement. 6 ayes

Mayor Don Atkinson asked for Citizen Comments pertaining to Agenda items.

  • Claudia Spann inquired about the Arts Advisory Board spending money for a band and advertising for Buskerfest. The board has the authority to spend the money.

Motion by Bill May, seconded by Mindy Curry to authorize the cancellation of the first Council meeting in July 2016. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept, as previously authorized on June 7, 2016, Resolution 12-2016 Authorizing Negotiations for the Purchase of Real Estate Between the Village of Whitehouse, Lucas County, Ohio and Gregory W. Sullivan, Trustee, et al. at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to suspend the rules and to have the second and third reading of Resolution 12-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 12-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Mindy Curry, seconded by Bill May Providing for Continuing Employment/

Engagement of the Village Solicitors for the Village of Whitehouse, Lucas County, Ohio and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept Resolution 11-2016 Providing for Continuing Employment/Engagement of the Village Solicitors for the Village of Whitehouse, Lucas County, Ohio at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 11-2015 by title only and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Bill May to accept Resolution 11-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Bill May to approve continuation of contract with the Lucas County Municipal Court Victims Advocate for the sum of $5,000.00. 6 ayes

Motion by Mindy Curry, seconded by Bob Keogh to designate Rupp Road and Grover Drive as no through truck roads with weight limits. 6 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to Authorize the Solicitor to Prepare Legislation Authorizing the Administrator of the Village of Whitehouse, Lucas County, Ohio to Transfer Certain Funds for Village Accounting Purposes; Formal Verification of Said Transfer and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to accept Resolution 13-2016 Authorizing the Administrator of the Village of Whitehouse, Lucas County, Ohio to Transfer Certain Funds for Village Accounting Purposes; Formal Verification of Said Transfer at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to suspend the rules and to have the second and third reading of Resolution 13-2015 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 13-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Other items discussed:

  • Thank you to the audience for attending and participating
  • Thank you to President of Council Bill May and Council for attending to Village affairs during the Mayor’s trip to Italy.
  • Chief and Assistant Chief attended the Memorial Day Celebration. Thank you to the American Legion for bringing attention to the price of freedom.
  • Thank you to the staff and safety services for the wonderful job on the Cherry Fest
  • Fire Chief Daryl McNutt will retire October 7, 2016. The Chief has held many prestigious positions with the state and has been an outstanding leader. He will be missed and was thanked for his years of services.
  • Thank you to April Cline, Rebecca Conklin Kleiboemer, Joshua Hartbarger, and Barbara Knisely for their hard work on the new website.
  • Founder’s Day to be held Tuesday July 5, 2016 at 6:00 PM
  • 2015 Audit Citation does not affect Village solvency. The Administration will communicate better with Council of financial matters. All citations have been remedied.
  • Arts advisory board member logo, artwork promo material, Buskerfest, performers throughout the Village, vendors, next meeting July 6, 2016
  • Committee of the Whole meeting July 12, 2016
  • Thank you to Fire Chief Daryl McNutt and Police Chief for their departments help and support and collaboration at the Cherry Fest. Command Station was a great idea. Cherry Fest Building address for GPS.
  • Downed cable line fixed
  • Cardboard recycling bins dumped every two days
  • Photos of downtown taken for streetscaping, pictures for design, making sure conceptual works with engineering
  • Thank you for the Cherry Fest cooling stations
  • Nona France Trail around the quarry out to bid
  • Bodycams no longer of use, due to new equipment purchased with grants, to be declared surplus property and donated to the Delta Police Department
  • Surplus property advertised twice, cannot donate to contiguous properties, won’t re-advertise
  • Website is a great improvement, easy to maneuver
  • Large political signs in the Village in June, not a zoning violation, would be hard pressed to have them removed due to freedom of speech
  • Thank you to the Mirror for coming and publicizing the meeting and keeping our citizens informed.

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 7:54 PM. 6 ayes

June 7, 2016 Council Meeting

At 7:00 PM, President of Council, Bill May called the meeting to order.

ROLL CALL: Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, Mindy Curry, and Bob Keogh.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Brad Richards, Karen Gerhardinger, Julie Theroux, Adam Marroquin, Dave Bayoninski, Jeff Yoder, Don DiBartolomeo, Matt Bowley, and Madisyn Curry.

Adam Marroquin of Cedar Creek Church gave the Council prayer.

Motion by Bob Keogh, seconded by Mindy Curry to approve the minutes of the May 17, 2016 meeting. 5 ayes

Motion by Louann Artiaga, seconded by Frank Billings to approve the bills totaling $495,482.14 dated June 3, 2016 and the Addendum bills totaling $55,236.03 dated June 7, 2016. 5 ayes

Mayor Don Atkinson is on his way home from Italy.

Motion by Frank Billings, seconded by Mindy Curry to grant permission to Cycle Weks to use Village streets for a Duathlon on Thursday, June 30, 2017 at 7:00 PM. 5 ayes

Motion by Frank Billings, seconded by Mindy Curry to approve use of a portion of a Municipal parking lot behind Whitehouse Inn for a BMX bike demonstration and fundraiser June 18, 2016 from 3:00-7:00 PM. 5 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to authorize the Administrator to Advertise for Bids for the Waterville Street Multi-use Trail. 5 ayes

Motion by Bob Keogh, seconded by Louann Artiaga authorize the Solicitor to prepare legislation to award the 2016 paving contract to Bowers Asphalt and Paving, Inc. with the bid amount of $133,251.00 and declaring an emergency. 5 ayes

Motion for Council to approve JEDD and JEDZ financial statements. 5 ayes

President of Council, Bill May, asked for Citizen Comments pertaining to Agenda items. There were none.

Motion by Rebecca Conklin Keiboemer, seconded by Louann Artiaga to adjourn into Executive Session at 7:49 PM. 5 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to reconvene at 8:06 PM. 5 ayes

Motion by Mindy Curry, seconded by Louann Artiaga to make a motion for a Resolution to move forward with the purchase of the Sullivan property subject to Council’s approval of the final contract and declaring an emergency. 5 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to authorize a donation of $2,500 to the Waterville Township K-9 program. 5 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to authorize a donation of $10,000 to the Lucas County Sherriff Department 2016 Drug Abuse Response Team (DART) and consider a donation over the next 3 years. 5 ayes

Motion by Mindy Curry, seconded by Louann Artiaga to approve the soldier statue finish of bronze epoxy. 5 ayes

Motion by Louann Artiaga, seconded by Frank Billings to accept, as previously authorized Resolution 10-2016 authorizing the Administrator to enter into a contract with Bowers Asphalt and Paving, Inc. for the 2016 Street Mill and Resurfacing Project in the Village of Whitehouse, Lucas County, Ohio, for the sum of $133,251.00 and declaring an emergency. 5 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to suspend the rules and to have the second and third reading of Resolution 10-2016 by title only and declaring an emergency. 5 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept Resolution 10-2016 and to accept said Resolution and declaring an emergency. 5 ayes

Other items discussed:

  • Previous Duathlon a success, great support from the police and fire department, Cycle Werks business is a blessing to the community
  • Oregon police contacted Cycle Werks that some of their stolen merchandise was in a local pawn Shop, criminals identified as known drug addicts
  • One way streets
  • Heroine epidemic, Waterville Twp. K-9 unit, statue finish
  • Arbor Day with Whitehouse Primary third graders, Cherry Fest weeping cherry tree, Walkabout in August with Amy Stone, Tree inventory, Quarry project, Emerald Ash Borer and Asian Longhorn Beetle Awareness
  • Change of use for second floor of the business formerly known as Black Swamp Choppers, Satellite office for Doyle homes
  • Records Commission, Administrator Jordan Daugherty Chair, approved schedule, will go to Whitehouse Historical Society, Police Department records review procedure
  • Cherry Fest, Eyes of Freedom, Martial Arts group, rides, Parade Saturday at 1:00 PM
  • Public services commended on tree removals
  • Streetscaping to be completed before ODOT repaves State Route 64
  • Veteran’s Memorial Park design approved, in engineering, 3 phases, raising funds, Cherry Fest booth, Paver bricks, fundraising link almost ready
  • Whitehouse Police thanked Waterville Township police for help in the Tropical 5k
  • Over 20 cars have been broken into recently in local communities
  • Cherry Fest preparation, Large quarry parking lot stone, Gateway Sign – planning meeting Monday-complete the end of the month
  • Roundabout lighting
  • Police and Fire Department HQ at Cherry Fest in the Cherry Fest Building
  • Public Works, part time workers, Katie Fish, Austin Gundy, and Isaiah Bailey
  • Request for Compressor Station update

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to adjourn at 8:26 PM 5 ayes

May 17, 2016 Council Meeting

At 7:00 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: Bob Keogh, Bill May, Frank Billings, Rebecca Conklin Kleiboemer, and Mindy Curry.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Yvonne Walters, Ed Kaplan, Ron and Karen Studyvin, Karen Gerhardinger, Veronica Judy Kethel, Amy Schultz, and Rob Casaletta.

Administrator Jordan Daugherty gave the Council prayer.

Councilman, Bill May, excused Councilwoman Louann Artiaga’s absence for family matters.

Motion by Frank Billings, seconded by Bob Keogh to approve the minutes of the May 3, 2016 meeting. 5 ayes

Motion by Bob Keogh, seconded by Frank Billings to approve the bills totaling $39,701.35 dated May 13, 2016 and the Addendum bills totaling $125,417.96 dated May 17, 2016. 5 ayes

Mayor Don Atkinson swore in Aaron Hunt, Melvin Alexander, and Ross Peters as Part-time Police Officers of the Village of Whitehouse.

Mayor Don Atkinson proclaimed May 27, 2016 as Poppy Day in the Village of Whitehouse, Lucas County, Ohio.

Motion by Bob Keogh, seconded by Frank Billings to authorize the Solicitor to prepare legislation for the 2016-2017 road salt purchase and declaring an emergency. 5 ayes

Motion by Bill May, seconded by Mindy Curry to approve the Zenobia Shriners request for a June 17 and 18, 2016 fundraising campaign in the Village of Whitehouse. 5 ayes

Deputy Police Chief Todd Kitzler presented Whitehouse Police Department Intern, Christine Fouty, with a thank you for her services to the Village of Whitehouse.

Mayor Don Atkinson asked for Citizen Comments pertaining to Agenda items. There were none.

Motion by Bill May, seconded by Bob Keogh to accept, as previously authorized, Resolution 9-2016 authorizing the 2016 – 2017 road salt purchase of 300 tons for $21,000.00 at its first reading and declaring an emergency. 5 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to suspend the rules and to have the second and third reading of Resolution 9-2016 by title only and declaring an emergency. 5 ayes

Motion by Bill May, seconded by Bob Keogh to accept Resolution 9-2016 and to accept said Resolution and declaring an emergency. 5 ayes

Other items discussed:

  • Thank you for the hard work and outstanding job and quality people on the Tree Commission working to make Whitehouse a better place to live. The Tree Commission received the Tree City USA Award for the 9th straight year (54 Communities received this award) and the Growth Award (10 communities received this award), completion of the master plan, eradicating invasive plants around the large quarry, Arbor Day with the Whitehouse Primary third graders, Cherry Fest booth, Walkabout in August with Amy Stone in Oak Openings, thank you for Council support
  • Meeting with the Mayor, Chamber, and Industry and Manufacturing, openings with good wages and benefits available, BASF’s initiative to hire veterans
  • TMACOG’s Regional Water and Planning Commission, Arbor Day with the third graders, BASF Community Affairs dinner – scholarship to AW students, truly a state of the art facility, Village students to attend military Academies
  • Thank you from the Anthony Wayne Community Food Pantry for adding the food drive to the Earth Day recycling event
  • K-9 donation, statue finish
  • Parcel interested in annexation into the Village
  • Charter Review Commission thanked Solicitor Phil Davis for his contributions, Citizen/Council/Mayor input, no changes recommended, Agendas/Minutes/Memos incorporated by reference, 2020 census may become a city
    • Request to provide updated estimated population basis every year in March
    • Endorse Mayor and Administration annualized review in first quarter of population basis
    • Ad Hoc Citizen review committee pertaining to personnel necessary upon reaching city status
  • New awning and sign and two light fixtures approved at Pisanello’s
  • Sertoma Club is planning Fall Fest October 5, 2016 – next meeting is at 6:00 at the American Legion, Buskerfest August 14, 2016 – musicians throughout the Village, possible headliners, streetscaping timeline, Chris Rillings, retired art instructor, monument men lecture series
  • Wires hanging at Cemetery and Weckerly – communication services
  • Financial news on website and newsletters, Administrator Jordan Daugherty offered to meet with Council members to answer financial news questions
  • Councilwoman, Rebecca Conklin-Kleiboemer to continue to write Council Corner, next topic to be people who appear before Council
  • Thank you to the safety services for the bike shop event, Thank you to all that helped with the Duathlon –Whitehouse Police Department, Lucas County Sheriff’s office, Waterville Township Police, Whitehouse Fire Department, Providence Fire Department, bicyclists want to change venue to the Village because of the services provided
  • Bethany House Domestic Violence Shelter, $1,757.00 raised plus diapers and toilet paper
  • Lehman Addition repairing out to bid
  • Roundabout trial date June 27, 2016
  • May 19, 2016 Symposium at Stone Oak Country Club on heroine. Lunch will be served
  • Cherry Fest June 9, 10, and 11. Eyes of Freedom will be on display
  • Pavilion dedication, will be a spectacular addition to Cherry Fest, discussion of a security camera
  • Welcome new officers
  • Congratulations to Deputy Chief Kitzler on finishing his first year
  • Chamberlain property, falling down fence, holes, weeds, zoning inspector, junk vehicles, been going on for 17 years, want it resolved, junk yard in the middle of town
  • BASF Chip Foos chose paint at Whitehouse BASF
  • The Village Charter is 25 years old, Yvonne Walters was on the committee that wrote the Charter, the Charter is what it is because of Solicitor Phil Davis.

Motion by Mindy Curry, seconded by Bob Keogh to adjourn at 8:04 PM. 5 ayes

May 3, 2016 Council Meeting

At 7:02 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: Bob Keogh, Bill May, Louann Artiaga, Frank Billings (entered at 7:04 PM), Rebecca Conklin Kleiboemer, and Mindy Curry. Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, David and Sharon Prueter, Yvonne Walters, Thomas Carr, Karen Gerhardinger, Jeff Yoder, Seth Moser, Shelly Moser, Joshua Hartbarger, Todd Kitzler, and Jacob Wise.

Pastor Matthew Lash of Community of Christ Lutheran Church gave the Council prayer.

Motion by Mindy Curry, seconded by Frank Billings to approve the minutes of the April 19,2016 meeting. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to approve the bills totaling $101,450.33 dated April 29,2016 and the Addendum bills totaling $58,016.87 dated May 3, 2016. 6 ayes

Motion by Frank Billings, seconded by Rebecca Conklin Kleiboemer to authorize the Administrator to advertise for bids for the 2016 Street Resurfacing Project in the Lehman Addition (Christopher, Sandra, Kathy, Matthew). 5 ayes 1 nay Bill May

Motion by Frank Billings, seconded by Louann Artiaga to authorize the Administrator to advertise for bids for the Natureworks Large Quarry Boardwalk/Trail Project. 6 ayes

Mayor Don Atkinson asked for Citizen Comments pertaining to Agenda items. There were none.

Motion by Bill May, seconded by Mindy Curry to Authorize Administrator Jordan Daugherty and Solicitor Phil Davis to negotiate with Spencer Township on a JEDD plan. 6 ayes

Other items discussed:

  • A 1969 oil painting of the log house painted by an artist with the last name Glyckman was donated by former Whitehouse Primary principal Raymond Cook. A history of the log house Moving and reconstruction by Whitehouse Primary parent volunteers was discussed.
  • Toledo Regional Association of Realtors correspondence, RSVP
  • Street Resurface after this capital project all streets in Whitehouse will be fair or better condition, Boardwalk, Multi-use trail plan, Regional pump station, visiting businesses pertaining to the parking plan, Streetscaping plan
  • Quarry parking lot, on street parking by employees/parking plan
  • Meeting with Tim Bockbrader of the Edge Group, May 10, 2016 at 2:00 PM at Village Hall Pertaining to Wayfinding signs.
  • Committee of the Whole meeting May 24, 2015 at 6:30 PM at Village Hall, police K-9 donation/how the Village will benefit, DART program, statue finish
  • Large agenda for June Committee of the Whole meeting
  • Friendlier website design approximately half way done
  • BASF RSVPs
  • Park Pavilion ribbon cutting May 17, 2016 at 6:30 PM, advertising
  • May 9, 2016 Arbor Day Proclamation by Mayor Don Atkinson at 2:15 to the Whitehouse Primary Third graders
  • Growth Award in West Unity, Ohio
  • Approval of renewal of Plat IV of Whitehouse Valley, variance at former Bucher lumber denied
  • Chamber and Council Industry and Manufacturing meeting May 12, 2046 at 7:30 AM at Papoos
  • Tree stumps of removed trees
  • Councilwoman, Louann Artiaga, thanked the Village for their overwhelming support at the passing of her mother. She stated that she is blessed to be a part of the Village.
  • Officer Ron Freier’s retirement party was well attended. Congratulations on 32 years of service to the Village of Whitehouse.
  • Conditional offers made to part time police officers
  • Drug take back Anthony Wayne area collected 516 pounds of prescription medications from the Take back and med boxes. Thank you to the firefighters for sponsoring the location. Larger poundage and more vehicles than previous takebacks, worthwhile day, keeps the meds out of the water supply
  • Community Recycling Day, big thank you to sponsor BASF, thank you letters to volunteers
  • Reappraisal of Oakbrook surplus property
  • Perrysburg 200-year celebration, ends July 4, 2016, 10th Annual legislative breakfast on elderly abuse
  • Hero Award Banquet – 2 Whitehouse officers received award, impressive program
  • Pythian Sister’s donation for bike patrol to the police station
  • Domestic Violence meeting, Maumee Court jurisdiction, solving issues – housing, cash for Shelter
  • TAB – Toledo Area Bicycle ride
  • Owen’s Hero Awards – 2 Whitehouse Police Officers nominated
  • Ticks around the large quarry
  • Spencer Township acquired 9 acres
  • The large quarry boardwalk is not over water. It will provide a safe path over rocks.

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to adjourn at 7:43 PM. 6 ayes

Council – April 19, 2016

At 7:00 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: Mindy Curry, Bob Keogh, Bill May, Frank Billings, and Rebecca Conklin Kleiboemer.  Also present were the following:  Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Rob Casaletta, Jonathan Hoag, Julie Theroux, Karen Studyvin, Richard Bingham, Parker Scheuerman, Kenneth Scheuerman, Xavier Scheuerman, Jeff Baden, Tom Carr, Karen Gerhardinger, Del Bonar, Jeff Yoder, and David and Sharon Prueter.

Pastor Del Bonar of Zion United Methodist Church gave the Council prayer.

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to approve the minutes of the April 5, 2016 meeting. 5 ayes

Motion by Bob Keogh, seconded by Frank Billings to approve the bills totaling $135,340.21 dated April 15, 2016 and the Addendum Bills totaling $56,466.27 dated April 19, 2016. 5 ayes

A moment of silence was held for Councilwoman, Louann Artiaga’s Mother passing.

Motion by Frank Billings, seconded by Mindy Curry to approve Dave’s Running/Cycle Werks DC Duathlon on Thursday, May 12, 2016 at 7:00 PM with approved safety services assistance. 5 ayes

Motion by Frank Billings, seconded by Mindy Curry to approve the Waterville Rotary Tropical 5k on June 5, 2016 at 6:00 PM. 4 ayes 1 abstain Bob Keogh

Mayor Don Atkinson proclaimed May 6, 2016 Arbor Day in the Village of Whitehouse.

Mayor Don Atkinson asked for Audience Comments pertaining to Agenda items. There were none.

Chief Bingham of Waterville Township addressed the Council regarding donations for the training of the K-9 unit for narcotics patrol and discussed the explosion of drug abuse and local use of the dog.

Upon recommendation of the Committee of the Whole, motion by Frank Billings, seconded by Rebecca Conklin Kleiboemer to adopt the initial study of the downtown parking plan. 5 ayes

Motion by Bill May, seconded by Mindy Curry to approve an additional appraisal to start the process to re-advertise the Oak Brook surplus property unbuildable lot. 5 ayes

Other items discussed:

  • Downtown parking plan, wayfinding signs, 2 hour parking, Gateway sign, street name change of St. Louis to Pennsylvania Avenue, Firemen’s Convention
  • May 4, 2016 Sertoma Club Fall Fest planning meeting at 6:00 PM at the American Legion, Buskerfest August 14, 2016, Chris Riling – retired art teacher, seminar on Monument Men
  • Lack of planting on Juliana Drive, Village website, Tree City USA Awards in West Unity, removal of invasive trees around the quarry, assistance from UT students, replacement planning
  • Thank you to the people that serve on committees and for the quality of work done.
  • Metropark meeting – canoeing/kayaking, archery, entrance, programs, parking lot, community gem
  • Spencer Township meeting to discuss assistance with an additional JEDD district, economic development is going very well
  • Soldier statue bare or painted, website comparison, photos of finishes, rededicate at the Cherry Fest
  • Downtown parking spaces being used as all day spots for parking
  • Coffee with a Cop August 30, 2016 at the Buzz from 8:00 AM – 9:30 AM, thank you to Greg and Rosie Morris and the Anthony Wayne Chamber for their work on the last Coffee with a Cop.
  • Annual Recycling Event April 30, 2016, no TV’s, paint, or pesticides, Drug Take Back and Village Food Drive to be held on the same day
  • All concerns to be corrected from the State Auditor’s Report
  • Spring Tree ID Seminar at the Library in conjunction with the Metroparks on April 27, 2016 at 6:30 PM
  • Village Meadows, trees cut down will not be replaced, interfered with street lights, stumps to be removed
  • Utility companies pruning, aesthetics are not a priority
  • Flower Market Saturdays in May from 9:00 AM to noon
  • Park Pavilion just about completed
  • Educational sessions for adults on the drug epidemic on April 21, 2016 Zion Lutheran Church at 7:00 PM
  • Symposium on Addiction Services at Stone Oak concerning the heroine epidemic on May 19, 2016 at 11:30 AM RSVP, lunch will be served, information on the AW Chamber website

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to adjourn at 8:08 PM. 5 ayes

Council – April 5, 2016

At 7:00 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: Mindy Curry, Bob Keogh, Bill May, Louann Artiaga, Frank Billings, and Rebecca Conklin Kleiboemer.  Also present were the following:  Solicitor Phil Davis, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Rob Casaletta, Karen Gerhardinger, Luke Shortridge, Yvonne Walters, David and Sharon Prueter, Don Schroeder, Michelle Tippie, Jeff Yoder, and Dave Bagrowski.

Pastor Luke Shortridge of Cedar Creek Church gave the Council prayer.

Motion by Frank Billings, seconded by Rebecca Conklin Kleiboemer to approve the minutes of the March 15, 2015 meeting. 6 ayes

Motion by Louann Artiaga, seconded by Bill May to approve the bills totaling $112,714.23 dated April 1, 2016 and the Addendum bills totaling $27,006.06 dated April 5, 2016.

Motion by Rebecca Conklin Kleiboemer, seconded by Louann Artiaga to approve the CureSearch Create your Own Adventure – Ultimate Hike, Bike, or Walk Event on September 24, 2016. 6 ayes

Mayor Don Atkinson asked for Citizen Comments pertaining to Agenda items.

  • Questions pertaining to the Compressor Station

Motion by Louann Artiaga, seconded by Frank Billings to gift the service weapon to retiring Officer Ron Freier. 6 ayes

Other items discussed:

  • Curesearch, human Foosball table, Human Hungry Hungry Hippos, Magician, Comedian, Music/Band, dinner, 6:30 Awards ceremony
  • Veteran’s Benefit Seminar May 21, 2016 11:30 AM- 4:00 PM
  • Part time officer Ed Wiedeman is doing well
  • Ray Cook of Kodak, TN, former Whitehouse Primary principal sent a newspaper clipping about Pupil’s experiencing pioneer living in the log cabin, a thankyou card was sent to him
  • Committee of the Whole meeting Tuesday, April 12, 2016 at 7:15 PM
  • Charter Review Commission meeting Tuesday, April 12, 2016 at 6:00 PM
  • BASF Community Affairs program May 10, 2016 at 6:00 PM at BASF, Committee of the Whole Meeting on the fourth Tuesday of the month
  • Wednesday, April 13, 2016 Meeting with Dave Zenk of the Metroparks at 1:00 PM, Council Members are invited to attend
  • Compressor station meeting at the Waterville Library April 6, 2016 in the evening
  • Arbor Day celebration changed to May 9, 2016
  • The Preserve development’s lot change from 66 lots to 32 lots was approved
  • Economic Development business relationships and initiatives, visiting businesses, website Updates to coincide with the Village website, establishing blue collar workers to work in new Businesses
  • Ditch markers for the Library parking lot, new parking lot shrubs
  • Safety Council of NWOH April 21, 2016 6:30 at the Pinnacle, Whitehouse has 2 officers to be Honored, same 2 officers to be honored at the Owens Public Safety Awards April 29, 2016 at 7:30 AM
  • Coffee with a Cop at Papoo’s April 19, 2016 from 8:00 AM – 9:30 AM
  • Officer Ron Freier will be retiring after 32 years of full time service. An Open house will be held In his honor on April 29, 2016 from 3:00 – 6:00 PM with a presentation at 3:30 at Village Hall.
  • New employee Derek Francis is welcomed. Full time medic has left for a position with the FBI.
  • Easter Egg Hunt went well, thank you to the American Legion, Whitehouse Library, Mike Hill, Tiffany Backman, and April Kline
  • Park pavilion roof and columns are complete, concrete floor and lighting to be completed
  • Five or six more trees to be removed from the roundabout, contractor Swan Creek Landscape
  • Contractor lined up for roundabout lighting, temporary lights
  • Resident delighted with new trees and public service department professionalism
  • Construction to begin on the new Village sign in 2-3 weeks and will take a couple of weeks to Complete
  • Thank you letter received for the great job snow plowing.
  • Village newsletters go out in the mail Wednesday, April 6, 2016
  • Sertoma Club Fall Fest fundraiser to benefit the park, Meeting for volunteers to be held at the American Legion on May 4, 2016
  • Surplus property on Oakbrook bid opening to be held on April 18, 2016
  • No truth to the playground equipment at Village Park being removed, Park road closure Concerns, Multi-use path, moving the library, playing in the log cabin as children, sidewalk on Opposite side of the road from the multi-use path

Motion by Louann Artiaga, seconded by Frank Billings to adjourn at 7:57 PM. 6 ayes

Council – March 15, 2016

At 7:00 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Kristin Savage, Rob Casaletta, Karen Gerhardinger, Thomas Carr, Michelle Tippie, Tom Hoover, Kelly Norris, and Neil Raymond.

Reverend Tom Hoover of Hope United Methodist Church gave the Council prayer.

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to approve the minutes of the March 1, 2016 meeting. 6 ayes

Motion by Louann Artiaga, seconded by Mindy Curry to approve the bills totaling $20,740.06 dated March 11, 2016 and the Addendum bills totaling $113,496.21 dated March 15, 2016. 6 ayes

Mayor, Don Atkinson, asked for Audience Comments pertaining to Agenda items. There were none.

Upon recommendation of the Committee of the Whole, motion by Louann Artiaga, seconded by Bob Keogh to authorize the Solicitor to prepare legislation awarding the Gateway Sign Construction Project to Toledo Sign Company in the Amount of $38,735.00 and declaring an emergency. 6 ayes

Upon recommendation of the Committee of the Whole, motion by Frank Billings, seconded by Mindy Curry to approve requesting bids for State Route 64 Multi-Use Path. 5 ayes, 1 nay Bill May

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept Resolution 8-2016 awarding the Gateway Sign Construction Project to Toledo Sign Company in the Amount of $38,735.00 at its first reading and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to suspend the rules and to have the second and third reading of Resolution 8-2016 by title only and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to accept Resolution 8-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Other items discussed:

  • Miss Whitehouse, Kristin Savage, will be competing in Miss Face of the Globe pageant. She will have a fundraiser for Carly Kudzia/Progeria April 23, 2016.
  • Thank you for the letters to Council explaining the process for hiring full time Police Officers
  • Safety Council of NWOH banquet honoring good samaritans, two officers will be receiving awards at the banquet to be held on April 29, 2016 at the Pinnacle for the NWOH region.
  • Provisions for Oakbrook parcel, advertise March 25 – April 15, 2016, bids open April 18, 2016, minimum bid is 2/3 of the appraised value
  • Village website, collecting ideas, assembled team
  • Public service vacancy, interviews scheduled, should have new candidate at next Council meeting
  • Water options, one-way street time table, funding for multi-use path
  • April 20, 2016, the Tree Commission will be receiving the Growth Award for the eighth straight year, dedicated people on the tree commission
  • Welcome Officer Andy Kasich and Officer Josh Malone as full time Whitehouse Village Police officers.
  • Two part time police positions are currently vacant
  • Congratulations Brandon Donahue for being on the Bronze winning JEMS team.
  • Soldier statue repair has been contracted, tentative dates will be forthcoming
  • Suggestions for items for review for the Charter Review Commission should be submitted to Phil Davis or Rob Casaletta, Charter Review Commission meeting to be held on March 29, 2016
  • Les Disher, FFA leader, Waterville Township Trustee will be missed. Services will be held at the Community of Christ Lutheran Church tomorrow at 11:00 AM.
  • Coffee with a Cop will be held April 19, 2016 from 8:00 – 9:30 AM at Papoo’s Restaurant
  • Thank you for the hard work in the selection process of bidding the sign
  • No Committee of the Whole next week
  • The zoning review process is finished, the Village will be publicizing and then will administratively move forward.

Motion by Louann Artiaga, seconded by Mindy Curry to adjourn at 7:32 PM. 6 ayes

Council – March 1, 2016

AT 7:00 PM Mayor Don Atkinson called the meeting to order.

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Kevin Heban, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Deputy Fire Chief Joshua Hartbarger, Clerk Susan Miller, Rob Casaletta, Ed Kaplan, Shellie McKnight, Amanda Crosby, Kyle Crosby, Ethan Crosby, Bill and Rhonda McConnell, Thomas Carr, Josh Malone, and Ron Shellhammer.

The Council Prayer was given by Administrator Jordan Daugherty.

Motion by Mindy Curry, seconded by Frank Billings to approve the minutes of the February 16, 2016 meeting. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to approve the bills totaling $334,674.62 dated February 26, 2016 and the Addendum bills totaling $99,554.24 dated March 1, 2016. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to approve the Mayor’s appointment of Robert Casaletta to the Charter Review Commission. 5 ayes, 1 nay Frank Billings

Motion by Mindy Curry, seconded by Bob Keogh to approve Julie’s Fitness Studios 5K/1K on June 11, 2016 from 8:30 AM – 9:30 AM and the Toledo Roadrunner’s 5K on March 19, 2016 as reviewed by safety services. 6 ayes

Officers Richard Feltner and Michael McConnell were awarded the Lifesaving Award by the American Police Hall of Fame/National Association of Chiefs of Police for Life Saving Action.

Motion by Bob Keogh, seconded by Louann Artiaga to authorize the Solicitor to prepare legislation authorizing the Administrator to purchase a 2016 Freightliner 108SD Truck Cab and Chassis for the sum of $74,970.00 and Fabrication and Fitting of Snow and Ice Control Equipment Package for the sum of $44,873.86 for Use by the Department of Public Service for the Village of Whitehouse, Lucas County, Ohio, and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept Resolution 6-2016 authorizing the Administrator to Purchase a 2016 Freightliner 108SD Truck Cab and Chassis for the sum of $74,970.00 for Use by the Department of Public Service for the Village of Whitehouse, Lucas County, Ohio at its first reading and declaring an emergency. 6 ayes

Mayor Don Atkinson asked for Audience Comments pertaining to Agenda items. There were none.

Motion by Bob Keogh, seconded by Louann Artiaga to suspend the rules and to have the second and third reading of Resolution 6-2016 by title only and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to accept Resolution 6-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept Resolution 7-2016 authorizing the Administrator to Purchase Fabrication and Fitting of Snow and Ice Control Equipment Package for the sum of $44,873.86 for Use by the Department of Public Service for the Village of Whitehouse, Lucas County, Ohio at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to suspend the rules and to have the second and third reading of Resolution 7-2016 by title only and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept Resolution 7-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Other items discussed:

  • Robert Casaletta provided a summary of items the Charter Review Commission plans to address, as well as the purpose of the CRC, the Charter has been revised one time since 1982, cost to place an item on the ballot (couple thousand dollars)
  • Village items to be sold, will go up for auction next week, $3,000 over budget for ice control equipment will easily be absorbed into the budget
  • Zoning and subdivision regulations, roundabouts, multi-use paths, septic tanks, drainage, duplicate names of streets
  • Council members with items for the Charter Review Commission and Planning Commission to review should submit items to Administrator Jordan Daugherty.
  • Steeplechase and Whitehouse Square Townhomes tree selection, Arbor Day – Whitehouse School May 6, 2016 at 2:15 – the Mayor will deliver a Proclamation – rain date for the following Monday, Tree Ordinance, the Tree Commission would like to be involved in the parks and landscape plan, white pine danger, grant applications, revising website information, Mark Thomas – tree inventory, Newsletter article, Growth Award, the Tree Commission is commended for their hard work over the years – will be receiving Growth Award for the 8th straight year
  • Thank you to the Administration and Council members for their professionalism and support during the transition period.
  • Officer interviews
  • Gazebo going up in the park
  • Joint agreement with Spencer Township and Monclova Township fourth quarter totals. Spencer Township – $348,000 net – $87,000 for the Village of Whitehouse, Monclova Township – $18,000 net – $4,500 for the Village of Whitehouse.
  • Chamber/Village Economic Development update
  • Chamber event rain date March 9, 2016
  • Soldier statue, renegotiation, 90 days once the paperwork is returned, make sure it’s back in place by Cherry Fest
  • Gateway sign bids, multiuse path on the north side of the road
  • Hardware store, drafting a plan to be better neighbors, negative effects on neighboring properties, a continuing process

Motion by Bill May, seconded by Louann Artiaga to adjourn at 8:00 PM. 6 ayes

Council – February 16, 2016

At 7:00 PM, Mayor Don Atkinson, called the meeting to order.

ROLL CALL: Frank Billings, Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, and Louann Artiaga.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Public Service Director Steve Pilcher, Police Chief Mark McDonough, Deputy Police Chief Todd Kitzler, Clerk Susan Miller, Mary Beth DeMatteo, David and Sharon Prueter, Rob and Robbie Nicely, Karen Gerhardinger, Yvonne Walters, Daryl Rodney, Dana Rodney, Shellie McKnight, Rob Casaletta, Michelle Tippie, Ellen Tipping, Kathy Schwauf, Karrie Guineh, Bob DeMatteo, George Naymik, Rob Lureas, Sue McMullian, Lou and Kristen Villaflor, Patrick O’Rourke, Jerry Finfera, Sam Schifko and Phuc Le.

The Council prayer was given by Administrator Jordan Daugherty.

Motion by Frank Billings, seconded by Louann Artiaga to approve the minutes of the February 2, 2016 meeting. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to approve the bills dated February 12, 2016 totaling $39,666.59 and the Addendum bills totaling $31,162.44 dated February 16, 2016. 6 ayes

Jerry Finfera addressed the Council on the need for Pickleball Courts in the Village of Whitehouse.

Motion by Frank Billings, seconded by Bill May to approve the Commendation and Acknowledgment of Senior Chief Special Warfare Operator Edward Byers for His Heroic Actions as a Member of the United States Navy Seal Forces and as Recipient of the Congressional Medal of Honor for Actions in Afghanistan during 2012. 6 ayes

Mayor Don Atkinson asked for Citizen Comments pertaining to Agenda items. There were none.

Upon recommended by the Committee of the Whole, motion by Frank Billings, seconded by Mindy Curry to approve the Streetscaping Proposal in concept. 5 ayes, 1 nay Bill May

Upon recommended by the Committee of the Whole, motion by Rebecca Conklin Kleiboemer, seconded by Louann Artiaga to approve the Blue Creek Conservation Master Plan in concept. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept, as previously authorized, Resolution 4-2016 authorizing the Village of Whitehouse to contract with the City of Maumee to provide Public Defender legal service for Village ordinance cases at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 4-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 4-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Other items discussed:

  • Pickleball will attract seniors who will spend money when in town, gets seniors active, 2 courts cost $24,000, blacktop surface
  • Mayor Don Atkinson thanked Councilman Bill May for presiding over the previous meeting while he was in Washington at the International Meeting of Chief of Police.
  • Chamber Annual Meeting on February 25, 2016 at 7:00 PM. Please let Administrator Jordan Daugherty know by February 22, 2016 if you would like to attend.
  • HVAC unit enclosures approved
  • TMACOG Sunshine Law seminar April 8, 2016
  • Code enforcement, moratorium on signage, signing zoning complaint form, Village Hall hours are not convenient for everyone, new members that didn’t vote two years ago,
  • Buskerfest, Fall Fest, Holiday Art Show, Poetry Slam, Dance Classes, Monument Men, Returning Art seized during wars to families, Toledo Opera – Opera on Wheels, Arts Advisory Board meetings every second Wednesday of the month at Village Hall
  • Online poll preferred soldier statue bare vs. painted, rare historic statue in original state, bare would be gray, have not yet received a report
  • Oak Brook property – ready to advertise subject to initial appraisal
  • Thank you to Solicitor Phil Davis for negotiating a reduction in cost to the Village for Public Defender Legal Services
  • Boardwalk to be done by December 31, 2016 (close out date), engineering to occur next month
  • Traffic light at Weckerly Rd and Finzel, traffic study of two years ago does not warrant a light – Whitehouse would be responsible to pay for the light
  • An audience member stated she would prefer to not sign zoning complaints

Motion by Bob Keogh, seconded by Bill May to adjourn at 7:50 PM. 6 ayes

Council – February 2, 2016

At 7:00 PM, Councilman, Bill May, called the meeting to order.

ROLL CALL: Frank Billings, Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, and Bill May were present.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Deputy Fire Chief Joshua Hartbarger, Clerk Susan Miller, Matt Meeker, Ginny Meeker, David and Sharon Prueter, Rob Casaletta, Yvonne Walters, Shellie McKnight, Michelle Tippie, Karen Gerhardinger, Luke Shortridge, Ellen Tipping, and Jeff Yoder.

Pastor Luke Shortridge of Cedar Creek Church gave the Council Prayer.

Motion by Bob Keogh, seconded by Mindy Curry to adopt the minutes of the January 19, 2016 meeting. 5 ayes

Motion by Bob Keogh, seconded by Mindy Curry to approve the bills totaling $65,191.63 dated January 29, 2016 and the Addendum bills totaling $29,599.66 dated February 2, 2016. 5 ayes

Mayor Don Atkinson is in Washington on business for the Lucas County Sherriff’s Department and thanks everyone in attendance for their interest and support of the Village.

Motion by Mindy Curry, seconded by Frank Billings to enter into a contract with Mckay Lodge Conservation Laboratory, Inc. for rehabilitation of the soldier statue with further discussion on the final product. 5 ayes

Motion by Rebecca Conklin Kleiboemer to approve the Whitehouse Primary 5K on April 16, 2016 from 8:00 AM – 10:00 AM and the Middle School 5K on May 14, 2016 at 9:00 AM along the routes approved by the safety services. 5 ayes

Councilman Bill May asked for Audience Comments pertaining to Agenda items. There were none.

Motion by Bob Keogh seconded by Frank Billings to approve contracting with the City of Maumee for public defender services for the reduced fee of $1500 per year. 5 ayes

Other items discussed:

  • Committee of the Whole meeting, Tuesday, February 9, 2016 at 6:30 PM
  • Statue rehabilitation, foam inside in the 1980s or 1990s – expanded and cracked the metal, $16,750 to rehabilitate, another 50 years of life, will take 60-90 days
  • Gateway sign bids high $30,000 to low $60,000, getting more bids
  • Tree Commission Chair Sheri Leudtke, Vice Chair Amy Schultz, Mark Thomas is doing the tree inventory and maintenance, 16 trees relocated at the roundabout due to sign visibility, fall tree plantings, prunings and removals, property owners will receive door tags prior to maintenance, Owners will be offered replacement trees, Master plan – Steeplechase, Arbor Day tree planting grant – 750 trees – one to go to each child at Whitehouse Primary School, newsletter, Bradford Pear trees in Village Meadows
  • Village changed to City in the zoning code
  • Christine Fouty is an intern for the Whitehouse Police department from Northwest State Community College, will be following up with victims to see how they did as an organization, Will assist with leads, contact businesses and residents for surveys, will have a uniform and ID
  • Sidewalks should be cleared within 24 hours after snowfall is complete. Residents unable to remove snow should contact the police department for volunteer organizations willing to help.
  • Domestic violence task force meeting, how to assist first responders and victims, emphasis on Driver’s licenses and independence
  • Roundabout lighting
  • Our very own, Whitehouse Village Administrator, Mr. Jordan Daugherty, was elected TMACOG Trustee. Congratulations Mr. Daugherty!
  • Officer McConnell will be moving to the Tiffin Police Department.
  • Officer Ron Freier will retire at the end of April
  • The Village is advertising for two full time police department openings. Application deadline is Friday, February 5, 2016.
  • New state mandates for use of force recruiting and hiring practices. Policy writing – proofs of policy, proof police are doing what they say in the reports, deadline is March for certification, Village policies look good
  • Two Village representatives will attend the tree pruning program at the Toledo Museum of Art, trees will continue to be pruned throughout winter, Edison crews and Village crews will be pruning

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 7:35 PM. 5 ayes

Council – January 19, 2016

At 7:00 PM, Mayor Don Atkinson called the meeting to order.

ROLL CALL: Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, and Bill May.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Tom Malicki, Karen Gerhardinger, Sharon and David Prueter, Tom Hoover, Michelle Tippie, and Jeff Yoder.

Pastor Tom Hoover of Hope United Methodist Church gave the Council prayer. Additional prayer by Mayor Donald Atkinson for our military and safety services.

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to approve the minutes of the January 5, 2016 meeting. 6 ayes

Motion by Louann Artiaga, seconded by Mindy Curry to approve the bills totaling $41,227.67 dated January 15, 2016 and the Addendum Bills totaling $18,210.78 dated January 19, 2016. 6 ayes

Mayor Donald Atkinson appointed Mike Walters, Leroy Ryerson and Bob Keogh to the Village of Whitehouse / Spender Township JEDZ Board.

Solicitor Davis, as a point of order, recommended that Jordan Daugherty be appointed as Acting Clerk for this meeting in order to sign legislation. That recommendation was made in the form of a motion by Bob Keogh, seconded by Mindy Curry.  6 ayes

Motion by Louann Artiaga, seconded by Bill May to authorize certain Village property with an estimated value of $16,500 to be declared as surplus property, and declaring an emergency. 6 ayes

Mayor Don Atkinson asked for Citizen Comments pertaining to Agenda items. There were none.

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to nominate Bill May as President of Council. There were no other nominations.  6 ayes

Motion by Bill May, seconded by Rebecca Conklin Kleiboemer to accept the Mayor’s appointments to the Village of Whitehouse / Spencer Township JEDZ Board, to authorize the Solicitor to prepare legislation, and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 2-2016 Appointing certain Whitehouse residents to serve as members of the Village of Whitehouse / Spencer Township JEDZ and further confirming the appointment of a Whitehouse resident to serve as the Representative under the Cooperative Economic Development Agreement between the Village of Whitehouse and Spencer Township, and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to suspend the rules and to have the second and third reading of Resolution 2-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 2-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Bill May to accept Resolution 3-2016, as previously authorized, Determining that Certain Miscellaneous Personal Property used by the Department of Public Service is of no further use to the Village and is hereby Determined to be Surplus Property and Sold Upon the Internet, and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Mindy Curry to suspend the rules and to have the second and third reading of Resolution 3-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Bob Keogh to accept Resolution 3-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Other items discussed:

  • Parking plan to be reviewed in February / March
  • Streetscaping design plan to be reviewed in February / March
  • Finish review of Zoning Code
  • Continue discussion on analysis of alternate water sources
  • Interest in bringing pickle ball courts to Whitehouse
  • Status of vacated property on Oak Brook
  • Toledo Street parking lot is seeing more usage
  • Feedback on statue repairs to be received by end of January
  • Group focusing on Veterans Memorial Park fundraising is now classified as non-for-profit and funds can be accepted
  • New signage approved for coffee shop, Julie’s Fitness Studio and Glo Flacial & Body Bar
  • Renewal for approval of Steeplechase Plat 4
  • Summary and corrections of Council wish list
  • Assistant Fire Chief Ernie Gehrke dearly missed
  • Trees moved from roundabout to Stiles Road
  • Thank you to Springfield Township and City of Defiance Fire Chiefs for help with Ernie Gehrke’s funeral
  • Condolences to the Danville Police Officer who passed away
  • Update on Metro Parks Master Plan meeting
  • Library parking lot questions
  • Michelle Tippie asked about the blanket approval of Mayor appointments and whether they are posted on line

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 7:35 PM. 6 ayes

Council – January 5, 2016

At 7:00 PM, Judge Gary Byers, swore in Donald Atkinson as Mayor of the Village of Whitehouse.

Judge Gary Byers swore in Rebecca Conklin Kleiboemer to Whitehouse Village Council.

Judge Gary Byers swore in in Mindy Curry to Whitehouse Village Council.

Judge Gary Byers swore in Bob Keogh to Whitehouse Village Council.

At 7:10 PM, Mayor Don Atkinson called the meeting to order.

ROLL CALL: Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, and Bill May.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonogh, Clerk Susan Miller, Deb McNutt, Rick Metcalf, Linda Metcalf, Jonathon Hong, Madison Curry, Tom Malicki, Karen Studyvin, Rob Casaletta, Dave and Laura Curry, Dan Kleiboemer, Zac Ries, David and Sharon Prueter, Karen Gerhardinger, Patrick O’Rourke, Michelle Tippie, Debbie Tassie, Debby Keel, Tom Lytle, Yvonne Walters, Doris Shepard, Edward Karan, Karen Jennings, Tom Jennings, Deb Conklin, Barbara Atkinson, Ann Holloway, Ellen Tipping, Jeff Yoder, Claudia Spann, and Mike and Pam Koontz.

Pastor Matthew Lash of Community of Christ Lutheran Church gave the Council prayer.

Motion by Bob Keogh, seconded by Frank Billings to approve the minutes of the December 15, 2015 meeting. 6 ayes

Motion by Louann Artiaga, seconded by Bill May to approve the bills totaling $53,242.49 dated December 31, 2015 and the Addendum Bills totaling $11,004.78 dated January 5, 2016. 6 ayes

Motion by Frank Billings, seconded by Louann Artiaga to approve reservation of the park for the Toledo Area bicyclists Club event on August 6, 2016. 6 ayes

Motion by Frank Billings, seconded by Rebecca Conklin Kleiboemer to nominate Louann Artiaga as President of Council.

Motion by Bob Keogh, seconded by Mindy Curry to nominate Bill May as President of Council.

Louann Artiaga voted for Louann Artiaga

Frank Billings voted for Louann Artiaga

Rebecca Conklin Kleiboemer voted for Louann Artiaga

Mindy Curry voted for Bill May

Bob Keogh voted for Bill May

Bill May voted for Bill May

Voting for President of Council concludes in a tie, 3 votes for Louann Artiaga, 3 votes for Bill May.

Motion by Rebecca Conklin Kleiboemer, seconded by Mindy Curry to approve the Mayor’s candidates to various Boards and Commissions as recommended. 6 ayes

Mayor Don Atkinson gave the State of the Village Address.

Mayor Don Atkinson asked for Citizen Comments pertaining to Agenda items. There were none.

Motion by Bill May, seconded by Louann Artiaga to authorize the Solicitor to prepare legislation requesting the Advance of Monies on Taxes Collected by the Lucas County, Ohio Treasurer as Same have been Collected for the Village of Whitehouse, Lucas County, Ohio and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to accept Resolution 1-2016 requesting the Advance of Monies on Taxes Collected by the Lucas County, Ohio Treasurer as Same have been Collected for the Village of Whitehouse, Lucas County, Ohio at its first reading and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to suspend the rules and to have the second and third reading of Resolution 1-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 1-2016 and to pass said Resolution and declaring an emergency. 6 ayes

Motion by Bob Keogh, seconded by Bill May to authorize the Solicitor to prepare legislation Amending the Allocation of village of Whitehouse Income tax Funds and Distribution of Same Pursuant to Chapter 185.01 of Title Nine of the Codified Ordinances of the Village of Whitehouse, Lucas County, Ohio and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Ordinance 1-2016 Amending the Allocation of village of Whitehouse Income tax Funds and Distribution of Same Pursuant to Chapter 185.01 of Title Nine of the Codified Ordinances of the Village of Whitehouse, Lucas County, Ohio and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to suspend the rules and to have the second and third reading of Ordinance 1-2016 by title only and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Frank Billings to accept Ordinance 1-2016 and to pass said Ordinance and declaring an emergency. 6 ayes

Other items discussed:

  • Toledo Area Bicyclists Club Event sponsored by Cyclewerks, camping
  • Committee of the Whole Meeting, Tuesday, January 12, 2016 at 6:30 PM
  • Leaf pick up went well, the Village looks good
  • Roundabout tree reallocation
  • Director of Public Services, Steve Pilcher, welcomed Council and the Mayor and invited them to Contact him with any questions they may have.
  • The Hardware property, old fencing with missing boards

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 7:42 PM. 6 ayes

Council – December 15, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Michelle Tippie, Bob Keogh, Bill May, Louann Artiaga, Frank Billings, and Don Atkinson.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Deputy Police Chief Todd Kitzler, Mindy Curry, Judy Kethel, Rob Casaletta, Tom Lytle, Greg Moore, Dave Bagronski, Karen Gerhardinger, Sharon & David Prueter, Sylvester Holmes, Karen Studyvin, Jeff Yoder, Rebecca Conklin Kleiboemer, Carole & Jack Ragan, and Tom & Karen Jennings.

Administrator Jordan Daugherty gave the Council prayer.

Mayor Angela Kuhn appointed Barbara Knisely as Acting Clerk of Council.

Motion by Don Atkinson, seconded by Frank Billings to approve the minutes of the December 1, 2015 meeting.  6 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie, to approve the bills dated December 11, 2015 totaling $24,420.31 and the Addendum bills totaling $70,867.02 dated December 15, 2015.  6 ayes

Motion by Bill May, seconded by Bob Keogh to approve the use of Village Streets for the annual Midnight Special 5k Race on December 31, 2015.  6 ayes

Administrator, Jordan Daugherty, gave the 2015 year-end report.

Mayor Angela Kuhn asked for Citizen Comments pertaining to Agenda items.  There were none.

Motion by Don Atkinson, seconded by Frank Billings to authorize the Solicitor to prepare legislation approving the updated Economic Development Strategy Land Use Plan.  6 ayes

Motion by Michelle Tippie, seconded by Frank Billings to authorize the Solicitor to prepare legislation expressing opposition to the proposed route of the Nexus natural gas pipeline and declaring an emergency.  6 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to accept Resolution 30-2015 Expressing Opposition to the Existing Route of a Certain Nexus Natural Gas Pipeline Under Consideration by the Federal Energy Regulatory Commission Docket #CP22-16 Through Waterville Township, Lucas County, Ohio and Adjacent to the Village of Whitehouse and Advocating the Location of said Pipeline on an Alternative Basis as being a more Desirable Site of said Pipeline Through Waterville Township, Lucas County, Ohio Adjacent to the Village of Whitehouse Lucas County, Ohio, and declaring an Emergency.  6 ayes

Motion by Michelle Tippie, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 30-2015 by title only and declaring an emergency.  6 ayes

Motion by Michelle Tippie, seconded by Louann Artiaga to accept Resolution 30-2015 and to pass said Resolution and declaring an emergency.  6 ayes

Motion by Michelle Tippie, seconded by Don Atkinson to accept Ordinance 11-2015 Annual Amended Appropriation Ordinance to make Appropriations for Current Expenses and other Expenditures of the Village of Whitehouse, State of Ohio, during the fiscal year ending December 31, 2015, at its first reading and declaring an emergency.  6 ayes

Motion by Michelle Tippie, seconded by Frank Billings to authorize the Solicitor to prepare legislation for Annual Appropriations, during the fiscal year ending December 31, 2016.   6 ayes

Motion by Louann Artiaga, seconded by Bill May to accept Ordinance 12-2015 Annual Appropriation Ordnance to Make Appropriations for Current Expenses and other Expenditures of the Village of Whitehouse, State of Ohio, during the fiscal year ending December 31, 2016 at its first reading and declaring an emergency.  6 ayes

Motion by Bill May, seconded by Frank Billings to accept Ordinance 13-2015 Amending Chapter 1319 – Sections 1319.02, 1319.03, 1319.05 – Building Fees – of the Codified Ordinances of the Village of Whitehouse, Lucas County, Ohio, Repealing Ordinance No. 7-2014, and Declaring an Emergency.   6 ayes

Motion by Michelle Tippie, seconded by Frank Billings to suspend the rules and to have the second and third reading of Ordinance 13-2015 by title only and declaring an emergency.  6 ayes

Motion by Michelle Tippie, seconded by Louann Artiaga to accept Ordinance 13-2015 and to pass said Resolution and declaring an emergency.  6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to accept Resolution 27-2015 Authorizing the Finance Director of the Village of Whitehouse, Lucas County, Ohio, to Transfer Certain Funds for Village Accounting Purposes; Formal Verification of said Transfer and Declaring an Emergency.  6 ayes

Motion by Michelle Tippie, seconded by Frank Billings to suspend the rules and to have the second and third reading of Resolution 27-2015 by title only and declaring an emergency.  6 ayes

Motion by Michelle Tippie, seconded by Bill May to accept Resolution 27-2015 and to pass said Resolution and declaring an emergency.  6 ayes

Motion by Frank Billings, seconded by Don Atkinson to accept Resolution 28-2015 Establishing Pay Classifications, and Benefit Steps for Employees of the Village of Whitehouse, Lucas County, Ohio; Repealing Ordinance 11-2014, and Declaring an Emergency.  5 ayes, 1 abstain Bill May

Motion by Michelle Tippie, seconded by Louann Artiaga to suspend the rules and to have the second and third reading of Resolution 28-2015 by title only and declaring an emergency.  5 ayes, 1 abstain Bill May

Motion by Michelle Tippie, seconded by Frank Billings to accept Resolution 28-2015 and to pass said Resolution and declaring an emergency.  5 ayes, 1 abstain Bill May

Motion by Frank Billings, seconded by Louann Artiaga to accept Resolution 29-2015, as previously authorized, Authorizing the Village of Whitehouse, Lucas County, Ohio, to enter into a Revision as to Payments on the Contract Lease Agreement with American Towers, LLC, Assignee and Lessee and as and for Certain Real Property Located Upon Lands Owned by the Village of Whitehouse, Lucas County, Ohio, and Declaring an Emergency.  6 ayes

Motion by Michelle Tippie, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 29-2015 by title only and declaring an emergency.  6 ayes

Motion by Michelle Tippie, seconded by Don Atkinson to accept Resolution 29-2015 and to pass said Resolution and declaring an emergency.  6 ayes

Motion by Frank Billing, seconded by Don Atkinson to accept Resolution 31-2015, as previously authorized, Authorizing the Council of the Village of Whitehouse, Lucas County, Ohio, to enter into a Contract with Anthony Wayne Regional Chamber of Commerce (AWRCC) to Perform Services in the Assistance of Economic Development for the Village of Whitehouse, Lucas County, Ohio and Declaring an Emergency.  5 ayes, 1 nay Michelle Tippie

Motion by Bill May, seconded by Frank Billings to suspend the rules and to have the second and third reading of Resolution 31-2015 by title only and declaring an emergency.  5 ayes, 1 nay Michelle Tippie

Motion by Bill May, seconded by Frank Billings to accept Resolution 31-2015 and to pass said Resolution and declaring an emergency.  5 ayes, 1 nay Michelle Tippie

Motion by Frank Billings, seconded by Michelle Tippie to accept Resolution 32-2015, as previously authorized, Approving an Updated Master Plan for the Village of Whitehouse, Lucas County, Ohio, at its first reading.  6 ayes

Motion by Frank Billings, seconded by Michelle Tippie to accept Resolution 32-2015 Approving an Updated Master Plan for the Village of Whitehouse, Lucas County, Ohio, at its second reading.  6 ayes

Motion by Frank Billings, seconded by Michelle Tippie to accept Resolution 32-2015 Approving an Updated Master Plan for the Village of Whitehouse, Lucas County, Ohio, at its third reading.  6 ayes

Other items discussed:

  • Variance granted for a 2.5’ front yard setback on Westwyck Drive
  • WAAB by-laws and mission statement
  • Thanked Mr. Pilcher for the speedy leaf collection process this year
  • Thanked Administrative office staff for the beautiful holiday party on December 11, 2015
  • Park soldier statue has been taken to McKay Lodge Art Conservation Laboratory in Oberlin, Ohio for evaluation and repair assessment. A report should be available in late January.
  • Michelle Tippie thanked the citizens who put her in office for eight years and thanked the administration and their love of the community
  • Many thanks to Mayor Angela Kuhn and Michelle Tippie for their 8 years of service to the community
  • Thanked the Master Plan Steering Committee for their hard work
  • Clean-up of General Pro Hardware property exterior
  • Notification to FERC and Nexus opposing pipeline
  • Mayor Kuhn stated that it has been her pleasure to serve the Village for 25 years, proud of her accomplishments as Mayor over the past 8 years, thanked Committee and Board members, and the unique and amazing employees

Motion by Michelle Tippie, seconded by Don Atkinson to adjourn at 8:04 PM.  6 ayes

Council – December 1, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Michelle Tippie, Bob Keogh, Bill May, Louann Artiaga, and Don Atkinson.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Deputy Fire Chief Josh Hartbarger, Police Chief Mark McDonough, Tom Malicki, George Damasco, Karen Gerhardinger, Yvonne Walters, Pat O’Rourke, Rebecca Conklin Kleiboemer, Bea and Paul Ludwig, David and Sharon Prueter, Tom and Karen Jennings, Mindy Curry, and Jeff Yoder.

Reverend Luke Shortridge, of Cedar Creek Church gave the Council prayer.

President of Council Bill May excused Frank Billings and Susan Miller from the meeting.

Motion by Don Atkinson, seconded by Michelle Tippie to approve the amended minutes of the November 17, 2015 meeting.  5 ayes

Motion by Louann Artiaga, seconded by Bill May, to approve the amended bills dated November 25, 2015 totaling $46,978.87 and the amended Addendum bills totaling $21,270.49 dated December 1, 2015.  5 ayes

Mayor Kuhn introduced George Damasco from the Fort Meigs Sertoma Club.  Mr. Damasco stated that the Sertoma Club is interested in taking over the 2016 Whitehouse Fallfest for the purpose of generating funds to be reinvested in brick and mortar projects in Whitehouse.  Additionally he expressed interest in new people joining their membership.

Mayor Angela Kuhn asked for Citizen Comments pertaining to Agenda items.  There were none.

Motion by Michelle Tippie, seconded by Don Atkinson to authorize the Solicitor to prepare legislation amending the Rate & Fee Schedule pertaining to building department fees, as an emergency.  5 ayes

Motion by Michelle Tippie, seconded by Louann Artiaga to authorize the Solicitor to prepare legislation Accepting the Amended Lease Agreement with American Tower, LLC as an emergency.  5 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to accept Resolution 29-2015 Accepting the Amended Lease Agreement with American Tower, LLC and Declaring an Emergency.  5 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to suspend the rules and to have the second and third reading of Resolution 29-2015 by title only and declaring an emergency.  5 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to accept Resolution 29-2015 and to pass said Resolution and declaring an emergency.  5 ayes

Motion by Bob Keogh, seconded by Bill May to authorize the Solicitor to prepare legislation Authorizing the Execution of Contract Agreements with the Lucas County Board of Commissioners with Respect to Participation in the Lucas County Suburban Court Services Victim-Witness-Advocate Assistance Program by the Village of Whitehouse, Lucas County, Ohio and Declaring an Emergency.  5 ayes

Motion by Don Atkinson, seconded by Bill May to accept Resolution 26-2015 Authorizing the Execution of Contract Agreements with the Lucas County Board of Commissioners with Respect to Participation in the Lucas County Suburban Court Services Victim-Witness-Advocate Assistance Program by the Village of Whitehouse, Lucas County, Ohio at its first reading and declaring an emergency.  5 ayes

Motion by Bill May, seconded by Bob Keogh to suspend the rules and to have the second and third reading of Resolution 26-2015 by title only and declaring an emergency.  5 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 26-2015 and to pass said Resolution and declaring an emergency.  5 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to accept, as previously authorized, Ordinance 10-2015 Amending Chapter 186 of the Codified Ordinances of the Village of Whitehouse Regarding Municipal Income Tax, and Declaring an Emergency.  5 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to suspend the rules and to have the second and third reading of Ordinance 10-2015 by title only and declaring an emergency.  5 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to accept Ordinance 10-2015 and to pass said Ordinance and declaring an emergency.  5 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to accept, as previously authorized, Resolution 25-2015, Authorizing the Mayor and Administrator of the Village of Whitehouse, Lucas County, Ohio, to Enter into an Amended Contract with Swanton Township, Lucas County, Ohio, for Fire Protection Services, and Declaring an Emergency.  5 ayes

Motion by Michelle Tippie, seconded by Bob Keogh to suspend the rules and to have the second and third reading of Resolution 25-2015 by title only and declaring an emergency.  5 ayes

Motion by Bill May, seconded by Bob Keogh to accept Resolution 25-2015 and to pass said Resolution and declaring an emergency.  5 ayes

Motion by Michelle Tippie, seconded by Don Atkinson, to name Louann Artiaga as the Acting Clerk in order to sign legislation.  4 ayes (abstain Artiaga)

Other items discussed:

  • Update on the November 18, 2015, Monclova Township JEDD meeting
  • Second and third quarter JEDD and JEDZ revenue nearly double the previous quarters
  • 2015 tree planning update, 2016 Tree Commission meeting plan established, Winter Newsletter article from the Tree Commission regarding trees at new roundabout, all current Tree Commission members are interested in serving in 2016
  • Piers in pavilion to be constructed this year
  • Reroute of Nexus pipeline not a done deal/potential resolution in the works to recommend accepting an alternate route
  • Leaf pick-up schedule will continue until all leaves are collected
  • Police Department awarded $8,000 in Edward Burn Grant
  • 2016 Village calendars are available to residents
  • Mayor’s comments on House Bill 5 eroding Home Rule/poor legislation by the State
  • Rupp Road construction project

Motion by Bob Keogh, seconded by Michelle Tippie to adjourn at 7:34 PM.  5 ayes

November 17, 2015 Council Meeting

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL: Michelle Tippie, Bob Keogh, Bill May, Louann Artiaga, Frank Billings, and Don Atkinson.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonogh, Clerk Susan Miller, Rob Casaletta, Sandy Jakubec, Yvonne Walters, Roland Irvin, Janice Lower, Renee Walker, David Ruth, Will Harbauer, Audrey Wemberly, Mary Schoen, Michael Mitchell, Rebecca Conklin Kleiboemer, Terry Lodge, Veronica Kethel, and David and Sharon Prueter.

Reverend Tom Hoover, of Hope United Methodist Church gave the Council prayer.

Motion by Bob Keogh, seconded by Don Atkinson to approve the minutes of the November 3, 2015 meeting. 6 ayes

Motion by Louann Artiaga, seconded by Bill May to approve the bills totaling $91,532.46 dated November 13, 2015 and the Addendum bills totaling $131,165.89 dated November 17, 2015. 6 ayes

Police Chief Mark McDonough presented Meritorious Service Medals to Officer Richard Feltner and Officer Michael McConnell.

Motion by Michelle Tippie, seconded by Frank Billings to bring Whitehouse Municipal Tax Ordinance into uniformity and compliance and declaring an emergency. 6 ayes

Mayor Angela Kuhn asked for Citizen Comments pertaining to Agenda items. There were none.

Motion by Bob Keogh, seconded by Frank Billings to authorize a resolution to entering into a contract with AWRCC once details have been negotiated for economic development services pending finalized details.  4 ayes, 2 nays Michelle Tippie, Louann Artiaga

Motion by Michelle Tippie, seconded by Don Atkinson to authorize the Solicitor to prepare a Resolution of the Council of the Village of Whitehouse, Lucas County, Ohio Expressing Concern for Placement of “Compressor Stations” as Components of a Nexus Natural Gas Pipeline to be Placed in Waterville Township, Lucas County, Ohio and Requesting Intervention by the Ohio Environmental Protection Agency to Establish Public Hearing and Review of said Placement of the “Compression Station” and declaring an emergency. 6 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to a $500 donation to Destination Whitehouse Inc. to set up 501c3 status and administration fees. 5 ayes 1 nay Frank Billings

Motion by Don Atkinson, seconded by Michelle Tippie to authorize a Fire services contract extension of six months with Swanton Township. 6 ayes

As recommended by Committee of the Whole, motion by Don Atkinson, seconded by Frank Billings to approve a 2.5% wage increase, a Merit Service Payment of $75 per year after five years and $37.50 per year after five years for permanent part time employees, and the health and dental insurance renewal as recommended by the Administrator. 5 ayes 1 abstain Bill May

Motion by Michelle Tippie, seconded by Louann Artiaga to accept Resolution 24-2015, a Resolution of the Council of the Village of Whitehouse, Lucas County, Ohio Expressing Concern for Placement of “Compressor Stations” as Components of a Nexus Natural Gas Pipeline to be Placed in Waterville Township, Lucas County, Ohio and Requesting Intervention by the Ohio Environmental Protection Agency to Establish Public Hearing and Review of said Placement of the “Compression Station” at its first reading and declaring an emergency. 6 ayes

Motion by Michelle Tippie, seconded by Bob Keogh to suspend the rules and to have the second and third reading of Resolution 24-2015 by title only and declaring an emergency. 6 ayes

Motion by Michelle Tippie, seconded by Louann Artiaga to approve Resolution 24-2015 and to pass said Resolution and declaring an emergency. 6 ayes

Other items discussed:

  • William Harbauer, Manager of the Waterville Branch library introduced himself and invited everyone to stop into the library.
  • Midwest contracting is trying to get construction under way, Gateway sign is out to bid, Toledo Street parking lot is closed out, reports for the Toledo Street parking lot bio-swale are being finalized
  • The Village did not receive the grant for the bike trail in Blue Creek
  • Proposed Compression station, 36”-42” pipe, near Hanson Quarry with active blasting, Fracking, Pumping chemicals, 1442 psi pressure, Industrial station 26,000 horse power, radioactive Materials, Daily emissions, as many as 260 shut downs/year that release emissions, rapid Decompression, 32 tons of VOCs dumped into atmosphere annually settling on homes, fields, And water, school, EMS departments, daycare, nursing homes, in the vicinity, not prepared for Evacuation, work with Waterville and Waterville Township to let them know this is not a good Location, Compressor station 5-10 acres of machinery on 40 acres of ground, loud, large, Flyers Available, will affect 11,000 people, yard signs, facebook, to cross BG geological falls, Waterville Township promised money, Decibel output, gas turbine driven, immense pressure, heat, fields And crops, pipe weakens over time
  • Louann Artiaga clarified that she is in favor of the contract with AWRCC, but would like language And price prior to authorization.
  • Northwest State criminal justice behavioral science internship – Deputy Chief Todd Kitzler will be Overseeing
  • Committee and the Edge Group designed the Veteran’s Memorial Park, loss of 2 parking spaces, Public donations $250,000 to build, corporation set up, organizations have pledged money
  • Art Show November 21, 2015, 10:00 AM – 4:00 PM at Hope United Methodist Church
  • AWYF Construction
  • Council member on Chamber voting on Chamber contract, no monetary gain
  • Fire hydrants being painted look nice, neighborhood children were able to help

Motion by Michelle Tippie, seconded by Don Atkinson to adjourn at 7:57 PM. 6 ayes

Council – November 3, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Michelle Tippie, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings, Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Bud Bauman, Tyler Young, David Bagrowski, Karen Jennings, Ty Langenderfer, Sharon Prueter Yvonne Walters, Karen Gerhardinger, Jeff Yoder, Kerri Ricker, and Veronica Kethel.

Council prayer was given by Reverend Matthew Lash of Community of Christ Church.

President of Council Bill May announced that Don Atkinson would be absent.

Motion by Bob Keogh, seconded by Louann Artiaga to approve the minutes of the October 20, 2015 meeting.  5 ayes

Motion by Louann Artiaga, seconded by Bill May to approve the bills totaling $24,836.72 dated October 30, 2015 and the Addendum bills totaling $23,063.48 dated November 3, 2015.  5 ayes

Mayor Angela Kuhn asked for Audience Comments pertaining to Agenda items.

  • Information was requested on how to obtain copies of the Council minutes and bills.

Motion by Michelle Tippie, seconded by Louann Artiaga to authorize the Solicitor to prepare legislation determining that Certain Miscellaneous Personal Property used by the Police Department and Owned by the Village of Whitehouse, Lucas County, Ohio is of no further use to the Village and is Hereby determined to be Surplus Property to be Sold or Utilized as a “Trade-in” on New Body Camera Equipment, and declaring an emergency.  5 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to accept Resolution 23-2015 determining that Certain Miscellaneous Personal Property used by the Police Department and Owned by the Village of Whitehouse, Lucas County, Ohio is of no further use to the Village and is Hereby determined to be Surplus Property to be Sold or Utilized as a “Trade-in” on New Body Camera Equipment, at its first reading and declaring an emergency.  5 ayes

Motion by Michelle Tippie, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 23-2015 by title only and declaring an emergency.  5 ayes

Motion by Michelle Tippie, seconded by Bill May to approve Resolution 23-2015 and to pass said Resolution and declaring an emergency.  5 ayes

Other items discussed:

  • Thank you Community Development Coordinator Barbara Knisely, the Fire Department, Police Department, and Public Works Department for their hard work ensuring Fall Fest’s success.
  • Meeting with the 180th Fighter Wing for public to public and public to private agreements Partnership, fire and police service enhancements
  • Committee of the Whole meeting November 17, 2015 at 6:30 PM prior to the Council meeting
  • Master plan steering committee meeting November 23, 2015
  • Committee of the Whole meeting November 10, 2015 at 6:30 PM
  • Zoning code, signs and banners
  • Police and Fire departments at Trick or Treating, good turn out
  • Fall Fest – 650 bowls of chili, $311 donated to the Whitehouse Library and Historical Society
  • Toledo Street parking lot final walk through complete
  • Changing Ordinances from Village of Whitehouse to Whitehouse
  • Anonymous donor, generous donation to update Police body cameras
  • A Northwest State Community College student doing an internship at the criminal college will be Assisting a victims service officer surveying residents
  • Arts Advisory Art Show November 21, 2015 from 10:00 AM – 4:00 PM at Hope United Methodist Church.
  • Village Tree Lighting November 29, 2015 at 6:0 PM at Village Park
  • Leaf pick up continues. Please keep leaves at the curb, not in the street. Scheduled to continue Until December 18, 2015.
  • Compressor station, health effects, emissions, maintenance, area economics, blast zone, Evacuation route, Meeting November 15, 2015 at 8736 Noward Road at 6:30 PM, FERC, Environment Impact Report, Fire District
  • Statue repairs, looking for outside assistance

Motion by Michelle Tippie, seconded by Bob Keogh to adjourn at 7:30 PM.  5 ayes

Council – October 20, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Don Atkinson, Michelle Tippie, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Kevin Heban, Public Services Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Deputy Fire Chief Joshua Harbarger, Clerk Susan Miller, Diana Martin, David and Sharon Prueter, Mindy Curry, Madisyn Curry, Karen Gerhardinger, Eileen Mitchell, Rob Casaletta, Pat O’Rourke, Jim Mitchell, Bea Ludwig, Frank and Diane O’Konski, Steve and Liz Grier, Barb Szymanias, Rebecca Conklin Kleiboemer, Jeff Yoder, and Craig Martin.

Reverend Del Bonar of Zion United Methodist Church gave the Council prayer.

Motion by Michelle Tippie, seconded by Bill May to approve the minutes of the October 6, 2015 meeting.  6 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to approve the bills totaling $220,069.55 dated October 16, 2015 and the addendum bills totaling $18,353.99 dated October 20, 2015.  6 ayes

Motion by Michelle Tippie, seconded by Bill May to authorize the Solicitor to prepare legislation authorizing the Village Administrator to prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement and/or Local Government Transportation Improvement Program and Designating the Administrator as the Signatory Representative for the Village of Whitehouse on any and all Contracts with Full Power and Authority to Execute Same, and declaring an emergency.  6 ayes

Mayor Angela Kuhn asked for audience comments pertaining to Agenda items.  There were none.

Motion by Louann Artiaga, seconded by Don Atkinson to accept, as previously authorized, Resolution 22-2015 Designating Steven P. Pilcher, Currently Sitting in a Position of Director of Public Services, Village of Whitehouse, Lucas County, Ohio, as the Official Representative from the Village of Whitehouse, Lucas County, Ohio to the Toledo Metropolitan Area Council of Government Water Quality Committee, at its first reading and declaring an emergency.  6 ayes

Motion by Michelle Tippie, seconded by Louann Artiaga to suspend the rules and to have the second and third reading of Resolution 22-2015 by title only and declaring an emergency.  6 ayes

Motion by Michelle Tippie, seconded by Bill May to approve Resolution 22-2015 and to pass said Resolution and declaring an emergency.  6 ayes

Motion by Bob Keogh, seconded by Louann Artiaga to accept, as previously authorized, Resolution 21-2015 authorizing the Village Administrator to prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement and/or Local Government Transportation Improvement Program and Designating the Administrator as the Signatory Representative for the Village of Whitehouse on any and all Contracts with Full Power and Authority to Execute Same at its first reading and declaring an emergency.  6 ayes

Motion by Michelle Tippie, seconded by Don Atkinson to suspend the rules and to have the second and third reading of Resolution 21-2015 by title only and declaring an emergency.  6 ayes

Motion by Michelle Tippie, seconded by Louann Artiaga to approve Resolution 21-2015 and to pass said Resolution and declaring an emergency.  6 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to authorize the Administrator to enter into a contract with Midwest Contracting for the sum of $247,800.00 for construction of the pavilion in Village Park.  6 ayes

Other items discussed:

  • Rupp Road and bridge reconstruction, OPWC grant funds, Village road standards
  • Gateway sign bids, experience with Midwest Contracting, beginning pavilion construction this year
  • Blue Creek draft Master plan to be available in November, Partnering with Metroparks and AWYF, 20 year plan
  • Henry County Water Consortium met, private entity option, 2.5 years earliest timeline to get water, meetings are public, just beginning the process, quality-quantity-cost, rate negotiations with Lucas County, studies, collecting information for an informed decision, Village charges residents what it costs to provide water
  • Committee of the Whole meeting October 27, 2015 – Zoning, November 3, 2015 – terms of the Chamber proposal
  • Economic Development Services – Chamber, one way streets, vacant building, Library raffle, hunting signs
  • Arts Advisory Board, Fallfest craft kits, Holiday Art & Craft sale at Hope United Methodist Church – November 21, volunteers for craft sale set up and tear down, 50/50 raffle, silent auction, Grinch costume purchase for $90.00
  • Chamber report, encouraged about teamwork and transparency, frustrated with previous progress
  • Fallfest Saturday, October 24, 2015 from 3:00-8:00 PM, chili, hayride, bounce house, all is free except the food
  • Leaf season, keep leaves on the edge of the road, not in the gutter, keep curb inlets clear, schedule/map for pickup on the inside of the Village newsletter

Motion by Michelle Tippie, seconded by Don Atkinson to adjourn at 7:47 PM.  6 ayes

Council – October 6, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Don Atkinson, Michelle Tippie, Bob Keogh, Bill May, and Louann Artiaga.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Deputy Police Chief Todd Kitzler, Clerk Susan Miller, Bud Bauman, Mindy Curry, Josh Torres, Karen Gerhardinger, Charles Kethel, Rebecca Conklin Kleiboemer, Allen Kuck, Rob Casaletta, Michael A. Mitchell, Veronica Kethel, and Mark Martin.

President of Council, Bill May, excused Frank Billings.

Pastor Jason Dittus of Cedar Creek Church gave the Council prayer.

Motion by Don Atkinson, seconded by Bill May to approve the minutes of the September 15, 2015 meeting.  5 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to approve the bills totaling $108,785.11 dated October 2, 2015 and the addendum bills totaling $36,359.42 dated, October 6, 2015.  5 ayes

Motion by Michelle Tippie, seconded by Bob Keogh to accept Director of Public Services, Steve Pilcher, as the Village Representative for TMACOG’s Water Quality Commission and Administrator Jordan Daugherty as alternate.  5 ayes

Motion by Bob Keogh, seconded by Michelle Tippie to authorize the Solicitor to prepare legislation accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor and declaring an emergency.  5 ayes

Mayor Angela Kuhn asked for audience comments pertaining to Agenda items.

  • The Fair Housing Center answered questions to residents in Waterville for the Miller Valentine project

Motion by Louann Artiaga, seconded by Michelle Tippie, to accept as previously authorized, Ordinance 8-2015 designating Certain Park Land within the Village of Whitehouse to be “Veterans Memorial Park” at its first reading and declaring an emergency.  5 ayes

Motion by Michelle Tippie, seconded by Louann Artiaga to suspend the rules and to have the second and third reading of Ordinance 8-2015 by title only and declaring an emergency.  5 ayes

Motion by Bill May, seconded by Michelle Tippie to approve Ordinance 8-2015 and to pass said Ordinance and declaring an emergency.  5 ayes

Motion by Bill May, seconded by Michelle Tippie to authorize payment of flu shots for the Mayor and Council.  4 ayes, 1 nay Louann Artiaga

Motion by Michelle Tippie, seconded by Don Atkinson to authorize closing St. Louis Street for Fallfest from 7:00 AM, October 24, 2015 to noon October 25, 2015.  5 ayes

Motion by Don Atkinson, seconded by Michelle Tippie, to accept as previously authorized, Resolution 20-2015 accepting the amounts and rates as determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor at its first reading and declaring an emergency.  5 ayes

Motion by Michelle Tippie, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 20-2015 by title only and declaring an emergency.  5 ayes

Motion by Bill May, Don Atkinson to approve Resolution 20-2015 and to pass said Resolution and declaring an emergency.  5 ayes

Motion by Louann Artiaga, seconded by Bill May, to accept as previously authorized, Ordinance 9-2015 authorizing the Village of Whitehouse, Lucas County, Ohio to enter into an Amendment of the Water Supply Agreement Between the Village, City of Toledo, and Lucas County, Ohio for Supply of Water through the County Water Supply System at its first reading and declaring an emergency.  5 ayes

Motion by Michelle Tippie, seconded by Bill May to suspend the rules and to have the second and third reading of Ordinance 9-2015 by title only and declaring an emergency.  5 ayes

Motion by Bill May, seconded by Louann Artiaga to approve Ordinance 9-2015 and to pass said Ordinance and declaring an emergency.  5 ayes

Other items discussed:

  • Village meeting with business and building owners
  • Toledo Edison, First Energy is going to paint the poles along the bike trail
  • ODOT will repave Route 64 through the Village in 2017 and the Village will complete Streetscaping
  • AWLS Transportation departments had good comments pertaining to the roundabout and commended ODOT contact David Geckel
  • Village Flu Shot Clinic October 7, 2015 at Village Hall
  • Blue Creek Area (Village, Metroparks, AWYF) creating a draft for Council review
  • Henry County water and sewer consortium
  • Alternate water sources, pavilion bid opening, $1,000 to participate in Sylvania water study
  • Tree City USA, Growth Award, Tree Commission documents, fall plantings, tree removals, Brody Pizzifried’s Memorial Tree
  • Preliminary site plan for Miller Valentine Whitehouse Square Townhomes approved
  • Volunteers requested for 180th Fighter Wing to assist returning soldiers resolve issues with employers and match skills with employers if unemployed.
  • Drug Take Back, Whitehouse collected 22 pounds, 6 other sites, total of 202 pounds collected, thank you to Don Atkinson for coordinating with the DEA and the fire department, over 5,000 pounds collected from Lucas County and surrounding counties
  • Anthony Wayne School’s homecoming parade and game this weekend 7:00 PM
  • Ohio Attorney General, Village reimbursed $1,600 for settlement with Ohio state contract for salt purchases
  • Soldier statue, looking for outside conservator
  • Possibility of eliminating parking or making Toledo Street and Otsego Street one way
  • Fall newsletter, leaf pick up map, leaf pick up begins October 13, 2015

Motion by Michelle Tippie, seconded by Bob Keogh to adjourn at 7:40 PM.  5 ayes

Council – September 15, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Frank Billings, Don Atkinson, Michelle Tippie, Bob Keogh, and Bill May.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Sheri and Richard Luedtke, Janet Traub, David and Sharon Prueter, Rob Casaletta, Diana Martin, Veronica Kethel, Bea Ludwig, Paul Ludwig, Mindy Curry, Rebecca Conklin Kleiboemer, Jeff Yoder, and Karen Gerhardinger.

Motion by Bill May, seconded by Bob Keogh to excuse Louann Artiaga’s absence.  5 ayes

Motion by Bob Keogh, seconded by Michelle Tippie to approve the minutes of the September 1, 2015 meeting.   5 ayes

Motion by Don Atkinson, seconded by Frank Billings to approve the bills totaling $17,945.42 dated September 11, 2015 and the Addendum bills totaling $25,000.24 dated September 15, 2015.  5 ayes

Whitehouse Tree Commission Chair, Sheri Luedtke, presented the Master Tree Plan to Council and the Mayor.

Motion by Michelle Tippie, seconded by Don Atkinson to accept the Tree Commission’s Master Tree Plan to use as a key appendix for tree plantings for the Whitehouse Master Plan.  5 ayes

Mayor Angela Kuhn appointed David Prueter to the Planning Commission.

Solicitor Phil Davis swore in David Prueter to the Planning Commission.

Motion by Bill May, seconded by Don Atkinson to authorize the Solicitor to prepare legislation accepting the City of Toledo’s water rate reduction.  5 ayes

Mayor Angela Kuhn asked for audience comments pertaining to Agenda items.  The tree plantings, types of trees, proximity of the trees, planning, new drivers, traffic flow, and safety at the roundabout were discussed.

Motion by Michelle Tippie, seconded by Frank Billings to approve the Homecoming parade route with safety services assistance on October 9, 2015 from 5:00 PM – 6:00 PM.  5 ayes

Other items discussed:

  • Business meeting scheduled September 23, 2015 with Business and Building owners at 7:30 AM At Village Hall.
  • Senate Bill on Income Tax
  • Committee of the Whole Meeting September 22, 2015 at 6:30 PM at Village Hall on alternative water sources
  • Roundabout construction complete, continuing with landscaping, large quarry boardwalk grant – will bid in the spring, pavilion bid opening October 9, 2015, gateway sign, Toledo Street construction complete – continuing landscaping, Whitehouse Master Plan draft nearly complete, Regional Pump station upgrade
  • grant, Lehman addition street resurfacing to be done next year, Issue II Grant application for Rupp Road and bridge reconstruction
  • The American Legion 9-11 Memorial Ride and ceremony was a very nice, humbling event. Thank you for the support and presentation.
  • Temporary sign enforcement
  • Council attendance records

Motion by Michelle Tippie, seconded by Don Atkinson to adjourn at 8:02 PM.  5 ayes

Council – September 1, 2015

At 7:00 PM Mayor Angela Kuhn called to meeting to order.

ROLL CALL:  Louann Artiaga, Frank Billings, Don Atkinson, Michelle Tippie, Bob Keogh, and Bill May.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Bea Ludwig, Paul Ludwig, Karen Studyvin, David and Sharon Prueter, Zac Atkinson, Leroy Ryerson, Matthew Lash, Karen Gerhardinger, Jeff Yoder, and Mindy Curry.

Reverend Matthew Lash, Community of Christ Lutheran Church gave the Council Prayer.

Motion by Louann Artiaga, seconded by Frank Billings to approve the minutes of the August 18, 2015 meeting.  6 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to approve the bills totaling $537,071.37 dated August 28, 2015 and the Addendum bills totaling $7,530.97 dated September 1, 2015.  6 ayes

Motion by Michelle Tippie, seconded by Louann Artiaga to authorize the Solicitor to prepare legislation to approve use of what is now BLT Park as Veteran’s Memorial Park and to designate the area as Veteran’s Memorial Park.  5 ayes, 1 nay Frank Billings

Mayor Angela Kuhn appointed David Prueter to the Planning Commission.

Mayor Angela Kuhn appointed Michelle Tippie as the Council Representative to the Whitehouse Arts Advisory Board.

Motion by Don Atkinson, seconded by Michelle Tippie to approve the Mayor’s appointment of David Prueter to the Planning Commission.  6 ayes

Motion by Frank Billings, seconded by Michelle Tippie to authorize the Solicitor to prepare legislation authorizing the Village of Whitehouse, Lucas County, Ohio, to file an Application to the State of Ohio, to participate in the Local Government Innovation Fund Program.  3 ayes, 3 nays Don Atkinson, Bob Keogh, Bill May.  Mayor Angela Kuhn votes aye

Motion passes 4 ayes, 3 nays Don Atkinson, Bob Keogh, Bill May

Mayor Angela Kuhn asked for audience comments pertaining to Agenda items.  There were none.

Motion by Michelle Tippie, seconded by Frank Billings to accept Resolution 19-2015 authorizing the Village of Whitehouse, Lucas County, Ohio, to file an Application to the State of Ohio, to Participate in the Local Government Innovation Fund Program.    3 ayes, 3 nays Don Atkinson, Bob Keogh, Bill May. Mayor Angela Kuhn votes aye

Motion passes 4 ayes, 3 nays Don Atkinson, Bob Keogh, Bill May

Motion by Frank Billings, seconded by Michelle Tippie to suspend the rules and to have the second reading of Resolution 19-2015 by title only.   3 ayes, 3 nays Don Atkinson, Bob Keogh, Bill May.  Mayor Angela Kuhn votes aye

Motion passes 4 ayes, 3 nays Don Atkinson, Bob Keogh, Bill May

Motion by Frank Billings, seconded by Michelle Tippie to accept Resolution 19-2015 and to pass said Resolution and declaring an emergency.   3 ayes, 3 nays Don Atkinson, Bob Keogh, Bill May.  Mayor Angela Kuhn votes aye

Motion passes 4 ayes, 3 nays Don Atkinson, Bob Keogh, Bill May

Motion by Michelle Tippie, seconded by Frank Billings to authorize the Solicitor to prepare legislation adopting pay increases for the Mayor, Council, Members and Clerk of Council Effective January 1, 2016 and declaring an emergency.  5 ayes, 1 abstain Bob Keogh

Motion by Louann Artiaga, seconded by Frank Billings to accept Ordinance 7-2015 adopting pay increases for the Mayor, Council Members and Clerk of Council effective January 1, 2016 at its first reading and declaring an emergency.  5 ayes, 1 abstain Bob Keogh

Motion by Michelle Tippie, seconded by Louann Artiaga to suspend the rules and to have the second and third readings of Ordinance 7-2015 by title only and declaring an emergency.  5 ayes, 1 abstain Bob Keogh

Motion by Michelle Tippie, seconded by Louann Artiaga to accept Ordinance 7-2015 and to pass said Resolution and declaring an emergency.  5 ayes, 1 abstain Bob Keogh

Motion by Louann Artiaga, seconded by Don Atkinson to authorize the Administrator to request bids for the Village Park Pavilion.  6 ayes

Motion by Michelle Tippie, seconded by Bob Keogh to approve the signature contract with the City of Toledo to reduce water rates to the Village of Whitehouse.  6 ayes

Other items discussed:

  • Roundabout is open, landscaping taking shape
  • Alternative water options, costs, funding
  • Water contract with City of Toledo changes, park pavilion, zoning updates, water sources
  • National Wildlife Foundation Grant, Tree City USA, increased Tree Commission budget, Growth Award, Tree Master Plan, Tree inventory updated, Brody Pizzifried Memorial Tree, fall tree plantings, updated Tree Commission Ordinances, Silver Maple Ordinance request
  • Zac Atkinson introduced at Anthony Wayne Ninth grade Football Captain
  • Last day of grant funds, lots of final paperwork was completed
  • Fire Chief, Daryl McNutt, presented the Mayor and Council with a commemorative coin for the naming of the Fighter Plane.
  • Toledo Street Parking lot almost complete, lighting and landscape to be done
  • Thank you letter to the 180th, for the honor of the naming of the plane
  • Applicants for the downtown grants

Motion by Michelle Tippie, seconded by Don Atkinson to adjourn the meeting at 7:44 PM.  6 ayes

Council – August 18, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Bill May, Louann Artiaga, Frank Billings, Don Atkinson, Michelle Tippie, and Bob Keogh.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Police Chief Mark McDonough, Deputy Fire Chief Joshua Hartbarger, Deputy Police Chief Todd Kitzler, Clerk Susan Miller, David and Sharon Prueter, Tom Malicki, Rob Casaletta, Bea Ludwig, Karen Studyvin, Don Schroeder, Karen Gerhardinger, Mindy Curry, and Marcia and Victoria Hupp.

Administrator Jordan Daugherty gave the Council prayer.

Motion by Michelle Tippie, seconded by Don Atkinson to approve the amended minutes of the August 4, 2015 meeting.  6 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to approve the bills totaling $35,547.63 dated August 14, 2015 and the Addendum bills totaling $29,877.53 dated August 18, 2015.  6 ayes

Mayor Angela Kuhn asked for Audience Comments pertaining to Agenda items.  There were none.

Motion by Bill May, seconded by Louann Artiaga to renew the Administrator of the Village of Whitehouse, Lucas County, Ohio’s contract for a period of five (5) years and declaring an emergency.  6 ayes

Motion by Don Atkinson, seconded by Bob Keogh to proclaim August 16 through August 22, 2015 as National Employer Support of the Guard and Reserve Week.  6 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to approve a $2,000 pay increase for the (incoming) Mayor, (incoming) Council members, and the Clerk, effective immediately for the Clerk.  5 ayes, 1 abstain Bob Keogh

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 18-2015 Authorizing Contract Employment Agreements with Village Administrator Jordan Daugherty at its first reading and declaring an emergency.  6 ayes

Motion by Michelle Tippie, seconded by Louann Artiaga to suspend the rules and to have the second and third reading of Resolution 18-2015 by title only and declaring an emergency.  6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 18-2015 and to pass said Resolution and declaring an emergency.  6 ayes

Other items discussed:

  • Reduction of the Municipal Local Government Fund
  • Letter from Mayor of Toledo promoting renewed water contracts with lower rates
  • Committee of the Whole meeting Tuesday, August 25, 2015 at 6:30 PM
  • New public service laborer, Victoria Hupp, a current volunteer firefighter was introduced.
  • The Roundabout could be open sooner than anticipated.
  • Grant for the pavilion was not extended. There are still other grant funding options available. There is still time for businesses for the CDBG grant.
  • Tax Commissioner summary of tax collection for Spencer Township for second quarter – $460,000
  • New sign Cyclewerks, Allwear entrance doors, Uncle Green’s sign
  • Caboose, parking lot across from Cherry Tree, The Preserve development
  • 180th event naming a plane after Whitehouse was an honor, canine officer of slain canine was present
  • Toledo Street parking lot completed tomorrow
  • New school resource officer, Joshua Arvay.
  • Private vs. public roads in The Preserve, plowing uncurbed roads, lot sizes, looping the water lines, buffers, ditch dipped last year near BASF, Centerville ditch in good shape, Winslow Road – need permission of property owners, no underlying farm tiles, pump station, sidewalks, 2 entrances, meets fire code
  • Current water contract with Toledo has nine remaining years, other water supply avenues, Bowling Green

Motion by Michelle Tippie, seconded by Louann Artiaga to adjourn at 8:02 PM.  6 ayes

Council – August 4, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Bill May, Louann Artiaga, Frank Billings, Don Atkinson, and Michelle Tippie.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Deputy Fire Chief Joshua Hartbarger, Deputy Police Chief Todd Kitzler, Clerk Susan Miller, Bob Keogh, Karen Studyvin, Leroy Ryerson, Mindy Curry, David Prueter, Rob Casaletta, Karen Gerhardinger, Rebecca Conklin Kleiboemer, Jeff Yoder, Luke Shortridge, Karen Jennings, and Tom Jennings.

Council Prayer was given by Reverend Luke Shortridge of Cedar Creek Church.

Motion by Michelle Tippie, seconded by Louann Artiaga to approve the minutes of the July 21, 2015 meeting.  5 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to approve the bills totaling $10,869.61 dated July 31, 2015 and the Addendum bills totaling $29,518.61 dated August 4, 2014.  5 ayes

Motion by Bill May, seconded by Louann Artiaga to formally accept the resignation of Councilman Dennis Recker effective July 31, 2015.  5 ayes

Councilman Bill May read the list of names submitted to fill Councilman Recker’s unexpired term – Bob Keogh, Rebecca Conklin Kleiboemer, Mindy Curry, Stan Wielinski, and Bob Keogh.

Motion by Louann Artiaga, seconded by Michelle Tippie to nominate Rebecca Conklin Kleiboemer.

Bill May:  Nay

Louann Artiaga: Aye

Frank Billings:  Nay

Don Atkinson:  Nay

Michelle Tippie:  Aye

Motion by Frank Billings to nominate Stan Wielinski Mindy Curry.  Motion failed for lack of second.

Motion by Don Atkinson, seconded by Bill May to nominate Bob Keogh.

Bill May:  Aye

Louann Artiaga:  Nay

Frank Billings:  Nay

Don Atkinson:  Aye

Michelle Tippie:  Nay

Council members then named their choice of the two nominees, Rebecca Conklin Kleiboemer and Bob Keogh, to fill Councilman Recker’s unexpired term.

Bill May:  Bob Keogh

Louann Artiaga:  Rebecca Conklin Kleiboemer

Frank Billings:  Bob Keogh

Don Atkinson:  Bob Keogh

Michelle Tippie:  Rebecca Conklin Kleiboemer

Solicitor Phil Davis swore in Bob Keogh as Councilman for the unexpired term of Dennis Recker through December 31, 2015.

Mayor Angela Kuhn asked for audience comments pertaining to Agenda items.  There were none.

Motion by Louann Artiaga, seconded by Bill May to approve the administration to amend the work order to resurface the parking lot across from Cherry Tree Bakery up to the appropriated amount for the Toledo Street parking lot.  6 ayes

Motion by Don Atkinson, seconded by Bill May to authorize the Solicitor to prepare legislation adopting and approving current replacement pages to the Whitehouse Codified Ordinances, and declaring an emergency.  6 ayes

Motion by Michelle Tippie, seconded by Don Atkinson to accept Ordinance 6-2015 Adopting and Approving Current Replacement Pages to the Whitehouse Codified Ordinances at its first reading and declaring an emergency.  6 ayes

Motion by Michelle Tippie, seconded by Bill May to suspend the rules and to have the second and third reading of Ordinance 6-2015 by title only and declaring an emergency.  6 ayes

Motion by Bill May, seconded by Michelle Tippie to accept Ordinance 6-2015 and to pass said Ordinance 6 ayes

Motion by Frank Billings, seconded by Louann Artiaga to allow signs in the right of way during the remainder of roundabout construction.  5 ayes, 1 nay Bill May

Other items discussed:

  • Streetscaping, cost estimates, wayfinding plan
  • Gateway sign to go out to bid
  • Village Master Plan almost completed
  • Possible lease extension for cell phone tower on St. Louis Street
  • MTJEDD1 Board meeting, annual reports for 2014/2015 submitted
  • Growth Award and Tree City USA 2016, class performing tree inventory discontinued, newsletter topic, fall planting orders, Master Plan for street trees will be complete in the next couple of months
  • Whitehouse Zoning Code amendments
  • Phase II of the roundabout began last week, phase III will begin by weekend
  • Temporary road access to Sunoco
  • Committee of the Whole meeting Tuesday August 11, 2015 at 6:30 PM
  • Community appreciation day at the 180th, a plane will be dedicated and painted with the Village of Whitehouse
  • Bob Keogh thanked Council for the opportunity to serve
  • Thank you to all who took out petitions to run for Council
  • Buskerfest August 16, 2015 from 5:-00 – 8:00 PM, Village Park
  • Chamberlain property
  • BLT Park, Memorial Park meeting, 5 members, does not affect the soldier statue, Village sign

Motion by Michelle Tippie, seconded by Don Atkinson to adjourn at 7:47 PM.  6 ayes

Council – July 21, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Dennis Recker, Bill May, Louann Artiaga, Frank Billings, Don Atkinson, and Michelle Tippie.  Also present were the following:  Administrator Jordan Daugherty, Solicitor John Lewandowski, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Deputy Fire Chief Joshua Hartbarger, Deputy Police Chief Todd Kitzler, Clerk Susan Miller, Wade Smith, Karen Studyvin, Tiffany Backman, April Cline, Don Schroeder, David and Sharon Prueter, Mike Hill, Mindy Curry, Robert Keogh, Johnathon Yunker, John Jaskolski, Rebecca Conklin Kleiboemer, Dan Kleiboemer, Robby Eason, Ashley McCarty, Jeff Yoder, and Karen Jennings.

Council Prayer was given by Reverend Tom Hoover of Hope United Methodist Church.

Motion by Dennis Recker, seconded by Bill May to approve the minutes of the July 7, 2015 meeting.  6 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to approve the bills totaling $132,565.66 dated July 17, 2015 and the Addendum bills totaling $21,937.71 dated July 21, 2015.  6 ayes

The Mayor asked for audience comments pertaining to Agenda items.  There were none.

Motion by Michelle Tippie, seconded by Don Atkinson to accept, as previously authorized, Ordinance 5-2015 Establishing the Permanent Zoning for Certain Lands Located Within the Village of Whitehouse, Lucas County, Ohio; Currently Titled to Rhonda Wise, Trustee.  4 ayes, 2 nays Bill May, Frank Billings

Motion by Michelle Tippie, seconded by Dennis Recker to suspend the rules and to have second and third reading of Ordinance 5-2015 by title only.  4 ayes, 2 nays Bill May, Frank Billings

Motion by Michelle Tippie, seconded by Dennis Recker to accept Ordinance 5-2015 and to pass said Ordinance.  4 ayes, 2 nays Bill May, Frank Billings

Other items discussed:

  • April Cline was introduced as the new finance and account clerk.
  • Tiffany Bachman was commended for all of her hard work.
  • Robbie Eason was introduced as the new public service employee.
  • Roundabout traffic pattern change to begin July 27, 2015.
  • Support local businesses during roundabout construction.
  • Councilman Dennis Recker will be resigning at the end of the month. He thanked the Village for the opportunity. Council will make an appointment. Interested parties should inquire.
  • Green’s Market signage

Motion by Michelle Tippie, seconded by Louann Artiaga to adjourn at 7:20 PM.  6 ayes

Council – July 7, 2015

AT 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Dennis Recker, Bill May, Louann Artiaga, Frank Billings, Don Atkinson, and Michelle Tippie.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Deputy Police Chief Joshua Hartbarger, Clerk Susan Miller, Karen Gerhardinger, Larry Yunker, Rob Casaletta, Wade Smith, Kathy Wilson, Greg Feller, Dave Kersher, Rhonda Wise, David Miller, Janet Schroeder, Bob Keogh, Jacob Gehrig, Ed Kaplan, Brian and Diane Mark, Rebecca Conklin Kleiboemer, Jeff Yoder, Karen Studyvn, David and Sharon Prueter, and Tom and Karen Jennings.

Council prayer was given by Administrator Jordan Daugherty

Motion by Dennis Recker, seconded by Michelle Tippie to approve the minutes of the June 2, 2015 meeting.  6 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to approve the bills totaling $309,616.38 dated July 3, 2015 and the Addendum bills totaling $17,234.75 dated July 7, 2015.  6 ayes

Mayor Angela Kuhn appointed Rob Casaletta to the MTJEDDI board for an additional term.

Mayor Angela Kuhn asked for Audience Comments pertaining to Agenda items.  There were none.

Motion by Michelle Tippie, seconded by Louann Artiaga to reintroduce the motion to grant DLR Acquisitions LLC a change in zoning from S-1 to R-1 on the Disher Tree Farm property.  4 ayes, 2 nays Bill May, Frank Billings

Motion by Don Atkinson, seconded by Dennis Recker to authorize the Solicitor to prepare legislation to approve the change in zoning requested by DLR Acquisitions LLC for the Disher Tree Farm property from S-1 to R-1 and declaring an emergency.  4 ayes, 2 nays Bill May, Frank Billings

Motion by Louann Artiaga, seconded by Frank Billings to accept, as previously authorized, Ordinance 4-2015 authorizing the Mayor and Administrator to enter into a contract with Monclova Township, Lucas County, Ohio for the Establishment of a Fourth Amendment to the Monclova Township Joint Economic Development District I (MTJEDDI), at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to suspend the rules and to have the second and third reading of Ordinance 4-2015 by title only and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Bill May to accept Ordinance 4-2015 and to pass said Ordinance and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Louann Artiaga to authorize the Solicitor to prepare legislation authorizing the Village of Whitehouse to Enter into a Contract Agreement to Provide a School Resource Officer for the Anthony Wayne Local School District, and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Louann Artiaga to accept Resolution 17-2015 authorizing the Village of Whitehouse to Enter into a Contract Agreement to Provide a School Resource Officer for the Anthony Wayne Local School District at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 17-2015 by title only and declaring an emergency.  6 ayes

Motion by Bill May, seconded by Dennis Recker to accept Resolution 17-2015 and to pass said Resolution and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to ratify the Mayor’s appointment of Rob Casaletta to the MTJEDDI.  5 ayes, 1 nay Frank Billings

Other items discussed:

  • Administrative Analyst Janet Schroeder addressed Council regarding the false water quality issue report and updated Council and the Mayor as to the status and mprovements to the water Quality emergency response.
  • Formation of a Memorial Park Committee
  • Pavilion to be rebid in the fall 2015
  • Monclova Township JEDD auditable financial statement is a format issue only
  • If a requested extension is granted for the pavilion, the extension will apply to the business portion of the grant also.
  • Pavilion to be completed in June of 2016
  • Whitehouse zoning code updates
  • Tree Commission, Cherry Fest, thank you to Mark Thomas for help with tree and booth, Fall Newsletter, Wildlife grant, Tree inventory is current, Master plan 80 % complete, plantings for the Toledo Street Parking lot, Gypsy moth season
  • Contract for street sweeping
  • Committee of the Whole Tuesday, July 14, 2015 at 6:30
  • Zoning map change factors, additional buffers, deed restrictions, more greenspace than surrounding developments, conscious of storm water, private property – not Village owned, conservation development; numerous culs de sac, one way in, one way out, type of roads
  • Whitehouse Meadows hail storm roof repairs
  • Removing light poles by the log cabin area
  • Traffic enforcement and speed trailer updates, thank you to Rossford and Habitec Security for Allowing the Village to borrow the speed measurement trailers
  • Eye Citizen – active block watch app
  • Roundabout progressing – water main 99% complete
  • Whitehouse Library and Pythian Sister’s Concert July 19, 2015, 6:30-8:30 PM and August 2, 2015 6:30 – 8:30 PM
  • Thank you to Providence Township Fire Department for assistance with the fireworks.
  • Farmer’s Market on Saturdays, 9:00 AM – noon, for the next 12 weeks
  • Help wanted ad out for Public Services Department
  • Hardware rental property appearance from the back – in need of clean up
  • Thank you to public services department for crack sealing and condition of the roads and to the Fire department for maintenance and testing of the fire hydrants
  • Sink hole repair
  • Thank you for Village support of Cherry Fest
  • Support local businesses throughout roundabout construction
  • Trees growing through a neighbors fence – directed to contact homeowners association
  • Parking lot construction.

Motion by Michelle Tippie, seconded by Louann Artiaga to adjourn at 8:02 PM. 6 ayes

Council – June 16, 2015

This meeting was cancelled, due to lack of business on the agenda.

Council – June 2, 2015

At 7:10 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Rob Casaletta, Dan Holman, Brent and Karen Michaelis, Austin Gundy, Jill Gundy, Bob Keogh, David Miller, Karl Schnapp, Stephanie and Mike Buckenmeyer, Wade Smith, Dave Kerscher, David and Sharon Prueter, Annette and Faith Carroll, Greg Feller, Jeff Yoder, Tom and Karen Jennings, Bea Ludwig, and Luke Shortridge.

Reverend Luke Shortridge of Cedar Creek Church gave the Council prayer.

Motion by Dennis Recker, seconded by Don Atkinson to approve the minutes of the May 19, 2015 meeting.  6 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to approve the bills totaling $30,508.94 dated May 29, 2015 and the Addendum bills totaling $54,181.54.  6 ayes

Fire Chief, Daryl McNutt was designated Ohio Fire Chief Officer for demonstrating a high degree of professionalism.

Mayor Angela Kuhn asked for audience comments pertaining to Agenda items.

  • George Roush thanked Council for the roundabout, we couldn’t get a stoplight, thankful that construction is being done in the summer, listened to concerns, put together perfectly, looks like it’s going to be really good and safe. Also, there are more than enough spaces to build homes that are unsold, property is outstanding (Disher Tree Farm), Whitehouse has houses, stay a small rural community, we don’t need to be packed or dense.

Motion by Bill May, seconded by Dennis Recker to authorize the Solicitor to prepare legislation approving the fourth amendment and expansion of the Joint Economic Development District with Monclova Township, Lucas County, Ohio which district is designated Monclova Township Joint Economic Development District I (MTJEDDI) and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Bill May to accept the Planning Commission’s recommendation on a zoning map amendment submitted by DLR Acquisitions, LLC by David Miller, member for property located at 6318 Whitehouse Spencer Road, Village of Whitehouse, Lucas County, Ohio (Parcel No. 98-02311).  2 ayes, 4 nays Michelle Tippie, Bill May, Louann Artiaga, Frank Billings

Records Commission met, reviewed and updated.

Motion by Louann Artiaga, seconded by Don Atkinson to accept, as previously authorized, Resolution 16-2015 authorizing the Administrator to enter into a Contract with Gerken Paving, Inc. for the Toledo Street Parking Lot Project in the Village of Whitehouse, Lucas County, Ohio and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 16-2015 by title only.  6 ayes

Motion by Dennis Recker, seconded by Bill May to accept Resolution 16-2015 and to pass said Resolution and declaring an emergency.  6 ayes

Other items discussed:

  • Men and women of character that work for the Village
  • Roundabout road closed for 60 – 78 days, to be done between school sessions, more traffic in some areas
  • Pavilion bid opening, no bids, rebid in the fall
  • Public Hearing, review zoning map amendment, recommendation to approve change to R-1, site plan, BASF and Kennametal concerns about buffering, variances for frontage widths, lots exceeded requirements, private vs. public streets, ditches to be cleaned, ditch easements, looping water lines, preliminary plan, Texas Street buffer, bio swails to reduce storm water in sewers, one exit and one entrance
  • Developer submitted the plan that made the development feasible for them to proceed, not wanting to adversely impact storm water, bio retention, great piece of property, ecofriendly, infiltrate water to ground – doesn’t leave site, streams – flood plain- won’t be disturbed, trying to be ecofriendly and do the right thing, want to maintain the beauty
  • Jordan Daugherty, Chair of Records Commission
  • Police renovations on schedule, increases in traffic
  • Fire Department received over $15,000.00 in grants bringing the total to over $582,000.00.
  • New employees Victoria Up and Robbie Eason, update on Cherry Fest preparations
  • Natureworks grant for boardwalk at the large Quarry
  • Thank you for listening to the community
  • Support local businesses

Motion by Michelle Tippie, seconded by Dennis Recker to adjourn at 7:57 PM.  6 ayes

Council – May 19, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Don Atkinson, Michelle Tippie, Dennis Recker, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Deputy Fire Chief Joshua Hartbarger, Clerk Susan Miller, David and Sharon Prueter, Bob Keogh, Rob Casaletta, Todd Kitzler, Stephanie Kitzler, Roland Freier, Diana Martin, and Todd Kitzler.

Reverend Tom Hoover of Hope United Methodist Church gave the Council prayer.

Motion by Dennis Recker, seconded by Michelle Tippie to approve the minutes of the May 5, 2015 meeting.  6 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to approve the bills totaling $43,200.68 dated May 15, 2015 and the Addendum bills totaling $126,769.34 dated May 19, 2015.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to approve awarding the Toledo Street parking lot contract to Gerken Paving for the sum of $165,533.26.  6 ayes

Solicitor Phil Davis swore in Deputy Police Chief Todd Kitzler.

Mayor Angela Kuhn asked for Citizen Comment pertaining to Agenda items.

  • Bob Keogh thanked Council and the Mayor for additional parking.

Motion by Bill May, seconded by Don Atkinson to accept the final report of the Charter Revision Commission.  6 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to accept, as previously authorized, Resolution 15-2015 Establishing a Policy and Procedure for Grant of Certain “Naming Rights” in Relation to Village of Whitehouse, Lucas County, Ohio Facilities, Buildings and Grounds at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Louann Artiaga to suspend the rules and to have the second and third reading of Resolution 15-2015 by title only.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to accept Resolution 15-2015 and to pass said Resolution and declaring an emergency.  6 ayes

Motion by Bill May, seconded by Don Atkinson to accept, as previously authorized, Ordinance 3-2015 declaring Certain Real property as Owned by the Village of Whitehouse, Lucas County, Ohio as Surplus Property, which Property Consists of Undeveloped Vacant Park Lands Located Adjacent to 6755 Oak Brook Drive in the Village of Whitehouse, Lucas County, Ohio, at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Bill May to suspend the rules and to have the second and third reading of Ordinance 3-2015 by title only.  6 ayes

Motion by Dennis Recker, seconded by Bill May to accept Ordinance 3-2015 and to pass said Ordinance and declaring an emergency.  6 ayes

Other items discussed:

  • Update to Master Plan Steering Committee meetings, parking concerns, smart changes
  • Roundabout information, maps, detours, website, soccer traffic
  • Public Hearing June 2, 2015 at 6:30 PM – MTJEDD I Amendment and Expansion
  • Public Hearing June 2, 2015 at 6:45 PM – zoning map amendment for 6318 Whitehouse Spencer Road
  • New Account Clerk April Cline and Public Service Laborer Robbie Eason
  • Memorial Park, Letter against fracking, and the Council Wish List
  • Charter Review Commission, Rob Casaletta – Chair, Michelle Tippie – Vice Chair, Phil Whaley – Secretary, Crystal Cahill, David Prueter, term limits,   to City transition – collective Bargaining, civil service commission, creation of a health department, no proposed changes. Next Charter Review Commission meeting to be held April 5, 2016 at 6:00 PM.
  • National Law Enforcement Memorial Services recognized fallen officers, hope to see in the Village in the future
  • Historic tour enrichment class
  • Part time public service department laborer, David Bayly started for the summer
  • Congratulations to Mark McDonough for excellent process in choosing a Deputy Police Chief
  • Free Concert June 20, 2015 and radio control boat races
  • Roundabout ditch enclosure work beginning
  • Cherry Fest weekend of June 12, 2015

Motion by Michelle Tippie, seconded by Louann Artiaga to adjourn at 7:30 PM.  6 ayes

Council – May 5, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Don Atkinson, Michelle Tippie, Dennis Recker, and Bill May.  Also present were the following:  Administrator Jordan Daugherty, Solicitor John Lewandowski, Director of Public Services Steve Pilcher, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Sheri Luedtke, Karen Gerhardinger, Judy and Chuck Kethel, Jeff Yoder, Bob Keogh, Bud Bauman, James Stileo, Tom and Karen Jennings, Rob Casaletta and Mindy Curry

Reverend Matthew Lash gave the Council prayer.

Motion by Dennis Recker, seconded by Don Atkinson to approve the minutes of the April 21, 2015 meeting.  4 ayes

Motion by Dennis Recker, seconded by Bill May to approve the bills totaling $9,074.40 dated May 1, 2015 and the Addendum bills totaling $28,605.15 dated May 5, 2015.  4 ayes

Mayor Angela Kuhn declared May 22, 2015 Poppy Day in the Village of Whitehouse, Lucas County, Ohio.

Mayor Angela Kuhn asked for Citizen Comments pertaining to Agenda items.  There were none.

Other items discussed:

  • Whitehouse Tree Commission, 8th year Tree City USA, 7th year Growth Award, Whitehouse Primary sesquicentennial, newsletter article, Recycling Day, Flower Market, Cherry Fest, Arbor Day, Pruning Seminar, tree plantings, Master Tree Plan, Sherrie Leudtke, Judy Kethel, Amy Shulz, Kim Bunge, Judy Traub, Michelle Tippie and Mark Thomas, partnering with the Boy Scouts, Homeowner Association meetings – replacement trees.
  • Larry’s Gift Store  ribbon cutting
  • Committee of the Whole, Tuesday May 12, 2015 at 6:30 at Village Hall
  • Update zoning code:  homeowner association responsibilities, change Village to municipality, Economic Development position, realignment of administration duties
  • Thank you to police for addressing U-turn issue near soccer fields
  • TND Whitehouse multifamily housing project update
  • Whitehouse Fashion Exchange on May 3, 2015 to benefit Bethany House
  • Drug Take Back, 233 lbs total collected from the area
  • Thank you to the Police Chief for the thorough process for Deputy Chief search
  • International Firefighters Day
  • Safety Town June 22-26, 2015.  Graduation June 26th at Whitehouse Primary, Officer Crosby will be in charge of  the program
  • Safety Council of NWO awarded the residents who discovered the house fire across from Village Hall
  • Earth Day was a success
  • Charter Revision Committee will be meeting May 19, 2015 at 6:00 PM, term limits, Village to City Transition, please submit Council suggestions by May 13, 2015
  • Request to review traffic plans concerning Rupp road during roundabout construction, enforcing  speed limit, posted detour to be Finzel to Weckerly and
  • back to 64, no detours posted for Village Streets, not during school – no buses, increased patrols, no through traffic/load limit signs, Rupp Road in the 5 year plan to resurface, yearly county inspections.

Motion by Michelle Tippie, seconded by Dennis Recker to adjourn at 7:43 PM.  4 ayes

Council – April 21, 2014

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Don Atkinson, Michelle Tippie, Dennis Recker, Bill May, and Louann Artiaga.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Bud Bauman, Rob Casaletta, Judy Kethel, Lily Bonar, David and Sharon Prueter, Karen Gerhardinger, Bea Ludwig, and Jeff Yoder.

Reverend Del Bonar of Zion United Methodist Church gave the Council prayer.

Motion by Dennis Recker, seconded by Don Atkinson to approve the minutes of the April 7, 2015 meeting.  5 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to approve the bills totaling $87,208.24 dated April 17, 2015 and the Addendum bills totaling $24,862.97 dated April 21, 2015.  5 ayes

Mayor Angela Kuhn appointed Claudia Spann to the Arts Advisory Board.

Mayor Angela Kuhn appointed David Prueter to the Charter Review Commission.

Mayor Angela Kuhn proclaimed May 1, 2015 as Arbor Day in the Village of Whitehouse.

Motion by Dennis Recker, seconded by Louann Artiaga to authorize the Administrator to request bids for the Toledo Street Parking Lot.  5 ayes

Motion by Michelle Tippie, seconded by Bill May to approve the Waterville Rotary 5k along the same route as previous years.  5 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to authorize the Solicitor to prepare legislation determining that Certain Miscellaneous Personal Property (2003 Ford Explorer) Used by the Fire Department and Owned by the Village of Whitehouse, Lucas County, Ohio is of no further use to the Village and is hereby determined to be Surplus Property to be Sold upon the Internet, and declaring an emergency.  5 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to authorize the Solicitor to prepare legislation determining that Certain Miscellaneous Personal Property (2010 Crown Victoria and sundry goods) used by the Police Department and Owned by the Village of Whitehouse, Lucas County, Ohio is of no further use to the Village and is hereby determined to be Surplus Property to be sold upon the Internet, and declaring an emergency.  5 ayes

Mayor Angela Kuhn asked for Audience Comments pertaining to Agenda items.  There were none.

Upon recommendation of the Committee of the Whole, motion by Dennis Recker, seconded by Michelle Tippie to authorize the Solicitor to prepare legislation to form a Village Naming Rights Policy.  5 ayes

Upon recommendation of the Committee of the Whole, motion by Dennis Recker, seconded by Don Atkinson to approve the naming of the Ball Field behind the Whitehouse Inn as the Tom Allen Ball Field.  5 ayes

Upon recommendation of the Committee of the Whole, motion by Dennis Recker, seconded by Michelle Tippie to approve the naming of the Alley behind the Whitehouse Inn as John Fronk Street.  5 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to confirm David Prueter’s nomination to the Charter Review Commission. 5 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to accept, as previously authorized, Ordinance 2-2015 Accepting the Application for Annexation of Certain Property to the Village of Whitehouse, Lucas County, Ohio as Petitioned in Annexation Petition No. 2014-6 by Bruce E. Miller, Trustee, Judith C. Miller, Trustee and Sally Jo Nelton, at its first reading and declaring an emergency.  5 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to suspend the rules and to have the second and third readings of Ordinance 2-2015 by title only and declaring an emergency.  5 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to approve Ordinance 2-2015 and to pass said Ordinance and declaring an emergency.  5 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to authorize the Administrator to prepare a letter for members of Council to be sent to the Governor, Senator, and State Representative pertaining to amending the legislature that allows mining and fracking and to ensure local home rule is considered.  5 ayes

Motion by Bill May, seconded by Louann Artiaga to accept, as previously authorized, Resolution 12-2015 authorizing the Execution of Contract Agreements with the Lucas County Board of Commissioners with Respect to Participation in the Lucas County Suburban Court Services Victim-Witness-Advocate Assistance Program by the Village of Whitehouse, Lucas County, Ohio, for the sum of $5,000 commencing on October 1, 2014 and ending on September 30, 2015, at its first reading and declaring an emergency.  5 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to suspend the rules and to have the second and third readings of Resolution 12-2015 by title only and declaring an emergency.  5 ayes

Motion by Dennis Recker, seconded by Bill May to approve Resolution 12-2015 and to pass said Resolution and declaring an emergency.  5 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to accept, as previously authorized, Resolution 13-2015 determining that Certain Miscellaneous Personal Property (2003 Ford Explorer) used by the Fire Department and Owned by the Village of Whitehouse, Lucas County, Ohio is of no further use to the Village and is hereby determined to be Surplus Property to be sold upon the internet, at its first reading and declaring an emergency.  5 ayes

Motion by Michelle Tippie, seconded by Don Atkinson to suspend the rules and to have the second and third readings of Resolution 13-2015 by title only and declaring an emergency.  5 ayes

Motion by Michelle Tippie, seconded by Dennis Recker to approve Resolution 13-2015 and to pass said Resolution and declaring an emergency.  5 ayes

Motion by Don Atkinson, seconded by Louann Artiaga to accept, as previously authorized, Resolution 14-2015 determining that Certain Miscellaneous Personal Property (2010 Crown Victoria and sundry goods) used by the Police Department and Owned by the Village of Whitehouse, Lucas County, Ohio is of no further use to the Village and is hereby determined to be Surplus Property to be sold upon the internet, at its first reading and declaring an emergency.  5 ayes

Motion by Michelle Tippie, seconded by Bill May to suspend the rules and to have the second and third readings of Resolution 14-2015 by title only and declaring an emergency.  5 ayes

Motion by Bill May, seconded by Dennis Recker to approve Resolution 14-2015 and to pass said Resolution and declaring an emergency.  5 ayes

Other items discussed

  • Village Biannual audit has begun
  • Village offices will close at noon Friday, April 24, 2015 for an all-day training session.
  • Naming rights, Civil War statue repair update, Memorial Park location
  • Earth Day, tree plantings, grant applications, tree removed on North Street, tree pruning Workshop, informational tree signs, Tree City USA, Cherry Fest
  • Annual Recycling event at Village Park Saturday, April 25, 2015 from 10:00 AM – 2:00 PM, Allshred will be there from 10:00 AM – 1:00 PM – limit 3 boxes/visit, Village food drive, Drug Take Back for prescription drugs at the fire station, disposal of drugs by the Fulton County Dog Warden
  • Whitehouse Primary 5k, Deputy Chief of Police site interviews and recommendation, Auxiliary officer resignation
  • Ladies recognized for house fire across the street from Village hall will be honored at the Pinnacle by the Safety Council
  • Two part time public service employees have been hired for the summer
  • Two auxiliary officers promoted to part time and are ready to pick up shifts: Ken Scheuerman and Andy Kasich
  • Flower Market begins May 2, 2015 from 9:00 AM – noon every Saturday in May.

Motion by Michelle Tippie, seconded by Don Atkinson to adjourn at 7:47 PM.  5 ayes

Council – April 7, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Frank Billings, Don Atkinson, Dennis Recker, Bill May, and Louann Artiaga.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Fire Chief Daryl McNutt, Deputy Fire Chief Joshua Hartbarger, Clerk Susan Miller, Bud Bauman, Leroy Ryerson, Karen Gerhardinger, Calvin Berger, Rebecca Conklin Kleiboemer, and Jeff Yoder.

Pastor Chad Schramm from Cedar Creek Church gave the Council prayer.

President of Council May excused Councilmember Michelle Tippie due to illness.

Motion by Dennis Recker, seconded by Don Atkinson to approve the amended minutes of the March 3, 2015 meeting.  5 ayes

Motion by Louann Artiaga, seconded by Dennis Recker to approve the bills totaling $14,958.12 dated April 7, 2015 and the addendum bills totaling $65,147.63 dated April 7, 2015.  5 ayes

Mayor Angela Kuhn asked for Citizen comments pertaining to Agenda items.  Leroy Ryerson asked Council to reconsider keeping the civil war statue and cannon in Village Park.  He feels a dedicated war memorial at BLT Park would better suit the community.

Rebecca Conklin Kleiboemer stated she is against legislation to keep the civil war statue in Village Park and encourages change.

Motion by Dennis Recker, seconded by Louann Artiaga to authorize legislation specifying the final acceptance of Lucas County Annexation No. 2014-6 for the Miller property, TD 91 09497.   5 ayes

Motion by Dennis Recker, seconded by Don Atkinson to accept Resolution 11-2015 Authorizing the Permanent Location of the Civil War Statue in Village Park, at its first reading.  4 ayes, 1 nay Artiaga.

Motion by Dennis Recker, seconded by Don Atkinson to suspend the rules and to have the second and third reading of Resolution 11-2015 by title only.  4 ayes, 1 nay Artiaga.

Motion by Dennis Recker, seconded by Don Atkinson to accept Resolution 11-2015 and to pass said Resolution.   4 ayes, 1 nay Artiaga.

Motion by Dennis Recker, seconded by Bill May to accept Resolution 10-2015 Declaring the Necessity and Intent to Amend the Current Joint Economic Development District I with Monclova Township, Lucas County, Ohio, Establishing a Revised Date for a Public Hearing on Said Amendment at its first reading and declaring an emergency.  5 ayes

Motion by Dennis Recker, seconded by Bill May to suspend the rules and to have the second and third readings of Resolution 10-2015 by title only and declaring an emergency.  5 ayes

Motion by Dennis Recker, seconded by Bill May to approve Resolution 10-2015 and to pass said Resolution and declaring an emergency.  5 ayes

Other items discussed:

  • Master Plan Visioning Session to be scheduled
  • Annual BASF Community Affairs Program will be held on May 7, 2015, resumes are being submitted for two position openings, future requests for cell towers in the Village
  • Committee of the Whole, March 17, 2015:  economic development plan for the future
  • Committee of the Whole, March 24, 2015:  review of the first three chapters of the Whitehouse Zoning Code
  • Planning Commission, April 6, 2015:  review of the Toledo Street Parking lot, cell towers, zoning code review, curb cut at 9910 Waterville Street
  • Toledo Street Parking lot plans
  • Consider a memorial park in Village Park
  • Public records / emails
  • Changing Toledo Street to a one-way street
  • Construction of roundabout is proceeding – activity will start soon
  • Waterville possibly purchasing water from Bowling Green
  • Parking issues on Providence Street at soccer fields
  • Easter Egg Hunt was held on April 4, 2015 and was well attended
  • Recycling Event to be held on April 25, 2015
  • Condition of statue to be reported at April 14, 2015 Committee of the Whole meeting
  • Public should attend meetings to express concerns and not send emails to individual Council members
  • Public records request explanation

Motion by Louann Artiaga, seconded by Don Atkinson to adjourn at 8:00 PM.  5 ayes

Council – March 17, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Frank Billings, Don Atkinson, Michelle Tippie, Bill May, and Louann Artiaga.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Deputy Fire Chief Joshua Hartbarger, Clerk Susan Miller, Bud Bauman, Josh Torres, David and Sharon Prueter, Karen Gerhardinger, Martin Fuller, and Jeff Yoder.

Pastor Tom Hoover of Hope United Methodist gave the Council prayer.

Motion by Don Atkinson, seconded by Louann Artiaga to approve the minutes of the March 3, 2015 meeting.  5 ayes

Motion by Louann Artiaga, seconded by Frank Billings to approve the bills totaling $9,466.13 dated March 13, 2015 and the addendum bills totaling $93,608.88 dated March 17, 2015.  5 ayes

Mayor Angela Kuhn asked for Citizen comments pertaining to Agenda items.  There were none.

Mayor Angela Kuhn appointed Sheri Luedtke, Kim Bunge, Elliot Tramer, Judy Kethel, Amy Schultz, and Janet Traub to 3 year terms on the Whitehouse Tree Commission.

Motion by Don Atkinson, seconded by Frank Billings to keep the Civil War Statue in its current location.  3 ayes, 2 nays Louann Artiaga, Michelle Tippie

Motion by Bill May, seconded by Michelle Tippie to authorize the Solicitor to prepare legislation authorizing the Administrator to Purchase Road Salt for Use by the Public Service Department during the Calendar Years 2015-2016 for the Village of Whitehouse, Lucas County, Ohio, and declaring an emergency.  5 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to accept Resolution 9-2015 authorizing the Administrator to Purchase Road Salt for Use by the Public Service Department during Calendar Years 2015-2016 for the Village of Whitehouse, Lucas County, Ohio at its first reading and declaring an emergency.  5 ayes

Motion by Michelle Tippie, seconded by Louann Artiaga to suspend the rules and to have the second and third readings of Resolution 9-2015 by title only and declaring an emergency.  5 ayes

Motion by Michelle Tippie, seconded by Louann Artiaga to approve Resolution 9-2015 and to pass said Resolution and declaring an emergency.  5 ayes

Other items discussed:

  • Alternative water sources
  • Administration meeting with the Chamber of Commerce, vacant Account Clerk position, reorganization of office duties, roundabout loan finalization
  • Lucas County Regional Health District meeting, preliminary budget, Chair Andy Glenn, Secretary Mike Yunker, share for government agencies $20,528.14, septic system regulations
  • Snow removal from sidewalks
  • New police vehicle to be ready, old vehicle to be declared government surplus
  • Removal of statue for evaluation
  • Roundabout easement
  • Great Black Swamp Festival of Races Saturday from 9 A – 12 P
  • Officer Amanda Crosby completed Basic Instructor School. Tuition donated by AWAKE.
  • Update on Deputy Chief position
  • Saturday, March 21, 2015, at 10:00 AM the Tree Commission will be holding the Spring seminar on Tree Pruning at Village Hall, free of charge.
  • The statue will not disappear

Motion by Michelle Tippie, seconded by Don Atkinson to adjourn at 7:25 PM.  5 ayes

Council – March 3, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Frank Billings, Don Atkinson, Michelle Tippie, Dennis Recker, Bill May and Louann Artiaga.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Economic Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Deb McNutt, Rob Casaletta, Bud Bauman, Yvonne Walters, Karen Gerhardinger, EllenTipping, Jim Reiter, Tracy and Gabi Wilder, Tyler Young, Mindy Curry and Jeff Yoder.

Administrator Jordan Daugherty gave the Council Prayer.

Motion by Don Atkinson, seconded by Louann Artiaga to approve the minutes of the February 17, 2015 meeting.  6 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to approve the bills totaling $70,953.95 dated February 27, 2015 and the addendum bills totaling $326,511.86 dated March 3, 2015.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to approve the Toledo Roadrunner Club’s route for March 21, 2015.  6 ayes

Mayor Angela Kuhn asked for Citizen Comments pertaining to Agenda items.  There were none.

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Michelle Tippie, to authorize the Solicitor to prepare a Resolution of the Council of the Village of Whitehouse, Lucas County, Ohio authorizing and Directing the Mayor and/or Administrator of the Village of Whitehouse, Lucas County, Ohio to Enter into a Certain Promissory Note Loan Obligations and Loan Agreements with the Ohio Department of Transportation and declaring an emergency.  5 ayes, 1 nay Frank Billings

As recommended by Council, motion by Dennis Recker, seconded by Michelle Tippie to authorize the Solicitor to prepare legislation authorizing the Administrator to Purchase a 2014 Ford Vehicle for the Village of Whitehouse, Lucas County, Ohio and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Frank Billings to renew the contract of the Whitehouse Village Economic Development Coordinator.  3 ayes, 3 nays Louann Artiaga, Bill May, Michelle Tippie  Mayor Angela Kuhn votes nay.

Motion fails 3 ayes, 4 nays Louann Artiaga, Bill May, Michelle Tippie, Mayor Angela Kuhn

Motion by Dennis Recker, seconded by Louann Artiaga to request additional information as to the legal options available to the Village for the land the statue and cannon sit on in Whitehouse Village Park for further consideration.  5 ayes, 1 nay Michelle Tippie

Motion by Louann Artiaga, seconded by Frank Billings to hold a Committee of the Whole following the next Council meeting to discuss the Village’s Economic Development strategy moving forward.  6 ayes

Motion by Dennis Recker, seconded by Bill May, to authorize the Solicitor to prepare a Resolution of the Village of Whitehouse, Lucas County, Ohio Agreeing to the Assumption of the Cost of all Improvements for a Certain Roundabout Roadway to be Constructed within the Village of Whitehouse at the Intersection of Finzel Road and State Route 64 and declaring an emergency.  5 ayes, 1 nay Frank Billings

Motion by Dennis Recker, seconded by Bill May to accept Resolution 6-2015 a Resolution of the Village of Whitehouse, Lucas County, Ohio Agreeing to the Assumption of the Cost of all Improvements for a Certain Roundabout Roadway to be Constructed within the Village of Whitehouse at the Intersection of Finzel Road and State Route 64 at its first reading and declaring an emergency.  5 ayes, 1 nay Frank Billings

Motion by Dennis Recker, seconded by Michelle Tippie to suspend th rules and to have the second and third reading of Resolution 6-2015 by title only and declaring an emergency.  5 ayes, 1 nay Frank Billings

Motion by Dennis Recker, seconded by Michelle Tippie to approve Resolution 6-2015 and to pass said Resolution and declaring an emergency.  5 ayes 1 nay Frank Billings

As recommended by Council, motion by Louann Artiaga, seconded by Dennis Recker to accept Resolution 7-2015 authorizing the Administrator to Purchase a 2014 Ford Vehicle for the Village of Whitehouse, Lucas County, Ohio and declaring an emergency.  5 ayes, 1 nay Frank Billings

Motion by Dennis Recker, seconded by Michelle Tippie to suspend the rules and to have the second and third reading of Resolution 7-2015 by title only and declaring an emergency.  5 ayes 1 nay Frank Billings

Motion by Dennis Recker, seconded by Don Atkinson to approve Resolution 7-2015 and to pass said Resolution and declaring an emergency.  5 ayes, 1 nay Frank Billings

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Don Atkinson to accept, as previously authorized, Resolution 8-2015, a Resolution of the Council of the Village of Whitehouse, Lucas County, Ohio, Authorizing and Directing the Mayor and/or Administrator of the Village of Whitehouse, Lucas County, Ohio to Enter into Certain Promissory Note Loan Obligations and Loan Agreements with the Ohio Department of Transportation at its first reading and declaring an emergency.  5 ayes, 1 nay Frank Billings

Motion by Dennis Recker, seconded by Michelle Tippie to suspend the rules and to have the second and third readings of Resolution 8-2015 by title only and declaring an emergency.  5 ayes, 1 nay Frank Billings

Motion by Dennis Recker, seconded by Bill May to approve Resolution 8-2015 and to pass said Resolution and declaring an emergency.  5 ayes, 1 nay Frank Billings

Motion by Frank Billings, seconded by Dennis Recker to not remove the statue for assessment and restoration until after more information is received and a decision is made.  2 ayes, 4 nays Don Atkinson, Michelle Tippie, Bill May, Louann Artiaga

Other items discussed:

  • JEDZ meeting, approve and review of financial report, officers
  • March 10, 2015 Committee of the Whole meeting
  •  Village Hall improvements, drywall repair, updates
  • Corrections with the Mirror newspaper
  • Tree      pruning seminar March 21, 2015, 10:00 AM at Village Hall, Master tree plan,      Tree Ordinance, Arbor Day planting May 1, 2015 at 2:15 PM – rain date May      4, 2015 at 2:15 PM, Roundabout landscape
  • Signatures to keep the statue in      Whitehouse Village Park where it is, charter requirements for an      Initiative, honoring all veterans, historical, cultural landmark, updating      and restoring and preserving, Leo Price will evaluate the statue, looking      at surrounding communities with Memorials, previous gold color of statue,      statue defects

Motion by Michelle Tippie, seconded by Dennis Recker to adjourn at 7:57 PM.  6 ayes

Council – February 17, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Louann Artiaga, Frank Billings, Don Atkinson, Michelle Tippie, Dennis Recker, and Bill May.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Deputy Fire Chief Joshua Hartbarger, Clerk Susan Miller, Ed Kaplan, Rob Casaletta, Karen Gerhardinger, Tiffany Bachman, Karen Jennings, Tom Jennings, Jeff Chamberlain, and David and Sharon Prueter.

Reverend Delbert Bonar of Zion United Methodist Church gave the Council prayer.

Motion by Dennis Recker, seconded by Don Atkinson to approve the minutes of the February 3, 2015 meeting.  6 ayes

Motion by Louann Artiaga, seconded by Dennis Recker to approve the bills totaling $26,918.70 dated February 13, 2015 and the Addendum bills totaling $72,107.38 dated February 17, 2015.  6 ayes

Motion by Dennis Recker, seconded by Louann artiaga to authorize the Administrator to apply for the Lucas County Storm Water Demonstration Project Grant to reduce costs for the Toledo Street Parking Lot ($18,000.00).  6 ayes

Mayor Angela Kuhn asked for Citizen Comments pertaining to Agenda items.  There were none.

Upon recommendation of the Committee of the Whole, motion by Frank Billings, seconded by Dennis Recker to approve Option 1 (one) for the Village Gateway Signage.  5 ayes, 1 nay Michelle Tippie

Motion by Don Atkinson, seconded by Michelle Tippie to adjourn to Executive Session on a matter of Litigation at 7:20 PM.  6 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to reconvene at 7:31.  6 ayes

Motion by Loann Artiaga, seconded by Don Atkinson to adjourn to Executive Session on a matter of Litigation at 7:32 PM.  6 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to recovene at 7:40 PM.  6 ayes

Upon recommendation of the Committee of the Whole, motion by Dennis Recker, seconded by Frank Billings to authorize the Solicitor to prepare legislation establishing Pay Classifications, and Benefit Steps for employees of the Village of Whitehouse, Lucas County, Ohio; Repealing Ordinance No. 11-2014, and declaring an emergency.  6 ayes

Upon recommendation of the Committee of the Whole, motion by Michelle Tippie, seconded by Louann Artiaga to authorize moving forward with the previously authorized Deputy Police Chief position.  6 ayes

Upon recommendation of the Committee of the Whole, motion by Dennis Recker, seconded by Louann Artiaga to accept, as previously authorized, Ordinance 1-2015 establishing Pay Classifications, and Benefit Steps for Employees of the Village of Whitehouse, Lucas County, Ohio; Repealing Ordinance No. 11-2014, at its first reading and declaring an emergency.  5 ayes, 1 abstain Bill May

Motion by Dennis Recker, seconded by Don Atkinson to suspend the rules and to have the second and third reading of Ordinance 1-2015 by title only and declaring an emergency.  5 ayes, 1 abstain Bill May

Motion by Dennis Recker, seconded by Michelle Tippie to accept Ordinance 1-2015 and to pass said Ordinance and declaring an emergency.  5 ayes, 1 abstain Bill May

Motion by Louann Artiaga, seconded by Don Atkinson to accept, as previously authorized, Resolution 5-2015, a Resolution of the Council of the Village of Whitehouse, Consenting to an Enterprise Zone Agreement Between Lucas County, Ohio, Township of Monclova, Lucas County, Ohio, and the Anderson’s Inc., at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to suspend the rules and to have the second and third reading of Resolution 5-2015 by title only and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Bill May to accept Resolution 5-2015 and to pass said Resolution and declaring an emergency.  6 ayes

Other items discussed:

  • Art Weber photos on display in Village Hall provided through the Metroparks.
  • Nothing recent with the Metroparks
  • Quarterly financial update – tighter budget
  • Master  Plan workshop all day March 11, 2015
  • Roundabout – right of way, financing, ODOT information, start and finish while school      is out
  • Pavilion plans for park approved as submitted.
  • Public Service Department restructuring, Utility rates for residents outside of      the Village, Economic Development Coordinator contract, Village code 505.15
  • Fire Dependency Board – Joshua Hartbarger Secretary
  • Fire  at Nature’s Nursery, accepting donations to rebuild with a Gofundit page
  • Police Department passed an inspection with the Ohio Department of Youth Services
  • Soldier  statue to be removed and looked at for restoration
  • Charter Review Boards requests items Council members would like to be reviewed to be submitted before June 1, 2015.

Motion by Michelle Tippie, seconded by Don Atkinson to adjourn at 7:47 p.m. 6 ayes

Council – January 20, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Frank Billings, Don Atkinson, Michelle Tippie, Bill May, and Louann Artiaga.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Clerk Susan Miller, Bob Keogh, Yvonne Walters, John and Karen Gerhardinger, Jeff Yoder, and David and Sharon Prueter.

Pastor Tom Hoover of Hope United Methodist gave the Council prayer.

Motion by Don Atkinson, seconded by Michelle Tippie to approve the amended minutes of the January 6, 2015 meeting.  5 ayes

Motion by Louann Artiaga, seconded by Bill May to approve the bills totaling $52,865.01 dated January 16, 2015 and the addendum bills totaling $34,423.75 dated January 20, 2015.  5 ayes

Bob Holliker addressed the Mayor and Council on “Military Brats”.

Mayor Angela Kuhn proclaimed that henceforth and forever, Military Children, both children and adults, will be forever known and recognized by the Village of Whitehouse, Lucas County, Ohio as Military Brats.

Motion by Michelle Tippie, seconded by Don Atkinson to authorize the Solicitor to prepare legislation approving a Fire and Rescue Mutual Aid Agreement with the Ohio National Guard 180th Fighter Wing and declaring an emergency.  5 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to approve the Whitehouse Primary Powerhouse 5k.  5 ayes

Mayor Angela Kuhn asked for Citizen comments pertaining to agenda items.  There were none.

Motion by Don Atkinson, seconded by Michelle Tippie to accept, as previously authorized, Resolution 2-2015 approving the Execution of an Economic Development Grant Agreement within the Monclova Township Joint Economic Development District, and declaring an emergency.  5 ayes

Motion by Michelle Tippie, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 2-2015 by title only and declaring an emergency.  5 ayes

Motion by Michelle Tippie, seconded by Don Atkinson to accept Resolution 2-2015 and to pass said Resolution and declaring an emergency.  5 ayes

Motion by Don Atkinson, seconded by Louann Artiaga to authorize the Solicitor to prepare legislation declaring the Necessity and Intent to Amend the Current Joint Economic Development District I With Monclova Township, Lucas County, Ohio establishing a Public Hearing on said Amendment on April 21, 2015, and declaring an emergency.  5 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to suspend the rules and to have the second and third reading by title only and declaring an emergency.  5 ayes

Motion by Bill May, seconded by Michelle Tippie to accept Resolution 3-2015 and to pass said Resolution and declaring an emergency.  5 ayes

Other items discussed:

  • Nexus Pipeline Public officials meeting , public meeting February 12, 2015 at Central Park West From 5:00-7:00 PM
  • Miller Property Annexation
  • Thank you for JEDD team’s hard work

Motion by Michelle Tippie, seconded by Louann Artiaga to adjourn at 7:25 PM.  5 ayes

Council – January 6, 2015

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Frank Billings, Don Atkinson, Michelle Tippie, Bill May, and Louann Artiaga.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Clerk Susan Miller, Bob Keough, Rob Casaletta, David and Sharon Prueter, Karen Gerhardinger, Michael J. Watts, Karen Jennings, Tom Jennings, and Jeff Yoder.

Pastor Matthew Lash of Community of Christ Lutheran Church gave the Council Prayer.

Motion by Don Atkinson, seconded by Michelle Tippie to approve the minutes of the December 16, 2014 meeting.  5 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to approve the bills totaling $9,899.79 dated January 2, 2015 and the addendum bills totaling $2,004.55 dated January 6, 2015.  5 ayes

Mayor Angela Kuhn gave her State of the Village Address.

Mayor Angela Kuhn appointed:

  • Rebecca Conklin Kleiboemer to a three (3) year term ending on December 31, 2017 to the Arts Advisory Executive Board.
  • Michael Walters to a four (4) year term ending on December 31, 2018 to the Board of Zoning Appeals.
  • Crystal Cahill to a four (4) year term ending on December 31, 2018 to the Charter Review.
  • Michelle Tippie to a one (1) year term ending on December 31, 2015 to the Charter Review.
  • Becky King to a three (3) year term ending on December 31, 2017 to the Design Review Board.
  • Louann Artiaga to a two (2) year term ending on December 31, 2016 to the Design Review Board.
  • Ed Kaplan to a one (1) year term ending on December 31, 2015 to the Fire Dependency Board.
  • Michelle Tippie as the Council TMACOG Representative.

Solicitor Phil Davis swore in Michael Walters to the Board of Zoning Appeals.

Motion by Don Atkinson, seconded by Michelle Tippie to nominate Bill May as Council President.  3 ayes 2 nays Frank Billings, Louann Artiaga

Motion by Louann Artiaga, seconded by Frank Billings to nominate Dennis Recker as Council President. 2 ayes, 3 nays Don Atkinson, Michelle Tippie, Bill May

Bill May was elected President of Council for 2015 with a vote of 3 ayes, 2 nays Lo.uann Artiaga, Frank Billings.

Mayor Angela Kuhn asked for Audience Comments pertaining to Agenda items.  There were none.

Motion by Bill May, seconded by Don Atkinson to authorize the Solicitor to prepare legislation Requesting Monies on Taxes Collected by the Lucas County, Ohio Treasurer as Same have been collected for the Village of Whitehouse, Lucas County, Ohio and declaring an emergency.  5 ayes

Motion by Louann Artiaga, seconded by Don Atkinson, to accept Resolution 1-2015 Requesting Monies on Taxes Collected by the Lucas County, Ohio Treasurer as Same havebeen Collected for the Village of Whitehouse, Lucas County, Ohio at its first reading and declaring an emergency.  5 ayes

Motion by Louann Artiaga, seconded by Bill May to suspend the rules and to have second and third reading of Resolution 1-2015 by title only and declaring an emergency.  5 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 1-2015 and to pass said Resolution and declaring an emergency.  5 ayes

Motion by Don Atkinson, seconded by Bill May to authorize the Solicitor to prepare legislation adopting the current Economic Incentive draft.  5 ayes

Other items discussed:

  • RSVP to Jordan Daugherty for the TMACOG General Assembly
  • No Committee of the Whole meeting scheduled for January
  • Economic Development Grant
  • Nature Works grant
  • Leaf pickup
  • Christmas tree pick up
  • Nature art display by Art Weber at Village Hall

Motion by Michelle Tippie, seconded by Don Atkinson to adjourn at 7:35 PM.  5 ayes

Council – December 16, 2014

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Don Atkinson, Michelle Tippie, and Dennis Recker, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Deputy Fire Chief Joshua Hartbarger, Police Chief Mark McDonough, Clerk Susan Miller, Bud Bauman, Ellen Tipping, Yvonne Walters, Rob Casaletta, Karen Gerhardinger, Calvin Berger, Tom Jennings and Jeff Yoder.

Reverend Delbert Bonar of Zion United Methodist Church gave the Council prayer.

Motion by Dennis Recker, seconded by Don Atkinson to approve the minutes of the December 2, 2014 meeting.  6 ayes

Motion by Louann Artiaga, seconded by Bill May to approve the bills totaling $61,084.01 dated December 12, 2014 and the addendum bills totaling $82,015.46 dated December 16, 2014.  6 ayes

Administrator, Jordan Daugherty, gave the 2014 year-end report.

Mayor Angela Kuhn asked for Citizen Comments pertaining to Agenda items.  There were none.

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Michelle Tippie to authorize the Solicitor to prepare legislation Amending the Allocation of Village of Whitehouse Income Tax Funds and Distribution of Same Pursuant to Chapter 185.01 of Title Nine of the Codified Ordinance of the Village of Whitehouse, Lucas County, Ohio, and declaring an emergency.  6 ayes

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Michelle Tippie to authorize the Solicitor to prepare legislation Authorizing the Finance Director of the Village of Whitehouse, Lucas County, Ohio, to Transfer Certain Funds for Village Accounting Purposes; Formal Verification of Said Transfer, and declaring an emergency.  6 ayes

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Michelle Tippie to authorize the Solicitor to prepare legislation making Appropriations for Current Expenses and other Expenditures of the Village of Whitehouse, Lucas County, Ohio, during the Fiscal year ending December 31, 2014 and declaring an emergency.  6 ayes

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Michelle Tippie to authorize the Solicitor to prepare legislation making Appropriations for Current Expenses and other Expenditures of the Village of Whitehouse, Lucas County, Ohio, during the Fiscal year ending December 31, 2015 and declaring an emergency.  6 ayes

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Don Atkinson to authorize the Solicitor to prepare legislation Indicating the Village of Whitehouse, Lucas County, Ohio, Will Provide Utilities, Fire and Police Protection Services to Certain Property Owned by Bruce E. Miller, Trustee, Judith C. Miller, Trustee and Sally Jo Nelton, which Owners are Seeking Annexation of Said Property Pursuant to Lucas County Annexation Petition 2014-6 to the Village of Whitehouse, and declaring an emergency.  6 ayes

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Louann Artiaga to authorize the Solicitor to prepare legislation Specifying the Approval of the Council of the Village of Whitehouse, Lucas County, Ohio, of the Pending Annexation Petition No. 2014-6 of Bruce E. Miller, Trustee, Judith C. Miller, Trustee and Sally Jo Nelton for Annexing Their Property to the Village of Whitehouse, Lucas County, Ohio, and declaring an emergency.  6 ayes

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Frank Billings to approve Two (2) Citizen Comment opportunities at Council Committee of the Whole meetings, with one to be held prior to actions and a second opportunity to be provided following actions.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to place water bills for non-village residents on a Committee of the Whole agenda.  6 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to authorize the Solicitor to prepare legislation Authorizing the Mayor and Fire Chief of the Village of Whitehouse, Lucas County, Ohio, to Enter into a Contract with Waterville Township, Lucas County, Ohio, for Fire Protection Services, and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Bill May to continue support of Promedica action.  3 ayes, 3 nays Frank Billings, Michelle Tippie, Louann Artiaga, Mayor Angela Kuhn votes nay.  Motion does not pass 3 ayes, 4 nays Mayor Angela Kuhn, Frank Billings, Michelle Tippie, Louann Artiaga

Motion by Dennis Recker, seconded by Don Atkinson to authorize the Solicitor to prepare legislation Adopting an Expanded and Updated 2014 National Electric Code by the Village of Whitehouse, Lucas County, Ohio, and declaring an emergency.  6 ayes

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Don Atkinson to accept, as previously authorized, Resolution 29-2014 Indicating the Village of Whitehouse, Lucas County, Ohio, Will Provide Utilities, Fire and Police Protection Services to Certain Property Owned by Bruce E. Miller, Trustee, Judith C. Miller, Trustee and Sally Jo Nelton, which Owners are Seeking Annexation of Said Property Pursuant to Lucas County Annexation Petition 2014-6 to the Village of Whitehouse, at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to suspend the rules and to have the second and third reading of Resolution 29-2014 by title only and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Louann Artiaga to accept Resolution 29-2014 and to pass said Resolution and declaring an emergency.  6 ayes

Motion by Don Atkinson, seconded by Dennis Recker to accept, as previously authorized, Resolution 30-2014 Authorizing the Mayor and Fire Chief of the Village of Whitehouse, Lucas County, Ohio, to Enter into a Contract with Waterville Township, Lucas County, Ohio, for Fire Protection Services, at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to suspend the rules and to have the second and third reading of Resolution 30-2014 by title only and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Bill May to accept Resolution 30-2014 and to pass said Resolution and declaring an emergency.  6 ayes

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Don Atkinson to accept, as previously authorized, Resolution 31-2014 Authorizing the Finance Director of the Village of Whitehouse, Lucas County, Ohio, to Transfer Certain Funds for Village Accounting Purposes;  Formal Verification of Said Transfer, at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to suspend the rules and to have the second and third reading of Resolution 31-2014 by title only and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to accept Resolution 31-2014 and to pass said Resolution and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to accept, as previously authorized, Resolution 32-2014 Adopting an Expanded and Updated 2014 National Electric Code by the Village of Whitehouse, Lucas County, Ohio, at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to suspend the rules and to have the second and third reading of Resolution 32-2014 by title only and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Bill May to accept Resolution 32-2014 and to pass said Resolution and declaring an emergency.  6 ayes

Motion by Don Atkinson, seconded by Frank Billings to accept, as previously authorized,  Resolution 33-2014 Authorizing the Mayor of the Village of Whitehouse, Lucas County, Ohio to enter into a Contract with Springfield Township, Lucas County, Ohio for the Provision of Emergency Fire Dispatch and Ancillary Services, at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to suspend the rules and to have the second and third reading of Resolution 33-2014 by title only and declaring an emergency.  6 ayes

Motion by Bill May, seconded by Dennis Recker to accept Resolution 33-2014 and to pass said Resolution and declaring an emergency.  6 ayes

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Louann Artiaga to accept, as previously authorized, Ordinance 12-2014 Specifying the Approval of the Council of the Village of Whitehouse, Lucas County, Ohio, of the Pending Annexation Petition No. 2014-6 of Bruce E. Miller, Trustee, Judith C. Miller, Trustee and Sally Jo Nelton for Annexing Their Property to the Village of Whitehouse, Lucas County, Ohio, at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to suspend the rules and to have the second and third reading of Ordinance 12-2014 by title only and declaring an emergency.  6 ayes

Motion by Bill May, seconded by Don Atkinson to accept Ordinance 12-2014 and to pass said Resolution and declaring an emergency.  6 ayes

As recommended by the Committee of the Whole, motion by Don Atkinson, seconded by Louann Artiaga to accept, as previously authorized, Ordinance 13-2014 making Appropriations for Current Expenses and other Expenditures of the Village of Whitehouse, Lucas County, Ohio, during the Fiscal year ending December 31, 2014 at its first reading and declaring an emergency.  6 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to suspend the rules and to have the second and third reading of Ordinance 13-2014 by title only and declaring an emergency.  6 ayes

Motion by Bill May, seconded by Don Atkinson to accept Ordinance 13-2014 and to pass said Resolution and declaring an emergency.  6 ayes

As recommended by the Committee of the Whole, motion by Louann Artiaga, seconded by Don Atkinson to accept, as previously authorized, Ordinance 14-2014 making Appropriations for Current Expenses and other Expenditures of the Village of Whitehouse, Lucas County, Ohio, during the Fiscal year ending December 31, 2015 at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Louann Artiaga to suspend the rules and to have the second and third reading of Ordinance 14-2014 by title only and declaring an emergency.  6 ayes

Motion by Bill May, seconded by Don Atkinson to accept Ordinance 14-2014 and to pass said Resolution and declaring an emergency.  6 ayes

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Bill May to accept, as previously authorized, Ordinance 15-2014 Amending the Allocation of Village of Whitehouse Income Tax Funds and Distribution of Same Pursuant to Chapter 185.01 of Title Nine of the Codified Ordinance of the Village of Whitehouse, Lucas County, Ohio, at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to suspend the rules and to have the second and third reading of Ordinance 15-2014 by title only and declaring an emergency.  6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Ordinance 15-2014 and to pass said Resolution and declaring an emergency.  6 ayes

Other items discussed:

  • Master plan meeting
  • NRAC
  • Streetscaping
  • Livestock
  • Water surcharge
  • House Bill 5
  • Staff and Administration commended for a job well done in 2014
  • 180th Exercises, collaboration, lessons, communication
  • Water crisis, teamwork
  • Memorial Park, statues, trees near statues planted in memory of Civil War heroes

Motion by Michelle Tippie, seconded by Don Atkinson to adjourn at 8:27 PM.  6 ayes

Council – December 2, 2014

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Louann Artiaga, Frank Billings, Don Atkinson, Michelle Tippie, Dennis Recker, and Bill May.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Deputy Fire Chief Josh Hartbarger, Police Chief Mark McDonough, Rob Casaletta, Martin Fuller, Kelly Norris, Joe Miller, Yvonne Walters, Rebecca Conklin Kleiboemer, Rodney Cundiff, Luke Cundiff, Karen Gerhardinger, Calvin Berger, Ellen Tipping and Jeff Yoder

Pastor Luke Shortridge of Cedar Creek Church gave the Council prayer.

Motion by Dennis Recker, seconded by Louann Artiaga to approve the minutes of the November 18, 2014 meeting.  6 ayes

Motion by Louann Artiaga, seconded by Bill May to approve the bills totaling $17,938.68 dated November 28, 2014 and the Addendum bills totaling $78,223.52 dated December 2, 2014.  6 ayes

Mayor Angela Kuhn asked for Audience Comment pertaining to Agenda items.  There were none.

Motion by Dennis Recker, seconded by Don Atkinson to approve Administrator’s recommendation to accept the health & dental insurance renewals.

Motion by Dennis Recker, seconded by Michelle Tippie to add two opportunities to Committee of the Whole meetings for audience comments, one preceding action and one following action. 6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to authorize the Solicitor to prepare legislation Establishing Pay Classifications, And Benefit Steps For Employees of the Village of Whitehouse, Lucas County, Ohio, Repealing Ordinance No. 13-2014, And Declaring An Emergency. 4 ayes, 1 abstain Bill May, 1 nay Frank Billings

Motion Fails as an Emergency

Motion by Dennis Recker, seconded by Louann Artiaga to authorize the Solicitor to prepare non-emergency legislation Establishing Pay Classifications, And Benefit Steps For Employees of the Village of Whitehouse, Lucas County, Ohio, Repealing Ordinance No. 13-2014. 4 ayes, 1 abstain Bill May, 1 nay Frank Billings

Motion by Louann Artiaga, seconded by Don Atkinson to accept Ordinance 11-2014 Establishing Pay Classifications, And Benefit Steps For Employees of the Village of Whitehouse, Lucas County, Ohio, Repealing Ordinance No. 13-2014 at its first reading. 4 ayes, 1 abstain Bill May, 1 nay Frank Billings

Motion by Louann Artiaga, seconded by Don Atkinson to accept Ordinance 11-2014 Establishing Pay Classifications, And Benefit Steps For Employees of the Village of Whitehouse, Lucas County, Ohio, Repealing Ordinance No. 13-2014 at its second reading. 4 ayes, 1 abstain Bill May, 1 nay Frank Billings

Motion by Louann Artiaga, seconded by Don Atkinson to accept Ordinance 11-2014 Establishing Pay Classifications, And Benefit Steps For Employees of the Village of Whitehouse, Lucas County, Ohio, Repealing Ordinance No. 13-2014 at its third reading. 4 ayes, 1 abstain Bill May, 1 nay Frank Billings

Other items discussed:

  • Mayor’s Report
    • Report on Mayor’s Testimony in Columbus Against HB 5
    • Public Service Director and Mayor attended Toledo Area Emergency Workshop
    • Administrator and Mayor met with potential alternate water service providers
    • Upcoming Administrative meeting with Metroparks and the Anthony Wayne Youth Foundation
    • Report on Year End Activities
    • Request Committee of the Whole meeting agenda items for 2015
    • Meeting with the Edge Group on Streetscaping
    • Petition signed to annex into the Village
    • Whitehouse/Waterville Township fire contract up for action at December 16, 2014 Council meeting
    • Inquiry into Christmas Tree lighting
    • Inquiry into rental options for the Shelterhouse
    • Inquiry into how to put something on the ballot
    • Rights of referendum
    • Status of trees at the front of Whitehouse Park
    • Complaint of handling of Memorial Park
    • Tree City USA and Growth Award have been submitted

Motion by Michelle Tippie, seconded by Louann Artiaga to adjourn at 7:40 PM.  6 ayes

Council – November 18, 2014

At 7:00 PM Mayor Angela Kuhn called the meeting to order.

ROLL CALL:  Louann Artiaga, Frank Billings (entered at 7:13 PM), Don Atkinson, Michelle Tippie, Dennis Recker, and Bill May.  Also present were the following:  Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Leroy Ryerson, Rob Casaletta, Ellen Tipping, David and Sharon Prueter, Jeff Yoder, Karen Gerhardinger, Bea Ludwig, and Mary Jo Bright.

Pastor Tom Hoover of Hope United Methodist gave the Council prayer.

Motion by Dennis Recker, seconded by Michelle Tippie to approve the minutes of the November 4, 2014 meeting.  5 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to approve the bills totaling $65,341.84 dated November 14, 2014 and the Addendum bills totaling $446,974.41dated November 18, 2014.  5 ayes

Motion by Dennis Recker, seconded by Bill May to authorize the Administrator to proceed with the tear down of the bandstand.  6 ayes

Mayor Angela Kuhn asked for Audience Comment pertaining to Agenda items.  There were none.

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Louann Artiaga to approve 2% COLA and 1% Pay Step increase for a total of a 3% increase  and declaring an emergency.  4 ayes, 1 abstain Bill May, 1 nay Frank Billings

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Don Atkinson to approve the recommended merit service payment of $75/year for eligible full time employees and $37.50 for eligible part time employees and declaring an emergency.  5 ayes, 1 nay Frank Billings

As recommended by the Committee of the Whole, motion by Dennis Recker, seconded by Michelle Tippie to authorize the Village to proceed with moving the Civil War Memorial Statue and Cannon.           3 ayes, 3 nays Frank Billings, Dennis Recker, Bill May, Mayor Angela Kuhn votes aye

Motion passes 4 ayes, 3 nays Frank Billings, Dennis Recker, Bill May

Motion by Dennis Recker, seconded by Don Atkinson to require the Administrator to report key work two weeks preceding the Council meeting and a look ahead.  5 ayes, 1 nay Michelle Tippie

Motion by Dennis Recker, seconded by Michelle Tippie to authorize the Solicitor to prepare legislation Designating and Empowering the Administrator of the Village of Whitehouse, Lucas County, Ohio to Act As the Contracting Official for the Village of Whitehouse With the Director of the Ohio Department of Transportation to Implement Completion of Contracting for Grant Funding Through the Ohio Department of Transportation for the SR64/Finzel Road Roundabout Project in the Village of Whitehouse, Lucas County, Ohio, And Declaring An Emergency.  6 ayes

Motion by Bill May, seconded by Louann Artiaga to accept Resolution 27-2014 Designating and Empowering the Administrator of the Village of Whitehouse, Lucas County, Ohio to Act As the Contracting Official for the Village of Whitehouse With the Director of the Ohio Department of Transportation to Implement Completion of Contracting for Grant Funding Through the Ohio Department of Transportation for the SR64/Finzel Road Roundabout Project in the Village of Whitehouse, Lucas County, Ohio at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to suspend the rules and to have the second and third reading of Resolution 27-2014 by title only and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to accept Resolution 27-2014 and to pass said Resolution and declaring an emergency.  6 ayes

Motion by Frank Billings, seconded by Louann Artiaga to accept, as previously authorized on November 4, 2014, Ordinance 10-2014 Vacating a Certain 16.5 Foot Alleyway Running Northeasterly From Providence Street to Its Terminus at the Westerly Lot Line of Lot 27 in the Weckerly Addition of the Village of Whitehouse, Lucas County, Ohio,at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Frank Billings to suspend the rules and to have the second and third reading of Ordinance 10-2014 by title only and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Don Atkinson to accept Ordinance 10-2014 and to pass said Resolution and declaring an emergency.  6 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to accept, as previously authorized, Resolution 28-2014 Authorizing the Village Mayor to Prepare and Submit An Application to Participate in the Ohio Public Works Commission State Capital Improvement Program and Designating the Mayor as the Signatory Representative for the Village of Whitehouse on Any and All Contracts with Full Power and Authority to Execute Same at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to suspend the rules and to have the second and third reading of Resolution 28-2014 by title only and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to accept Resolution 28-2014 and to pass said Resolution and declaring an emergency.  6 ayes

Other items discussed:

  • Master Plan visioning session
  • House Bill 5, Mayor Angela Kuhn will be testifying against it
  • Meeting with Metroparks, AWYF, Metroparks, and Village coordinating
  • Alternative water sources
  • Uncle Green’s opening
  • Anderson’s moving headquarters to Monclova
  • JEDZ third quarter collections $228,000 collected.  Whitehouse received $57,000 + second Quarter = $117,000 collected for Whitehouse.
  • Workers Comp
  • Downtown renderings from Rick Davis, pavilion
  • Strong feelings about the statue and cannon move, full focus park, parking, Historical Societies And American Legion opinions, misinformation, no time sensitivity
  • Oakbrook park vacation
  • Holiday Art Show Saturday, November 21, 2014 at Hope United Methodist 10:00 AM – 4:00 PM
  • Reconfiguration of Council Room
  • Active Shooter training at schools in the AW District, Bikes donated to Toledo Bikes by the Police Department, partnering with law publications at no cost
  • Continuing with leaf pickup, fall tree plantings
  • Losing one parking space with Memorial Park, Great tribute to men and women of military, Four Parking spaces added if develop for parking, gas line no longer an issue for 60+ parking spaces, No Objections from the American Legion members that attend meetings
  • Master Plan visioning, Downtown, Economic Development, Corridors coming in, Multipurpose Trails, maintaining historical look, moving statue to place of honor, wayfinding signs, signs at Soccer fields, Economic Development strategies, start ups/condo offices, four groups pretty much aligned, community contributions

Motion by Louann Artiaga, seconded by Don Atkinson to adjourn at 8:07 PM.  6 ayes

Council – November 4, 2014

Time:  7:00 PM

ROLL CALL:  Louann Artiaga, Frank Billings, Don Atkinson, Michelle Tippie, Dennis Recker, and Bill May.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Bud Bauman, Ellen Tipping, William Green, Rebecca Conklin Kleiboemer, Karen Gerhardinger, Lionel Brooke, Rachel Instone, Jeff Yoder, and Yvonne Walters.

Pastor Matthew Lash of Community of Christ Lutheran Church gave the Council Prayer.

Motion by Dennis Recker, seconded by Don Atkinson to approve the minutes of the October 21, 2014 meeting.  6 ayes

Motion by Louann Artiaga, seconded by Bill May to approve the bills totaling $196,987.20 dated October 31, 2014 and the Addendum Bills totaling $34,561.36 dated November 4, 2014.  6 ayes

Mayor Angela Kuhn proclaimed November 9-15, 2014 as DECA week in the Village of Whitehouse.

Motion by Dennis Recker, seconded by Don Atkinson to authorize the Solicitor to prepare legislation authorizing the Administrator of the Village of Whitehouse, Lucas County, Ohio to Enter into a Contract for Provision of Village Insurance Services with Brooks Insurance, Inc. Toledo, Ohio for the sum of $43,952.00 and declaring an emergency.  6 ayes

Mayor Angela Kuhn asked for Audience Comments pertaining to Agenda items.  There were none.

Motion by Dennis Recker, seconded by Don Atkinson to authorize the Solicitor to prepare legislation establishing the Permanent Zoning for Certain Lands Located within the Village of Whitehouse, Lucas County, Ohio; Currently Titled to William A. Green and Joan C. Green, and declaring an emergency.  6 ayes

Motion by Louann Artiaga, seconded by Dennis Recker to authorize the Vacation of an Alleyway.  5 ayes 1 nay Bill May

Motion by Don Atkinson, seconded by Bill May to accept, as previously authorized, Ordinance 9-2014 establishing the Permanent Zoning for Certain Lands Located within the Village of Whitehouse, Lucas County, Ohio; Currently Titled to William A. Green and Joan C. Green, at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to suspend the rules and to have the second and third reading of Ordinance 9-2014 by title only and declaring an emergency.  6 ayes

Motion by Bill May, seconded by Michelle Tippie to accept Ordinance 9-2014 and to pass said Ordinance and declaring an emergency.  6 ayes

Motion by Louann Artiaga, seconded by Dennis Recker  to accept, as previously authorized, Resolution 26-2014 authorizing the Administrator of the Village of Whitehouse, Lucas County, Ohio to Enter into a Contract for Provision of Village Insurance Services with Brooks Insurance, Inc. Toledo, Ohio for the sum of $43,952.00, at its first reading and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Bill May to suspend the rules and to have the second and third reading of Resolution 26-2014 by title only and declaring an emergency.  6 ayes

Motion by Dennis Recker, seconded by Michelle Tippie to accept Resolution 26-2014 and to pass said Resolution and declaring an emergency.  6 ayes

Other items discussed:

  • Updates on Tree Removals and servicing street trees, one third of the Village reviewed for the Master Tree plan, Tree City USA, and the Growth Award
  • Maumee Court costs

Motion by Michelle Tippie, seconded by Louann Artiaga to adjourn at 7:18 PM.  6 ayes

Committee Of The Whole

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following:  Mayor Donald Atkinson, Administrator Jordan Daugherty, Public Services Director Steve Pilcher, Police Chief Mark McDonough, Deputy Police Chief Todd Kitzler, Fire Chief Josh Hartbarger, Assistant Fire Chief Jason Francis, Jonathan Daugherty, and Acting Clerk Barbara Knisely.

At 8:00 PM, President of Council, Bill May, called the meeting to order.

Motion by Bill May, seconded by Mindy Curry to approve the minutes from the November 15, 2016 meeting. 6 ayes

Next, Mr. Daugherty reviewed the proposed budget for 2017. He announced that the draft budget is balanced without much change from the previous year.

Administrator Jordan Daugherty and the various Department Heads led the group in review of the overall draft budget for 2017. There were general questions asked of most departments that were addressed by staff.  One correction was noted in the Water Fund under Misc Contractual Services.  Software-Asset Management was listed twice and should reflect an amended total of $14,250.00.

Motion by Bob Keogh, seconded by Mindy Curry, to recommend approval of the budget as edited. 6 ayes

Mindy Curry asked for a better method of communication between Council and Staff. She would like to see a spread sheet listing items requested by Council members and the steps that have been taken to accomplish the requests.  Mr. Daugherty stated this could be done by each Department Head at their Tuesday meetings.

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 9:50 PM. 6 ayes

ROLL CALL: Bill May, Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, Mindy Curry, and Bob Keogh.  Also present were the following:  Administrator Jordan Daugherty, Public Services Director Steve Pilcher, Fire Chief Joshua Hartbarger, and Clerk Susan Miller.

At 8:04 PM, President of Council, Bill May called the meeting to order.

President of Council, Bill May asked if there were any Audience Comments pertaining to Agenda items. There were none.

Finance, Audit, and Investment

The first order of business was to hear a presentation of the 2017 Rate and Fee Schedule and make a recommendation to Council.

  • Maumee recommended no changes
  • New tree fee
  • If Council elects to do nothing the sewer fund will run an annual deficit of $133,290.00
  • An enterprise fund cannot run a deficit, can infuse funds from the general fund
  • Would like to use capital improvement charge on improvements like the odor or the regional Pump station
  • Whitehouse charges what it costs, last increase was January of 2013
  • Increase 6% for 2017 and 6% for 2018 – $13,211 deficit for 2 years
  • General improvements are backed out each year
  • Cost controlled by consumption of the consumer
  • Water, if Council elects to do nothing $167,681 deficit over the next two years
  • Toledo water increases 2017 – 13%, 2018 – 13%, 2019 – 4%
  • Raise 8% to customers = $2.70/month increase to homeowners if they use the same Consumption
  • Newsletter article on ways to reduce your water consumption by 8%

Motion by Bob Keogh, seconded by Frank Billings to recommend to Council to accept the water and sewer increases as presented by the Administration. 6 ayes

The next order of business was to hear a presentation from the Village Administrator on new Health and Dental Insurance rate quotes.

  • Comparable package will cost a lot more, same price significant decrease in benefits
  • A 9.78% increase is the worst case scenario, still negotiating, a good deal with the same Company, employees like the current coverage
  • 10% Employee participation, spousal premium $50/month, if the spouse rejects our insurance We give a stipend – retention of good employees, our premiums have been reasonable
  • Dental – Guardian 8% increase; Delta 22% decrease – large network, 2 year rate guarantee, Same as current coverage

Motion by Louann Artiaga, seconded by Frank Billings to recommend to Council to approve Renewal with Paramount, contracting with Delta for Dental and Standard for Life Insurance. 6 ayes

Other items discussed:

  • Updated list of employees and addresses
  • Change over 10 years Administrator Jordan Daugherty has been here, things going smoothly, not passing along huge increases, grateful for adequate career packages
  • January zoning enforcement, Jacob Barns

Motion by Louann Artiaga, seconded by Mindy Curry to adjourn at 8:46 PM. 6 ayes

ROLL CALL: Bill May, Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, and Bob Keogh.  Also the following were present:  Mayor Don Atkinson, Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Joshua Hartbarger, Clerk Susan Miller, Jill Gundy, Tiffany Bachman, and Tom Malicki.

At 7:43, President of Council called the meeting to order.

Motioin by Bill May, seconded by Bob Keogh to approve the minutes of the October 11, 2016 meeting. 5 ayes

President of Council, Bill May, asked for Citizen comments pertaining to Agenda items.

Finance, Audit, and Investment

The first order of business was to hear information on a request for annexation.

  • Jennifer Yoder and Janis Witte request annexation on four contiguous parcels owned by the Witte family

Motion by Louann Artiaga, seconded by Frank Billings to recommend to Council to approve Letter of Intent for Annexation from the Witte family on four contiguous parcels and to move forward. 5 ayes

The next order of business was an update on the final hearing process of the updated zoning code.

  • The code doesn’t allow special uses under commercial property
  • Special uses would be subject to approval of the Planning Commission and accommodate future Growth and development
  • Could be added to the matrix at the hearing
  • Giving Planning Commission the latitude to look at things outside of the box, Council will have Final say

The next order of business was to hear a presentation of the 2016 wage and benefit analysis.

  • Administration recommends a 1.5% COLA
  • If no action is taken it would be 3% COLA
  • Strong budget in the black
  • Mayor asked Administration to increase the carry over, fire truck purchase next year will impact This

The last order of business was to hear information on the Whitehouse Merit Service Payment

  • The amount that can be awarded to employees, tweaking the evaluation process a little bit
  • Budgeted $75/ year for full time employees, eligible after 5 years
  • Budgeted $37.50/year for permanent part time employees
  • Good program, has been budgeted for

Motion by Bob Keogh, seconded by Bill May to recommend to Council to accept he Administrators recommendations of a 1.5% COLA increase and Merit Service payments of $75/ year for full time employees, eligible after 5 years and $37.50/year for permanent part time employees, eligible after 5 years. 5 ayes

Other items discussed:

  • November 15, 2016 Committee of the Whole meeting discussing the fee and rate schedule after the November 15, 2016 Council meeting.
  • No Committee of the Whole meeting next Tuesday

Motion by Louann Artiaga, seconded by Frank Billings to adjourn at 8:00 PM. 5 ayes

ROLL CALL: Bob Keogh, Bill May, Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer (7:02 PM), and Mindy Curry.  Also present were the following:  Administrator Jordan Daugherty, Public Services Director Steve Pilcher, Police Chief Mark McDonough, and Clerk Susan Miller.

At 6:30 PM, President of Council, Bill May called the meeting to order.

Mayor Don Atkinson will wait to hear the results of the meeting. Councilwoman Rebecca Conklin Kleiboemer will be late due to a family matter.

Motion by Bill May, seconded by Mindy Curry to approve the minutes of the September 13, 2016 meeting. 6 ayes

President of Council, Bill May asked for Citizen Comments pertaining to Agenda items. There were none.

General

The first order of business was to review the Council Wish List. Please review the list attached.

Councilman Billings

  • 1. Streetscaping, State Route 64 to be repaved next year
  • 2. Parking plan, Strayer property
  • 3. Owner contacted, next step Phil Davis call or letter
  • 4. Sidewalks by soccer field, looks favorable that the Metroparks will receive a grant
  • 5. Success
  • 6. Mayor Don Atkinson, Solicitor Phil Davis, and Administrator Jordan Daugherty working on favorable things
  • 7. We do this. Recently found that the roundabout is a full grant, not half grant – half loan – Approximately $200,000
    • Grants being shovel ready (engineering done) give us an edge
  • 8. Constantly looking at this, comes down to funding, expensive project, if going to correct – get it done correctly, air quality – number of starts and stops
  • 9. October 22, 2016, Kick off, new Fire pit, Restrooms, Rock face, Kayaking
    • The Village is responsible for liability insurance for activities at the quarry, covered Under parkland immunity
  • 10. Civic center idea – Whitehouse Primary if the levy passes, civic center concept/community Center offerings
  • 12. Done
  • 13. Meeting with Mayor’s in pursuit of Regional Water Authority (9 municipalities), Pump/Treat/Distribute, Better quality and price for water

Councilman Keogh

  • 1. Done
  • 2. Done
  • 3. Well on our way

Councilwoman Artiaga

  • 1. On the list
  • 2. Done
  • 3. Civic groups working to sponsor (Chamber?)
  • 4. Would post office want to become a tenant of civic center? Details delaying the start
  • 7. Done. Working to start applying
  • 8. Done
  • 9. Work more to get residents involved, working on better recording and audio equipment
  • 10. Out to bid
  • 11. Will check, chamber has had 90% finished for a while now

Councilman Bill May

  • 1. Improving
  • 2. Waiting on a subcontractor
    • Check that path is leveled where it meets driveways
  • 3. Extend by the library in the Master plan
  • 4. Grindings in drive. Possible Verizon tower/ facility upgrade/ pave the drive
  • 5. One way – working through parking – see budget
  • 6. Done
  • 7. En route to doing this year
  • 9. One replaced
  • 10. Used the administrative garage
  • 11. Did this in the spring
  • 12. Priority, filled and level with gravel, maintained
  • 13. Gotten quotes
  • 14. Done
  • 15. 2017
  • 16. Taken down – costs lots of money to make safe, removing ball fields is in the conceptual Plan, but no current plans to do so
    • Leaning pole

Councilwoman Curry

  • 1. Trying to do a better job
  • 5. Working on refuse plan
  • 6. Done
  • 7. We have – we were going to lose some with ADA compliance
  • 8. More preventative work has been done
  • 9. Good idea. Safety services have had unprecedented difficulty getting applications for new Hires. Get people interested in public service again, intern program, marketing/recruiting
  • 10. PNC added handicap parking, ongoing
  • 11. 2017 – statue primed

Rebecca Conklin Kleiboemer

  • 1. Like to resurface existing courts, costs a lot of money, ongoing
  • 2. Civic, nonprofit and government collaborative effort
  • 3. Done
  • 4. We need to do better at that in 2017
  • 5. Would like to see a splash pad
  • 8. In the plan
  • 9. Spending a lot of time on transitioning
    • Current population between 4700 – 4800
  • 10. When meeting with developers not supporting cramming properties in, looking for a good product, like to see R1s, preserving farmland, not cramming zoning classification during annexation, Waterville Township zoning is restrictive, can’t control development – but can control the type of development, use of access roads
  • 11. YMCA management of Civic Center
  • 12. Looking towards Phase II of the multi-use path
  • 14. Touching on this Thursday

Wish List Additions

Councilman Billings

  • Additional Bike racks

Councilman Keogh

  • Internet safe zone – safe place for buyers and sellers to meet, outside of the police station Where cameras are located
  • Entrance sign for the Industrial Park
  • Crosswalk sign or some type of signage, bumpout for bike trail on Providence Street
    • Strategically placed crosswalks, no sign if not necessary

Councilwoman Artiaga

  • Place for dogs while pedestrians run into a shop or restaurant
  • Village sign relocation and upgrade

Councilman May

  • Village sign, upgrading fire station, use of fire station sign as a municipal sign
  • Broken electric poles on Sheplar and Cemetery

Councilwoman Curry

  • Multi-use path or sidewalk across the street from the multi-use path, cost, drainage, right of Way
  • Ceremony for statue upon its return, Veteran’s Day/weekend?
  • Cleaning of statue base
  • Request in the Village newsletter for people to donate time for maintenance around the statue
  • Permanent seating in the Pavilion

Councilwoman Conklin Kleiboemer

  • Parks and Rec Committee (like tree commission)
    • Discussion on committees, commissions and advisory boards
    • Council person to champion projects

Other items discussed

  • Onsite septic tanks, Subdivision Regulations, Soliciting/Peddling/Canvassing, Recreational Vehicle Parking time limits, Refuse recommendations, Moratorium on medical marijuana, One Way streets, Veteran’s Memorial Park fundraiser
  • Statue of Anthony Wayne on a horse near the roundabout
  • Chamber has offered to work with the Village to put public service announcements on their sign
  • Veteran’s plaques in Director of Public Services, Steve Pilcher’s office, future placement of the Plaques
  • Streetscaping, area between the road and sidewalk discussion process, Edge Group will seek Council input, Council and business owner input
  • Jack Witte compound petition for annexation for development, includes Witte properties
  • New management at the company formerly REXAM
  • Properties on Logan Street, between PNC and the post office and the old Dollar General Store

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 8:32 PM. 6 ayes

At 6:30 PM, President of Council, Bill May called the meeting to order.

ROLL CALL: Mindy Curry, Bob Keogh, Bill May, Louann Artiaga, Frank Billings (6:53), and Rebecca Conklin Kleiboemer.  Also present were the following:  Mayor Don Atkinson, Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Deputy Fire Chief Joshua Hartbarger, Deputy Police Chief Todd Kitzler, Clerk Susan Miller, Jill Gundy, Jerry Parker, Josh Doyle, Mike Mallory, and Marvin Robin.

Motion by Bob Keogh, seconded by Mindy Curry to approve the minutes of the August 9, 2016. 5 ayes

President of Council, Bill May, asked for Citizen Comment pertaining to Agenda items.

Administrator, Jordan Daugherty and Solicitor Phil Davis gave overviews of onsite septic tanks. The current code allows for onsite septic tanks when sewer is not available within 100 feet.  Once sewer lines reach within 100’ residents must connect.  The Lucas County Health Department must approve a parcel for an onsite septic tank.

Jerry Parker, representation for Mr. Doyle confirmed the property being discussed will connect to water. He commended Solicitor, Phil Davis for being very responsive.  He said they have submitted for approval of a septic tank for the 2.5-acre parcel as well as a variance for width to depth ratios with the BZA.

Marvin A Robin, attorney for Gregory Vorwerk (the seller of the properties) also stated Mr. Davis was very cooperative.

General

The first order of business is to review Subdivision Regulations draft.

  • Page 18, m-k Lucas County Health Department will determine if an onsite septic tank will work and be adequate for the safety of the community. Perc test will be performed by a contractor and submitted by the owner to the health department who will make this determination. The Whitehouse community standard is if there is sewer within 100 feet residents must connect, further than that could be determined an economic hardship. If sewer becomes available within 100 feet in the future residents must connect. The system works as set up. When a property annexes to the Village, we agree to allow the owner to connect to utilities.
  • Page 26, H things done prior will not change
  • Wells are not allowed. Water is cheaper to run than sewer and water is accessible everywhere in Whitehouse.

Safety Services

The next order of business was to review Ordinance 731 Soliciting, Peddling, and Canvassing.

  • Enacting additional safeguards, allows investigation of applicants, fingerprinting, web check is nationwide
  • Applicants will have a letter of approval from the Village
  • The government is unable to require individuals to wear ID. Companies may require employees to wear ID

The next order of business was to discuss recreational vehicles parked over 72 hours.

  • Complaints were received for an RV on Stockton. Owner is within their rights to park for a 72-hour time frame. People placing complaints were welcomed to speak at Council to have the Ordinance changed.
  • Ordinances for BG and Rossford were presented
  • Allow time for maintenance, but not park vehicles for extended periods
  • Give law enforcement the tools, let them use judgement
  • Thank you notes for people who comply

Motion by Rebecca Conklin Kleiboemer to recommend to Council to Amend Provisions of Whitehouse Codified Ordinance Section 731 Providing for the Enactment of Additional Community Safeguards for Residential Canvasing, Soliciting, and Peddling, and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Mindy Curry to recommend to Council to request a recommendation from the police regarding the 72-hour parking issue. 5 ayes, 1 nay Rebecca Conklin Kleiboemer

Motion by Bob Keogh, seconded by Mindy Curry to recommend to Council an initial six (6) month temporary moratorium on medical marijuana cultivators, processors and retail dispensaries. 5 ayes, 1 nay Rebecca Conklin Kleiboemer

Public Service

The next order of business was to discuss recommendation to initiate steps to outsource refuse collection.

  • It’s time for us to do this. The Village has been doing refuse for 40-50 years
  • Service employees have not increased in numbers, but accounts have nearly doubled
  • Private sector pays labor less, buys packers in bulk, bargains with landfills
  • The Village does it well, but not efficiently
  • Refuse fee is $9.00, the Village loses money
  • The public services department has been collecting data for 9 months to a year
    • 1,539 refuse accounts
    • On average 4% have more refuse than would fit in a 96-gallon cart
    • Less than 1% have significantly more than 96 gallon carts would hold weekly
    • Less than 1% had large items that needed collecting
  • Benefits of outsourcing
    • Addition of curbside recycling collection
    • Dollar savings to Village each year
    • 48 hours (1.2 full time employee equivalents employees) to be freed up to work on other Village initiatives (approximately $102,000 savings per year)
    • Increase safety of employees
    • Mitigates Workers Compensation exposure found in strenuous nature of refuse collection (claims are very costly)
    • All customers have same style cart – standard, organized look in the Village
    • No longer need to purchase refuse packer ($200,000 – $250,000) ever five (5) years
  • Lucas County Waste Removal, $10-11/month, $1 – 1.50/ month for bin, $11-12/month and won’t be losing money, capability to do more with less
  • Memorialize to show interest is serious, choose not to proceed only if proposals are outlandish
  • Additional bins – contract with the vendor, co-mingle recycling, present bins are compatible
  • BG is the only one that still collects refuse in house
  • Cost of unit is outlandish – using arm and one person
  • Expanding customer base
  • Whitehouse taking care of ourselves, basis of recommendation is to reallocate resources to benefit residents
  • Currently no senior discount – refuse waiver, yard waste continues to go to Bauer’s
  • Semi-annual unlimited pick up days, $25,000 per event, Maumee did away with – less than 14% Participation, order a dumpster
  • Cans stay out until people come home from work – up to the home owner’s association
  • Oil to be recycled at places like auto parts stores
  • Reservations about having people not from here, CDL requirement, background checks
  • Village trucks to be kept as backup
  • Excitement about man hours gained and curbside recycling
  • No taxes will be gained from workers coming in
  • Long term curbed cost for residents

Motion by Louann Artiaga, seconded by Frank Billings to recommend to Council for the Administrator to contract work with Lucas County to receive proposals for refuse.  6 ayes

Other items discussed:

  • One way streets, slated to happen this year
  • Veteran’s Memorial Fundraiser on Veteran’s Day, November 11, 2016, concert at the Maumee Indoor Theater, $25.00 per ticket, Donors $1,000

Motion by Bob Keogh, seconded by Frank Billings to adjourn at 8:14 PM. 6 ayes

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following: Mayor Don Atkinson, Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Clerk Susan Miller and Robert Casaletta.

At 6:30 PM, President of Council, Bill May called the meeting to order.

Motion by Louann Artiaga, seconded by Frank Billings to approve the minutes of the August 2, 2016 6:30 PM and 8:00 PM meetings. 6 ayes

President of Council, Bill May asked for Citizen Comments pertaining to Agenda items. There were none.

Economic Development

The first order of business was the quarterly update from Josh Torres, representing the Anthony Wayne Area Chamber of Commerce concerning economic development.

  • Talent Recruitment, Transportation, Infrastructure, Place Inclusive, Educational Capacity, Cooperation- Public/Private, Attitude, Natural Resources
  • Meeting with Ryan Burgess of the Governor’s office Thursday from 1:00 – 5:00 PM, Penta County’s Superintendent to attend, talent recruitment, engaging Talent
  • Industry and Manufacturing Council quarterly meeting, enthusiasm of companies
  • Working off of the Master plan
  • Local businesses with good wages and benefits having difficulty filling positions, Veteran’s Hiring Program – BASF goal, Kennametal expansion, Military Affairs, Incentives to Grow – grants, Workforce Development (Penta County), Incentives for businesses consider a move, Biggest Competitors (Swanton, Toledo, Fostoria, Wood County)
  • Economic Development Assets, Business Retention, Business Attraction
  • Mentoring Programs, Career Night for Middle School Students, Manufacturing tours Advanced Clean Manufacturing), Classes offered through the Chamber (Excel 2013 for $27), Skill set Training tools
  • Future Development, Welcome packet for new businesses, Start up Guide
  • Appointments with business owners and managers, Business Retention and Expansion, Background, business head count
  • People, Prosperity, Place, Character, Brand, Quality of Life
  • Zip drives for Realtors, Destination Niche, parks and rec services – cost/benefit
  • Workshop – branding and initiatives, ideas – Experience Whitehouse, Aspire, Quality, Schools, Parks and Recreation
  • Blue Creek Development, talent recruitment, Millennials, Pedestrian traffic, Buy in from the Residents, Businesses being busy during events, Recreation – businesses to support the traffic
  • Cherry Fest – tourism, people see the community
  • Charging for public services for events
  • Cherry Fest reporting – see all nonprofits report, give idea of what events are generating, Assurance that items donated from Cherry Fest Money would not be removed as park plans Develop, Cherry Fest monies not intermingled with Chamber money, trees, electrical, fountain In small quarry were donated, Exercise equipment For parents while children play on Playground equipment, excellent communication between Cherry Fest and Village, Cherry Fest Partnering with nonprofits
  • Dealing with the cost of events, not interested in charging at this point
  • Workshops, one per month, work session, Council talk to public and bring ideas
  • Chamber spends more than 40 hours per month
  • Buildings repurposed as entrepreneurial incubators
  • Growing number events is a good problem for the Village to have, working the plan and the Plan Is working

General

The next order of business presentation of the final draft of the Whitehouse Zoning Code.

Motion by Bill May, seconded by Mindy Curry to recommend to Council approval of the zoning code conditioned upon a successful public hearing. 6 ayes

  • Contracting with Jacob Barnes a Springfield Township zoning official, when the new document is Live – enforcement will be live
  • Administrator Jordan Daugherty is the zoning official, Jacob Barnes will be the Agent
  • One more part of subdivision regulations to come

The next item was to review compensation for Phil Davis.

  • Solicitor, Phil Davis, has been with the Village for 37 years.
  • Four years ago he was given a pay increase from $10,000 to $12,000, current pay on the lower End
  • All legislation from Council and committee meetings is handled by Phil Davis
  • The increase was suggested by a Council member and is not sought by Mr. Davis
  • It is the responsibility of employers to reward good work, Mr. Davis is incredibly valuable to the Village – he is one of the best
  • Tracking time, rate time, value

Motion by Frank Billings, seconded by Louann Artiaga to recommend to Council to increase Solicitor Davis’ compensation from $12,000 to $17,000 and declaring an emergency. 6 ayes

Public Service

The next order of business is a review of posted Village truck routes.

  • Bridge of Finzel Road is posted, concerns of increased truck traffic in side streets around the Bridge
  • Designate truck routes, draft Ordinance to cover the future, Streets in mind : Cemetery, Waterville, State Route 64, ODOT trumps the Village, trucks staying on routes with roads Built For truck traffic
  • Trucks can make delivery to neighborhoods, but not use as through way
  • Getting the word out with enforcement, notifying business, website

Motion by Mindy Curry, seconded by Rebecca Conklin Kleiboemer to recommend to Council to authorize the Solicitor to prepare legislation allowing the Village to designate certain types of streets as posted truck routes. 6 ayes

Other items discussed:

  • Update on Council wish list in two months before budget season
  • Proclamation for Prostate Cancer, forward information to the Administrator
  • Wrought iron fence around part of the gazebo
  • Fire Chief Daryl McNutt’s retirement party
  • Gazebo seating is part of park plan development
  • Bumpouts, streetscaping, discussion with ODOT, timeline, Providence and Waterville corner Mirror image for bumpouts, Gilead Street option, phases, advantage of having control of choice Of materials and specs vs. ODOT choosing
  • One way streets

Motion by Louann Artiaga, seconded by Mindy Curry to adjourn at 8:24 PM. 6 ayes

Immediately Following the Village Council Meeting

ROLL CALL: Rebecca Conklin Kleiboemer, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following: Mayor Don Atkinson, Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Deputy Fire Chief Joshua Hartbarger, and Clerk Susan Miller.

At 8:04 PM, President of Council, Bill May called the meeting to order.

President of council Bill May asked for Citizen Comments pertaining to Agenda items. There were none.

Public Service Department

The first order of business was to review the Engineer’s Downtown Streetscaping Plan.

  • The downtown is narrow, Waterville and Providence is a difficult corner
  • Totals from 2015 are different, ADA compliant curb ramps are going to be installed by ODOT and charged to the Village regardless, current ramps met requirements at the time, requirements have changed, change in elevation helps not only citizens in wheelchairs, but assist the blind to know a road is coming
  • Bump outs reduce cross time for pedestrians and protect parked cars
  • First intersection you come to in the Village
    • Geist sign in right of way
    • Will lose parking 6-8 spaces (ODOT ramps will cause loss of spaces)
    • Storefront area will be more attractive and pedestrian friendly
    • First intersection you see as you enter the Village, more people will be coming in with The Metropark plans
    • Streetscaping half of the intersection
  • Providence and Waterville
    • No bump out in front of the Whitehouse Inn to allow trucks left hand turn
    • Bump outs eliminate phantom right hand turn lanes
    • Materials are runoverable
    • Bump outs move parking down and allow trucks ability to turn
    • Plantings are not part of this discussion and will be discussed during construction
    • Concerns about bump outs at this intersection and trucks ability to turn
    • Aesthetics and safety of bump outs, keeping vehicles back from corners, Not making it worse for trucks – keeping vehicles back
    • Improving for pedestrians – lessening crossing distance
    • Master plan – pedestrian accessibility is a priority
    • Development, on the cusp of more traffic, projecting 10 – 15 years out
    • Aesthetics to match throughout the Village
  • Toledo and Providence
    • Wabash Cannonball Trail
    • Once in the cross walk, pedestrians have the right of way
    • Signs for pedestrians right of way
  • Maumee Street
    • Keep bike racks, perhaps add additional bike racks
  • 64
    • Additional radius area than what is there now
  • General Discussion
    • St. Louis Street stays
    • If it makes sense we need to move forward
    • No right of way take
    • $250,000 budgeted for project, Engineer’s estimate $262,000, most likely will not be completed this year – all of the money won’t be spent in 2016, prices favorable this time of year
    • Doing the whole thing starting at Gilead
    • Concerns about Providence and Waterville Street intersection, waste of money doing near the Hardware, loss of parking spaces
    • Looking into the future, opportunity to change the footprint of downtown

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to recommend to Council to approve the Downtown Streetscaping plan with accomodations to Providence and Waterville Street. 4 ayes, 1 nay Bill May

Motion by Louann Artiaga, seconded by Frank Billings to adjourn at 8:59 PM. 5 ayes

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry (6:47), Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following: Mayor Don Atkinson, Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Deputy Fire Chief Joshua Hartbarger, and Clerk Susan Miller.

At 6:32 PM, President of Council, Bill May called the meeting to order.

Motion by Louann Artiaga, seconded by Frank Billings to approve the minutes of the May 24, 2016 meeting. 4 ayes 1 abstain Bob Keogh

President of Council, Bill May asked for Citizen Comments pertaining to Agenda items. There were none.

Public Service

The first order of business was to discuss the purchase of Pierce 107’ Ladder Truck.

  • Thank you Joshua Hartbarger for the informative and thorough discussion regarding the new truck
  • Two trucks to be declared surplus property, no use to the Village, remove from insurance, look into selling on govdeals, rotary (MESA) Central America donation, nominal amount of return ($2500 – $4000)
  • Training with purchase, incorporated into drill schedule, 2 nights of four hour training, Aerial Training from the Manufacturer, chassis and pump training from dealership
  • Maximum payment budget will allow, savings on shorter terms, managing general fund as tightly as possible, matching life span of capital equipment with the financing, 15 year loan, the truck has a 25 – 30 useful life, extend as far as possible – anticipating capital fund to get tight, lower debt payments
  • Truck purchase is one year early, spending a lot of money lately, spending is not out of whack, truck is in the 5 year capital project plan, expenses are budgeted, this time of year is heavy with capital projects, October operations expenses go way down, we manage a tight budget
  • Sales rep appreciates the opportunity. Fire Department did excellent job researching, build time is usually a year, demos – 80 – 100 trucks on the ground typically, sell one per day
  • Administrator Jordan Daugherty will look at financing options
  • Bill May has the right to vote per the Solicitor

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer, to recommend to Council to authorize the Administrator of the Village of Whitehouse, Lucas County, Ohio to enter into a purchase agreement for a certain piece of Fire Apparatus from Pierce Manufacturing, Inc., Appleton, Wisconsin, for the sum of $776,052.00 and declaring an emergency. 6 ayes

Other items discussed:

  • Mindy Curry is not in favor of the bump out near Village Pizza, other areas are not of concern
  • Roundabout rock – pouring foundation this week, getting lighting estimates, every effort will be made to have Cobra arms removed for a cohesive lighting plan
  • Drop in business at Sunoco that the business attributes to not being as accessible due to entrance and exit location per the Roundabout

Motion by Bill May, seconded by Frank Billings to adjourn at 6:55 PM. 6 ayes

COW – May 24, 2016

ROLL CALL: Mindy Curry, Bill May, Frank Billings, Rebecca Conklin-Kleiboemer, and Louann Artiaga.  Also present were the following:  Mayor Don Atkinson, Lucas County Sheriff John Tharp, Waterville Township Police Chief Richard Bingham, Whitehouse Police Chief Mark McDonough, and Administrator Jordan Daugherty.

Motion by Mindy Curry, seconded by Rebecca Conklin-Kleiboemer to approve the minutes of the April 12, 2016 meeting. 4 ayes.  Artiaga abstained.

Bill May asked for Audience Comments pertaining to Agenda items. There were none. 

General

The first order of business was to hear Sheriff John Tharp’s report on the Drug Abuse Response Team (DART) program. The Sheriff presented facts regarding the present heroin abuse explosion in the area. He detailed how the new DART program works to assist people in northwest Ohio.  Sheriff Tharp was asked whether he suggests that recovery medicine should be on hand with those related to those using heroin.  Sheriff Tharp mentioned that he fully advised such.  Next, the Committee talked about the current law restricting the number of hospital beds under Medicaid.  Sheriff Tharp and Mayor Atkinson acknowledged that law and indicated that there is a team working to change that law.  After a lengthy general discussion, Sheriff Tharp was thanked by all Council members. Committee members voiced their hope that the Village strongly address the heroin epidemic.  Bill May made a motion for Administrator Daugherty to evaluate the Village’s finances and to recommend at the next Council meeting a suggested donation amount.  That motion was seconded by Rebecca Conklin-Kleiboemer.  Motion passed 5-0.

Under the next item of business, Chief McDonough briefly restated his support for a donation to the K-9 program run by Waterville Township. Waterville Township Police Chief Bingham summarized the benefits of the K-9 unit to the Anthony Wayne area.  Both Chiefs stated that drugs are indeed in the area, even without looking for them.  Utilizing the new K-9 unit will provide local police with an effective tool to find those drugs.  The Committee members again voiced their support for this program.  Bill May made a motion for Administrator Daugherty to evaluate the Village’s finances and to recommend at the next Council meeting a suggested donation amount.  That motion was seconded by Mindy Curry.  Motion passed 5-0.

Next, the Committee briefly discussed their preferences for the finish paint for the statue. Mindy Curry made a motion to recommend painting the statue with the bronze epoxy.  Louann Artiaga seconded that motion.  That motion passed 5-0.

Administrator Daugherty informed the Committee that he will send out an email with a link to the new website. The Administrator asked that Council members review the site and let him know of any necessary changes by Friday, June 3, 2016. Additionally, Mayor Atkinson informed Council members that he will be out of town for the next Council meeting and that President of Council May will preside over the meeting in his absence.

With no other business discussed, at 8:10 PM Bill May made a motion to adjourn. Mindy Curry seconded that motion.  That motioned passed 5-0.

COW – April 12, 2016

ROLL CALL: Mindy Curry, Bob Keogh, Bill May, Frank Billings, Rebecca Conklin Kleiboemer (entered at 7:20 PM).  Also present were the following:  Mayor Don Atkinson, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Clerk Susan Miller, Jeff Yoder, and Tom Waldeck.

At 7:15 Councilman Bill May called the meeting to order.

Councilwoman Louann Artiaga will be out until April 22, 2016 due to a death in the family.

Motion by Bob Keogh, seconded by Bill May to approve the minutes of the March 8, 2016 meeting. 5 ayes

Bill May asked for Audience Comments pertaining to Agenda items. There were none.

General

The first order of business was to hear the Administrator’s report on our consultant’s Draft Downtown Parking Plan Study.

  • Locations are general areas, the Village prefers to work with people vs. eminent domain, the Study assists with annual budget planning
  • Current parking was reviewed, on street parking spaces are approximately 236 spaces + Additional spaces behind Whitehouse Inn, Spaces south of Waterville Street were excluded, Most businesses South of Waterville Street have their own parking lots
  • Lucas to Waterville Street is an area that is not well served and has the densest buildings, plan Looked over where there were complaints
  • 5 areas were suggested for parking lots
    • Near Cherry Tree Bakery and Veteran’s Memorial Park, approximately 30 spots, can be easily Acquired, an owner approached the Village to purchase
    • Pedestrian Alley, approximately 44 spaces, affects 3 parcels, tough to develop, close To new parking lot
    • Cyclewerks, Village Pizza, least served area, Florist, Skin Savvy, moving employees off Of the street and opening the front for clients, hardly anyone on the streets at 5 AM, 50’-100’ to new parking lot, 11 cars in front of businesses all day, initiating 2 hour Parking, other businesses employees usually can’t park in front the business, perceived Parking problem, house on the property in bad repair, strategic temporary parking plan, Business could have back entrances
    • Alley behind Bud’s, Administrator’s favorite, employee parking, access to park, Bud’s, Tippies, Julie’s Fitness, Mark’s employees, Phases – south property, Whitehouse motors Uses rear entrance all of the time – needs to get cars in and out, alley is always blocked, Enormous potential, yellow house believed to be owned by Tippie
    • Property for sale for $150,000.00, car wash, would make a good private lot
  • Projects for 15 – 20 years down the road
  • No more bumpouts in parking
  • Not more than 2 projects will be accomplished in 2 years
  • Talking to property owners of areas of interest to Council and obtain right of first refusal if they Determine to sell
  • Putting a project in the 5 year capitol plan
  • Administrator and/or Council Members talking to business owners, initiating 2 hour parking for At least one side of the street, employees parking behind the businesses, only way to guarantee Spaces won’t be used for long term parking, possibly from 7:30 AM to 5:30 PM, loading zone
  • Businesses don’t own downtown parking spaces, duty to Village residents, addressing Complaints received
  • Wayfinding signage to direct people to long term parking, handicap parking spaces to open Discussion on 2 hour parking
  • Opportunities for direction from Council before approval of locations – 5-year capitol plan, when It’s up for years expenditures, up for bid and when acquiring land

Motion by Frank Billings, seconded by Mindy Curry to recommend to Council to approve moving forward with the Downtown parking plan. 5 ayes

Other items discussed:

  • Gateway Sign, multi-use path, water options, one way streets
  • Changing St. Louis Street to Pennsylvania Avenue and giving the pavilion the 1600 Pennsylvania Avenue address
  • Tom Waldeck offered an easement on his property to the Village for a smoother right hand turn And beautification
  • Fireman’s Convention, Greensprings, Ohio, Firemen wearing masks of Presidents on the Firetruck
  • Renaming St. Louis to Pennsylvania Avenue would make it more difficult to remove

Motion by Bob Keogh, seconded by Bill May to adjourn at 8:30 PM. 5 ayes

COW – March 8, 2016

At 6:32 PM, Councilman Bill May called the meeting to order.

ROLL CALL: Rebecca Conklin Kleiboemer, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following:  Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Clerk Susan Miller, Jeff Yoder, and Pat O’Rourke.

Councilwoman, Mindy Curry will not be in attendance due to an emergency.

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to approve the minutes of the February 23, 2016 meeting. 5 ayes

Bill May asked for Citizen Comments pertaining to Agenda items. There were none.

General

The first order of business was to hear the Administrator’s recommendation on the Village Gateway Sign proposals.

  • The lowest bid for the approved design is from Toledo Sign Company, a reputable company for $38,735.00
  • It is a big sign – drainage, lighting, masonry within ODOT jurisdiction
  • It is the design with the clearer date, the sign is 4’ and 6’ tall and looks the same on both sides
  • It is located in the center of the roundabout and will be most clearly read when travelling on State Route 64

Motion by Bob Keogh, seconded by Louann Artiaga to recommend to Council to award the contract for the Gateway sign to Toledo Sign Company for the sum of $38,735.00. 5 ayes

Parks and Recreation

The next order of business was to hear a summary of the State Route 64 Multi-Use Path.

  • Linking Whitehouse and Waterville with a path
  • South side of the road – drainage issues, right of way issues, cost of $100,00.00 more to place on the south side of the road verses the north side
  • This phase of the path will end in front Whitehouse Square and be 10’ wide.
  • Cemetery Road was designed with a wider shoulder intended for a multi-use path
  • Future budgeting for extension of the path, Whitehouse Square pedestrian crossing, Multi-use Trails in other areas cross high speed roads
  • Five-foot-wide sidewalk on the south side of the road would still have right of way and drainage issues and would not be wide enough for pedestrian and bike traffic, houses near Indianapolis sit back 15’ from the right of way
  • South side of the road activity – sledding hill, library, Dollar General, housing by Cedar Creek, people walking and riding bikes with emergency vehicles coming out of the fire station and truck traffic out of REXAM
  • State route 64 was designed with more right of way on the North side, will link Waterville and schools, Hope Church, sidewalk not wide enough for bikes and walkers
  • The center of the road is not the center of the right of way, no right of way problem on the North, also an existing storm sewer on the north, expense on south side of the road is about 50/50 right of way and drainage, right of way issues also take more time
  • North side addresses future development needs, can look at a sidewalk on the south side in the future
  • Path is asphalt and will need rejuvenated and sealed approximately every 10 years, lighting on St Rt 64

Motion by Bob Keogh, seconded by Frank Billings to recommend to Council construction of a 10-foot multi-use path on the north side of the roadway extending from Indianapolis Street to the entrance of Whitehouse Square Blvd. This would include a pedestrian crossing at Whitehouse Square Blvd. for an estimated cost of $136,600.00.  5 ayes, 1 nay Bill May

Public Service

The next order of business was a round-table, open discussion on water options.

  • Administrator, Jordan Daugherty, presented various options – staying with Toledo, Bowling Green/Waterville, Whitehouse system, Henry County options – Private entity well, Consortium Building a plant, Purchasing as well as various pros and cons of each option
  • Lucas County/Sylvania don’t have study results back
  • Back up emergency plans and options for achieving those, comingling
  • Communities pulling water from the Maumee River, pumped out into reservoirs in the spring, Reservoirs hold a 30-45 day supply of water
  • Whitehouse is the largest user of the consortium, financing if we become a city, the consortium Is the applicant, USDA has limited grant funds, but has financing with favorable rates
  • Selecting an option that is a long term fix
  • 26 miles of line to the Village, allowing other connections
  • Sewer plant – EPA, The quarry water receding
  • Deadlines, none, still have 8.5 years on the Lucas County contract
  • Responsibility of providing water
  • Quality, Quantity, Cost, Long Term
  • Be safe and conservative – pay for it, Assume some risk – have control
  • EPA regulations will be tougher due to Toledo and Flint water crisis, regional system, owning Your own system has a lot of risk
  • Cost analysis of staying with Toledo and of other options
  • Council will meet quarterly to discuss this issue

Other items discussed:

  • One way street timeline – next month
  • Multi-use path won’t rank well for Federal or ODOT funding and not in the 2 year cycle,
  • An engineer familiar with multi-use paths can be available upon request

Motion by Louann Artiaga, seconded by Frank Billings to adjourn at 7:55 PM. 5 ayes

COW – February 23, 2016

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, and Louann Artiaga.  Frank Billings was excused. Also present were the following:  Mayor Don Atkinson, Administrator Jordan Daugherty, Leroy Ryerson, Tom Lytle, and Robert Werner.

Councilman, Bill May, called the meeting to order at 6:32 PM.

Motion by Louann Artiaga, seconded by Mindy Curry to approve the minutes of the February 9, 2016 meeting. 5 ayes

Councilman, Bill May asked for Citizen Comments pertaining to Agenda items. There were none.

President May then called for a page-by-page review of the Village’s Subdivision Regulations. During the meeting, Rebecca Conklin-Kleiboemer suggested fixing several grammatical errors to the existing document. Additionally, she noted a couple errors in the index that need corrected when the new draft is generated.  Mr. Lytle then suggested that Sec. 1220.04 B) include the position of “Vice Chair” since that is how the Planning Commission is currently organized.  All agreed to reflect the suggestion in the new draft.  Next, Rebecca Conklin-Kleiboemer asked whether the new Regulations should define “Roundabout” as a type of official street.  There was general agreement to define such.  Louann Artiaga then suggested that the Village also define “multi-use paths” since they are being put in throughout the Village.  All agreed that multi-use paths should be included in the definitions.

Next, Louann Artiaga asked the Committee whether the Village should still allow septic tanks in the Village. Mr. Daugherty then described that there are very few parcels that do not have accessibility to sewer main connection.  The Committee then discussed the pros and cons of the continued allowance of septic tanks.  After this discussion, it was concluded that staff will research further and to get a legal opinion on the subject.  Mr. Lytle, with agreement by all in attendance, suggested synchronizing the definitions in both the Zoning Code and the Subdivision Regulations the ensure consistency and compatibility. Mayor Atkinson then initiated a conversation on how to ensure proper drainage for homes and subdivisions.  The Committee then discussed the need for the Village Engineer to review site grading plans as a help to prevent drainage issues when new houses are constructed. Next, Mindy Curry expressed concern about the possibility of duplication of names for streets and subdivisions as addressed in Sec.1226.03 H).  Mr. Daugherty shared in the concern and described some of the dangers for safety services and logistics when duplication of names occurs.  It was agreed to include “subdivisions” in the list of items that cannot share a name that exists in other subdivisions and streets.  Additionally, it was decided to add “communication lines” in Sec. 1226.05 B).  That concluded the review of the Subdivision Regulations.  Mr. Daugherty thanked the group for their hard work over the last year in reviewing the Zoning Code.

Mayor Atkinson then addressed the Committee and described the purpose of the upcoming Charter Review Commission. He encouraged them to consider items that should be reviewed by the Planning Commission.

With no other business, there was a motion by Louann Artiaga and a second by Bill May to adjourn the meeting at 8:10 PM. 5 ayes.

COW – February 9, 2016

ROLL CALL: Frank Billings, Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh (6:32 PM), Bill May, and Louann Artiaga.  Also present were the following:  Mayor Don Atkinson, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Clerk Susan Miller, Todd Frendt, Ellen Tipping, Leroy Ryerson, Karen Gerhardinger, Tim Bockbrader, and Yvonne Walters.

Councilman, Bill May, called the meeting to order at 6:30 PM.

Motion by Frank Billings, seconded by Mindy Curry to approve the minutes of the January 26, 2016 meeting. 5 ayes

Councilman, Bill May asked for Citizen Comments pertaining to Agenda items. There were none.

Public Service

The first order of business was for Tim Bockbrader of The Edge Group to present the proposed streetscaping plan for Phase One in the downtown district. Tim discussed State Route 64 being repaved by ODOT next year and implementing the streetscaping prior to that.  First impressions, bumpouts separating vehicular and pedestrian traffic, street trees and sight lines, a larger turning radius on Providence for semi trucks, Lucas Street being one way in the opposite direction, eliminating St. Louis Street, opposition to eliminating the street, parking on St. Louis, changing parking on Lucas Street to angled parking, handicap parking, parking study results to be available in approximately one and a half months, Cherry Fest parking, The Edge Group organizing the Bob Evan Festival parking to be safer, Emergency vehicles, the new parking lot not being on the concept drawings, midblock crossings being unsafe without a stop sign, enhancing intersections, bumpouts minimizing the time someone is walking on the road from sidewalk to sidewalk, stone tying into the Whitehouse quarry, bush size so as not to impede car doors, maintenance and upkeep, salt strips and smaller bushes, tree types not being selected, building signage not being impeded, more green equaling more inviting, if there is something green and alive and growing – it seems like the town is too, some dislike the bumpouts, the bumpouts being placed where there is currently pavement /surface area not currently being used– keeping people from parking in the sight lines, snow plowing around bumpouts, pedestrian safety or accommodating large trucks, encouraging pedestrian travel, kids crossing near Peinerts, engineering of intersections and turning radiuses, current plan is conceptual – details to be ironed out, changing from vehicular oriented to pedestrian oriented, making people want to walk and ride bikes, aging population – easier walking, managing parking, traffic and safety – learning curve, looking at future initiatives and planning for the future, volume of traffic on St. Louis Street, Village Park being the gem of the Village to build on, road closure deserves consideration, adding to the ambiance of the gem that draws people in, opportunity to reset the stage with safety and improvements with the ODOT paving project coming through, a safer more walkable downtown, signage and wayfinding to be done after this phase, Phase One is bumpouts, curbs, streetscaping, and drainage, and the Mayor strongly supporting the Administrator’s recommendation to approve moving forward with phase one was discussed.

Motion by Frank Billings, seconded by Rebecca Conklin Kleiboemer to recommend to Council to accept the Administrator’s recommendation to approve the concept plan and move forward with Phase One. 5 ayes, 1 nay Bill May

Parks and Recreation

The next order of business was for staff to present the Blue Creek Conservation Area Master Plan. The Edge Group worked on the plan on behalf of the Metroparks.  Working together the Metroparks, Whitehouse, and AWYF produced the Master Plan.  The plan includes expanded trails, a boardwalk, facilities, bathrooms, a parking overlook of the quarry, an amphitheater, boat docks, enhanced ball fields, a playground, parking, and a street extension of Indianapolis.  The Metroparks are looking into programming for kayaking.  The $700,000 facility conceptually would be similar to the W.W. Knight Preserve or Otsego Park.  Metroparks is moving forward and putting money into the project.  We could collectively reach our objectives.

Attending the swimming needs, the additional bike trails, Metropark bike trail interconnectivity, maintenance, cost being prorated by each parties primary objectives, grant money – key to funding is to prove you have a plan, putting money on land we don’t own, a longer lease with automatic renewal, AWYF has put $1.6 million ($675,000 was grants) into land they don’t own, the land not going anywhere, everything the Metroparks is doing is looking 50 years into the future, Metroparks making major investments into the communities, a gem with fantastic potential to be a differentiator in the future, no other community having this, interconnectivity, destination, 300 contiguous miles of bike trails, additional businesses, this only helping the Village, nothing else in the U.S. like this, having momentum, leasing the property for $0, progressing to draw the people to the Village, upkeep and maintenance – additional resources, condition of our lease is to maintain – a management deal in the future, passive and active recreation, AWYF board approved, other partners approved, and Metroparks waiting for all parties approval before approving.

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to recommend to Council to approve the Blue Creek Conservation Area Master Plan concept. 6 ayes

Other items discussed:

  • Council is invited to future meetings with all parties
  • Waiting until Metroparks approves to publicize
  • Place for kids to ride bikes, the original entrance was where the new entrance will be
  • Swanton has bumpouts, but no grass barrier, BG has 4-6 lane streets
  • Softball fields and underutilized would be removed in the concept
  • Ice cream store parking – Toledo Street parking is full during the day, Parking plan is in process
  • Blue Creek – active recreation, Village Park – passive recreation, Frisbee, dogs
  • TMACOG sunshine law certification Friday, April 8, 2016 from 9:00 AM – 12:15 PM – must be certified once each term
  • Enforcing codes, moratorium on signage, waiting until the entire code is gone through
  • Changing zoning complaint forms to eliminate signing your name, opening the door to harrassment, other municipalities have you sign, complaint driven zoning vs. active enforcement, name on form is public record, people not making complaints if they have to sign their name

Motion by Bill May, seconded by Mindy Curry to recommend to Council to change the zoning form to allow the person filing the complaint to choose to sign the form or to not sign the form. 3 ayes, 3 nays Frank Billings, Bob Keogh, Louann Artiaga

Motion by Bob Keogh, seconded by Louann Artiaga to adjourn the meeting at 8:20 PM. 6 ayes

COW – January 26, 2016

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, and Bill May.  Also present were the following:  Mayor Don Atkinson, Leroy Ryerson, Bob Werner, Tom Lyle, and Barbara Knisely-Community Development Coordinator.

President Bill May called the meeting to order at 6:30 PM.

Motion by Bob Keogh, seconded by Mindy Curry to approve the minutes of the January 12, 2016 Committee of the Whole meeting, as amended. 4 ayes

President Bill May stated the only item on the agenda was to continue review of the Whitehouse Zoning Code. With several changes suggested to the beginning of Chapter 1259 “Signs” at the last meeting held on October 27, 2015, he suggested that tonight’s review begin at the beginning of Chapter 1259.

All references to the “Village” will be changed in preparation of becoming a City in future years.

Chapter 1259 Signs (Page 145)

Rebecca Conklin Kleiboemer noted that the variance process is not mentioned in this Chapter and she feels that it should be. Discussion included allowing discretion of the Zoning Inspector, common sense, and meeting the spirit of the intent of the sign ordinance.  After much discussion, it was agreed that the following language should be added:

  • Page 146. Chapter 1259.02 (F). Variances for sign requirements shall be obtained only through action of the Board of Zoning Appeals as provided in Chapter 1242.
  • Page 146. Chapter 1250.03 Sign Area Calculation. Move existing (10) to the top of this section to show that the total square footage for signs allowed on any building is 96 square feet.
  • Page 148. 1259.04(7). It was agreed that Pole Banners will not need a permit before being installed, provided that certain conditions are met.
  • Page 149. 1259.05 Agricultural (A) and Residential Districts. Add the following sentence to (B): “Signs permitted for multiple dwellings/apartments shall be an identification sign, indicating the name, contact information, and address of the multiple family development.”
  • Page 150. 1259.08 Temporary Signs (G). Clarify that yearly permits are needed for sidewalk A-frame signs by adding the word “annual” and “on January 1 of each year”. Change the title of Zoning Official to Zoning Inspector throughout the Code to be consistent with the definition.
  • Page 150. 1259.08 Temporary Signs (H).   Add .08 to the Chapter reference (1259.08).
  • Page 153. 1259.12 Inspection, Removal, Safety (C). Add the sentence “Any costs incurred for such removal shall be at the expense of the owner.”

Ms. Knisely was instructed to check on all A-frame signs that are currently used by business owners to be sure that they have the current annual permit for 2016. She was also instructed to enforce all rules governing A-frame signs (placement, size, hours they are displayed, etc).  In the near future, Council should discuss and instruct the Administration if the rules governing temporary signs should be enforced in 2016.  Discussion took place concerning enforcement of the Zoning Code after this review is completed.  Mr. May feels strongly that if a rule/law is written in the Code, that it should be enforced.  If the Village is not going to enforce, why are they put into the code?

Discussion also included whether business owners placing items for sale in front of their stores on the sidewalk should be considered signage, and if it should continue to be allowed.

Chapter 1260 Nonconforming Lots, Structures and Uses (Page 153)

No changes, other than minor typographical corrections.

Title Five Definitions (Page 159-195)

  • It was noted that the numbering sequence of words is not correct. That will be taken care of during the corrections and insertion of new words from review of previous sections of the Code.
  • #7 – change the sentence to read in part: “…dairying, pasturage, aquaculture, horticulture, tree…”
  • #104. “Inoperable Vehicle”. Change this definition to coincide with the definition of “Junk or Inoperable Vehicle” in the Exterior Property Maintenance Code. It was felt that they should be identical definitions to be used interchangeably.
  • Page 177 – add a definition for “Right of Way”.
  • #177 – 187 concerning Sexually Oriented Businesses. It was suggested that Solicitor Davis be consulted to be sure these definitions and the information contained are still consistent and complete with ORC.
  • #196 – remove the word “temporary” from the definition of Banner Sign.
  • #254 – Committee members would like Solicitor Davis to review this definition (Specified Sexual Anatomical Areas” to be sure it would not conflict with a nursing mother in a public place.
  • Add a definition for “Utility Easement”. Ms. Knisely will research a proper definition.

Exterior Property Maintenance Code, Part Ten

  • Committee members would like Solicitor Davis to review the definitions of “Enforcement Officer” in Chapter 1001.02 Definitions and Office of Zoning Inspector in Chapter 1241.02. Should “inspector”, “official” and “officer” be changed to a consistent term?
  • Page 5 – change the definition of “Junk or Inoperable Vehicle” to be consistent with the definition in Title Five of the Zoning Code.
  • Page 9 – Much discussion was had concerning the current practice being used by the Zoning Inspector, as directed by Council, which requires a complainant to sign a form when making a zoning complaint. President May asked Ms. Knisely to provide a copy of the form to all Council members for review and discussion at the February 2, 2016 Council meeting.
  • Page 12 – 1002.05 (B). Committee members questioned whether the $100 penalty should be increased from the original passage of this section in 2006.
  • Page 13 – 1002.06 (C).   Committee members questioned whether the $150 fee should be increased from the original passage of this section in 2006.

All pages scheduled for review this evening were completed. Ms. Knisely informed the Committee members that the only remaining chapter for review was Title Two – Subdivision Regulations, which would be scheduled for the February 23, 2016 Committee of the Whole meeting.  Once the review is completed, a public hearing will be scheduled so that residents can review and comment on the proposed changes.

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to adjourn at 9:10 PM. 4 ayes

COW – January 12, 2016

ROLL CALL: Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, and Bill May.  Also present were the following:  Mayor Don Atkinson, Administrator Jordan Daugherty, Clerk Susan Miller, and Karen Gerhardinger.

Councilman, Bill May called the meeting to order at 6:30 PM and explained that Committee of the Whole meetings informal meetings for discussion.

Motion by Bob Keogh, seconded by Mindy Curry to approve the minutes of the December 1, 2015 meeting. 6 ayes

General

The first order of business is the Council Wish List. Administrator Jordan Daugherty explained that this is valuable for staff to accomplish what Council members would like to see done and to hear each member’s unique perspective.

Louann Artiaga:

  • Quarry opened for swimming
  • Partnering with Camp Courageous for swimming
  • Website overhaul
  • Village Park playground update
  • Otsego Street becoming a one way street
  • Continue work on water independence options
  • Multipurpose building/community center
  • Phases for the Parks Master Plan to be implemented
  • Farming out zoning enforcement

Camp Courageous’ previous partnering with the Village, Website not being appealing or user friendly, Rebecca Conklin Kleiboemer assisting in renovating the Village Website making it intuitive and improving functionality, adding comments, departments being responsible for their pages, chamber/branding, and the old Dollar General building ownership was discussed

Frank Billings:

  • Continue improving relationship with Chamber – increasing businesses in town
  • Annex towards the overpass as far as possible
  • Grants
  • Finzel and Weckerly roundabout
  • Quarry and recreation
  • Senior Center/Community Center
  • Continue downtown improvements
  • Improving the Village Website
  • Water independence

The downtown looking great during the holidays, the website used for economic development, and a welcome page expressing Whitehouse is a great place to bring your business was discussed.

Rebecca Conklin Kleiboemer

  • Recreation, swimming, water play, splash pad – encouraging residents to be healthy and active
  • Quarry – outdoor amphitheater
  • Park improvements, handicap accessible, hardcourt surface for recreation, Pickleball courts
  • Newsletter – great idea partnering with Anthony Wayne Local Schools
  • Add commendations – recognize a member of staff or the community to the Council Agenda
  • Community Center/Senior/Youth/Entertainment
  • Arts/Community Activities
  • Preparing residents for growth to a city – letting them know what it will mean to them, the sooner the better, the easier the transitions
  • Growth – Planning Commission reign in residential development, plan to preserve open spaces
  • Council meetings recorded on audio and video with a link on the website
  • Light at the four way stop
  • Green initiatives, pedestrian facilitation, plug ins for electric vehicles

The four way stop not meeting requirements to justify a light, Finzel and Weckerly intersection, collaborate or do it ourselves, too few and not serious enough accidents at the intersection for assistance, and not waiting for a serious accident was discussed.

Mindy Curry

  • Website
  • Blue trash bags
  • Recycle bin pick up time moved to after 8:00 AM
  • Existing downtown parking remain
  • Ditch maintenance
  • The Village offering a scholarship
  • Statue back in time for Cherry Fest
  • On-street ADA parking in the downtown
  • Council meetings recorded on audio and video with a link on the website
  • Light at the four way stop

It was discussed how the blue trash bag system was cumbersome and storm drains backing up when the ditches aren’t cleaned.

Bob Keogh:

  • Water independence
  • Traffic at the four way stop
  • Economic Development, make it happen, work the Master Plan

Bill May:

  • Zoning enforcement
  • Sidewalk/path from Country Manor to roundabout and eventually to the school
  • Road from Indianapolis into soccer fields
  • Sandra Park Drive
  • No parking on Toledo Street
  • Parking in town to remain
  • Two hour parking
  • Upgrade Providence Street entrance to Quarry
  • Field Avenue sidewalks and lights
  • Leaning poles on Shepler
  • Sandra park fence and gate to be painted
  • Driveway to house next to recycling bins should be paved by the Village
  • Roundabout cohesive lighting

Nursing home residents previously went to Dollar General, sidewalks scheduled for this year – working through engineering – exhausting every option to keep sidewalks on the south side of the street, 64 would not need to be widened, parking not being an issue of not enough spaces – issue of convenience and coordination, creative signage, handicap parking, time limited parking on one side of the street, traffic lights, and police cars inside and not frozen in the parking lot was discussed.

Other items discussed:

  • Gateway signs – proposals out to 3 contractors, due back in about 2 weeks
  • Trees being transplanted from roundabout are a sign impediment missed in ODOT review, ODOT Farming out inspections
  • New business register – through taxes and utilities, not through Village
  • Chamber packet – invite new businesses to see how the Village can help – be proactive
  • Make life better and easier for the people of the Village
  • Chamber will be meeting with businesses to see how Cherry Fest can be made better for them
  • Council being more active in planning for projects downtown (Park Plan), not showing up with Two options to choose from, utilizing talent from persons within the Village, include Council and Resident input – the residents are the one that have to live with the improvements
  • Lighting replacement in the park
  • Multipurpose hard use surface in the Anthony Wayne Youth Foundation plan

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to adjourn at 8:05 PM. 6 ayes

COW – December 1, 2015

ROLL CALL:  Michelle Tippie, Bob Keogh, Bill May, Louann Artiaga, and Don Atkinson.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Tax Commissioner Tiffany Bachman, Police Chief Mark McDonough, Deputy Police Chief Todd Kitzler, Deputy Fire Chief Josh Hartbarger, Rebecca Conklin Kleiboemer, and Mindy Curry.

At 7:45 PM, President of Council, Bill May, called the meeting to order.

Motion by Bill May, seconded by Bob Keogh to approve the minutes from the November 24, 2015 meeting.  5 ayes

Next, Mr. Daugherty reviewed the proposed budget for 2016.  He announced that the draft budget is balanced without much change from the previous year except for income tax due to the JEDZ.

Administrator Jordan Daugherty led the group in review of the overall draft budget for 2016.  There were general questions asked of most departments that were addressed by staff.  There was broad discussion of the use of Income Tax A and the well managed utility system.

Motion by Michelle Tippie, seconded by Don Atkinson, to recommend approval of the budget as presented.  5 ayes

Bill May informed Committee members and Council-elect members of the Council wish list review that will take place in the beginning of 2016.

Motion by Michelle Tippie, seconded by Louann Artiaga to adjourn at 8:56 PM.  5 ayes

COW – November 24, 2015

ROLL CALL:  Michelle Tippie, Bob Keogh, Bill May, Louann Artiaga, Frank Billings, and Don Atkinson.  Also present were the following:  Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, and Clerk Susan Miller.

At 6:29, President of Council, Bill May called the meeting to order.

Motion by Frank Billings, seconded by Louann Artiaga to approve the minutes of the November 17, 2015 meeting with the amendment that President of Council, Bill May, asked Rob Casaletta if all of his questions had been answered.  6 ayes

President of Council, Bill May, asked for Audience comments pertaining to Agenda items.  There were none.

Finance, Audit, and Investment

Review the Whitehouse Rate and Fees Schedule along with Administration’s recommendation.

  • Page 1, D.3. Alterations and fixture replacement – for an addition or reroute, not changing a Faucet
  • Page 1, A.5. Definition of Minor Work
  • Page 1, C.8. Edison release – a pass through expense
  • 10% of the revenue from permits comes to Whitehouse
  • Page 2, H.2.* The Village works with people as long as it is not flagrant disregard. The question was asked if a person continued to ignore would it become criminal. The administration does Not know of any cases.
  • Page 4,A.20.*Commercial gas piping – it is commercial so there is increased penalty
  • Page 5,A.3. Add *Plus double permit fee with maximum fee of $1,000.00
  • IV due to overtime
  • Page 6, first sentence change e to be
  • City of Toledo is still in process of increasing rates. Decrease + increase + inflation = 0 (it breaks About even.) Sewer doesn’t need an increase. Administration recommends no increase in water, sewer or capital funds. Estimates over the last few years have been within 2%. Capital fund is starting to grow. Communication about capital funds projects
  • Good management by the Administration

Motion by Michelle Tippie, seconded by Frank Billings to recommend to Council to accept the Rates and Fees schedule.  6 ayes

Other items discussed:

  • Cell tower lease near Wabash Cannonball Trail, revenue estimates, no other changes to Contract, Colocation, option for (9) 5 year renewal periods, guarantee of more money Over time, water tower equipment is a separate contract

Motion by Bob Keogh, seconded by Michelle Tippie to recommend to Council to approve the cell tower contract.  6 ayes

  • Leaf trucks are out
  • Gateway sign out to bid
  • Thank you Jordan and Steve for work
  • Draft copy of budget out tomorrow, budget is balanced, tight, some general fund carry over

Motion by Michelle Tippie, seconded by Louann Artiaga to adjourn at 7:03 PM.  6 ayes

COW – November 17, 2015

ROLL CALL:  Michelle Tippie, Bob Keogh, Bill May, Louann Artiaga, Frank Billings, and Don Atkinson.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Josh Torres, Isaac Lee, Bea Ludwig, Rob Casaletta, David and Sharon Prueter, Ed and Jyamme Torres, Paul Wohlfarth, Karen Gerhardinger, Sandy Jakubec, Stacy Owen, Rebecca Conklin Kleiboemer, Rick Kazmierczak, Dave Bagrowski, and Bill and Rhonda McComb.

At 6:30 PM, President of Council, Bill May, called the meeting to order.

Motion by Michelle Tippie, seconded by Frank Billings to approve the minutes from the November 10, 2015 meeting.  6 ayes

President of Council, Bill May, asked for Citizen comments pertaining to Agenda items.

  • Rob Casaletta asked the following questions pertaining to the contract with Chamber for Economic Development Services.
    • Has there been proper vetting?
    • Has a model for the Village’s Economic Development Plan been developed?
    • The Anthony Wayne Regional Chamber of Commerce represents other political Subdivisions. How can it be assured Whitehouse is the first with economic Opportunities over the other political subdivisions the Chamber represents?
    • Is the fee structure reasonable and competitive with other similar providers and Services?
    • How is the reporting flow structure?
    • Are goals and objectives outlined with a time-line for deliverables?

Economic Development

The first order of business was to discuss contract terms proposed by the Anthony Wayne Regional Chamber of Commerce to provide economic development services to the Village.

  • Josh Torres of the Anthony Wayne Regional Chamber of Commerce discussed the contract for Economic Development consulting services for the Village of Whitehouse, Ohio.
    • A two year contract, removing automatic renewal
    • Develop infrastructure
    • Evaluate plans in place, land use plan
    • Services
    • Performance measures, business expansion and retention
    • Attraction/marketing piece – a clear marketing message
    • 2013 Asset study
    • Quarterly reporting
    • Flow chart
    • Model for Economic Development, working with the Master Plan
    • Workforce development accreditation in International Economic Development
    • Zoning barriers
    • Whitehouse is the only community Chamber will have an economic development Agreement with.
    • Chamber growth
    • Confidentiality clause in process
    • Contract to be terminated by either party not less than 90 days – change to 30 days
    • Reporting on monthly hours/contacts/inquiries
    • Fee negotiation
    • Amendment of Scope
    • Contract to begin on January 1, 2016, work session with Council 30 days prior to start
    • Financial investment of relocating businesses, cost of services
    • Chamber will not need to hire additional staff to carry out services.
    • Councilman, Bob Keogh, is not receiving compensation for his work at the Chamber, but Will probably abstain.
    • Who is AWRCC?
  • Motion by Bob Keogh, seconded by Michelle Tippie to adjourn at 7:05 PM. 6 ayes
COW – November 10, 2015

ROLL CALL:  Michelle Tippie, Bob Keogh, Bill May, Louann Artiaga, Frank Billings, and Don Atkinson.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Director of Public Services Jordan Daugherty, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Jill Gundy, Tiffany Bachman, David and Sharon Prueter, Deanna Bradley, Dustin Richardson, Sarah Anderson, Ahalya Rai, Audrey Aumberly, Mary Schoen, Karen Gerhardinger, and Rebecca Conklin Kleiboemer.

At 6:30 PM, President of Council, Bill May called the meeting to order.

Motion by Louann Artiaga, seconded by Frank Billings to approve the minutes of the October 27, 2015 meeting.  5 ayes, 1 abstain Bob Keogh

President of Council, Bill May, asked for Comments pertaining to Agenda items.  There were none.

Parks and Recreation

Members of the Edge Group gave a presentation on the draft plan for the Veteran’s Memorial Park.  Leroy Ryerson introduced committee members Louann Artiaga, Michelle Tippie, Tiffany Eckert, Tom Vincent, Jeremy Adams, and Deanna Bradley.  The design was described as simple and elegant with Council members agreeing they liked the concept.  There was much discussion about the loss of parking and the possibility of making it up other places or changing the design to accommodate the loss.  Fountain maintenance, representation of the Reserves and the National Guard, and streetscaping were also discussed.

Finance, Audit, and Investment

The next order of business was to hear presentations on the 2015 health and dental insurance benefit proposals, the 2015 wage and benefit analysis, and the Whitehouse Merit Service Payment.  Administrator Jordan Daugherty went over frequently asked questions.  Comparison of like sized municipalities, C.O.L.A being applied to the pay scale – going through the evaluation process, employees contributing 10% and paying spousal insurance, one more year of being treated like “normal” insurance clients, 17.23% increase for current coverage, merit service payment being tied to evaluations, the balanced budget, cheaper coverage money saved not being worth the amount of benefits lost, and 2% C.O.L.A. being raised to 2.5% were discussed.

Motion by Frank Billings, seconded by Louann Artiaga to recommend to Council to approve a 2.5% wage increase.  6 ayes

Motion by Bill May, seconded by Frank Billings to recommend to Council Merit Service Payment of $75 per year after five years and $37.50 per year after five years for permanent part time employees.  6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to recommend to Council to approve the health and dental insurance renewal as recommended by the Administrator.  6 ayes

Other items discussed:

  • Council was thanked by staff members.
  • Required changes to the municipal tax Ordinance

Motion by Bob Keogh, seconded by Michelle Tippie to adjourn at 7:40 PM.  6 ayes

COW – October 27, 2015

ROLL CALL:  Don Atkinson, Frank Billings, Michelle Tippie, Bill May and Louann Artiaga.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Community Development Coordinator Barbara Knisely, Bob Werner, Leroy Ryerson, Tom Lytle, and Josh Torres.

At 6:30 PM, President of Council called the meeting to order.

Motion by Michelle Tippie, seconded by Louann Artiaga to approve the minutes of the October 6, 2015, meeting.  5 ayes

General

The only agenda item was to continue review of the Whitehouse Zoning Code.  Chapters 1257, 1258, and 1259 were scheduled to be reviewed.  The following changes were recommended:

  • Change all references of “Village of Whitehouse” to “Whitehouse” in preparation of becoming a city in the future and correct all typos.

Chapter 1257 – Supplemental District Uses and Structures (beginning at page 108)

  • Page 119. 1257.16 (G) (1) Animals. Change the sentence to read: “No animals, except assistance dogs required to assist the visually impaired, shall be permitted at any time at or in any sexually-oriented business establishment.”
  • Page 121. 1257.19 (A). Change the sentence to read: “Swimming pools shall not be permitted in a side or front yard in an “S” or “R” district or a residence located within a “C” district.
  • Page 121. 1257.19 (B). Change reference to “forty-two (42) inches” to “forty-eight (48) inches” in two locations.
  • Page 122. 1257.22 (A). Definitions. Remove the definition from this Chapter and place in Chapter 1270. Renumber the remaining subsections.
  • Page 123. 1257.23 (B). Remove the definition from this Chapter and place in Chapter 1270. Renumber the remaining subsections.
  • Page 124. 1257.24 (A). Definitions. Remove the nine definitions from this Chapter and place in Chapter 1270. Renumber the remaining subsections.
  • Page 127. 1257.25 (A). Definitions. Remove the five definitions from this Chapter and place in Chapter 1270. Renumber the remaining subsections.
  • Page 129. 1257.26 (D). Change the second sentence to read: “Bins shall be emptied of donated goods by the charitable organization at least every week or sooner to prevent overflow of the goods from the bin.”

Chapter 1258 Off-Street Parking and Loading

  • Page 131. 1258.02 (E). Steve Pilcher, Director of Public Service will be asked to review and rewrite the sentence concerning draining of surface water in parking lots, if he deems it appropriate. Suggested changes included the use of swales, pervious pavement and underground storage tanks.
  • Page 133. 1258.05 (A)(1)(a). Language will be drafted and submitted at the next meeting concerning parking vehicles on working agricultural farm property.
  • Page 133. 1258.05 (A)(1)(e). Language will be drafted and submitted at the next meeting concerning parking recreational vehicles on working agricultural farm property
  • Page 134. 1258.05 (A)(1)(e). Add a paragraph 7 concerning parking large motor homes on the street for long periods of time. Ms. Knisely was asked to research language and provide at the next meeting.
  • Page 134. 1258.05 (A)(1)(f). Change the paragraph to read: “No inoperable or unregistered vehicle shall be parked within any district, but may be stored in an enclosed building.”

Page 135.  1258.05 (A)(2).  Add the following subparagraphs:

“b)  No motor vehicle shall be parked or stored in any district, except in a driveway or an approved parking lot.  Note:  Language concerning working agricultural farms will be included after it is drafted.”,

“c)  No inoperable or unregistered vehicle shall be parked within any district, but may be stored in an enclosed building.  Licensed motor vehicle repair shops are excluded from this requirement as long as the vehicle has a valid, current registration and/or license plate and is parked awaiting repairs and is not parked for longer than 60 days.”,

“d)  Recreational Vehicles.  The parking of vehicles utilized for recreational purposes, including  all-terrain vehicles, racing vehicles, campers, boats, boat trailers, and utility trailers in any “A”, “S” or “R” district or a residence located within a “C” district shall be subject to the following.  Note:  Language concerning working agricultural farms will be included after it is drafted.

1)   Parking or storage of recreational vehicles is permitted between April 1st and October 31st of each calendar year provided it is parked behind the front line of the main structure and includes the entire connected building, regardless of use and provided that it is not closer than five (5) feet to any lot line.  Said recreational vehicle shall not be parked on grass, but must be parked on a continuous full, hard surface pad such as concrete, asphalt, gravel or stone.  Such full, hard surface pad shall extend a minimum of one foot (1’) beyond the perimeter of all recreational vehicles.

2) Parking or storage of recreational vehicles is not permitted between November 1st and March 31st of each calendar year, except in a rear yard and then only if the vehicle is not closer than five (5) feet to any lot line.  Said recreational vehicle shall not be parked on grass, but must be parked on a continuous full, hard surface pad such as concrete, asphalt, gravel or stone.  Such full, hard surface pad shall extend a minimum of one foot (1’) beyond the perimeter of all recreational vehicles.

3) Only two (2) vehicles utilized for recreational purposes, including all-terrain vehicles, racing vehicles, campers, boats, boat trailers, and utility trailers may be parked or stored as outlined above.

4) Recreational equipment which is so parked shall not have fixed connections to electrical, water, gas or sewer facilities; and shall not be used for living or housekeeping purposes. 

5)  Recreational equipment which is so parked shall be kept in good repair and shall have affixed thereto a current registration license plate.  Such recreational vehicle must be titled to, leased, or used exclusively by one of the property owners where the vehicle is located.  

6)  Corner lots.  Any recreational vehicle parked on a corner lot must be located far enough back from the intersection so as not to obstruct the view of oncoming traffic while crossing the intersection.

Chapter 1259 Signs

  • Page 145. 1259.04 (A)(3). Add a subsection (e) concerning displaying an object, projecting from the exterior of the building, to advertise the type of services or business conducted on the premises. Ms. Knisely was asked to research how other communities handle/allow this activity. Discussion included whether the square footage of the object should be included in the overall signage square footage allowed per building. Ms. Knisely will provide suggested language at the next meeting.
  • Page 146. 1259.05 (A). Add “or a residence located in a “C” district” to this sentence.

Much discussion followed concerning temporary signs and banners.  Concerns were expressed that the Village sends mixed messages when Council directives change concerning placement, permits, and number of temporary signs allowed.  Council was encouraged to adopt language that they are comfortable with and then allow staff to enforce the Chapter as written.  Research was provided concerning how surrounding communities handle temporary signs and banners and it was agreed that the Whitehouse zoning code as currently written, is the most lenient concerning this form of advertisement.  Discussion also included adding a new subsection to Chapter 1259 to allow pole banners in private parking lots to advertise the businesses located on the private property.  Ms. Knisely was asked to draft language and provide it at the next meeting so that this option could be considered.

Josh Torres, on behalf of the Anthony Wayne Regional Chamber of Commerce, confirmed that the complaints from local businesses have quieted down and feels that most business owners understand the sign code and are willing to follow the rules.  He agreed that a clear directive needs to be given as far as enforcement so that business owners aren’t confused with conflicting information.

A short discussion also took place concerning the language used in the zoning complaint letters that are sent.  Ms. Knisely confirmed that she attempts to telephone the resident or business owner to discuss the matter and to let them know that the letter is coming.  Often times it is difficult to obtain phone numbers since many people don’t have home phones.  Mr. Torres suggested that she personally visit, face to face.  It was agreed that would be difficult since many residents are not home during the day.   He confirmed that he was thinking about the business owners, who would be open during the day.  Mr. Daugherty stated that if a particular person has been hostile in the past, we do not attempt a phone call first.

That completed the review of the Chapters provided.  Mr. May asked if there was any other business to come before the Committee.

Ms. Artiaga asked if someone from the Village could contact ODOT to see if “Whitehouse” could be added to the sign on Route 24 pointing the direction like what has been done for “Waterville” and “Napoleon”.  Mr. Daugherty said that he or Mr. Pilcher would look into that.

With no further business, Motion by Don Atkinson, seconded by Michelle Tippie to adjourn at 8:45 PM.  5 ayes

COW – October 6, 2015

ROLL CALL:  Don Atkinson, Michelle Tippie, Bob Keogh, Bill May, and Louann Artiaga.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Police Chief Mark McDonough, Clerk Susan Miller, Bud Bauman, Mindy Curry, Josh Torres, Karen Gerhardinger, Rebecca Conklin Kleiboemer, Allen Kuck, Rob Casaletta, Michael A. Mitchell, and Mark Martin.

At 7:50 PM, President of Council, Bill May called the meeting to order.

Motion by Don Atkinson, seconded by Louann Artiaga to approve the minutes of the September 22, 2015 meeting.  5 ayes

President of Council, Bill May, asked for Audience Comments pertaining to Agenda items.  There were none.

Economic Development The first order of business was to hear the proposal to provide economic development services to the Village by Anthony Wayne Regional Chamber of Commerce.

  • CO of the Chamber, Josh Torres, addressed Council
  • Chamber history, the Chamber has 700 member businesses, retention and expansion and early warning systems, program strategies, program benefits for the community, entrepreneurial and new business development, new business attraction, survey
  • Teamwork and transparency
  • Focus groups, marketing piece, brand, business meetings, feedback, webinars, blogs, measuring results, contacts
  • No duplication of efforts, working together
  • Website, Economic Development page, frequent updates
  • Chamber growth
  • Frustration with previous progress
  • Retaining Whitehouse’s country setting, maintain level of public services, paying for growth with smart development, inclusive model for growing Whitehouse, all businesses – not just members serviced, Whitehouse is rural progressive, finding balance
  • Passive income, working together, outsourcing, beautification = economic, visibly setting a place people want to set up a business
  • Layers of attraction for balance, some provide services, some provide jobs, add quality of life, attract higher wage jobs – subtier will take care of itself, businesses with a positive impact of the community
  • Live, Work, play, and shop at home
  • Types of businesses attractive to the Village

Other items discussed:

  • Library has raffle tickets for sale for a Village sign
  • No hunting signs
  • Toledo and Otsego Streets becoming one way
  • Vacant building
  • Thank you to Chamber for excellent presentation

Motion by Don Atkinson, seconded by Louann Artiaga to adjourn at 9:00 PM.  5 ayes

COW – September 22, 2015

ROLL CALL:  Don Atkinson, Michelle Tippie, Bob Keogh, Bill May, and Louann Artiaga.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Public Service Director Steve Pilcher, Clerk Susan Miller, Jeff Yoder, David and Sharon Prueter, Mindy Curry, and Rebecca Conklin Kleiboemer.

Services for the Billing’s family were discussed.

Motion by Don Atkinson, seconded by Louann Artiaga to approve the minutes of the August 25, 2015 meeting.  5 ayes

President, Bill May, asked for Citizen Comments pertaining to Agenda items.  Council was thanked for the candidates receiving the meeting information.

Public Service

The first order of business was to discuss research on alternate water sources.

  • Whitehouse previously had wells
  • Concerns – water control, rising prices
  • Eagan and Associates feel confident of the quality and quantity of water available. Further Testing cost estimated at $150,000.
  • Henry County Group began looking for alternate water sources, looking at long term prices. Henry County paid for the Poggemeyer draft. New study will be physical testing of the wells to check quality, quantity, and viability.
  • We have talked to all of the water providers of the area.
  • Four leading options – City of Toledo, City of Waterville, Henry County, Village of Whitehouse. Many options within each option, pros and cons for all.
  • Concerns about regulatory societies and wells, Maumee River contamination concerns, working with the City of Toledo and actively negotiating the rate
  • TMACOG Regional Group meetings, cost analysis for options, stay as currently, form a regional group with or without Toledo, Sylvania study to provide a plant to supplement Toledo, Regional group changed to a City of Toledo Advisory Group
  • Mayoral race will determine Toledo’s position, effects of political changes
  • Water is purchased from Toledo and runs through Lucas County pipes. We pay Toledo and a portion of the payment goes to Lucas County for transmission.
  • Accuracy of the Henry County study regarding population was discussed, the plant working at the appropriate capacity for our population, background and reputation of the companies performing the work, cost $42,500 across 5 municipalities
  • Timing of reports shared, time constraints to apply for grants
  • Lake option vs. well, Lake Erie algae problems
  • Bowling Green through Waterville route, water districts, annexation implications, surface water out of the River, algal blooms, modern treatment plant
  • Aquifers in study’s names requested
  • Ramifications for choices
  • Receiving results of Henry County study before participating with Waterville
  • Cost comparison of all options down the road
  • Staying with Toledo for 9 years – 2 terms – political winds, infrastructure repair
  • Sylvania option, lake water, newer plant, see that funds are there for maintenance
  • Most Henry County group options don’t go forward without Whitehouse participation
  • Treatment costs from Toledo $4.74/1000 gallons this year. Village adds $2/1000 more to run the system, Toledo rate raise 13%/year, good quality water
  • After breakeven point on alternate options see huge cost changes
  • Private water option $5/1000 gallons for multi-year contract, lower rate after 400 million gallons
  • Looking out 30 years from now – realize some options more viable
  • Weighting options
  • Water quality and quantity first, then cost
  • Toledo infrastructure, $264 million needed in improvements to plants and $60 million for distribution – we do not use their distribution, no capitol fee currently, Maumee River contamination
  • Consensus was that running our own plant was the least favorable option.
  • Henry County study is still in draft form – concerns should be passed on to the Administrator.
  • Bond issue to purchase a plant, effects of the bond on future ratings
  • Henry County option – part owner, bear liability, control much more in the future. Trust our integrity more than most.
  • Pump units are paid for.
  • If everyone leaves Toledo, where does that leave Toledo and the economy of NW Ohio? Support each other and growth of the region.

Other items discussed:

  • Pavilion bid openings on October 9, 2015

Motion by Louann Artiaga, seconded by Don Atkinson to recommend to Council to spend $1,000 to participate in the City of Sylvania water study.  4 ayes, 1 nay Bill May

Motion by Bob Keogh, seconded by Michelle Tippie to adjourn at 7:55 PM.  5 ayes

COW – August 11, 2015

At 6:30 PM, President of Council, Bill May called the meeting to order.

ROLL CALL:  Bill May, Louann Artiaga, Don Atkinson, Michelle Tippie, and Bob Keogh.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Public Services Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Clerk Susan Miller, and Tom Malicki.

Motion by Michelle Tippie, seconded by Don Atkinson to approve the minutes of the July 28, 2015 meeting.  4 ayes, 1 abstain Bob Keogh

President of Council, Bill May asked for Audience Comments pertaining to Agenda items.  There were none.

Personnel and Safety

The first order of business is to consider granting a contract extending the employment agreement with the Village Administrator.

Motion by Bill May, seconded by Michelle Tippie to adjourn to Executive Session on a matter of personnel at 6:33 PM.  5 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to reconvene at 6:47 PM.  5 ayes

Motion by Bill May, seconded by Michelle Tippie to recommend to Council to accept proposed changes to the employment contract of the Village Administrator.  5 ayes

Economic Development

The second order of business is for Council to engage in a workshop to discuss economic development goals.  Annexation in a JEDD, SR295 corridor, annexation strategies beyond Steve Rogers Ford, marketing, expansion, retention, working with the Chamber, developing an economic development team/contacts, marketing fund, Water district, larger projects/economic development professional, where the development responsibility lies on specific projects, recreation facilities on Metroparks land, and formalizing working with the Chamber was discussed.

Personnel and Safety

The last order of business was to review elected officials’ compensation.  Raising compensation to meet one full service credit for OPERS, changes will not occur for sitting members – for incoming members only, competitive compensation with surrounding communities, and that the last raise occurred in 2008 for OPERS credit was discussed.

Motion by Bill May, seconded by Michelle Tippie to recommend to Council to increase pay for the Mayor, Council, and the Clerk by $2,000/year.  5 ayes

Other items discussed:

  • The State Constitution and pay increases, legislation and automatic increases, OPERS, value of the position, conflict of interest, the Village Charter, anticipating becoming a City at the next census, collective bargaining, Civil Service Commission, special election
  • TMACOGG – Mayor Angela Kuhn Vice Chair, Council Member Michelle Tippie – Board Member, Regional water meetings, regional partners
  • Parking lot across from Cherry Tree
  • The Caboose is fixed.

Motion by Bill May, seconded by Michelle Tippie to adjourn at 7:59 PM.  5 ayes

COW – July 28, 2015

ROLL CALL:  Frank Billings, Don Atkinson, Michelle Tippie, and Bill May.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Community Development Coordinator Barbara Knisely, Bob Werner, Leroy Ryerson, and Tom Lytle.

At 6:30 PM, President of Council called the meeting to order.

Motion by Michelle Tippie, seconded by Frank Billings to approve the minutes of the July 21, 2015 meeting.  4 ayes

General

The first order of business was to continue review of the Whitehouse Zoning Code.  Chapters 1252, 1253, and 1254 where scheduled to be reviewed.  The following changes were recommended:

Chapter 1252 (from page 61) – TND District

  • Change all references of “Village of Whitehouse” to “Whitehouse” in preparation of becoming a City in the future.
  • Page 61, 1252.04 (J), change the second sentence to read: “A comprehensive sign program submitted by the Developer is required for each TND which establishes a uniform sign theme throughout the entire TND.”
  • Page 62, 1252.04 (K)(5)(a), change the width of residential sidewalks from four (4) to five (5) feet to coincide with other residential districts in the Village.
  • Page 63, 1252.04 (M), change first sentence to read: “Public open space shall adhere to the regulations and requirements set forth in Chapter 1226.05 (Design Standards, Public Spaces) of the Subdivision Regulations.
  • Page 64, 1252.04 (M)((6), delete entire subsection 6 and change number 7 to become number 6.
  • Page 66, 1252.06 Yard Requirements, change Minimum Side Yard Width (Either Side) to 0 – 10 feet. Delete the second line in the Footnotes.
  • Page 67, 1252.07 (C)(3), change paragraph to read: “Windows. Windows shall be repeated across the façade on both bottom and upper stories. First floors shall have larger storefront windows and taller ceilings than upper floors. First floor uses shall be pedestrian-oriented and include substantial shop windows. New construction shall provide a minimum of fifty percent (50%) of the first story wall surface in windows on walls that face a street. Windows shall not be darkened by use of any material or coloration.” Note: Suggested language for drive-through windows: “Drive-through windows are permitted on outlots only.” The Committee was undecided about the placement of drive-through windows and Staff has been asked to research the placement and report at a later meeting.
  • Page 69, 1252.07(C)(14), remove the second to the last paragraph, which reads: “Painted wood with external lighting is the preferred sign material.”

Chapter 1253 – Planned Unit Development

  • Change all references of “Village of Whitehouse” to “Whitehouse”
  • Page 73, 1253.03 (E), Minimum Dimensional Requirements – Yards/Buildings. Change Minimum Yard Width (in feet), Either Side to read “1-10 feet”.

Chapter 1254 – Permitted and Conditional Land Uses

  • Change all references of “Village of Whitehouse” to “Whitehouse”Completing review of the chapters scheduled for this meeting, President Bill May asked if there was any other business to come before the Board.Jordan Daugherty asked for clarification from the Committee members as to placement of temporary signs in the right-of-way. He explained that with the road closure at Finzel and SR 64, several businesses have placed signage in the public right-of-way directing traffic through the detour. After a brief discussion, Committee members directed Staff to enforce the zoning code by not allowing signs in the public right-of-way, but to temporarily allow off-site advertising on private property if the owner agrees to allow signage on their property. Staff was instructed to telephone the offending business owners and explain that they cannot place signs in the right-of-way, but could ask permission to place them on private property until the roundabout is open.

Motion by Don Atkinson, seconded by Michelle Tippie to adjourn at 8:12 PM.  4 ayes

COW – July 21, 2015

ROLL CALL:  Dennis Recker, Bill May, Louann Artiaga, Frank Billings, and Michelle Tippie.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Public Services Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Deputy Fire Chief Joshua Hartbarger, Deputy Police Chief Todd Kitzler, Clerk Susan Miller, Tom Jennings and Josh Torres.

At 7:25 PM, President of Council, Bill May, called the meeting to order.

Motion by Dennis Recker, seconded by Louann Artiaga to approve the minutes of the June 23, 2015 meeting.  5 ayes

President of Council, Bill May, asked for Citizen Comments pertaining to Agenda items.  There were none.

Economic Development 

The first order of business was for Council to engage in a workshop to discuss ideas, strategies, and resources involved in reaching economic development goals.  The Administrator provided the Committee with an update on economic development initiatives progress as laid out in the Mayor’s Economic Development Plan.  Coming up with goals and objectives, staff, in house, chamber, coordinator or firm, assistance being needed, retaining businesses, water control, JEDDs, JEDZ, experienced staff, Economic base to sustain good thing Village trying to do, finding and courting businesses, 2005 Economic Development Strategy and Land Use Plan as reference for contracting agent, expert to work with big developers, infrastructure, water and sewer, being in agreement, accelerating the process, new possible JEDDs, items to be done in house, big companies/developments, strength of tax base, Economic Practitioner’s Experience, Village can’t afford 40/week practitioner, Solicitor experienced in JEDDs, passive income, development is coming, investing wisely, Council determining what development comes in, focusing on new business development, annexation, looking for a connecter, monthly report/update, some items unable to be disclosed, 7 elected officials communicating talking to citizens, trust, listing Council members vision, doing this right, not rushing, being pleased with agreement, JEDD partners, Goodwill, Crazy Larry’s, industrial clients, and industrial park businesses being good community partners were discussed.

Personnel and Safety 

The next order of business was to review elected officials’ compensation.  Historically, it has been reviewed every four years.  The Mayor currently earns $7,200, Council members $5,400, and the Clerk of Council $2,200.  The Clerk’s pay, Council pay starting at $240.00 years ago, increase not taking effect until next term, incentives to serve, not doing it for the money, attracting professionals, setting Council salaries for minimum requirement for OPERS qualification for one point/year, raising Mayor and Clerks pay, one point being one service year credit, contributes to retirement, Council currently not receiving one point per year, raising salaries based on surrounding communities of similar size pay, more than Tuesday meetings to attend, taking days off of work to attend meetings, getting bigger, plans to become a city, $1,000 and $2,000 across the board raises, only changing to reach OPERS credit amount, fairly compensating future Council members, providing just compensation for work done, shorter meetings, and not doing the job for monetary gain were discussed.

Motion by Dennis Recker, seconded by Frank Billings to recommend to Council that the Administrator provide data on Council pay to ensure one OPERS point per year of service and recommendations for the Mayor and Clerk’s pay.  5 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to adjourn at 8:44 PM.  5 ayes

COW – June 23, 2015

ROLL CALL:  Louann Artiaga, Frank Billings, Don Atkinson, Michelle Tippie, Dennis Recker, and Bill May.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Community Development Coordinator Barbara Knisely, Bob Keogh, Bob Werner, Tom Lytle, and David & Sharon Prueter.

At 6:30 PM, President of Council called the meeting to order.

Motion by Dennis Recker, seconded by Michelle Tippie to approve the minutes of the May 12, 2015 meeting.  6 ayes

General

The first order of business was to continue review of the Whitehouse Zoning Code.  Chapters 1251, 1252 and 1253 where scheduled to be reviewed.  The following changes were recommended:

Chapter 1251 – Waterville Street Overlay District

  • Change all references of “Village of Whitehouse” to “Whitehouse” in preparation of becoming a City in the future.
  • Page 46, 1251.02, discussed the boundaries of the Waterville Street Overlay District and if the western boundary came too far (Indianapolis Street) since 6 residences are currently located in that immediate area. It was agreed that this will be reviewed with the Master Plan update.
  • Page 46, 1251.05 (F) Dwellings. Add the words “refer to underlying zoning”. (L) Truck transport terminal – add a definition for truck transport terminal. Add (N) Warehouse / distribution center to the list of excluded uses.
  • Page 47, 1251.07 (B)(3) Add following sentence “ The Planning Commission shall have leeway to relax the requirements of this Chapter for the Waterville Street Overlay District that exhibits creativity and excellence in design quality of the landscaped, mounding screening areas of future development. “
  • Page 48, 1251.07(B)(8), ask Village Solicitor how to enforce maintenance of the landscaping.
  • Page 49, 1251.07(F), add section “When possible, parking lots should be encouraged behind buildings, to the rear of the lots.”
  • Page 50, 1251.08 Architectural Review Requirements. Much discussion on requiring architectural requirements to ensure attractive buildings along the main thoroughfare into Whitehouse. Add wording similar to what is required in the TND for new construction:A. General Design Requirements1.   An architectural typology shall be used that is consistent with or complementary of the local character. Building design shall reflect and compliment the identity and visual character of the existing architecture within one-half (0.5) mile.2.   Building layout, facades, and roof lines shall maintain the relationships of buildings to one another, the design of the spaces between the buildings, and basic architectural “syntax” (i.e. proportions, openings, glazing, roof types and pitches, materials) is to be uniform or complimentary.3. New buildings which exceed the scale and density of existing buildings shall demonstrate compatibility by varying the massing of buildings to reduce perceived scale and density to integrate larger buildings with pre-existing smaller buildings.4.   Building Entries. Building entries shall be located on the street side of the building. If the building does not front on a public street then the entry must be visible from a public street. Porches, windows and doors should be oriented and drawn toward the street.B. Commercial and Multi-Family Residential Building Design:1. Upper floors may have a mix of uses, including: office, retail, and/or residential.2.   Building design shall not serve to communicate or reflect the corporate identity or product marketed. Corporate identity and product marketed shall be communicated by signage, not by building color or architecture.3. Windows. Windows shall be repeated across the façade on both bottom and upper stories. First floors shall have larger storefront windows and taller ceilings than upper floors. First floor uses shall be pedestrian-oriented and include substantial shop windows. New construction shall provide a minimum of fifty percent (50%) of the first story wall surface in windows on walls that face a street. Windows shall not be darkened by use of any material or coloration. 4.   Building Style. Architectural detailing of new buildings shall incorporate various design details appropriate to existing local architectural character including, but not limited to:
    • Patterned wall surfaces: eg. patterned shingles and siding, brick patterns, terra cotta details;
    • Focal windows; window grouping patterns; window pane patterns; window surrounds and trim; transom windows above street level;
    • Shutters; awnings; door surrounds and top pieces;
    • Columns and supports; balustrades; dormers; cupolas; towers; cornices; parapets; roof brackets; chimneys; and
    • Decorative lighting.
  1. Building Style Consistency.  A single architectural style is not required for new development, but a building’s style shall be consistent throughout.  Buildings shall be designed to withstand the elements (gravity, sun, weather, and time) that also incorporate traditional rules of proportion and massing retain their appeal beyond a simple question of “style.”
  2. Modulate Mass and Elevation.  Modulation is defined as a change in plane.  The intent is to create architectural relief and interest. A building’s elevation and mass should be modulated to match or replicate the narrow commercial facades and give a sense of human scale. Buildings shall be vertically modulated in no more than 20 foot increments or horizontally in no more than 30 foot increments.
  3. Undifferentiated Facades.  Undifferentiated facades shall not exceed twenty (20) feet horizontally or fifteen (15) feet vertically. Walls at facades shall be differentiated and relieved through a change in siding or other material, use of detail, projections, or change in color. (Differentiation is defined as visual relief and change.) The intent is to create architectural relief and interest.
  4. Relieve Blank Facades.  Blank facades shall not be visible to public spaces.  Treatments to alleviate blank facades may include windows, architectural detail, or materials with texture (e.g., brick, siding, etc.).
  5. Visual Definition.  Vestibules, entries, windows, and other architectural features shall provide further visual definition and reduce the visual mass of larger buildings.  Facades shall reflect the scale and massing of structures and achieve proportions that give a sense of human scale.
  6. Appropriate Building Materials.  Exterior materials may include brick, wood siding and/or stucco.  All building materials shall express their specific properties. For example, heavier more permanent materials (i.e. masonry) support lighter materials (i.e. wood).  Building materials for new buildings shall support the existing character of existing buildings within one-half (0.5) mile. The following street front siding materials are prohibited (although they may be permitted in other parts of the building):
  • Plain concrete masonry block,
  • Unfinished tilt-up concrete slab,
  • Corrugated metal,
  • Aluminum, vinyl or plastic siding,
  • Neon is prohibited as exterior building ornamentation.
  • Chapter 1252 Traditional Neighborhood Development District
  • 13. Awnings. Awnings and marquees are encouraged where appropriate: Awnings may be provided along the entire frontage of commercial buildings. Marquees are encouraged where appropriate. They shall be of a size, scale and shape appropriate to the specific building, window and door trim. Back lighted awnings are prohibited. Awning materials must be opaque if lighting is used underneath; however, canvas awnings are permitted and shall be opaque to the extent feasible. Awnings may have building or business names or street address on the apron, but may not function as signs, with extensive text areas. Awnings or canopies shall be hung above the display window space at least ten (10) to fourteen (14) feet above the public walkway with a minimum of an eight (8) foot vertical clearance. They may extend six (6) to eight (8) feet over the walkway from the building’s face.
  • 12. Horizontal Moldings. Alignment of horizontal moldings should be considered and relate to the moldings of adjacent buildings.
  • 11. Buildings Located on Street Corners. Buildings located on street corners shall have additional architectural detailing to emphasize the street corner, which may include, for example: corner entry, balcony, integrated signage, public art, murals, and pedestrian amenities. Buildings or public amenities located on corners shall abut the property line on each side of the corner. Buildings that are located at major intersections of streets shall provide some form of visual interest such as: placement of the primary entry; articulation; towers; plazas; distinctive roof forms; ornamentation; or other distinctive architectural features.
  •  Change all references of “Village of Whitehouse” to “Whitehouse”
  • Page 55, 1252.02 (B)(1), add “a conceptual architectural design theme should be shown for buildings, street lighting, and street furniture that will be used throughout the entire TND district.”
  • Page 60, 1252.04 (H), add “and/or Tree Commission” to the end of the paragraph.

Michelle Tippie left at 9:00 pm.  President of Council asked if other members wanted to end the meeting or continue.  It was agreed that the meeting should be adjourned, and the review would continue starting on page 61 at the July 28, 2015 Committee of the Whole meeting.

Motion by Louann Artiaga, seconded by Don Atkinson to adjourn at 9:05 PM.  5 ayes

COW – May 12, 2015

ROLL CALL:   Don Atkinson, Michelle Tippie, Dennis Recker, Bill May, and Louann Artiaga.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Public Service Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Clerk Susan Miller, and David and Sharon Prueter.

At 6:30 PM, President of Council, Bill May called the meeting to order.

General

The first order of business was to update the Council Wish List.

Louann Artiaga

  • Improve signage for the Wabash Cannonball Trail
  • Enhance the fence on Field Avenue

Also discussed was access through the fence for homeowners, sidewalks, shrubs, right of way, complying with mowing, a multi-use path, the developer and new developer responsibilities, piggy backing with other projects, parking lot bid being due back May 15, 2015 and the Pavilion bid being due back approximately May 20, 2015.

Don Atkinson

  • Continue upgrading general appearance and entrance corridors
  • Continue pursuing grants
  • Continue aggressive economic development
  • Continue annexation efforts
  • Continue providing training opportunities for Village employees
  • Continue providing necessary equipment (software)
  • Partner with Anthony Wayne schools and recreational organizations
  • When not prohibited provide Council with timely and complete information

Also discussed was crooked entrance sign on 64, minor signs to be similar version of larger approved entrance signs, and entrance signs being large enough to read.

Michelle Tippie

  • Mark invasive species around the quarry next year

Also discussed the grant for the boardwalk, potential additional funding, no mow area by library not currently tilled, prairie grass planting, boardwalk maintenance costs, boardwalk material, and Eagle Scout projects.

Dennis Recker

  • Stenciling storm water collection
  • Look at water and sewer lines to the west, develop a customer base outside of our Village
  • Recreation Center (partner with YMCA)

Also discussed were paints contaminating storm water, stamping on inlets, library – no funding – receives mowing and snow removal, Administrator of Rossford wanting out of Recreation Center business, YMCA not showing interest yet, school interest, and a levy/tax.

Bill May

  • Buckeye Cable System (Cedar Creek fiber optic line)
  • Entrance sign
  • Paving
  • Enforcement of junk and sign code
  • Sandra Park driveway
  • Path from nursing home to roundabout
  • Gilead Street curbing
  • Upgrade entrance to quarry, no parking signs on upper section
  • Safety signs on bike trail during Farmer’s market

Also discussed was neighbors complaining of dust from Sandra Park driveway.

Economic Development

The next order of business was to hear an update by the Administration on the status of the Economic Development Consultant contract and an update on Administration’s economic development progress.

Administrator Jordan Daugherty discussed pursuing contracts, meeting with Chamber, annexations, JEDD expansion, the right fit for the economic development contract, realignment of offices, business wanting to know they have a voice, expectations, needs, roles, specific measurable objectives.

Motion by Dennis Recker, seconded by Louann Artiaga to schedule a Committee of the Whole with the subject of Economic Development Consulting Services with the Mayor and Council.  5 ayes

Other items discussed:

  • Unable to change clerk to administration in the zoning code document because it is an entity, change to Administrator
  • Statue being cleaned, cracks filled, repainting and reinstalling
  • Memorial Park, amount of space, solemn, reverent, drawing people to other end of town, putting on agenda for discussion, congregate and celebrate, create awareness, in park on other end from the statue, move forward, don’t lose potential, committee and organizations choosing location, rededication war memorial
  • Letter against fracking
  • General Pro Hardware on the zoning report, beautifying downtown, zoning violations, creating an enforceable zoning code, appreciate having a hardware in the Village, outside person to do zoning enforcement, Village being business friendly, resolving amicably

Motion by Louann Artiaga, seconded by Don Atkinson to adjourn at 8:15 PM.  5 ayes

COW – April 28, 2015

ROLL CALL:  Louann Artiaga, Don Atkinson, Michelle Tippie, Dennis Recker, and Bill May.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Community Development Coordinator Barbara Knisely, Bob Keogh, Bob Werner, and Jim Page.

At 6:30 PM, President of Council called the meeting to order.

Motion by Dennis Recker, seconded by Louann Artiaga to approve the minutes of the April 14, 2015 meeting.  5 ayes

General

The first order of business was to review proposed language to be added as a result of the March 24, 2015 meeting review.  HOA’s responsibility to mow and maintain common areas after the developer has sold all lots and detention/retention basin maintenance issues were discussed.

Next, Chapters 1246, 1247, 1248, Title Three Intro and 1250 of the Whitehouse Zoning Code were reviewed with the following changes recommended:

  • Page 25, 1246.01 (A, B, C), ask Solicitor Davis to clarify “all members elected”, “approval”, and “recommendation” as used in these three sections.
  • Page 26, 1246.03, should read: Site plan review according to Section 1241.06 (Site Plan Requirements) and review of landscaping plans by the Whitehouse Tree Commission shall be required for all Special Uses.
  • Page 27 and 28, 1247.01, the word “agent” should be defined to include authorized, evidenced, legal or documented to be certain that the “agent” has the ability to speak on behalf of the owner or developer.
  • Page 28, 1247.01(D)(2), change “twelve (12)” to “three (3)” copies and add “PDF digital copies are acceptable.”
  • Page 30, 1247.03(A)(2)((b) change “twelve (12)” to “three (3)” copies and add “PDF digital copies are acceptable.”
  • Page 31, 1247.03(A)(3)(f) change to read “The Base 100-Year Flood Elevations (BFE) and the lowest floor elevation of the structure.”
  • Page 32, 1247.03(A)(3)(m) add the words “or retention” after “storm water detention” in the second sentence. Remove the last two sentences “Where public water and sewer are not available… The location of soil percolation…”
  • Page 32, 1247.03(A)(3)(q) remove the words “treated gravel” from the third sentence.
  • Page 33, 1248.03 (B) and (C) change the word “Resolution” to “Ordinance” in three places.
  • Page 34, 1248.04 (B) change “Clerk of Council” to “Administration”.
  • Page 34, 1248.05, remove the “s” from the word “Council” in the title of the section
  • Page 34, 1248.06, change “Clerk of Council” to “Administration”.
  • Page 35, 1248.07, remove the words “Mayor and” from the second sentence.
  • Page 40, 1250.01 (B)(1) correct typo, change “of” to “or” at top of page.
  • Page 42, 1250.01 (B)(13) change “Village of Waterville” to “City of Waterville”
  • Page 43, 1250.01 (B)(16) remove “in-1” from 5th sentence.
  • Changing all references of “Village of Whitehouse” to “Whitehouse” or “Municipality” in preparation of becoming at City in future census’
  • Next meeting to review Zoning Code will be held on June 23 (skipping May because of vacation schedules)

Other items discussed:

  • Council “wish list” for spring of 2015
  • Future of Economic Development position
  • Realignment of administrative duties, such as zoning, finance department, economic development

Motion by Dennis Recker, seconded by Don Atkinson to adjourn at 7:50 PM.  5 ayes

COW – April 14, 2015

ROLL CALL:  Louann Artiaga, Don Atkinson, Michelle Tippie, and Bill May.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Tony and Stephanie Fronk, Tom and Karen Jennings, Dave and Sharon Preuter, and Josh Hartbarter.

At 6:30 PM, President of Council called the meeting to order.

Motion by Michelle Tippie, seconded by Don Atkinson to approve the minutes of the March 24, 2015 meeting.  4 ayes

Franchise Lands & Buildings

Jordan Daugherty reviewed the drawing of the Toledo Street Parking Lot plan, previously approved by the Planning Commission and recommended for acceptance by Village Council.

Motion by Michelle Tippie, seconded by Louann Artiaga to accept the Toledo Street Parking Lot plans and permit staff to advertise for bids.  4 ayes

Next order of business was to discuss naming rights for the baseball field behind the Whitehouse Inn and the alley behind the Whitehouse Inn.  Brief discussion of proposed Naming Rights Policy to be reviewed by Solicitor Davis.

Motion by Louann Artiaga, seconded by Michelle Tippie to adopt a Naming Rights Policy after a thorough review by the Solicitor.  4 ayes

Motion by Don Atkinson, seconded by Michelle Tippie to recommend approval of both requests for naming rights, Tom Allen-baseball field and John Fronk-alley.  4 ayes

Parks & Recreation

Steve Pilcher gave an update on the repairs to the Civil War Soldier statue.  Two sculptors, Leo Price and Jim Havens, have looked at the statue.  Due to the spelter material used, they are not interested in attempting to weld the cracks and feel more damage could be done during the process.  Suggestions include:  making a cast and creating a bronze statue, using calk to fill the cracks, putting it back on the base as is.  Mr. Pilcher will continue researching options and report back at a later date.

Brief discussion on other options for a Memorial Park location.  Mr. Daugherty explained that staff is working on options and will bring them before the Committee in the near future.

Motion by Michelle Tippie, seconded by Don Atkinson to adjourn at 7:00 PM.  4 ayes

COW – March 24, 2015

ROLL CALL:  Frank Billings, Michelle Tippie, Bill May, and Louann Artiaga.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Clerk Susan Miller, Leroy Ryerson, Bob Keogh, Bob Werner, and Tom Lytle.

At 6:30 PM, President of Council called the meeting to order.

Motion by Michelle Tippie, seconded by Louann Artiaga to approve the minutes of the March 17, 2015 meeting.  4 ayes

General

The first order of business was to review Chapters 1240, 1241, and 1242 of the Whitehouse Zoning Code.  Administrator Jordan Daugherty explained that the goal was to end up with a zoning code that Council could embrace and thanked all for attending.

The following changes were recommended:

  • Page 2, 1240.03, change “Clerk of Council” to “Administration”
  • Add “Homeowner’s Association” to definitions.  Staff will provide proposed language at the next meeting.
  • Page 2, 1240.04 (B), add “homeowner’s association” after “easement, covenant” in the last sentence
  • Page 5, 1241.01 (A), change “Clerk of Council” to “Administration”
  • Page 6, 1241.02 (B) (1), remove “especially members of the Police and Fire Departments”
  • Page 7, 1241.03 (C), change “Clerk of Council” to “Administration”
  • Page 7, 1241.04 (B) (1), change “site plan” to “plot plan”
  • Add “Plot Plan” to definitions.  Staff will provide proposed language at next meeting.
  • Page 9, 1241.05, change the old subsection 9 to read:  “Plan shall include the Base 100-Year Flood Elevation (BFE) and the lowest floor elevation of the structure.”  Renumber the old (9) to become (10).
  • Page 10, 1241.06 (B) (1) (a), change “twelve (12)” to “three (3)” copies
  • Page 10, 1241.06 (B) (1) (b), add “PDF digital copies are acceptable.”
  • Page 10, 1241.06 (B) (1) (f), change “should” to “shall”
  • Page 11, 1241.06 (B) (2) (i), change second sentence to read:  “Where appropriate, the two-foot (2’) contours, the Base 100-Year Flood Elevation (BFE) and the lowest floor elevation of the structure shall be shown on the Site Plan.”
  • Page 11, 1241.06 (B) (2) (j), add information/section referring to detention/retention pond maintenance.  Staff will research and prepare language.
  • Page 12, 1241.06 (B) (2) (l), remove “i.e., treated gravel, asphalt, or concrete”
  • Page 13, 1241.08 (A), change “20 days” to “30 days”
  • Page 14, 1241.99 (A) and (B), needs clarification from Solicitor as to penalties
  • Page 15, 1242.02 (A), change “Mayor” to “Administration”
  • Page 18, 1242.03 (C) (7) (a) (4), change “imperial” to “impair”
  • Page 20 and 21, 1242.05 (A), combine subsections 1 and 2 to correct a typo (should not be separated) and renumber remaining subsections
  • Page 22, 1242.06 (A) (3), change “seven (7)” to “ten (10)” days in the first sentence
  • Page 24, 1242.06 (D) (1), change “Clerk of Council” to “Administration”

Other items discussed:

  • Fees for appeals to BZA and Council
  • Homeowner’s Associations are usually more strict than zoning
  • Adding a fourth chapter for review in case time permits
  • 26 total chapters in the zoning code
  • Help wanted ad for public works

Motion by Louann Artiaga, seconded by Michelle Tippie to adjourn at 8:03 PM.  4 ayes

COW – March 17, 2015

ROLL CALL:  Frank Billings, Don Atkinson, Michelle Tippie, Bill May, and Louann Artiaga.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Deputy Police Chief Joshua Hartbarger, Police Chief Mark McDonough, Community Development Coordinator Barbara Knisely, Clerk Susan Miller, Josh Torres, David and Sharon Prueter, Karen Gerhardinger, Bud Bauman, Martin Fuller, and Bob Keough.

At 7:31, President of Council Bill May, called the meeting to order.

Motion by Don Atkinson, seconded by Louann Artiaga to approve the minutes of the March 10, 2015 meeting.  5 ayes

President of Council, Bill May asked for citizen comments pertaining to Agenda items.  There were none.

Mayor Angela Kuhn presented Whitehouse’s Economic Development Plan.  She discussed economic development equaling community development, retention, controlled growth, what we can offer, areas of interest, annexation, strong zoning, good plans, good balance, residential, retail, and commercial/industrial, services, infrastructure, parks, utilities, transportation, workforce, main corridors, downtown, and tools.  The Solicitor and Administrator taking the lead in the JEDDs, parking, creating walkability and interest, zoning for the right type of businesses, actively pursuing business that will have a positive impact, healthcare businesses, engineering, professionals, strong annexation, JEDDs, follow through on plans, transparency, when to bring public officials to the table, listing of meetings, meetings and discussions with the President of Council, turnover in businesses – sometimes for personal reasons, Council – a legislative position – not being involved with day to day details – not given information until legislative action is needed, internal changes, finding the right person or firm for the Economic Development Coordinator’s position, partnering  and working together, working closely with the Chamber of Commerce for the benefit of residents and businesses, Chamber Board welcomes the opportunity, businesses that are recession proof, have a small footprint and a good tax base, and tax abatements and incentives were discussed.

Other items discussed:

  • Committee of the Whole meeting scheduled for Tuesday, March 24, 2015.

Motion by Louann Artiaga, seconded by Don Atkinson to adjourn at 9:01 PM.  5 ayes

COW – March 10, 2015

ROLL CALL:  Frank Billings, Don Atkinson, Michelle Tippie, Bill May, and Louann Artiaga.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Clerk Susan Miller, Jill Gundy, Joshua Hartbarger, and Ellen Tipping.

At 6:30 PM, President of Council, Bill May called the meeting to order.

President of Council, Bill May, asked for Citizen comments pertaining to Agenda items.  There were none.

General

The first order of business was to discuss steps to be used for updating the Whitehouse Village zoning code.  Full review, time, how to proceed, Master plan, committee, workshop, Boards and Commissions, consultant, Administration, fourth Tuesdays of the month, updates and changes, Villages of similar size updates, modern trends, guidance, page by page, ORC – minimum requirements, representatives from Board of Zoning appeals and the Planning Commission, if it’s on the books – enforce it, and making appeals easy was discussed.

Motion by Bill May, seconded by Louann Artiaga to recommend to Council to begin meeting on the fourth Tuesday of the month at 6:30 PM with a representative from the Board of Zoning Appeals and the Planning Commission to revise the Whitehouse Village zoning code.  5 ayes

Finance, Audit, and Investment

The next order of business was to review the possibility of Implementing Utility Rate Reduction for Senior Citizens.  Larger communities offering – but not communities our size, requirements, Jill Gundy helping assemble information, administering through our office – not Lucas County, Village funds impact, qualifying households, paying for what you consume, current utility billing and rate approach being a good one, 2009 survey, 636 qualifying homes – not taking into account income, difficulty tracking household income, helping those most in need and disabled, reduction cost would be passed on to other users, healthy fund, passing on costs depending on where fund is in October, just raising water rates, considering Village as a whole, historically low water rates, enterprise fund being self-sufficient, conservation, and not offering a discount were discussed.

Motion by Bill May, seconded by Michelle Tippie to adjourn to Executive Session on a matter of Personnel at 7:17 PM.  5 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to reconvene at 7:27 PM.  5 ayes

Motion by Bill May, seconded by Don Atkinson to adjourn at 7:28 PM

COW – March 3, 2015

ROLL CALL:  Frank Billings, Don Atkinson, Michelle Tippie, Dennis Recker, Bill May, and Louann Artiaga.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Deb McNutt, Rob Casaletta, Bud Bauman, Yvonne Walters, Karen Gerhardinger, David and Sharon Prueter, Karen and Tom Jennings, Ellen Tipping, Leo Price, Mindy Curry, Brad Burdue, and Leroy Ryerson.

At 6:30 PM, President of Council, Bill May called the meeting to order.

Motion by Dennis Recker, seconded by Louann Artiaga to approve the minutes of the February 24, 2015 meeting.  6 ayes

General

The first order of business was a committee discussion on a recent Mirror article on Whitehouse outside utility rates.  Appreciation of the media, the Mirror has done an excellent job, residents being informed on local issues, policy on how to address media corrections, no current process for errors, a formal process not being necessary, Karen Gerhardinger takes pride in her work, never had a call to Karen not returned or email not answered, Karen is professional, concerns about this situation, if one Council member has concerns contact directly, if Council as a whole has a concern the Administrator responds, Karen welcomes calls, and people reading corrections in the Mirror was discussed.

Motion by Dennis Recker, seconded by Don Atkinson to adjourn at 6:44 PM.  6 ayes

COW – February 24, 2015

ROLL CALL:  Frank Billings, Don Atkinson, Michelle Tippie, Dennis Recker, and Bill May.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Fire Chief Daryl McNutt, Clerk Susan Miller, Joshua Hartbarger, Bud Bauman, Jeff Yoder, and Sandra Jakubec.

At 6:32, President of Council, Bill May called the meeting to order.

Motion by Dennis Recker, seconded by Don Atkinson to approve the minutes of the February 17, 2015 meeting.  5 ayes

President of Council, Bill May asked for Citizen Comments pertaining to Agenda items.  There were none.

Finance, Audit, and Investment

The first order of business was to review the proposal for a loan for the 2015 roundabout at Finzel and S.R. 64.  The roundabout project is led by ODOT and the non-grant funded portion of the project is projected to be $877,000.  A $1,000,000 construction loan, not anticipating using the full amount, no longer paying the OWDA project, State infrastructure loan set up to work with ODOD, bid process, cost estimates timing, busy contractors, costs up, nice landscaping, right of way costs, funding at 3%, &% construction administration by ODOT, Loan application for $1,004,000, cost differentials, ODOT estimates historically high, sign cost separate, landscape swapped with parkiing – no, looking into Gateway grants, sign budget $20,000 from the 2015 capital budget, the Village having a low leveraged debt picture overall, the Village being able to afford, paying off early, detailed analysis, and JEDD and JEDZ growth was discussed.

Motion by Michelle Tippie, seconded by Don Atkinson to recommend to Council to approve a 20 – year loan to finance the total non-grant funded portion of the roundabout project as an emergency.  4 ayes, 1 nay Frank Billings

The next order of business was to review the proposal to purchase a budgeted Ford F – 150 for Fire Department operations.  Costs going up, 2014 Ford F – 150, suits the needs of the department, $24,900 budgeted, found for $2,014 over budget, reutilizing equipment, selling ’03 on govdeals may recoup difference, and time frame was discussed.

Motion by Don Atkinson, seconded by Michelle Tippie to recommend to Council to purchase a budgeted operations vehicle.  5 ayes

Motion by Dennis Recker, seconded by Frank Billings to hold a Committee of the Whole prior to the March 3, 2015 Council Meeting.  4 ayes, 1 nay Don Atkinson

Other items discussed:

  • Roundabout, how came about, safety, traffic surveys for a light, ODOT, realigning, costs, grants, No opportunity for T-bone accidents, ability to afford, low maintenance landscaping, 3% loan, continuous flow concept, will not affect income tax rate, cameras
  • Further discussion about moving statue and cannon
  • Water rates for fixed income with consideration to demographics
  • Incorrect Mirror article about proposed water rate surcharge decrease for residents outside of the Village.

Motion by Bill May, seconded by Michelle Tippie to adjourn at 7:35 PM.

COW – February 17, 2015

ROLL CALL:  Louann Artiaga, Frank Billings, Don Atkinson, Michelle Tippie, Dennis Recker, and Bill May.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Solicitor Phil Davis, Community Development Coordinator Barbara Knisely, Deputy Fire Chief Joshua Hartbarger, Clerk Susan Miller, Ed Kaplan, Rob Casaletta, Karen Gerhardinger, Tiffany Bachman, Karen Jennings, Tom Jennings, Mark Martin, Jeff Chamberlain, and David and Sharon Prueter.

At 7:50 PM, President of Council, Bill May called the meeting to order.

Motion by Michelle Tippie, seconded by Bill May approve the corrected minutes.  6 ayes

President of council, Bill May asked for audience comments pertaining to Agenda items.

  • Mark Martin spoke about Economic Development Coordinator, Alan Mikesell, results, 30 day Out, and JEDD/JEDZs.

Economic Devlelopment

The first order of business was to review contract/contract status of the Economic Development Coordinator.

Motion by Dennis Recker, seconded by Frank Billings to adjourn to Executive Session pertaining to a matter of Personnel at 8:01 PM.  6 ayes

Motion by Louann Artiaga, seconded by Don Atkinson to reconvene at 8:41 PM.  6 ayes

General

The next order of business was to discuss Whitehouse Village Code 505.15 (Keeping of Animals).

Solicitor, Phil Davis was thanked for his assessment and well laid out options, teapot pigs, and amending language was discussed.

Motion by Dennis Recker, seconded by Louann Artiaga to recommend to Council to authorize the Administrator and Solicitor to amend Whitehouse Village Code 505.15 adding the language, prohibited animals which may not be kept within the confines of certain areas of the municipal corporation limits.  These animals can be identified fairly specifically, e.g. poultry, swine, llamas, exotic animals as defined by the State of Ohio, wild animals as defined by the State of Ohio.  5 ayes, 1 nay Frank Billings

Motion by Louann Artiaga, seconded by Don Atkinson to adjourn at 8:49 PM.  6 ayes

COW – February 10, 2015

ROLL CALL:  Louann Artiaga, Frank Billings, Don Atkinson, Michelle Tippie, Dennis Recker, and Bill May.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Community Development Coordinator Barb Knisely, Mike Hill, Nathan Rood, Tiffany Bachman, Jill Gundy, Jeff Yoder, Alan Mikesell, David and Sharon Prueter and Tom and Karen Jennings.

Motion by Dennis Recker, seconded by Michelle Tippie to approve the minutes of the December 9, 2015 meeting.  6 ayes

President of Council, Bill May, opened the meeting at 6:32 PM and asked if there were any Citizen Comments pertaining to Agenda items.  There were none.

Land, Francises, and Buildings

Tim Bockbrader from the Edge Group walked Council through the proposed options for gateway signage to be placed throughout the Village.  A letter from the historical society, fonts, residents’ opinions, size, consistency, secondary signs, preferences, and uniqueness were discussed.

Motion by Dennis Recker, seconded by Frank Billings to recommend to Council to approve sign option one (1).  6 ayes

Public Service

The next order of business was proposed changes to the Department of Public Service.  Director of Public Services explained proposed restructuring of the Public Service Department.  Supervisor positions – James Forest, Mike Hill, and Nathan Rood, Water and streets, sewer,  parks and planning and part time employees, payscale, and department growth were discussed.

Motion by Dennis Recker, seconded by Louann Artiaga to recommend to Council to approve the proposed general changes and the recommended changes to Pay Scale.  6 ayes

Personnel and Safety

The next order of business was the Police Chief’s plan for hiring a new Deputy Police Chief.  A clear plan that is a great idea that presently works well in the fire department was discussed.

Motion by Michelle Tippie, seconded by Don Atkinson to recommend to Council to approve the Police Chief beginning the process of filling the previously approved position of Deputy Police Chief.  6 ayes

Finance, Audit, and Investment

The next order of business was to review the current utility rate charges to customers outside Village limits.  Loss of economic development lure, Bittersweet farms request for relief, classes, individual exceptions, schools, 501c3, donations, support for organizations that contribute over and above economic factors, 50% reduction of surcharge, organizations providing services not widely available outside of those organizations, Village residents water rates being raised, 50% reduction of surcharge would still be 50% higher than Village residents, annual gift, donation from general fund instead of enterprise fund, not the Village making the donation – residents, and a healthy water fund were discussed.

Motion by Michelle Tippie, seconded by Dennis Recker to recommend to Council to add a classification utility rate for the Village of Whitehouse for 501c3’s, a 50% discount on outside sewer rates to be reviewed on an annual basis.  3 ayes, 3 nays Louann Artiaga, Don Atkinson, Bill May

Motion fails

Economic Development

The next order of business is for Council to review contract/contract status of the Economic Development Coordinator.

Motion by Dennis Recker, seconded by Frank Billings to excuse to Executive Session on a matter of Personnel at 7:55 PM.  6 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to reconvene at 10:05 p.m.  6 ayes

Discussion on Whitehouse Village Code 505.15 and Council’s consideration of a solution.

Motion by Dennis Recker, seconded by Louann Artiaga to put on the next Committee meeting agenda, entering into Executive Session regarding Economic Development Consultant contract and consideration of a solution to the recent keeping of animals issue. 6 ayes

Motion by Dennis Recker, seconded by Bill May to adjourn at 10:09 p.m.  6 ayes

COW – December 9, 2014

ROLL CALL:  Don Atkinson, Michelle Tippie, Dennis Recker, Bill May, Louann Artiaga, and Frank Billings (entered at 6:32).  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Leroy Ryerson, David and Sharon Prueter, Judy Kethel, Rob Casaletta, Tom Jennings, and Karen Jennings.

At 6:30 PM, President of Council, Dennis Recker called the meeting to order.

Motion by Don Atkinson, seconded by Bill May to approve the minutes of the December 2, 2014 meeting.  5 ayes

The first order of business pertained to audience comments at Committee of the Whole meetings.  Comments before and after each agenda item and amending or approving the existing agenda format was discussed.

Motion by Frank Billings, seconded by Don Atkinson to recommend to Council to include two audience comment opportunities during Committee of the Whole meetings.  One is to take place prior to agenda items and one is to occur after.  6 ayes

President of Council, Dennis Recker asked for audience comments pertaining to agenda items.  Rob Casaletta spoke on teacup pigs.  The BZA decision, appeal, the appeal option to Council, teacup pigs growth, location in residential district, master plan, changing of the code and the experts varying opinions were discussed.

Finance, Audit, and Investment

The Village Administrator finished reviewing Village Proposed Budgets (Five – Year Equipment and Capital Projects).  Police salary budget, elimination of the Lieutenant position and having a Deputy Chief position, looking outside, Sr. Sgt looking at retirement, newly appointed Sgt., Deputy Chief to run operations, middle of next year, have skill sets to complement Police Chiefs, increased calls for service, salary figure incorporates Deputy Chief position, position created – no Council action required, capital projects review, changed calendar – parking and sidewalks, Capital and five year equipment, salt brine spray system, and the panic/help call box were discussed.

Motion by Michelle Tippie, seconded by Frank Billings to recommend to Council to approve the 2015 budget as proposed and amended.  6 ayes

Motion by Michelle Tippie, seconded by Don Atkinson to recommend to Council to approve the Income Tax A and Income Tax B allocations split as recommended by the Administration.  6 ayes

General

The next order of business was to discuss the Village’s Code on the Keeping of Livestock.  Whether technical experts requested by the BZA, before and after pictures of teacup pigs misleading, a sixteen pound pig, and livestock clarifications were discussed.

Motion by Bill May, seconded by Frank Billings to recommend to Council to authorize the rearrangement of the Council chambers.  6 ayes

Other items discussed:

  • Thank you department heads and administration for hard work to prepare budgets
  • List of number of customers on water surcharge
  • Rearrangement of Council Chambers
  • Zoning consistency
  • Comprehensive code review
  • Quorum at upcoming meetings

Motion by Dennis Recker, seconded by Don Atkinson to adjourn at 7:54 PM.  6 ayes

Arts Advisory Board

Members present: Claudia Spann, Matt Meeker, Jan Robie, Emily Remaklus, Susan Gdowik. Others present:  Rebecca Conklin Kleiboemer, Barb Knisely

Claudia Spann called the meeting to order at 6:02pm.

Emily moved to accept the October 2016 minutes as written. Matt seconded the minutes. Motion passed 4-0.

Old Business:

Art Show:

  • Barb reported that there are 35-36 applications currently submitted.
  • The board is still in need of volunteers to help set-up for the art show.
    • Claudia stated that 8 people would be good to help set up, and that it should only take an hour.
    • For those coming Saturday to volunteer, it was suggested to arrive early as the artists tend to arrive prior to 8am.
  • Jan shared the fliers and banners that Susan created for the event.
    • Claudia will post some of the fliers downtown Whitehouse.
    • Rebecca said she could pass some out to local nursing homes.
    • Banners will hopefully go up this week around town.
    • Fliers will be sent out in the Mirror the week of the event.
  • Silent auction items
    • Susan shared that she has some Libby products that could possibly be used as donation.
    • Matt is waiting to hear back from some local businesses about silent auction items.
    • Board members are being asked to donate an item or basket.
    • Artists will be asked about donating on the day of the event.
    • Emily suggested donating one of the WAAB photograph banners for the auction.
  • Barb has notified most artists already, but those who have not been notified will need to be sent an email since Barb will be out of town.
  • Entertainment
    • Claudia has her friend Victoria to sing at 1pm, as well as the Grinch and Santa at 1pm.
    • Matt suggested asking some buskers to provide entertainment, and will be emailing them soon.
    • Matt volunteered to set up the microphone and speakers for the stage.
  • Rebecca suggested using the check-in area as the silent auction area this year so that visitors will see the silent auction right away when walking in.

New Business:

  • Barb was approached by the Metroparks for a pumpkin craft/activity for Discover the Quarry 2017.
  • AW Art Board Collaborative Event for next year was suggested. Members are said to think about ways to get involved with other art boards for next year.
  • Susan and Rebecca suggested incorporating art activities in the streetscaping next spring. Ideas included painting the crosswalks, painting the Wabash Trail with footsteps, painting a mural of a train on the side of a building in town, and painting a mural on the side of the Whitehouse Motors building.
  • Matt mentioned Rising Sun Photography & Art Gallery, the new art studio located next Local Thyme and stated that the owners may be interested in participating in WAAB.

Matt moved to adjourn the meeting and Emily seconded the motion. Motion passed 5-0. Meeting adjourned at 7:12 pm.

Call to Order

Claudia called the meeting to order at 6:08pm.

In attendance: Claudia Spann, Jan Robie, Matt Meeker, Emily Remaklus, and Barb Knisely

Minutes:

  • Matt made a motion to approve the minutes. Emily seconded the motion. Motion passed 4-0Staff Report:  Matt has been present at most of the previous Fall Fest meetings and shared some information as to what to expect this weekend. Claudia explained that two artists are attending with the possibility of a glass blower as a third. Matt said there seems to be a lot of interest on social media for the event, and Barb said she has been selling tickets from the Village Office.

Holiday Art Show:   Barb will be going out of town in mid-November, so Jill (Village employee) will be available to help with late artist applicants for the Holiday Art Show.

  • WAAB is in need of donations for the silent auction. Matt explained that he could include a message about donations to the Chamber in the monthly email. Claudia also suggested asking local businesses to donate.
  • Set up for the event has been a struggle and a lot of work in the past. The board suggested finding a local Boy Scout group willing to volunteer with setting up the art show.
  • The entertainment will include Santa and the Grinch. The gifts Santa will distribute were shown and approved by the board. Claudia will be contacting Carrie at AWHS about getting student art for the show. The board discussed ways to get more people into the art room after they watch the entertainment. One suggestion was to give vendors tickets to distribute with purchase. The tickets would go into a bucket for a chance to win a gift sponsored by WAAB.
  • As of October 12th, there are 29 artists who have applied and paid to take part in the show. The advertising will include fliers in The Anthony Wayne Mirror, and will cost approximately $400 since every 1,000 homes costs $50. The show will also be advertised once a week on the WAAB Facebook page. The banner for the show will hopefully go up as soon as possible since the event is in about a month. Susan will be designing the banner, and if she cannot then Jan will take over.
  • Fall Fest:
  • Old Business:
  • Barb shared an update on the Discover the Quarry event which will take place on October 22nd.   Four buskers from the August Buskerfest are set to perform.

New Business:

  • WAAB would like to have Rilling do a presentation around Veteran’s Day, but it may too late. We would need to discuss this further in the future.

 

  • Adjournment:Emily made a motion to adjourn. Jan seconded the motion. Motion passed 4-0. Meeting was adjourned at 6:40pm.

CALL TO ORDER

Matt presided and called the meeting to order at 6:05 pm.

MINUTES

The minutes of August meeting were presented, Emily moved acceptance, Jan seconded acceptance of the minutes.

STAFF REPORT: Barb Knisely reported

Dancing in the Park event was held on August 27th. Crowds were three times as big as BuskerFest. The dancing might be considered to be included at BuskerFest next year.

Dates for next 2017 events were discussed. BuskerFest was scheduled for a Saturday instead of a Sunday on September 9, 2017. Holiday Art Show was scheduled for November 18, 2017.

OLD BUSINESS – Review of planned recurring events

BUSKERFEST

Matt Matt reported that many replied via email in critique of the BuskerFest. A common critique was that the buskers were too far apart. Buskers might be encouraged to the gazebo stage during the main entertainment.

Serving alcoholic beverages might be considered. That led to a discussion to summarize that if we offer alcoholic beverages, we would have to partner with a non-profit to get a liquor permit for the event. We would probably have to share profits with the non-profit.

FALLFEST

Matt was scheduled to attend The Sertoma Club meeting following the WAAB meeting. Claudia had submitted names of artists to the Sertoma group. Barb wanted it to be noted that Sertoma was lowering the cost of participation of food and beverage vendors, and wanted the suggestion made that the artists fee should be lowered also.

ARTFEST

Barb presented a list of artists that had submitted applications to date. 13 artists applied to fill 15 spaces. Two of the artists had applied for the $10 discount and want to join their spaces for the reduced rate. We agreed to accept their application this year for the cost reduction and change our wording on the application next year. We need more clarity so artists understand that the reduced fee for a larger space is meant for a single artist and not a sharing agreement.

Jan presented options to purchase toy gifts for the children that visit with Santa. Oriental Trading had the most affordable option. Choices of gifts were made and Barb was approved to place the order for a little more than $50 which also made the order eligible for free shipping.

Applications were sent out to past Artfest vendors on August 29th.

The Mirror had agreed to stuffing our Holiday Art Show flier into the paper was an advertising option. We decided that was an affordable solution at $50 per thousand. Matt moved acceptance for that advertising purchase and Emily seconded the motion. There will also be printing cost. Sue Gdowik has offered to design the flier.

Jan agreed to create and purchase a new Holiday Art Show banner based on Sue’s flier design.

Everyone was asked to provide silent auction items/baskets for this year’s event. Last year the baskets, cards and city signs were the largest money makers in the silent auction.

ARTS SPEAKERS

Chris Rilling sessions need a location and calendar dates. Chris has a Veterans related presentation. Veterans day was considered as a good day for him to present that speech. Chris needs to be contacted by one of the WAAB board as to when he would like to present.

NEW BUSINESS

Barb reported that the Metroparks will be having events in the new Blue Creek Park. There is an event on October 22, 2016. Discover the Quarry event is planned. There may be a way for WAAB to tag activities to their future events.

ADJOURNMENT

Emily moved for adjournment and Jan seconded the motion. The meeting closed at 6:55pm.

Members present: Claudia Spann, Matt Meeker, Jan Robie, Emily Remaklus.  Members absent:  Susan Gdowik  Others present:  Rebecca Conklin Kleiboemer, Barb Knisely

Claudia Spann called the meeting to order at 6:10.

Claudia moved to accept the July 2016 minutes as written and Jan noticed an error. Matt then moved to amend the minutes and seconded the motion. Motion passed 4-0.

Staff Report:

Buskerfest: We currently have twelve buskers and three food vendors. 

Fall Fest: WAAB’s contribution of finding artists has begun, with three artists asked to participate. Matt shared the Sertoma’s sponsor and donor forms. Claudia will turn in artists’ information to George closer to the event. Sertoma is looking for a large amount of volunteers to help with clean-up and serving alcohol.

Old Business:

Buskerfest:

  • Claudia asked about the signs for the Buskerfest and Barb found them along with the aprons.
  • Matt was concerned about the beverages for the public. Emily suggested giving free water to the performers. Claudia offered her cooler with wheels to use.
  • Matt made it known he felt the idea was to keep the festival simple, without the need for a lot of volunteers.
  • Barb shared some last minute details including that one vendor needs to be situated in a specific location, the shelter house is available for use, and trash cans have already been brought to the shelter house.
  • Claudia explained that we have a Henna Tattoo artists coming to the Buskerfest and suggested allowing her to use the shelter house.
  • Matt stated that George Damasco from A-1 Rental can provide a stage for the cost of $10 per unit, and nothing for the set-up. He offered to look further into it.
  • Costs for the Buskerfest are running close to $2,000. The band still needs to be paid in cash or by check. The Mirror ad has been paid and was $400.
  • The pavilion will be used for busker check-in.
  • Matt explained that he was warned that one musician may be a bit loud, so they will be situated further away from the other performers.
  • Barb will be emailing the local emergency crews so that they will be aware of the event.
  • Emily asked about saving some spots for buskers who might show up to perform the day of.
  • Chris Rillings:
  • Chris Rilling was asking to do his first artists talk in the pavilion.
  • Claudia thought September would be a good month to start the series of presentations.
  • If the pavilion is not used, the church would be available or possibly booking the shelter house.New Business:  
  • Claudia moved to adjourn the meeting and Matt seconded the motion. Motion passed 4-0. Meeting adjourned at 6:43 pm.

CALL TO ORDER:  Claudia presided and called the meeting to order at 6:05 pm

STAFF REPORT: Barb Knisely was absent. Staff report was not discussed.

MINUTES: The minutes of June meeting were presented Matt Meeker moved acceptance, Jan Robie seconded acceptance of the minutes.

OLD BUSINESS: Review of planned recurring events:

BUSKERFEST

Matt Matt reported current status of the BuskerFest event planning.

Entertainment

We are calling for Buskers to perform from 2-5pm at the event. One Busker has committed. Last years list has been contacted. We are waiting for more responses. The featured entertainment has been booked with The Grape Smugglers band to perform in the gazebo from 5-8pm. Non-stop music between Grape Smuggler sets is being planned.

Matt asked if a platform stage is owned by the village. Rebecca said no. Stages have been leased for other events.

Food vendors

2 Hot dog vendors have stated interest in the event. One of the vendors is doubtful to attend.

Rosies Restaurant may be interested in cooking for the event. Phil Barone is being contacted.

Posters

We need two posters finished soon. One as a call for Buskers. The other is for promoting the event.

Matt was interested in posting where young people are. The campuses were considered as one location. Jan promised to finish by the end of the week and distribute via email to the board, Rebecca and Barb. Locations to post the posters were discussed. Monclova community center, and local restaurants were the first places to want them posted.

Advertising

The posters will also serve as a document to be sent out on social media. The Chimp Mail would be helpful so Barb could attach images to her Whitehouse Village emails.

Ads in the Mirror and in Swanton are being considered.

www.OhioFestivals.net will post events.

Emily is attempting to get press in the City Paper.

Village help needed

Bathrooms, power supplies, and police and fire security will be addressed.

Other needs

Matt will contact all volunteers involved during the next month as needs arise.

There will have to be a check in area for the Buskers.

A backup location is being considered if the weather becomes a problem.

Wooden nickels to vote for the performers is being considered.

FALLFEST

The Sertoma Club meetings are being attended by Claudia, Matt and Barb.

Sertoma asks the Arts Board to help book artists to exhibit. We have one artist committed so far.

ARTFEST

No report.

ARTS SPEAKERS

Chris Rilling sessions need a location and calendar dates. The Lutheran church, Pappoos and the gazebo were discussed as locations. The Whitehouse offices will not be available.

NEW BUSINESS

No report.

ADJOURNMENT

The meeting closed at 6:55pm pm.

WAAB – June 8, 2016

Claudia called the meeting to order at 6:03 p.m.

In attendance: Claudia Spann, Jan Robie, Matt Meeker, Emily Remaklus, Susan Gdowik, and Rebecca Conklin Kleiboemer.

Minutes:

  • Emily made a motion to approve the minutes. Matt seconded the motion. Staff Report:
  • Jan shared ideas to help promote WAAB with designs for flags as a way to credit WAAB for contributions at the Fall Fest and other events.
  • She also shared designs for an improved WAAB logo.
  • Matt then reviewed the Fall Fest plans.
  • Emily discussed Christine King’s request for an hour before Santa arrives during the Holiday Art Show to have her dance studio perform.
  • She then suggested putting Santa in the vendor’s room to draw dancers and families to the arts and crafts.
  • The request for Christine’s dance studio’s performance was approved, and Emily will email Christine.
  • Buskerfest:
  • Matt reviewed our plans for Buskerfest with different musical venues and a big show at the end. The buskering is scheduled for 2-5pm and the show will be 5-8pm.
  • He suggested hiring a 4-7 configuration band called The Grape Smugglers, which is a rock and blues band. He will check on their current schedules and then would like to pay each member $150 for their performance.
  • Susan suggested going to hear the band play first before hiring, and Matt said he would find their schedule.
  • Matt also suggested allowing a chosen busker to come onstage as a performer.
  • Rebecca wondered if we needed Metropark permission for the use of the area past the library, if we have buskers reaching out that far.
  • Matt wanted to make a motion for how much money we will spend on Buskerfest.
  • Matt wants to see some revenue for the event. A 50/50 raffle and donation box were suggested, and there was some confusion as to whether we could have sponsors pay for advertisement costs or other costs involved in the Buskerfest.
  • Susan made a motion to put aside $2,000 for all Buskerfest funds. Matt seconded the motion and it was approved by the board.
  • Matt explained we need to get details finalized so we can send out fliers/applications soon.
  • Emily stressed the point that we should have applications sent out before our July meeting.
  • Matt suggested working with other groups in the future for events.
  • Claudia brought up food vendors and said she will call Grumpy’s and Jeanie’s Weenies, as well as possibly Deet’s BBQ. The cost for the vendors to sell at our event is $25.

Final Notes:

  • We decided to move our next meeting to July 6th.
  • We need to have our $2,000 budget approved, and will also need to contract the band.
  • Emily made a motion to adjourn at 7:00pm, and Matt seconded the motion.

WAAB – May 11, 2016

Claudia called the meeting to order at 5:58pm, as everyone who was going to be in attendance had arrived.

In attendance: Claudia Spann, Jan Robie, Barb Knisely, Matt Meeker, Emily Remaklus, and Rebecca Conklin Kleiboemer.

Staff Report:

    • Barb had nothing to report, but did give WAAB a synopsis of the Fall Fest Meeting and the desire for WAAB to contribute to finding 6-8 art vendors who will be set-up under the pavilion during the event. Sertoma is also hoping WAAB will help in the marketing aspect of the event; posters, flyers, and possibly t-shirts.
    • Claudia plans to send emails to artists who have previously attended WAAB sponsored events, and ask for their participation in the event.
    • Sertoma suggested asking Bittersweet Farms to come to the event as one of the artists.
    • The time of the Fall Fest is scheduled from noon – 8pm on Saturday, October 15, 2016
    • Minutes:
    • Jan provided copies of the minutes from the April meeting.
    • Matt approved the minutes with the correction of a typo, and Emily seconded the motion. Motion carried 4-0.Buskerfest:
  • Claudia read Matt’s synopsis of the Buskerfest meeting that took place three weeks ago.
  • Matt gave his report on Buskerfest
  • 5-7pm Buskers perform- possibly all acoustic?
  • 7-9pm is the wrap up of the event at the pavilion with a more focused performance.
  • Matt stated that the event won’t be detailed oriented and rather simple to operate.
  • The themes of the event were discussed, and greatly favored
  • Barb informed WAAB that a new shaved ice vendor has already registered for the event.
  • Claudia suggested sending out a “save-the-date” to previous Buskerfest performers, and other possible musicians that Matt would know. The “save-the-date” should be sent out by the end of this month.
  • The idea of a paid performer or group for Buskerfest is still in discussion, with the possibility of paying up to $100 per head for a group of four performers.
  • Also in discussion was the possibility of putting some money towards a riser in the pavilion.
  • Matt reminded the group of the possible themes for the event: Americana @ The Log Cabin, Live Stage @ Local Thyme, Acoustic Depot @ Farmer’s Market Area of bike path, Rock @ the small quarry, Blue Grass Hill @ the library.
  • Additional ideas of golf carts, bicyclists, or horse drawn buggies were suggested.
  • Ways to advertise the event without spending a lot of money were mentioned, including local papers, Facebook, and local news channels.
  • Rebecca suggested setting up an interview with a news station and a Busker, who could then also perform on the news.
  • Street scaping will most likely not be done in time for the Buskerfest. This should not affect the festival too greatly, but the foot traffic from the library to Village Park was questioned. Claudia suggested asking a police officer to volunteer to stop traffic and help allow pedestrians to cross.
  • Barb suggested asking Whitehouse Inn if they would like to participate in Buskerfest.
  • Emily shared that the cost for advertisement with The Toledo City Paper was expensive, and Rebecca suggested The Blade’s calendar as a form of free advertisement.
  • A committee meeting is scheduled to further discuss the Buskerfest on Tuesday May 31st at 6pm, and will be held at Claudia’s house.New Business:

 

  •  
  • WAAB discussed promoting Chris Rilling’s art lectures, and suggested Veteran’s Day would be an ideal date. The locations mentioned include Community of Christ (which is free), The Legion (which could act in conjunction with their Veteran’s Day dinner), The Waterville Historical Society, and the Pavilion.
  • Rebecca suggested asking Mr. Rilling to present an art lecture at the Fall Fest about alcohol portrayed in art. WAAB then discussed this lecture as being a preview sometime during the week leading up to Fall Fest. This could possibly be one of many events leading to Fall Fest.
  • Jan showed her poster designs for upcoming WAAB events, and suggested posting them a month prior to the particular event it is advertising.
  • WAAB really enjoyed the posters and Jan will suggest using her designs as a contribution from WAAB to Sertoma’s marketing needs.
  • The only reimbursement needed would be for the paper and ink, which was roughly estimated at about $2 per poster.
  • Jan also brought in one of many frames that she owns which could be used for a postcard display sometime in the future. Emily made a motion to adjourn at 7:10pm, and Matt seconded the motion. Motion carried 4-0.
WAAB – February 10, 2016

PRESENT: Matt Meeker, Jan Robie, Rebecca Conklin Kleiboemer, Emily Remaklus

CALL TO ORDER:  Matt presided and called the meeting to order at 6:17 pm after thanking the police who opened the locked building for the meeting. The primary goal of the meeting was stated – to brainstorm/critique/edit existing planned events, and also to brainstorm possible new activities to support the arts in the Whitehouse community.

STAFF REPORT:  Rebecca generally filled in some information about new plans for the Gazebo, downtown Streetscaping and Metroparks restructuring plans. Timing and completion of all the plans was not known but will be important for our event planning in the downtown area.

OLD BUSINESS: Review of planned recurring events:

BUSKERFEST

Matt read some reviews submitted about last year’s event. Many good suggestions were submitted, with pro and con critiques. Noise levels, entertainment placement and the heat, were common topics. Reviewers mostly critiqued Buskerfest as a valuable event to look forward to repeating and improving.

Brainstorming for this year Buskerfest event: Seating, timing, electricity, acoustics, volume, compensation, food/beverages, wandering and staging initiated conversations.

In summary we discussed the gazebo might be a good place for planned, scheduled performances/talent show. It may be the only spot we offer electricity so we can control the volume of the performers in the park/street area. A second solitary microphone might be placed across the street on the walking trail. Volume should be controlled so not to overpower the other performers. An all-acoustic area is to be determined.

We may want a seating area by the (hopefully completed) new gazebo. We discussed possible selling chairs as an income generating idea or other promotion items. Food and beverages might also be available for purchase. The subject of where/how the profits would be used and deposited needs to be understood by the committee before we can plan those ideas.

More musicians might be willing to help and participate if there was a small stipend available to cover their expenses.

We felt this event would be a good day to get attendees to become familiar with the new streetscaping. Random performers may be placed in the park or on the new (hopefully completed) streetscaped sidewalks and bumpouts.

Other new event ideas included positioning performers inside of downtown businesses, Jan suggested an Artwalk on the downtown streets, and an area for children to make homemade instruments (ex: a humming comb). The Artwalk could be repeated during other events downtown. We could have a competition for art relating to a theme and hung in the windows of the merchants. Also possible coloring pages could also be displayed. Winning judged entries could be announced in the facebook and email broadcasts.

FALLFEST

The Sertoma Club wishes to be the primary volunteers and planners of the Fall Fest. Their plans were not currently known.

Our team would like to see the train, paint by number mural, to be included in the event. The idea of chalk drawings on a side street or on the walking path was also encouraged.

HOLIDAY ART SHOW

The holiday art show was a successful event. 39 quality artists and crafters displayed their creations. The stage events brought more attendees to the event. The carolers were a big hit and we might want to have more strolling carolers in the arts and crafts room for the entire time period. The silent auction made money for the commission. The community street signs were the hit of the auction. We hope to get more for this year’s event.

Rebecca is going to complete the thank you note envelopes to be sent to last year’s participants.

NEW BUSINESS: Discuss new activities and ideas for the arts commission.

Marketing Communication/Promotion

Jan feels more promotion of our events is needed. Email, website and facebook posts, community newscasts with more imagery, and cross promotion with other local art interested groups was discussed. Possible posters could also be posted in local area merchants businesses.

We might be able to sell sponsorships for our events. This subject needs to be investigated more as we do not fully understand the fundraising limitations of our village committee.

Lectures and Performances:

The Toledo Opera on Wheels is a possible art event to come to town and teach the joy of opera. It could be a curriculum event in a school. More information is needed and an opera representative will be invited to our April meeting to discuss the $500 fee and further information about the possible event. A school curriculum representative will also be invited.

Chris Rilling, a local artist/professor, is a representative of Monuments Men group. He has a story to tell about the returning of art stolen during World War 2. Our own Toledo art museum is participating in this effort. A possible location for his speech would be at the Community of Christ Lutheran Church. We will invite Chris to our March 9th meeting to discuss this possible event.

BGSU has a music education class called The Treehouse Troup that offers a free mini-musical as part of their class curriculum. Emily has suggested and been involved with this event in the past and will check if it would be possible to bring it to Whitehouse. 

Classes and Exhibits:

The Watercolor Class is soon beginning.

A Dance Class by Christine King was suggested.

Rebecca suggested an adult coloring night to go along with the current coloring fad.

An interior art show of local talent is a future event possibility.

ADJOURNMENT:

Matt was very encouraged about the positive attitude of the committee and felt good open communication is at the core of our new committee.

Jan Robie moved and Emily Remaklus seconded adjournment. All agreed. The meeting closed at 7:45 pm.

WAAB – December 9, 2015

Present: executive board: Katrina Kuhn, Rebecca Conklin Kleiboemer, Claudia Spann; others: Matt Meeker, Emily Remaklus, Jan Robie, council liaison Louann Artiaga, Community Development Coordinator Barb Knisely.

WAAB chair Katrina Kuhn called the meeting to order at 6:04 p.m.

It was noted that council liaison Michelle Tippie was unable to attend the meeting and that councilwoman Louann Artiaga was attending in her stead.

Claudia Spann moved to approve the Nov. 18, 2015 meeting minutes; Katrina Kuhn seconded. Motion passed 3-0.

Staff Report:

Barb Knisely reported on the Holiday Arts & Crafts Show and Sale, which was held Nov. 21, 2015, at Hope United Methodist Church, sharing fundraising totals and vendor survey responses. General criticism included disappointment that entertainment was in room separate from vendors; event may be too long; and more shoppers desired. Other comments were positive. Matt Meeker suggested inviting area senior living centers to bring bus loads of residents to event. Barb Knisely suggested spreading out the big-draw entertainment throughout the event. Claudia Spann noted that thank you notes needed to be sent to Hope, vendors, auction donors and performers. Rebecca Conklin Kleiboemer volunteered to draft the letters; she and Matt Meeker volunteered to hand-address envelopes for a personal touch. Katrina Kuhn moved to buy postage; Claudia Spann seconded. Motion passed 3-0.

New Business:

The board reviewed its bylaws. Claudia Spann suggested waiting until new board members were appointed, but consensus was to share suggestions now to offer a starting point. Claudia Spann, Rebecca Conklin Kleiboemer and Louann Artiaga discussed conversations each had held recently with mayor-elect Don Atkinson, citing his desire to abolish WAAB and his concerns about its effectiveness. Current board members and volunteers determined to coordinate and offer the mayor-elect a list of possible appointees to the board and to indicate their qualifications and interests in the arts. The goal is to collect names by Dec. 20 and deliver them by Dec. 25. Rebecca Conklin Kleiboemer suggested WAAB should review its mission statement and bylaws regularly, irrespective of a change in administration, to stay a thriving and vibrant organization. Areas of concern in the current bylaws include: adjusting the time of the meetings; revising language that may be too restrictive on who can serve on the board; possibly adjusting the number of executive board members; inserting a time frame when bylaws should be reviewed; and revising long-term plans to specific goals that can be accomplished on a yearly basis. There was discussion on whether a council liaison should have a board vote, with concern that a council member may vote on expenditures again in council session. [Note: Law director Phil Davis since has been consulted and sees no conflict.] There was discussion on difficulty filling five executive board seats as well as having official general board seats. Matt Meeker noted the group seemed to work well together and arrive at consensus before votes, and he suggested a greater emphasis on finding volunteers.

Events in 2016 have been slated: Buskerfest on Aug. 14; Fallfest on Oct. 15; and Holiday Art and Craft Show on Nov. 19.

Other Business:

Rebecca Conklin Kleiboemer would like WAAB to underwrite Opera on Wheels for the Anthony Wayne school district at a cost of $500. Opera on Wheels is an educational outreach of the Toledo Opera and includes a partly staged opera by resident artists, a student writing workshop and teacher curriculum. Claudia Spann said the matter should be tabled until more information was available and that interest was gauged at the school.

With no other business to come before the board, Claudia Spann moved to adjourn; Rebecca Conklin Kleiboemer seconded the motion, and it passed 3-0. The meeting adjourned at 7:18 p.m. Next meeting is scheduled for Jan. 13, 2016.

WAAB – November 18, 2015

Present: executive board: Katrina Kuhn, Rebecca Conklin Kleiboemer, Leo Price, Claudia Spann; others: Matt Meeker, council liaison Michelle Tippie, Community Development Director Barb Knisely.

WAAB chair Katrina Kuhn called the meeting to order at 6:04 p.m.

Leo Price moved to approve the Oct. 14 meeting minutes; Rebecca Conklin Kleiboemer seconded. Motion passed 4-0.

Staff Report:

Barb Knisely reported on the Holiday Arts & Crafts Show and Sale, which is slated for Saturday, Nov. 21, 2015, at Hope United Methodist Church. Entertainment schedule has been set. Requests for vendors to set up the night before were denied; except for one vendor who needed to build display cases (no merchandise set out). Student art displays will be set up earlier Friday; Claudia Spann will meet teacher at church. WAAB volunteers will meet at 6 p.m. Friday to set up tables and rest of venue. Katrina Kuhn has reorganized the layout of vendors slightly to accommodate requests for electricity, and she will make signs for vendor tables. Rebecca Conklin Kleiboemer will secure silent auction items from Cherry Tree Bakery & Café and Anthony Wayne Floral. Claudia Spann suggested thank you notes for donations; discussion was held on whether donations were tax-deductible. Vendors will be permitted to have a representative at their tables if they are not able to attend; WAAB members will give vendors and reps short breaks throughout the day upon request. Discussion was had about other similar events and costs for vendor participation.

Old Business:

Fallfest, which was held Oct. 24, 2015, at Village Park, was noted for going well and being a well-attended event. It was noted that the photo area was used often by visitors, and about 30 children visited the craft table.

New Business:

Barb Knisely reported that a local Sertoma Club wanted to become more involved in supporting or hosting village events and was interested in incorporating an art show. It would donate money raised back to the village. A WAMM event (Wine, Art, Music, Microbrews) in Indiana was given as an example and noted for making thousands of dollars. Discussion was had on having Sertoma organize an event and WAAB concentrating on the art element of it. An art show is slated on the village master calendar for November 2016. This could be the conjoined event or a separate village event.

Discussion was had on how to make such an event as interactive as possible for visitors. Suggestions included scavenger hunts such as geocaching (looking for hidden objects through a smart phone app) or a search for the various art pieces around town. Rebecca Conklin Kleiboemer suggested a painting mural that the public could help make. The group brainstormed locations and discussed the blue building off the Wabash Trail near the ball diamond in Village Park, where a mural of a train would be most appropriate. A professional or perhaps local student artists would sketch the outline and paint the upper portions, then the public would be invited (at a specific event) to help paint the rest – perhaps in a “paint by number” fashion. Barb Knisely suggested selling opportunities for people’s likenesses to be painted into the picture. This could be done several years in a row, adding people to the passenger cars or other details on each side of the building. Claudia Spann made a motion for WAAB to organize an interactive art project for a fall event; Leo Price seconded it. The motion passed 4-0.

Katrina Kuhn reported the Ohio Arts Council has a matching grant of $1,000-$5,000 available for civic arts organizations. The application is due April 1, 2016. Michelle Tippie suggested contacting Teresa Fedor.

Leo Price resigned from WAAB, offering appreciation for the group and noting that he was moving on to other activities. The group thanked him for his work and his contribution of art to the community.

With no other business to come before the board, Katrina Kuhn moved to adjourn; Rebecca Conklin Kleiboemer seconded the motion, and it passed 4-0. The meeting adjourned at 7:05 p.m. Next meeting is scheduled for Dec. 9, 2015.

WAAB – October 14, 2015

Present: executive board: Katrina Kuhn, Rebecca Conklin Kleiboemer, Leo Price; others: Matt Meeker, council liaison Michelle Tippie. Absent: Claudia Spann.

WAAB chair Katrina Kuhn called the meeting to order at 6:06 p.m.

Leo Price moved to approve the Sept. 9, 2015, meeting minutes; Katrina Kuhn seconded. Motion passed 3-0.

Staff Report:

Katrina Kuhn relayed information about Fallfest, which is slated for Oct. 24. She noted Claudia Spann had reported that buying pumpkins for crafts would be pricey and so suggested some craft kits from catalogues. Such kits could be saved for future events. The group agreed on leaf scratch art kits (24 for approx. $7) and leaf headband crafts (12 for approx. $6). Rebecca Conklin Kleiboemer made a motion to authorize purchase of craft supplies in an amount not to exceed $100; Leo Price seconded the motion, and it passed 3-0. Katrina Kuhn will staff the craft table at the event, and Emily Remaklus will be asked to arrange a fall-themed photo area in the park and encourage guests to take their own photos there.

Katrina Kuhn relayed information about the Holiday Arts and Craft Sale, which is scheduled for 10 a.m.-4 p.m. Nov. 21 at Hope United Methodist Church in the village. Rebecca Conklin Kleiboemer noted that a flyer listed the event as “2015 Holiday Art Show and Sale” and referenced the prior discussed WAAB had about the word “Craft” in the title. Katrina Kuhn said there was one more entertainment slot to fill, the last one at 3:15 p.m., and that Barb Knisely was still trying to secure microphones and speakers. Michelle Tippie and Matt Meeker volunteered to help set up the event the evening before, and more volunteers are needed, as well as for tearing down the space after the event. Rebecca Conklin Kleiboemer volunteered to do vendor check-in and guest greeting the morning of the event. Discussion was had about how to arrange the vendors; there are 26 registered so far. Leo Price suggested grouping the fine arts vendors together. A vendor layout map and category list was suggested as a shopper’s guide for guests, as well as encouragement for vendors not to swap locations. Michelle Tippie volunteered to monitor the silent auction table and sell 50/50 raffle tickets from 10 a.m. to noon; more volunteers are needed. WAAB members are encouraged to donate items to the silent auction, and Katrina Kuhn said Claudia Spann was soliciting donations from area businesses. Discussion was had on possibly waving booth rental fees for selected area non-profit organizations, perhaps in exchange for an auction item. Rebecca Conklin Kleiboemer made a motion to waive the fee for Bittersweet Farms should it chose to participate; Leo Price seconded the motion, and it passed 3-0. Discussion was had about purchasing a Grinch costume for $90 instead of renting it each year for $75. Leo Price moved to purchase the costume; Rebecca Conklin Kleiboemer seconded the motion, and it passed 3-0. An event subcommittee meeting was scheduled for 6 p.m. Nov. 4 at the Village Hall.

With no other business to come before the board, Leo Price moved to adjourn; Rebecca Conklin Kleiboemer seconded the motion, and it passed 3-0. The meeting adjourned at 7:12 p.m.

WAAB – September 9, 2015

Present: executive board: Katrina Kuhn, Rebecca Conklin Kleiboemer, Leo Price, Claudia Spann; others: Emily Remaklus, Community Development Director Barb Knisely, council liaison Michelle Tippie, Mayor Angela Kuhn.

WAAB chair Katrina Kuhn called the meeting to order at 6:04 p.m.

Leo Price moved to approve the Aug. 12 meeting minutes; Claudia Spann seconded. Motion passed 4-0.

Staff Report:

Barb Knisely reported the Whitehouse Fall Fest will take place from 3:00-8:00 p.m. Oct. 24, 2015 at Village Park. Area rockabilly band Kentucky Chrome will provide entertainment, and there will be a chili cook-off contest and corn hole tournament ($5 per team). Activities include a kids bounce house and hay rides, and food for sale includes hamburgers and hot dogs that the fire department will grill and s’mores offered by Cub Scouts. Discussion included whether WAAB will have a kids table, possibly with pumpkin decorating or Halloween crafts. Claudia Spann will price pumpkins from local growers. Leftover supplies could be used during the trick-or-treat event [see New Business].

Barb Knisely also reported Halloween trick-or-treat will be held in the village from 6-8 p.m. Oct. 31, with a party for children held from 5-6 p.m. in Village Park with free hot dogs, if sponsors can be found. A letter has been sent to downtown and area businesses and churches to set up trick-or-treat tables during this time.

Old Business:

Buskerfest review: There was some disappointment with attendance, although the extremely hot weather Aug. 16 was a likely culprit. Suggestions for improvement include: a more organized check-in process for performers; allowing musicians to pick their own spots; no electricity (Michelle Tippie suggested “Buskerfest Unplugged”); include some other kind of event to draw in more people such as a run, garage band competition, car show, fire department chicken BBQ; and appoint an organizing subcommittee as early as Jan. 1.

New Business:

The Holiday Arts and Craft Sale is scheduled for 10 a.m.-4 p.m. Nov. 21 at Hope United Methodist Church in the village. Barb Knisely distributed the vendor letter and application for review. A suggestion was made to stagger boot rental fees to encourage early registration: $25 by Oct. 25 and $30 up to Nov. 1. All artists will be situated in the back room while silent auction and entertainment will be in the front room. Large signs will be used to help visitors navigate the spaces. Claudia Spann will check with HUMC about food. Entertainment slots of 30-45 minutes will be scheduled, and members will seek performers. Suggestions included a group of carolers, the NWO Children’s Choir, Christine King’s Spotlight Studio dancers, and other bands and entertainers that have performed at previous functions. Members hoped to secure someone to play Santa Claus and possibly a face painter. It was decided not to have a children’s craft table. There was discussion about the need to facilitate vendor setup the night before and morning of the event.

There also was discussion about the artistic level of some past vendors’ items and whether certain crafts or handmade items detracted at all from purpose of this being an artistic event and not a flea market. It was agreed to leave “Craft” in the event name but to describe it as “gently juried” and to have discernment about vendor acceptance.

Mayor Angela Kuhn noted that Michelle Tippie will replace Louann Artiaga as WAAB’s council liaison for the remainder of the calendar year.

The mayor also reviewed the board’s bylaws and job descriptions, as well as the funding stream. She noted a fifth executive member needed to be appointed to the group, as per the current bylaws, and clarified that executive members are the only voting members in the group while other members had voice. The mayor suggested a review of bylaws after the first of the year. She noted that WAAB funds are recorded as a miscellaneous line item in the village’s general fund, and that expenditures are approved during the motion to pass bills at council meetings. The mayor said it was a possibility that WAAB could request its own line item in an upcoming budget and monitor the balance.

With no other business to come before the board, Rebecca Conklin Kleiboemer moved to adjourn. The motion was seconded by Leo Price and approved 4-0. The meeting adjourned at 8:09 p.m.

WAAB – August 12, 2015

Present: Executive Board: Katrina Kuhn, Leo Price, Claudia Spann; others: Matt Meeker, Emily Remaklus, Sara Smith, Christine King, Community Development Director Barbara Knisely; absent: Louann Artiaga and Rebecca Conklin Kleiboemer.

WAAB Chair Katrina Kuhn called the meeting to order at 6:04 p.m.

Claudia Spann moved to approve the July 8, 2015, meeting minutes; Leo Price seconded. Motion passed 3-0.

Guests:

Christine King, owner of Spotlight Studio located at the Shops of Blue Creek spoke about her new dance studio and would like to become involved with WAAB.  Sara Smith, manager of the Shops at Blue Creek, also spoke about possible events at the shopping plaza, joining forces with WAAB, and offered to help in any way.  Both are willing to volunteer when needed at WAAB events.

Leo Price asked why everyone who attends WAAB meetings can’t vote.  It was explained that only the Executive Board members, appointed by the Mayor, have voting rights per the By-Laws.  He stated that he would like to see that changed since other individuals routinely attend meetings and he feels they should be able to vote.  Chair Kuhn stated that the Mayor plans on attending the meeting in September and she can explain and discuss these types of questions.

Staff Report:

Barbara Knisely is working on the Village calendar for 2016 and asked if WAAB would like to set the dates for Buskerfest and the Holiday Art Show so that they can be published in advance.  The Board decided that Buskerfest will be held on Sunday, August 14, 2016 and the Holiday Art Show will be held on Saturday, November 19, 2016.  Ms. Knisely will contact Hope United Methodist Church to reserve the November 19 date.

Ms. Knisely suggested kids art activities be available at the Buskerfest and provided a box of art supplies from last year.  Christine King offered to provide coloring pages for the event and will drop them off at Village Hall.

Old Business:

17 individuals have registered for Buskerfest and members have been working on the layout for the entertainers and food vendors.  WAAB members will meet at 4:00 pm on August 16, 2015, to assist entertainers and prepare for the event.

Claudia Spann had the new WAAB volunteer aprons made and showed them to the group.  Ten aprons were purchased and the WAAB logo was added by a local business for a total cost of $196.71.  During future WAAB events, all volunteers will wear them so that they can be easily identified.  Aprons will be turned in after each event so that WAAB maintains control and they can be used over and over again.  Ms. Knisely will submit the invoices for payment.

New Business:

None.

With no other business to come before the board, Leo Price moved to adjourn. The motion was seconded by Claudia Spann and approved 3-0. The meeting adjourned at 7:10 p.m.

WAAB – July 8, 2015

Present: executive board: Katrina Kuhn, Rebecca Conklin Kleiboemer, Leo Price, Claudia Spann; others: Matt Meeker, Emily Remaklus, Community Development Director Barb Knisely; absent: council liaison Louann Artiaga.

WAAB chair Katrina Kuhn called the meeting to order at 6:05 p.m.

Claudia Spann moved to approve the May 14 meeting minutes; Leo Price seconded. Motion passed 4-0.

Staff Report:

Barb Knisely reported the Whitehouse Farmers Market was set to begin July 11 and will run from 9 a.m. to noon for the 12 consecutive weeks. Ten vendors had paid the $100 fee for the whole summer and 10 more vendors had expressed interest in the week-by-week spots for $10 per week. New to the market is a knife sharpener; there remains a desire for more fresh produce sellers. Barb Knisely will solicit possible participants from the Bowling Green Farmers Market, as well as reach out to Pappy’s and other local farm stands. WAAB could have a table at the market for no fee.

Barb Knisely noted that Brad Burkhart had resigned his post with the village and taken a job in Defiance, thus he no longer will be available to serve on WAAB.

Old Business:

Buskerfest is slated for 5- 8 p.m. Aug. 16 in Village Park. Barb Knisely distributed feedback comments from the previous year and this year’s application. To address a main concern about sound and amplification, WAAB members discussed spreading out the performers more through the park and even across and down Providence Street, as well as ways to encourage event-goers to check out all the acts such as a best in show ballot or card stamp. A signature line promising volume control was requested for the application. Matt Meeker volunteered to contact performers who request electricity hookup to review their amplification plans. There is no rain date for Buskerfest; in the event of inclement weather, performers will take turns inside the shelter house. Signage for Buskerfest was requested. WAAB members will gather at the park at 6 p.m. Aug. 6 to plan the event layout.

Founders Day was held July 5 at Village Hall. Katrina Kuhn reported the WAAB kids table was well-visited by about 50-60 children, with 40 sun-catcher crafts made and glow sticks, coloring pages, and flyers with WAAB social media links handed out. Claudia Spann made a motion to reimburse Katrina Kuhn for $40 in supplies; Leo Price seconded. Motion passed 4-0.

New Business:

Katrina Kuhn reported she had contacted a local drone photographer, who quoted $100 for 30 minutes of unedited video and $15 an hour for editing services. She will check with other drone photographers as well and determine whether a deposit is needed. WAAB members discussed sharing video of Buskerfest on social media or making it available for sale. Matt Meeker suggested a film of events throughout a whole year.

WAAB members discussed wearing T-shirts or aprons identifying them as WAAB volunteers to wear at events, particularly at Buskerfest. Full aprons with pockets were requested; the WAAB logo should appear on them. Claudia Spann volunteered to contact local companies for quotes. Rebecca Conklin Kleiboemer made a motion to authorize an expenditure not in excess of $300; Claudia Spann seconded. Motion passed 4-0.

WAAB members discussed issues with fund reimbursement and expenditure approvals, requesting clarity on the process from village administration. WAAB seeks direction on village council action, budgeting, and board voting process. The board intends to review this, along with its mission, at the next meeting. [Note: Barb Knisely emailed members documents related to these issues to board members following the meeting.]

Matt Meeker requested an updated member list. [Note: Barb Knisely emailed a list to members following the meeting.]

Leo Price reported that two new sculptures had been installed around the small quarry. Barb Knisely requested information about the artists to include in a village press release.

With no other business to come before the board, Matt Meeker moved to adjourn. The motion was seconded by Claudia Spann and approved 4-0. The meeting adjourned at 7:27 p.m.

WAAB – May 13, 2015

Present: executive board: Katrina Kuhn, Rebecca Conklin Kleiboemer, Leo Price, Claudia Spann, Brad Burkhart; others: Matt Meeker, Emily Ramakus, and Community Development Director Barb Knisely; absent: council liaison Louann Artiaga.

WAAB chair Katrina Kuhn called the meeting to order at 6:05 p.m.

Leo Price moved to approve the March 11 meeting minutes; Brad Burkhart seconded. Motion passed 5-0.

Staff Report:

Barb Knisely reported one adult and three student artists were interested in painting the little mice murals around the village. Locations need to be selected, with consideration of the upcoming Streetscape project that may remove or alter curbs. Mice will be the character this year, with other subjects possible in future years. Target for completion is summer.

Old Business:

Buskerfest is scheduled for Aug. 16, 2015. Barb Knisely reported save-the-date cards had been mailed to those who participated last year and that some food vendors had expressed interest for this year’s event. There is a $25 fee for vendors; none for performers. An alternate location may be needed if the new pavilion is not yet completed or the park project otherwise makes the space unfit for the event. Matt Meeker suggested the shelter at the sledding hill. There was some discussion about the available electric outlets, determining that generators would be too loud and expensive. An all-acoustic event might be interesting but it also may preclude some acts from performing, Brad Burkhart noted. Rebecca Conklin Kleiboemer will contact a ukulele band who may be interested in performing, and she suggested Generals Ice Cream be contacted to help promote the event. Katrina Kuhn suggested a local drone videographer be asked to record the event and prepare a video that can be shared on social media.

New Business:

Barb Knisely submitted a volunteer application from Lisa Morrison.

An email from Diana Waugh, president of the (former) Waterville Area Arts Commission, and a Blade news article on that group becoming the Anthony Wayne Area Arts Commission and expanding its mission was discussed. Consensus was for WAAB to remain a separate entity. Matt Meeker suggested participation in a regional event with different communities participating on the same date.

Matt Meeker shared that Marnie’s Custom Sewing is incorporating an art gallery. Currently five local artists in a range of mediums will be displaying and selling artwork at the shop at 6807 Providence St.: Peg Brigss (glass), Ginny Meeker (primitive art), Susan Diehr (fiber arts), and Maggie Trzcinski and Joyce Donahue (pottery).

Leo Price shared photographs of sculptures being offered to the path around the small quarry. The intent is to have sculptures there for about a year and then moved/rotated to other communities. Artists may sell the pieces and retain all of the proceeds. He also shared an article in a sculpture newspaper that featured a bronze tree at a homestead on Dutch Road that may be in need of a new location and could find one on village property, noting that the owner wanted it turned into a fountain. Claudia Spann noted that it would work well along the hiking path in the Blue Creek Conservation Area. Discussion was had on how to contact the tree sculpture owner.

With no other business to come before the board, Claudia Spann moved to adjourn. The motion was seconded by Rebecca Conklin Kleiboemer and approved 5-0. The meeting adjourned at 6:45 p.m.

WAAB – March 11, 2015

Members present:  Brad Burkhart, Rebecca Conklin Kleiboemer, Katrina Kuhn and Leo Price.  Members absent:   Louann Artiaga.  Others present: Emily Ramakus, Mayor Angie Kuhn and Barbara Knisely-Community Development Coordinator.

Barbara Knisely called the meeting to order at 6:05 pm and explained that since this was the first meeting of the calendar year, officers need to be elected.

Brad Burkhart moved to nominate Katrina Kuhn as Chair.  Katrina Kuhn moved to nominate Louann Artiaga as Vice Chair.  Katrina Kuhn moved to nominate Rebecca Conklin Kleiboemer as Secretary.  Leo Price seconded all nominations.  Motion passed 4-0 to elect 2015 officers as follows:  Katrina Kuhn-Chair, Louann Artiaga-Vice Chair and Rebecca Conklin Kleiboemer-Secretary.

Brad Burkhart moved to accept the minutes from the November 12, 2014 meeting.  Leo Price seconded the motion.  Motion passed 4-0

Staff Report: 

Upcoming Classes:   The six week watercolor class taught by Harry Daugherty is in the fifth week and has eight students.  An acrylic painting class (parent and child) is scheduled for March 23, 2014 and will be taught by Sherry Schroeder.

Ms. Knisely asked for ideas for future classes.  Katrina Kuhn will contact Art Weber about a photography class.

Old Business:

None.

New Business:

Katrina Kuhn suggested an “adult” Easter egg hunt for next year.  It takes place in the evening with glow in the dark, prize filled eggs.  A small entry fee is charged to off-set the costs.

Ms. Knisely suggested a mural contest in the downtown.  Group discussed doing small “themed murals” each year.  This could include the downtown businesses having them painted inside and outside their buildings.  Perhaps the Village could encourage a scavenger hunt to find the murals.  Mayor Kuhn reminded the group that streetscaping upgrades will likely happen this year, which might destroy any murals on curbs or sidewalks.  Ms. Knisely will look into having a couple small murals done this year just to get the ball rolling for future projects.

Ms. Conklin Kleiboemer suggested a spring wreath or front gate decorating campaign.  Individuals could post pictures of their handmade decorations on FaceBook.  Emily Ramakus will post the information on the WAAB FaceBook page.

Mr. Price provided information on possible field trips for the Board.  Fallen Timbers Mall is hosting a Mother’s Day Art Show, which might provide ideas for future WAAB art shows.  He also suggested going to Gibsonburg, Ohio to see their sculpture walk and Memorial Park, located around a small quarry similar to Whitehouse.  Brief discussion on WAAB hosting a “sculpture or art tour” similar to the Historic Tour that is scheduled for May 18 as part of the Enrichment Class series.

Buskerfest will be held on August 16, 2015.  Ms. Knisely was asked to send “save the date” info to the buskers who participated last year and encouraging them to spread the word to other buskers who might be interested.

Mayor Angie Kuhn thanked the Board members for all their hard work and encouraged them to continue promoting the arts in Whitehouse.

With no other business to come before the Board, Brad Burkhart moved to adjourn.  Rebecca Conklin Kleiboemer seconded the motion.  Motion passed 4-0 and the meeting adjourned at 7:05.

WAAB – November 12, 2014

Members present:  Louann Artiaga, Leo Price and Katrina Kuhn.  Members absent:   Brad Burkhart, Carrie Flagg and Claudia Spann.  Others present: Matt Meeker, Emily Ramakus and Barbara Knisely-Community Development Coordinator.

Louann Artiaga called the meeting to order at 6:00 pm.  Katrina Kuhn moved to accept the minutes from the October 8, 2014 meeting.  Louann Artiaga seconded the motion.  Motion passed 3-0

Staff Report: 

Upcoming Classes:   The flower arranging class scheduled for November 10 was cancelled since only one person had signed up for it.  A six week watercolor class taught by Harry Daugherty is scheduled for February and March.

Old Business:

Mark W. Knerr Creative Collaborative Award:   Ms. Artiaga and Leo Price reported that 5 applications had been submitted and judged.  Mr. Price said the submissions were all from the high school.  First, second and third place submissions were chosen.  The winners will be announced at the November 22, 2014 Holiday Art Show.  Louann Artiaga made a motion that WAAB pay for ½ of the cost of the plaques that will be awarded to the students.  Total cost is approximately $112.  Katrina Kuhn seconded the motion.  Motion passed 3-0.

Holiday Art Show:  Applications and checks for 41 booths have been received, up from 28 vendors last year.  Matt Meeker and Louann Artiaga will set up on Friday afternoon beginning at 4:00 pm.  Both rooms have been reserved at the church to accommodate the larger number of vendors.  A brief discussion took place as to how to divide up the vendors and where to put the stage for the musical entertainment and tables for eating.

Art Center:  Leo Price reiterated that he would like to see an Art Center – a building used to display various forms of art.  He thinks that the Village should pay for this building for the first five years, and then WAAB could hopefully take over financially.

New Business:

With the recent resignation of Carrie Flagg from the Board, a secretary needs to be elected.  It was agreed that this could wait until January when all officers will be reappointed.  Ms. Knisely will continue to take minutes through the end of 2014.

A brief discussion took place as to how to encourage new membership in WAAB.

With no further business to come before the Board, Katrina Kuhn moved to adjourn the meeting and Leo Price seconded the motion.  Motion passed 3-0.  Meeting adjourned at 6:45 pm.

Board Of Zoning Appeals

Board members present: William Kidd, Leroy Ryerson, Thomas Spears, Mike Walters, and Robert Werner.  Also present:  Jason Whalen and Barbara Knisely, Community Development Coordinator.

The Board of Zoning Appeals (BZA) meeting was called to order by Robert Werner at 7:30 p.m.

Motion by Leroy Ryerson, seconded by William Kidd to approve the August 3, 2016, Minutes as written. 5 ayes

Chair Werner swore in Jason Whalen who was about to give testimony concerning the request for a variance to allow the lot split at 7000 Finzel Road. Mr. Whalen testified that he is a licensed real estate agent, and is authorized to act on behalf of the owners, Mr. and Mrs. Vorwerk, for the request for a variance and split of this property.

The only Agenda item was to review, discuss and finalize a request for a variance to allow a split of a 17+ acre parcel on Finzel Road, just south of Waterville Street. The owners of the property, Gregory and Lori Vorwerk have requested a split of a 2.5 acre parcel that they wish to sell so that a residence can be built.  This property is currently zoned R-3.

A variance is required since the proposed lot will have 151.63 feet of frontage along Finzel Road with a depth that varies from 673.31 feet to 773.5 feet back to Blue Creek which is located on the westerly end of the lot. This is contrary to Chapter 1226.02(E)(4) of the Whitehouse Subdivision Regulations which states that a lot over 20,000 square feet cannot be 2.5 times deeper than its width.

Mr. Whalen testified that a large portion of the proposed lot is located within the flood plain and is not buildable. When the flood plain portion is removed from the square footage, the lot most likely would meet the width / depth ratio.  They feel that including the flood plain and creek bank (westerly portion of the lot) with the Finzel Road frontage makes a very attractive lot and the future owner will maintain and care for the flood plain areas to enhance the view on their property.

Mr. Whalen added that soil tests have been performed and the Lucas County Health Department has approved the installation of a septic tank on the property. He understands that the owner must run water lines to this lot (and the neighboring lots).  The Village has agreed to allow the installation of septic tanks until sanitary sewer lines are installed and available to these properties in the future.  At that time, the properties will be required to tap into the sanitary sewer and abandon the septic tanks.

Mike Walters moved to grant the variance for the depth / width ratio and allow the split of this lot from the larger 17+ acre parcel. Tom Spears seconded the motion.  Motion passed with 5 ayes.

Ms. Knisely reminded the Board members that a Public Hearing would be held on November 7, 2016, before the Planning Commission concerning the proposed Zoning Text Amendments. Several of the BZA members participated in the review of the zoning code and will likely be interested in attending the Public Hearing.  A second hearing will be held before Village Council on Tuesday November 15, 2016, at which time Council will vote on the proposed amendments.

With no further business to come before the Board, Mike Walters moved to adjourn, Tom Spears seconded the motion. Motion passed 5-0 and the meeting was adjourned at 7:45 pm.

Board members present: William Kidd, Leroy Ryerson, Mike Walters, and Robert Werner.  Board members absent:  Thomas Spears.  Also present:  Joe Wielinski and Barbara Knisely, Community Development Coordinator.

The Board of Zoning Appeals (BZA) meeting was called to order by Robert Werner at 7:30 p.m. This being the first meeting in 2016, officers need to be elected.

Leroy Ryerson nominated Robert Werner as Chair, Mike Walters seconded the nomination. 4-0 to elect Robert Werner as Chair.

Leroy Ryerson nominated Mike Walters as Vice chair, Robert Werner seconded the nomination. 4-0 to elect Mike Walters as Vice chair.

Robert Werner nominated Leroy Ryerson as Secretary, Mike Walters seconded the nomination. 4-0 to elect Leroy Ryerson as Secretary.

Motion by Leroy Ryerson, seconded by Mike Walters to approve the December 2, 2015, Minutes as written. 4 ayes

Chair Werner swore in Joseph Wielinski, who was about to give testimony concerning his request for a variance.

The only Agenda item was to review, discuss and finalize a request for a variance to allow a detached garage to be built at 6838 Providence Street. The applicant is requesting that the garage be allowed, without the required ten (10) foot rear yard setback.

Mr. Wielinski testified that his residence is located in a C-2 District. The proposed garage would abut a commercial parking lot/storage yard owned by the Dotson Company and the parking lot for an apartment building on Otsego Street.  He will line the new garage up with the large garage owned by the neighbor to the north, which is also a residence located in the C-2 district.

Mr. Wielinski will be removing an old wood shed and cutting down overgrown brush at the same location he is proposing to build the new garage. He feels that the construction of the 32’ x 24’ garage will greatly enhance the appearance of the property.

Mr. Wielinski will have a survey done to be certain of the lot lines. The new garage will be built approximately five (5) feet from the rear lot line, instead of the required ten (10) feet.  Until a survey is completed, Mr. Wielinski is not sure of the exact variance needed, but it will be eight (8) feet or less.

Leroy Ryerson moved to grant a variance of eight (8) feet or less to the rear yard setback. Robert Werner seconded the motion.  Motion carried 4-0.

With no further business to come before the Board, Leroy Ryerson moved to adjourn, William Kidd seconded the motion. Motion passed 4-0 and the meeting was adjourned at 7:40 pm.

BZA – December 2, 2015

Board members present:  Thomas Spears, Leroy Ryerson, Mike Walters, and Robert Werner.  Also present:  Ash Lemons, Matthew Lee, and Barbara Knisely-Community Development Coordinator.

The Board of Zoning Appeals (BZA) meeting was called to order by Vice-Chair Robert Werner at 7:30 p.m.

Motion by Leroy Ryerson, seconded by Tom Spears to approve the August 5, 2015, Minutes as written.  4 ayes

Mr. Werner swore in Ash Lemons and Matthew Lee, members of the audience who were about to give testimony.

The only item on the Agenda was to review, discuss and finalize a request for a variance to allow a front porch to be constructed at 6932 Westwyck Drive, which would encroach into the required 35’ front yard setback.

Vice Chair Werner asked contractor Matthew Lee if there was anything he would like to clarify or add to the information provided in the staff report.

Mr. Lee confirmed that Accessible Renovations had been hired by the Ability Center to construct a level deck platform porch with three steps on the residence at 6932 Westwyck.  The homeowner is in poor health and it is difficult for her to safely use the existing concrete steps that do not have a handrail.  It is also possible that she will require a wheelchair in the future.  The porch, as designed, can be easily changed to accommodate a ramp, if necessary.

Motion by Tom Spears, seconded by Mike Walters, to grant a 2.5’ variance to the required 35’ front yard setback for the residence located at 6932 Westwyck Drive, to allow the construction of a front porch with three steps leading to the sidewalk.  4 ayes

Ms. Knisely informed Matthew Lee, that as part of the variance approval, “as built” plans and photographs will be required along with the final inspection/approval signed by the Maumee Inspection Department.  Mr. Lee confirmed that he understood this requirement.

Mr. Lemons from the Ability Center briefly spoke about the services they provide and passed out informational brochures.

With no further business to come before the Board, a motion was made by Tom Spears, seconded by Mike Walters to adjourn the meeting.  4 ayes

Meeting adjourned at 7:43 pm.

BZA – August 5, 2015

Board members present:  Thomas Spears, Leroy Ryerson, Mike Walters, and Robert Werner.  Also present:  Scott Giest, Brian Heil, Kathy Wilson and Barbara Knisely-Community Development Coordinator.

The Board of Zoning Appeals (BZA) meeting was called to order by Vice-Chair Robert Werner at 7:30 p.m.

Robert Keogh recently resigned from the Board of Zoning Appeals due to his appointment to serve out an unexpired term on Village Council.

Mr. Werner swore in all members of the audience who were about to give testimony.

Mr. Werner informed the audience that according to the zoning code, there are four conditions that must exist in order for the BZA to grant a variance:

  1. The special circumstances or conditions applying to the building or land in question are peculiar to such lot or property and do not apply generally to other land or buildings in the vicinity.
  2. The granting of the application is necessary for the preservation and enjoyment of a substantial property right and not merely to serve as a convenience to the applicant.
  3. The condition from which relief or a variance is sought did not result from action by the applicant.
  4. The authorizing of the variance will not impair an adequate supply of light and air to    adjacent property or unreasonably increase the congestion in public streets, or increase the danger of fire or imperil the public safety or unreasonably diminish or impair established property values within the surrounding area, or in any other respect impair the health, safety, convenience or general welfare of the inhabitants of the Village.

Motion by Leroy Ryerson to approve the December 3, 2014, Minutes as written.  Seconded by Thomas Spears.  4 ayes.

The first Agenda item was to review a request for a variance from Hope United Methodist Church for a new electronic sign at 10610 Waterville Street.  Mr. Brian Heil from Toledo Sign Company stated that the Church is looking to upgrade the existing 20 year old sign with a new electronic message sign.  The current sign is 48 square feet.  The new sign is 40 square feet but sits on a base that must be included in the total square footage, for a total of 63 square feet.  The base is needed so that the message portion of the sign sits up off the ground and can be easily read even in the winter months when snow covers the ground.

The new electronic sign will be programed using software to announce special events, Sunday services, community luncheons, day care hours, etc.  The software determines how often the message changes and it was understood that Chapter 1259.11 of the zoning code does not allow flashing or fluttering lights, moving patterns of light, and the frequency of message change must be no more than every 20 seconds.  Discussion followed concerning hours that the sign would be lit due to its location in a residential district.

Mr. Scott Giest confirmed that all other signs in the front yard would be removed (Hope Church, Hope Day Care, Clothing Closet and Community Luncheon), as this information can be announced/advertised on the proposed electronic sign.

Leroy Ryerson moved to approve the eighteen (18) square foot variance to allow the construction of the sixty-three (63) square foot electronic sign in the front of Hope Church with the condition that the sign be turned off at 10:00 pm, except for special occasions (Christmas eve, New Year’s eve, etc.).  Mike Walters seconded the motion.  Motion passed 4-0.

The Board then discussed the request for a variance to allow the two remaining signs on the west and south awnings advertising the Day Care Center.  If the two awnings are allowed to remain with the construction of the new sign, the total square footage on the building would amount to 117 square feet, over the allowable amount of 96 square foot per building.

Leroy Ryerson moved to grant the variance, no second was received.  At that point, Hope Church representatives agreed to remove the lettering from one awning, which will bring the total signage for the building to under ninety-six (96) square feet.

Ms. Knisely reminded Mr. Heil and Mr. Giest that zoning and building permits will be required before construction of the new sign.

The next agenda item was a request from Kathryn Wilson of Uncle Green’s Market at 6711 Gilead Street for signage.  Ms. Wilson explained that her store is located in the former Dollar General store building, which is not visible from Providence Street.  She is requesting a variance to place a sign advertising her business on the building located at 6725 Providence Street contrary to Chapter 1259.10(D).  The owner of that building has given her permission for a 24 square foot sign (2 x 12).

After much discussion, Tom Spears made a motion to grant the variance to allow a sign contrary to Chapter 1259.10 (D) of the zoning code.  Bob Werner seconded the motion.  Motion failed with a 2-2 vote (Spears, Werner-aye, Walters, Ryerson-nay).

The BZA then discussed Ms. Wilson’s request for a second variance, to allow an A-frame sign at the corner of Providence and Toledo Streets, contrary to Chapter 1259.08 (G)(2).  The Board advised that the sign would not be allowed in the Village owned park property, plaza areas, or along the Wabash Cannonball Trail.  If approved, it must be placed on or near the sidewalk, as long as there is enough space for pedestrians and/or wheelchairs to pass.

After much discussion, Mike Walters moved to grant a variance for an A-frame sign to be located at the intersection of Toledo and Providence Streets advertising Ms. Wilson’s business at 6711 Gilead Street for one year.  Ms. Wilson was instructed to reappear before the BZA in August of 2016 for a review of the variance to confirm no problems arose from the placement.  Tom Spears seconded the motion, motion passed 4-0.

Ms. Wilson will obtain an A-frame sign permit from the Village.  Mr. Werner suggested advertising Uncle Green’s Market on social media.  Ms. Knisely added that Ms. Wilson is always welcome to hand out flyers advertising her business at the weekly Farmers’ Markets on Saturday mornings.

With no further business to come before the Board, a Motion was made by Tom Spears to adjourn the meeting.  Mr. Walters seconded the Motion.  4 ayes

Meeting adjourned at 8:10 pm.

BZA – February 5, 2014

Board members present:  Robert Keogh, Tom Spears, Leroy Ryerson, Mike Walters, and Robert Werner.  Also present:  Ernie Messer and Barbara Knisely-Community Development Coordinator.

The meeting was called to order by Robert Keogh at 7:30 p.m.

Being the first meeting of the 2014 calendar year, Mr. Keogh asked for nominations of officers.  Leroy Ryerson moved to re-elect the officers from 2013; Robert Keogh-President, Robert Werner-Vice President and Tom Spears-Secretary.  Mike Walters seconded the motion.  Motion passed 5-0.

Chair Keogh asked if the members had reviewed the Minutes from the November 6, 2013, meeting.  Mike Walters pointed out one correction on the second page.  In the first paragraph, first sentence, Mike “Werner” should read Mike “Walters”.  Tom Spears moved to adopt the November 6, 2013 minutes as amended.  Bob Werner seconded the motion.  Motion carried 5-0 to approve the minutes as amended.

Chairman Keogh swore in Ernie Messer of Ernie’s Building Services, who was about to give testimony on behalf of Mr. Lamarand, the homeowner requesting the variance.

Chair Keogh stated that the purpose of the variance was to allow the construction of a garage addition to the residence at 6235 Whitehouse Valley Drive.  The homeowner would like to construct a 12 foot addition with a third bay using a 10 foot garage door.  This addition will reduce the side yard set-back to eight feet instead of the required 10 foot per Chapter 1256.02 of the Zoning Code.

After a brief discussion, Leroy Ryerson made a motion to grant the two foot variance to the side yard as requested.  Bob Werner seconded the motion.  Motion passed 3-2 (Spears and Walters).

With no further business to come before the Board, Tom Spears moved to adjourn the meeting.  Mike Walters seconded the motion.  Motion passed 5-0 and the meeting adjourned at 7:40 pm.

BZA – November 6, 2013

Board members present:  Robert Keogh, Leroy Ryerson, Tom Spears, Mike Walters and Robert Werner.  Members absent:  None.  Also present:  Dennis Tippie, Les Disher and Barbara Knisely Community Development Coordinator.

The meeting was called to order by Robert Keogh at 7:30 p.m.  Leroy Ryerson moved to approve the Minutes of the September 4, 2013 meeting as written.  Robert Werner seconded the Motion.  By a vote of 5-0, the Minutes were approved.

Chairman Keogh swore in Dennis Tippie and Les Disher, the applicants who were about to give testimony.

The first item on the Agenda was to review and discuss a request to install new signage for JAM Small Engines.  The applicants are requesting two variances relating to the size of the sign.  Mr. Tippie stated that the signs are provided by Husqvarna and as such, they dictate the size.  He feels that a projecting sign is necessary since motorists cannot see a wall mounted sign as they approach the downtown.  Mr. Tippie added that he will probably move the Whitehouse Motors sign to the north, near the entrance to that establishment, to add distance between the two signs.  This will ensure that the signs do not block each other as motorists travel Providence Street.

After a brief discussion, Tom Spears moved to grant a ten (10) square foot variance for the overall size of the sign contrary to Chapter 1259.03 (A)(2), enabling a thirty (30) square foot sign to be installed.  Bob Werner seconded the motion.  Motion passed 4-1 (Walters).

Tom Spears then made a motion to grant a one (1) foot variance to allow the projecting sign to extend six (6) feet from the face of the building, contrary to Chapter 1259.04 (A)(3)(b), which allows a five foot projection.  Bob Werner seconded the motion.  Motion passed 4-1 (Walters).

Ms. Knisely reminded Mr. Tippie that he will need to obtain the zoning permit from the Village to install the new sign and move the existing sign.  His sign contractor will also need to apply for building permits through the City of Maumee providing complete installation details.

The next Agenda item was to review and discuss a variance request from Community of Christ Lutheran Church to install a ten (10) foot high fence around the existing HVAC units at the rear of the building.  Mr. Keogh turned the meeting over to Vice Chair Werner since he is a member of that Church and did not want his decision to appear as a conflict of interest.  Chapter 1257.07 (B)(2) allows fences and walls not to exceed six (6) feet in height.  The Church is asking for a four (4) foot height variance.

Mr. Disher informed the BZA members that this was an Eagle Scout project for Andrew Yokum, an AW student who was not able to attend the meeting because of a conflict this evening.

Tom Spears moved to grant the four (4) foot height variance to completely screen and enclose the HVAC units.  Mike Walters seconded the motion.  Motion passed 4-0 (Keogh abstaining).

Ms. Knisely reminded Mr. Disher that he will need to obtain the proper zoning permit for the fence prior to installation.

With no further business to come before the Board, Mr. Ryerson moved to adjourn the meeting.  Tom Spears seconded the motion.  Motion passed 5-0 and the meeting adjourned at 7:50 pm.

BZA – September 4, 2013

Board members present:  Robert Keogh, Robert Werner, Tom Spears, Mike Walters, and Leroy Ryerson.  Members absent:  None.  Also present:  Jordan Daugherty-Village Administrator, Cathy McLean and Dennie McLean.

The meeting was called to order by Robert Keogh at 7:32 p.m. Leroy Ryerson moved to approve the Minutes of the June 5, 2013 meeting as written.  Robert Werner seconded the Motion.  By a vote of 5-0, the Minutes were approved.

The Board briefly discussed the status of the cropland use for the Finzel Farms Plat II subdivision.  After hearing an update from Cathy McLean, the subdivision’s realtor, Tom Spears moved to extend the allowance for cropland use for Plat II for one additional year.  Seconded by Mike Walters.  Motion passed 5-0.

With no further business to come before the Board, Mr. Ryerson moved to adjourn the meeting.  Robert Werner seconded the motion.  Motion passed 5-0 and the meeting adjourned at 7:38.

BZA – June 5, 2013

Board members present:  Robert Keogh, Robert Werner, Tom Spears, Mike Walters, and Leroy Ryerson.  Members absent:  None.  Also present:  Ryan Kudzia, Les Disher and Barbara Knisely-Community Development Coordinator.

The meeting was called to order by Robert Keogh at 7:30 p.m. Leroy Ryerson moved to approve the Minutes of the May 1, 2013 meeting as written.  Mike Walters seconded the Motion.  By a vote of 5-0, the Minutes were approved.

Chair Keogh swore in Mr. Kudzia and Mr. Disher, two members of the audience who were about to give testimony.

The first agenda item was a request from Ryan and Heather Kudzia for a variance to allow the construction of a pole barn in an S-1 district.  Chair Keogh asked Mr. Kudzia if there was additional information that he would like to provide.  Ryan Kudzia stated that he would like to construct the barn for storage of tools, mowers, a snow plow, and his work truck so that they were not sitting outside.  He stated the barn would be painted the same color as his house.  He added that he has a 1.78 acre, wooded lot with a long driveway.  His house sits back 410 feet from the road and the barn would be behind it.  He will be adding a paved driveway to the barn.  Mr. Ryerson asked how far the barn would sit from the rear lot line.  Mr. Kudzia stated approximately 20 feet, with a creek running through the area which abuts the Wielinski farm.

Discussion followed concerning the difference between “A” and “S-1” districts and what is allowed.  Ms. Knisely confirmed that Mr. Wielinski’s property is also zoned S-1, which allows cropland use but not animal husbandry or the boarding of animals and livestock.

Mr. Ryerson stated he agrees that the pole barn will be hidden from view because of the large wooded lots to the north and south of Mr. Kudzia, but doesn’t know what will happen with Mr. Wielinski’s farm in the future – it could be turned into a housing development at some point since it is zoned S-1.

Mr. Ryerson moved to grant a variance to allow the construction of a pole barn on the property.  Bob Werner seconded the motion.  Chair Keogh reminded Mr. Kudzia that no animals could be raised on the property; Mr. Kudzia confirmed that he understood that.  Motion passed with a 4-1 (Spears) vote.

The next agenda item was a request for a variance for a sign by Community of Christ Church at the corner of Dutch and Finzel Roads.  Chair Keogh advised that he was not going to participate in this discussion as he felt there could be a conflict of interest since he is a member of that church.  He turned the meeting over to Vice-Chair Bob Werner.  Mr. Werner asked Mr. Disher if he had additional information that he would like to add.  Mr. Disher stated he felt that the new sign would enhance the property and eliminate the need for temporary signs advertising special events.

Mr. Ryerson asked how the sign would be lit.  Mr. Disher stated it would be lit internally and added that the lettering would be stationary and not moving across the board.  It would only be changed when new information is added.  He said that it would not be on 24 hours a day, and would be turned off at 10:00 pm.  It will be located in approximately the same location as the existing sign, but facing the other direction so it can be easily read from Finzel and Dutch Roads.

Discussion followed concerning the size, and how Staff arrived at the measurements of both the new sign and the existing sign on the side of the building.  All parties agreed that the cross on the top of the new sign and the picture on the wall-mounted sign contributed to the total square footage as calculated by staff.  Mr. Disher asked for an explanation of the total square footage allowed per building (96 sf).

Mr. Ryerson asked if the bushes would be removed when the new sign is installed.  Mr. Disher stated yes, the bushes would be removed but flowers would be added.

Mr. Ryerson moved to grant the variance of 13 square feet to allow a 58 square foot monument sign to be installed as per the drawings and Staff Report 03-2013.

Mr. Spears asked if the Church had considered a smaller sign located closer to the road. Discussion followed as to how close a 45 square foot sign could be located.  Mr. Disher then provided pictures of other signs in the Village that are larger than 45 square feet.  Mr. Ryerson stated this is a dilemma the BZA faces often.  He explained that some signs are approved when buildings are constructed as part of the overall site plan by the Planning Commission, while other signs were constructed prior to the current zoning code and could have been allowed at that time.

Mike Walters seconded the motion made by Mr. Ryerson.  Motion passed with a 5-0 vote to approve a 13 foot variance for the monument sign as proposed. Mr. Spears confirmed that the sign would be turned off at 10:00 pm each night.

Mr. Ryerson moved to grant a variance of 42 square feet for the total signage at the Community of Christ Church, contrary to Chapter 1259.03 (A)(9).  Mr. Walters seconded the motion.  Motion passed 4-0 (Keogh abstained).

Mr. Disher stated that the design for the new sign was provided by a sign company in Florida that specializes in church signage.  He is attempting to find a local company who can manufacture a similar sign.  He confirmed that if that happens, the sign could look slightly different, but would not exceed the approved size per the variance granted.

With no further business to come before the Board, Mr. Ryerson moved to adjourn the meeting.  Mike Walters seconded the motion.  Motion passed 5-0 and the meeting adjourned at 8:07.

BZA – May 1, 2013

Board members present:  Robert Keogh, Robert Werner, Tom Spears, and Leroy Ryerson.  Members absent:  Mike Walters.  Also present:  Craig Eiben, Becca Eiben, Sam Eiben, Abbey Eiben, and Barbara Knisely-Community Development Coordinator.

The meeting was called to order by Robert Keogh at 7:35 p.m. Leroy Ryerson moved to approve the Minutes of the November 7, 2012 meeting as written.  Tom Spears seconded the Motion.  By a vote of 4-0, the Minutes were approved.

Mr. Keogh reminded the members that since this was the first meeting of the 2013 calendar year, new officers are needed.  Leroy Ryerson made a motion to retain the officers from 2012; Bob Keogh-Chairman, Bob Werner-Vice Chair, and Tom Spears-Secretary.  Bob Werner seconded the motion.  Motion passed 4-0 to retain the 2012 officers.

Chairman Keogh swore in Mr. and Mrs. Eiben, who were about to give testimony concerning the request for a variance to allow a recreational vehicle to be parked in a side yard year round.

Chair Keogh stated that the purpose of the meeting was to allow a recreational vehicle (camper) to be parked in a side yard on a hard surface for 12 months instead of 6 months, contrary to Chapter 1258.05(A)(1)(e).

Mr. Eiben, the tenant at 10807 Cable Street, stated that he has spoken with the neighbors to see if any of them have objections to the request to allow the camper to be parked there.  He stated that he is willing to add screening materials in addition to the existing large evergreen tree.  They feel that parking the camper in the rear yard would be an eye sore since it would be visible to all adjoining property owners, plus the rear yard is very shallow.

Mr. Keogh asked how far the residence sits from the rear property line.  Mr. Eiben stated that they are not exactly sure where the lot line is, but that the owner of the property (Mr. Helminiak) also owns the empty lot behind this residence.

Mrs. Eiben added that the developers of Whitehouse Valley subdivision have installed a privacy fence along one section of Field Avenue and she was wondering if they would install that along the next section, which would screen this property from the new subdivision.  She added that they camp on a regular basis throughout the summer and it’s not convenient to store the camper off premises because of the preparation that goes into loading the camper for the weekend for a family of four.  She added that they occasionally camp during the winter months if the weather isn’t too cold.  Mr. and Mrs. Eiben both stated that the camper is not large and would fit between the garage and existing pine tree.

Chair Keogh explained that prior to granting a variance, the BZA must look at all requests and determine if four conditions exist: special circumstances, preservation and enjoyment, action of the applicant, or impairment of adequate supply of light and air to adjacent properties.

Tom Spears stated that the zoning code does allow parking of recreational vehicles in side yards from April 1 to October 31.  He feels that this over-six month period is very generous.  He’s afraid that if the BZA grants this request, we then open the door for all recreational vehicles to be parked year round.  He also questioned what would happen if the Eibens move and a new tenant comes in with a very large recreational vehicle – would the variance carry over to the next tenants.

Mr. Eiben stated that he was confused and thought that the camper was not allowed at any time on the side yard.  Ms. Knisely explained Chapter 1258.05, that rec vehicles were allowed on side yards, on a hard surface, five feet from the lot line from April 1 through October 31.  They must be moved to the rear yard from November 1 through March 31.  Ms. Knisely confirmed that she had gone over this information with the landlord, Mr. Helminiak, and met him at the property on April 24th to discuss the options.

After a brief discussion, Mr. and Mrs. Eiben stated that they were agreeable and would dismiss the request for a variance since they could park the rec vehicle on the side yard during the summer camping season.  Mr. Keogh asked Ms. Knisely to provide a copy of the zoning code concerning recreational vehicles to Mr. and Mrs. Eiben.

Mr. Ryerson added that he would still like to see additional screening.

With no further business to come before the Board, Leroy Ryerson moved to adjourn the meeting.  Tom Spears seconded the motion.  Motion passed 4-0 and the meeting adjourned at 8:00 pm.

Charter Revision Commission

Charter Revision – May 20, 2011

Charter Revision Commission Meeting held as Duly Posted 05/20/11

1. Agenda order posted with notice 6:00 p.m. meeting.

2. Meeting called to order at 6:10 p.m.

a. Members in Attendance :  Casaletta, Vicary, Whaley, Miller, Cahill

b. Visitors in Attendance:  Davis, Kuhn, May, Daugherty, Tippie

3. 2011 Commission Officers Approved:

–  Chairman: Rob Casaletta

–  Vice-Chair: Ken Vicary

–  Secretary: Phil Whaley

–  Council Representative: Jim Miller

4. Commission approved final minutes of 04/15/10.  Meeting by acclamation with addition of Jim Miller on attendance list.

5. Discussions:

a) Discussed potential of moving Council Primary date to August or September.  There is some encouragement from CountyBoard of Elections to standardize dates.  Commission Members were polled and generally decided that this is a housekeeping type issue and will wait to address when there are additional items to put to the Electorate.

b) Discussion on super majority vote needed from Council on Mayoral Appointment of Police Chief.  No motion forwarded on issue at this meeting.

6. Motion by Casaletta, seconded by Miller to not refer any Charter Revision recommendations to Council this session.  All approved.

7. All members of the Commission signed the previously prepared final report to Council.

8. Crystal Cahill was sworn in as an appointed Citizen Commission Member.

9. No other business was brought before the Commission.

10. Meeting adjourned 6:50 p.m.

Charter – May 24, 2011

1. Agenda order posted with notice 6:00 p.m. meeting.

2. Meeting called to order at 6:10 p.m.

a. Members in Attendance :  Casaletta, Vicary, Whaley, Miller, Cahill

b. Visitors in Attendance:  Davis, Kuhn, May, Daugherty, Tippie

3. 2011 Commission Officers Approved:

– Chairman: Rob Casaletta

– Vice-Chair: Ken Vicary

– Secretary: Phil Whaley

– Council Representative: Jim Miller

4. Commission approved final minutes of 04/15/10.  Meeting by acclamation with addition of Jim Miller on attendance list.

5. Discussions:

a) Discussed potential of moving Council Primary date to August or September.  There is some encouragement from CountyBoard of Elections to standardize dates.  Commission Members were polled and generally decided that this is a housekeeping type issue and will wait to address when there are additional items to put to the Electorate.

b) Discussion on super majority vote needed from Council on Mayoral Appointment of Police Chief.  No motion forwarded on issue at this meeting.

6. Motion by Casaletta, seconded by Miller to not refer any Charter Revision recommendations to Council this session.  All approved.

7. All members of the Commission signed the previously prepared final report to Council.

8. Crystal Cahill was sworn in as an appointed Citizen Commission Member.

9. No other business was brought before the Commission.

10. Meeting adjourned 6:50 p.m.

Design Review Board

Members present: Louann Artiaga, Lonnie Prince and Becky King.  Members absent:  Jeff Yoder.  Others present:  Brian Carroll, Brent Buehrer, Steve Saneholtz, Sunny Neuenschwander, and Barbara Knisely-Community Development Coordinator.

Lonnie Prince called the meeting to order at 6:31 p.m.

Louann Artiaga moved and Becky King seconded to approve the July 7, 2016, meeting minutes. 3 ayes

The first agenda item was to review the design and colors for a new detached garage behind Garcia Surveyors, at 6655 Providence Street.   Mr. Saneholtz confirmed the new siding color would match the existing tan/brown bricks on the main building and garage as much as possible.  He stated the one overhead garage door and service door would be painted dark brown to match the doors on the existing buildings.  The overhead door will face Maumee Street while the service door will face Providence Street behind the main building.  Becky King moved and Louann Artiaga seconded to approve the colors for the new detached garage as requested.  3 ayes.

The second agenda item was to review the addition on the front of General’s Ice Cream building. Mr. Brent Buehrer of Buehrer Design Group showed drawings of the addition and explained that it is like a covered porch with open areas on both sides and the front.  Patrons will walk in the front area, order from two windows in the middle, then step to the side to pick up food, and exit out the sides of the building.  This will ease the congestion and confusion inside the building.  The siding, roof shingles, and stone-like front will match what is currently on the building.  The current sign and overhead light will be moved to the new front.  Louann Artiaga moved and Becky King seconded to approve the color and design of the new addition.  3 ayes.

The third and final item was to approve a sign for a new business, Rising Sun Photography and Art Gallery, located at 6711 Providence Street. The 2 x 3 sign will be made of metal with stainless steel letters.  The sign will hang from the southwest corner of the building next to the alley.  It will not swing freely and will not be placed over the public right of way.  Becky King moved and Louann Artiaga seconded to approve the sign as submitted.  3 ayes.

With no further business to come before the Board, Chair Lonnie Prince asked for a motion to adjourn. Louann Artiaga moved and Becky King seconded.  Motion to adjourn passed with 3 ayes at 7:00 pm.

DRB  – July 7, 2016

Members present: Louann Artiaga, Lonnie Prince and Jeff Yoder.  Members absent:  Becky King.  Others present:  Gary McMahon and Barbara Knisely-Community Development Coordinator.

Lonnie Prince called the meeting to order at 6:38 p.m.

Louann Artiaga moved and Jeff Yoder seconded to approve the May 5, 2016, meeting minutes. 3 ayes

The first agenda item was to review new signage for the car wash at 6616 Providence Street. Doug McMahon, owner, will be replacing the face of the existing pole mounted sign in the front and adding a small sign in the rear of the building.  The new signage will be red, white and blue with the name “General Sud’s Car Wash”.  Ms. Knisely confirmed that the signage does meet the requirements of the Whitehouse Zoning Code and the Village can issue a zoning permit.

Mr. McMahon stated he would also like to paint the red brick bases of the large vacuums in the front white and he would like to paint the light posts silver.

Jeff Yoder moved to approve the new signage and the paint colors for the brick and poles. Louann Artiaga seconded the motion.  Motion passed 3-0.

Mr. McMahon said that he would also be repairing the lights in the back and front with new LED fixtures. Ms. Knisely reminded him that they cannot shine onto the neighboring residential areas per the zoning code.  He confirmed this and stated they have covers and will shine downward.

The next agenda item was to approve new paint trim colors for the building located at 6725 Providence Street. Mr. Robert Keogh would like to paint the trim to match the building next door.  The color, “Polished Mahogany” was previously approved by this Board and meets the colors approved for the downtown.

Jeff Yoder moved, and Louann Artiaga seconded the motion to approve the paint trim color. Motion passed 3-0.

The lettering on the window decals will be replaced once the painting is done so that the colors will match as closely as possible.

With no further business to come before the Board, Louann Artiaga moved to adjourn the meeting, Jeff Yoder seconded. Motion passed 3-0, meeting adjourned at 6:55 pm.

DRB  – May 5, 2016

Members present: Louann Artiaga, Becky King, Lonnie Prince and Jeff Yoder.  Members absent:  None.  Others present:  Gary Louch and Barbara Knisely-Community Development Coordinator.

Lonnie Prince called the meeting to order at 6:32 p.m.

Louann Artiaga moved and Becky King seconded the motion to approve the February 4, 2016, meeting minutes. 4 ayes

The only agenda item was to review a new awning over the door at Pisanello’s Pizza, 6729 Providence Street. Chair Prince noted that the removal of the old sign and placement of the awning will be an improvement to that building and the downtown.  Mr. Loach, owner of Pisanello’s Pizza, said he would like to keep the two lights so that the sidewalk is lit during the evening hours.  He will speak with Wettle Canvas Company to see if they advise placing the lights under the awning or next to it.  He hopes to have it installed in time for Cherry Fest in June of 2016.  Ms. Knisely confirmed that the awning does meet the requirements of the Whitehouse Zoning Code and the Village can issue a zoning permit.  She reminded Mr. Louch that a building permit will be required since the awning does hang over the public right of way.

Jeff Yoder moved to approve the awning and light fixtures. Louann Artiaga seconded the motion.  Motion passed 4-0.

Chair Prince stated that he has asked Mayor Atkinson for an appointment to the DRB so that there is a full membership of five individuals.

Becky King moved and Louann Artiaga seconded to adjourn the meeting. Motion passed 4-0, meeting adjourned at 6:40 pm.

DRB – 02-04-16

Members present: Louann Artiaga, Becky King, Lonnie Prince and Jeff Yoder.  Members absent:  None.  Others present:  Judy Allen and Barbara Knisely-Community Development Coordinator.

Lonnie Prince called the meeting to order at 6:33 p.m.

Louann Artiaga moved and Becky King seconded the motion to approve the January 7, 2016, meeting minutes. 4 ayes

The first agenda item was to review a new façade at the building at 6711 Providence Street owned by Tom and Judy Allen. Ms. Allen explained that to protect the HVAC units on the front of the building, it was necessary to build a wooden enclosure around them.  She said they would be painted white in the spring to match the door and other trim on the building.  Plantings would also be added in the spring.  Ms. Allen added that they are redecorating the interior of that office space and would be putting it up for rent soon.

Motion by Jeff Yoder, seconded by Becky King to approve the new facade. 4 ayes

Ms. Knisely reminded Ms. Allen that when she finds a new tenant for that office space they will need to come before the DRB for new signage or other changes to the exterior of the building.

Chair Prince distributed a packet of information that he had prepared for the DRB members. The packet included the by-laws, sign code regulations, and a roster of DRB members with contact information.  He also asked that if a member cannot attend upcoming meetings for any reason to please let him or Ms. Knisely know in advance.

With no further business to come before the Design Review Board, Becky King moved and Louann Artiaga seconded to adjourn the meeting. 4 ayes.  Meeting adjourned at 6:43 pm.

DRB – January 7, 2016

Members present:  Louann Artiaga, Becky King, Lonnie Prince and Jeff Yoder.  Members absent:  None.  Others present:  Matt Zalina (Julie’s Fitness), Brad & Leslie Hendricks (Glo Facial), Bryon Schaefer (Share our Grounds), and Barbara Knisely-Community Development Coordinator.

Jeff Yoder called the meeting to order at 6:30 p.m. and asked for nominations for officers for the calendar year 2016.

Nomination by Jeff Yoder, seconded by Becky King to nominate Lonnie Price for Chair.

Nomination by Louann Artiaga, seconded by Lonnie Price to nominate Jeff Yoder as Vice Chair.

Nomination by Jeff Yoder, seconded by Becky King to nominate Louann Artiaga as Chair Protempore.

Motion by Jeff Yoder, seconded by Becky King to approve the nominations as recommended.  4 ayes

Louann Artiaga moved and Jeff Yoder seconded the motion to approve the November 5, 2015, meeting minutes as written.  4 ayes

The first agenda item was to review new signage for Share our Grounds, 6726 Providence Street.  A new protruding sign will be located on the south side of the building and window decals on the doors.  This is the former Cherry Tree Bakery.  Bryon Schafer gave a brief description of the new coffee shop and bakery which will be operated by Aspiring Hands, a 501c3 organization.

Motion by Jeff Yoder, seconded by Becky King to approve the new signage.  4 ayes

Next agenda item was approval of new signage at Julie’s Fitness Studio, 6763 Providence Street, for two new wall-mounted signs, one above the awning and one on the brick column next to the front door.

Motion by Becky King, seconded by Jeff Yoder to approve the signage.  4 ayes

Next item was for approval of new signage at Glo Facials & Body Bar, 6628 Providence Street for two new 4’ x 8’ wall mounted signs on the north and east side of the building.  The new signage will be placed inside the old sign frames from a prior business.

Motion by Lonnie Prince, seconded by Jeff Yoder to approve the signage. 4 ayes

With no further business to come before the Design Review Board, Becky King moved and Jeff Yoder seconded to adjourn the meeting. 4 ayes. Meeting adjourned at 6:55 pm.

DRB – November 5, 2015

Members present:  Louann Artiaga, Becky King, Lonnie Prince and Jeff Yoder.  Members absent:  None.  Others present:  Julie Theroux, Jonathan Hoag, David Pickering, and Barbara Knisely-Community Development Coordinator.

Jeff Yoder called the meeting to order at 6:30 p.m.

Lonnie Prince moved to approve the August 6, 2015, Minutes as written.  Becky King seconded the motion.  Motion passed 4-0.

The only item of business was to discuss the new paint colors used on the trim, doors, and awnings at Cycle Werks Bike Shop.

David Pickering, owner of the building, expressed his dissatisfaction with the fact that the tenants (Cycle Werks) did not seek his permission nor the permission of the Design Review Board prior to painting the new accent colors.  He stated that the lease specifically states that the tenant cannot paint without his permission.  He also understands the requirement of the DRB since he was required to go before this Board in 2010 when he originally painted the building.

Jeff Yoder reminded all parties that the purpose of the DRB was to discuss designs and colors and not the issues that the parties have with each other and the terms of the lease.  Mr. Hoag agreed and stated he was willing to work out the lease matters with Mr. Pickering at a later time.

Mr. Pickering said that since attorneys are involved with the lease issues, he thinks the DRB should not make any decisions until those matters are resolved.

Becky King asked Ms. Theroux why she painted without getting the necessary approvals.  Ms. Theroux replied that she did not know she needed permission and that she was just trying to beautify the building.  She added that the trim colors match the new signage and she felt it added to the overall look.  Mr. Prince stated that if she had read her lease, Mr. Pickering could have told her that she needed to appear before the DRB for approval, just like she did when she came before this Board for approval of her new signage.

Louann Artiaga moved to table the matter until all issues are worked out between the parties.  Motion failed due to lack of a second.

Mr. Prince stated he likes the colors and agrees that it makes the building look nice.  However, all downtown building and business owners must stick to the rules.  The goals and purpose of the Design Review Board are to keep the downtown clean and tidy with a cohesive look.  He confirmed that the colors used are not on the approved color palette to be used in the downtown.  He asked Mr. Pickering if he liked the colors and would allow them, if the Board approved the request.

Ms. Knisely suggested the Board could waive the color palette since the request is for trim/accent colors and not the entire building.  She reminded the Board that they had previously approved the new signage that did incorporate these colors.

Lonnie Prince moved to allow the colors to remain on the building as is and approve the request as long as no additional changes or painting is done by Cycle Werks without permission.  He confirmed that the accent colors used are a minor percentage of the overall building and do match the previously approved sign colors.

Becky King seconded the motion.  Motion passed 4-0.

Rebecca Conklin-Kleiboemer suggested that the rules governing the Design Review Board and the approved color palette could be changed to include a percentage of the building be required to stay with the color palette so that bold and interesting colors could be used as accents.  Becky King suggested that a new color palette be adopted to include updated colors.

With no further business to come before the Design Review Board, Louann Artiaga moved and Jeff Yoder seconded to adjourn the meeting.  Motion passed 4-0.  Meeting adjourned at 6:55 pm.

DRB – August 6, 2015

Members present: Louann Artiaga, Becky King, Lonnie Prince, Jeff Yoder.  Members absent: None. Others present: Barbara Knisely-Community Development Coordinator and Julie Theroux.

Jeff Yoder called the meeting to order at 6:30 p.m.

Lonnie Prince moved to approve the February 5, 2015, Minutes as written.  Louann Artiaga seconded the motion.  Motion passed 4-0.

The first item of business was to discuss the new signage at Cycle Werks Bike Shop.  Owner Julie Theroux explained that the new owners would like a new logo and brand.  She stated that they have the logo on shirts, company vehicles and stickers that are put on each bike sold.  They would like to install new blue, green and orange signs above both doors (Providence and St Louis) with the logo and company name.  They would also like to hang a bicycle from a bracket on the corner of the building above the public sidewalk.  Ms. Knisely confirmed that the new signs meet the zoning code as far as placement and size but that she would ask the Building Inspector and/or Service Director to look at the mounting bracket as far as safety since the bike would hang over the public right of way.  No building permits will be needed for the two signs since they are flush mounted on the exterior walls.

Lonnie Prince moved to approve the two new signs as submitted and approve the bicycle hanging from the wall if it meets with the Village and inspection department as far as safety.  Louann Artiaga seconded the motion.  Motion passed 4-0.

Ms. Theroux added that they will likely have a mural painted on the north side of the building facing the Wabash Cannonball Trail next year.

Ms. Knisely stated that she had an additional agenda item.  All Wear Clothing shop would like to replace two exterior doors on their building using grant funds.  Exterior doors will be replaced facing Waterville Street and St. Louis Street.  Louann Artiaga moved to approve new exterior doors at 10950 Waterville Street, seconded by Becky King.  Motion passed 4-0.

Ms. Artiaga asked for a brief discussion on the signage request for Uncle Green’s Market that was earlier withdrawn from the Agenda.  After a brief discussion, the Design Review Board decided to approve the proposed sign, even though it was turned down at the Board of Zoning Appeals on August 5, 2015.  It is likely that the matter will be brought up again in the form of an appeal.  Louann Artiaga moved to approve the 2 x 12 foot sign as presented, painted to match the color of the trim on the building at 6725 Providence Street with white lettering and an arrow pointing east (towards the market).  Becky King seconded the motion, motion passed 4-0.

With no further business, Louann Artiaga moved to adjourn the meeting.  Becky King seconded the motion. Motion passed 4-0 and the meeting adjourned at 6:55 p.m.

DRB – February 5, 2015

Members present:  Louann Artiaga, Becky King, Lonnie Prince, Jeff Yoder.  Members absent:  None.  Others present:  Barbara Knisely-Community Development Coordinator and Mayor Angela Kuhn.

Jeff Yoder called the meeting to order at 6:30 p.m.

Officers are needed for the calendar year 2015.  Louann Artiaga nominated Jeff Yoder as President.  Becky King seconded the nomination.  Jeff Yoder nominated Lonnie Prince as Vice President, Ms. Artiaga seconded the nomination.  Lonnie Prince nominated Louann Artiaga as President Protempore, Ms. King seconded.

Motion passed to elect the 2015 officers as follows:  Jeff Yoder-President, Lonnie Prince-Vice President and Louann Artiaga-President Protempore.  Motion carried 4-0.

Mayor Kuhn stated that she is attempting to fill one vacancy, with several downtown business owners in mind.

Lonnie Prince moved to approve the October 2, 2014, Minutes as written.  Louann Artiaga seconded the motion.  Motion passed 4-0.

The only item of business was to discuss the conceptual design of the new pavilion and dance floor to be built in Village Park.  Mayor Kuhn stated that this has been discussed for several years and is included in the recently adopted Parks & Recreation Master Plan.   The Edge Group has been working with staff and has submitted the proposed rendition, which is an approximately 60 foot octagonal shaped open structure with stone pillars and a blue standing seam two-layered roof.  The stone and blue roof will match the design of the Village Hall and continue the stone and natural element theme throughout the Park.   A portion of the construction cost is funded with the downtown grant that expires in the fall of 2015.

Further discussion included:  continuing the stone pillars all the way to the top; the importance of numerous electrical outlets in the pavilion, much easier to do it now than to try and add them later; could temporary walls be installed so that the pavilion can be used during inclement weather.

Lonnie Prince moved to accept the proposed conceptual design of the pavilion with several suggestions to be considered by staff and the architect.  Louann Artiaga seconded the motion with suggested conditions.  Motion passed 4-0.

Suggestions include:

  • Stone work continue to the top of the pillars
  • Electrical outlets be placed in each of the 8 pillars
  • Wind break/temporary walls for inclement weather
  • LED lighting
  • Speakers for use during presentations
  • WIFI availability
  • Decorative stamped concrete used around the outside border of the floor
  • Village logo or oak leaf design stamped in center of concrete

With no further business, Lonnie Prince moved to adjourn, Becky King seconded the motion.  Motion passed 4-0 and the meeting was adjourned at 6:55 pm.

DRB – October 2, 2014

Members present:  Louann Artiaga, Debbie Kuck, Lonnie Prince, Jeff Yoder.  Members absent:  Erin Kania.  Others present:  Barbara Knisely-Community Development Coordinator and Raymond Chamberlain.

Debbie Kuck called the meeting to order at 6:30 p.m.

Louann Artiaga moved to accept the Minutes from the August 7, 2014 meeting.  Lonnie Prince seconded the motion.  Motion carried 4-0.

All of the items on the agenda were improvements to downtown buildings from owners taking advantage of the CDBG grant money.

1.  The officers of the Whitehouse Historical Society would like to replace the historic shake shingle roof and wooden gutters on the log house (6550 Lenderson).  Still awaiting approval from OHPO, but it is expected soon.  Competitive bids are being gathered.  Lonnie Prince moved to approve the new shake shingle roof and wooden gutters, Louann Artiaga seconded the motion.   Motion passed 4-0.

2.  Mark Martin would like to repair the pulley system on the exterior fire escape at 6761 Providence Street.  It will then be repainted black along with the railing on the ADA ramp on the north side.  Louann Artiaga moved to approve the black paint, Lonnie Prince seconded the motion.  Motion passed 4-0.

3.  Brian Carroll, owner of General’s Ice Cream (6751 Providence) would like to install a 7’x3’ permanent sign “General’s Ice Cream” on the front of his building above the awning.  He would also like to replace the existing white light fixture above the sign with a black fixture.  OHPO approval will be requested.  Lonnie Prince moved to approve the new sign and light fixture, Louann Artiaga seconded the motion.   Motion passed 4-0.

4.  Katie Voss, owner of Cherry Tree Bakery (6726 Providence), would like to repair the existing ADA ramp flooring, install a handrail next to the steps at the door on the southwest corner of the building, and install a new window on the south side of the brick building.  The window will be energy efficient, white trim to match the windows that were recently installed on the second floor of the building.  Ms. Knisely will write to OHPO for approval before authorizing the grant.  Louann Artiaga moved to approve the new window, ADA repairs, and new hand railing pending OHPO approval, Lonnie Prince seconded the motion.  Motion passed 4-0.

5.  Tony Fronk, owner of the Whitehouse Inn (10835 Waterville), would like to replace the green metal roof on the rear of the building.  The new roofing material will match the existing material used on the front and remainder of the building.  Lonnie Prince moved to approve the green metal roof, Jeff Yoder seconded the motion.  Motion passed 4-0.

6.  Charles Plymale, owner of the building at the corner of Waterville and Providence Street (Village Pizza building-6788 Providence) would like to repaint the historic Vernors / Diet Rite Cola mural on the south side.  The original muralist has been located and is willing to do the work.  Mr. Plymale would also like to tuck point damaged areas.  Ms. Knisely will write to OHPO for approval before awarding the grant to Mr. Plymale.  Jeff Yoder moved to approve the desired work, Lonnie Prince seconded the motion.  Motion passed 4-0.

7.  Raymond Chamberlain would like to place metal siding on the north side of his building (6670 Providence), which is currently block.  No color samples or details were provided.  Lonnie Prince moved to approve the siding pending clarification of the color.  Ms. Knisely was asked to provide additional information to the DRB members by email, after she speaks with Mr. Chamberlain.  Louanne Artiaga seconded the motion.  Motion passed 4-0.

8.  First Federal of Delta (6600 Providence) would like to replace the existing vinyl windows with new energy efficient white vinyl windows, replace the existing front door, and install a new security light on the south side of the building facing the parking lot.  OHPO approval is not needed since this building is not over 50 years of age.  Jeff Yoder moved to approve the windows, door and security light.  Lonnie Prince seconded the motion.  Motion passed 4-0.

9.  The owners of Fallen Timbers Chiropractic (6901 Providence) would like to replace one window near the rear of the building with an energy efficient window.  The two front windows were replaced using the last round of grant money.  OHPO approval will be requested before awarding the grant.  Louann Artiaga moved to approve, Jeff Yoder seconded the motion.  Motion passed 4-0.

With no further business to come before the Board, Deb Kuck moved to adjourn.  Louann Artiaga seconded the motion.  Motion passed 4-0 and the meeting adjourned at 6:50 pm.

Raymond Chamberlain arrived, stating that he thought the meeting started at 7:00 pm.  Ms. Kuck reopened the meeting so that the Board could discuss the color of the proposed siding at his building located at 6670 Providence Street.

Mr. Chamberlain stated that the new siding on the north side will match the existing siding on the other three sides.  The rear (west) is two toned gray, while the south and east sides are gray sided on the upper floor only.  Ms. Knisely will contact OHPO for approval before awarding the grant.  Louann Artiaga moved to approve the 2-toned gray siding, Lonnie Prince seconded the motion.  Motion passed 4-0.

With no further business, Lonnie Prince moved to adjourn, Louann Artiaga seconded the motion.  Motion passed 4-0 and the meeting was adjourned at 7:00 pm.

DRB – August 7, 2014

Members present:  Louann Artiaga, Debbie Kuck, Lonnie Prince, Jeff Yoder.  Members absent:  Erin Kania.  Others present:  Tom Allen and Barbara Knisely-Community Development Coordinator.

Debbie Kuck called the meeting to order at 6:30 p.m.

Lonnie Prince moved to accept the Minutes from the February 6, 2014 meeting.  Jeff Yoder seconded the motion.  Motion carried 3-0.

Louann Artiaga arrived at 6:34 pm.

Tom Allen, owner of the building at 6711 Providence Street (Gerken Paving), stated that there was a small fire in front of the building in early June.  The only damage was to the vinyl siding in the corner next to Matthew Scott Salon.  He is unable to match the siding and needs to redo the entire building.  He will paint the decorative cornice along the roof line and would like to replace the two front windows with more energy efficient windows.  He has chosen siding and paint colors from the approved color palette.  The siding will be a light gray and the trim will be painted using Sherwin Williams (Extra White SW7006) and Greenblack (SW6994).  Mr. Allen understands that he must have approval from the Ohio Historical Preservation Office before proceeding with use of the CDBG funds for this project.  Ms. Knisely will coordinate with OHPO for grant approval.

Mr. Allen is obtaining estimates for a black awning across the entire front (2 windows and 2 doorways) of the Gerken Paving office and a black awning across the front of 6707 Providence Street.

After a brief discussion, Lonnie Prince moved to accept the vinyl siding and paint colors as submitted, contingent on OHPO approval.  Louann Artiaga seconded the motion.  Motion passed 4-0.

Jeff Yoder moved to accept the white vinyl replacement windows on the front of the building to match the previously replaced window on the south side of the building, contingent on OHPO approval.  Lonnie Prince seconded the motion.  Motion passed 4-0.

Lonnie Prince moved to accept the installation of a black awning across the front of 6911 Providence and 6907 Providence Street, contingent on OHPO approval.  Louann Artiaga seconded the motion.  Motion passed 4-0.

Mr. Allen stated he would probably replace the two light fixtures next to the doors with historic reproduction lamps of some type.

Ms. Knisely reported that 16 building owners have scheduled appointments with Mr. Brent Buehrer, the estimator hired by WSOS/Lucas County for the CDBG projects.  Many of them will need DRB approval before proceeding.

With no further business to come before the Board, Louann Artiaga moved to adjourn the meeting.  Lonnie Prince seconded the motion.  Motion passed 4-0 and the meeting adjourned at 6:50 pm.

DRB – February 6, 2014

Members present:  Louann Artiaga, Lonnie Prince, Jeff Yoder.  Members absent:  Debbie Kuck and Erin Kania.  Others present:  Darcy Barton and Barbara Knisely-Community Development Coordinator.

Jeff Yoder called the meeting to order at 6:30 p.m.  Being the first meeting of the calendar year, he noted that officers for 2014 were needed.  Lonnie Price moved to re-elect the existing officers for another term; Deb Kuck-President, Jeff Yoder-Vice President, and Lonnie Prince-President Protempore.  Louann Artiaga seconded the motion.  Motion passed 3-0.

Lonnie Prince moved to accept the Minutes from the November 4, 2013 meeting.  Louann Artiaga seconded the motion.  Motion carried 3-0.

The only agenda item was to review the new signage for Local Thyme Restaurant.  Darcy Barton, owner stated that she would like to install a protruding sign from the front of the building so that it is visible as motorists travel on Providence Street, instead of the wall-mounted sign that she currently has.

After a brief discussion, Louann Artiaga moved to approve the proposed sign.  Lonnie Prince seconded the motion.  Motion passed 3-0.  Ms. Knisely reminded Ms. Barton that the sign contractor will need to obtain a building/sign permit through the City of Maumee prior to installing it.

With no further business to come before the Board, Louann Artiaga moved to adjourn the meeting.  Lonnie Prince seconded the motion.  Motion passed 3-0 and the meeting adjourned at 6:45 pm.

DRB – November 4, 2013

The meeting was called to order at 6:30 pm by Chairman Deb Kuck.  Members present were Lonnie Prince, Jeff Yoder, Louann Artiaga, and Deb Kuck.  Others present were Mayor Angela Kuhn and Dennis Tippie.

The first item on the agenda was to approve the minutes of the September 5, 2103 meeting.  Motion was made to accept those minutes by Lonnie Prince and second by Louann Artiaga.  Motion was carried.

The second item on the agenda was to approve the design submitted by Jam Small Engine Repair for a five by six foot, two sided, lighted sign that will hang perpendicular to the front of the building at 6789 Providence Street.   Motion was made by Lonnie Prince to accept the proposed design subject to variance by the Board of Zoning Appeals, second by Jeff Yoder.  Motion was carried.

The next item was to approve two wall mounted signs on the front of the building occupied by Local Thyme LLC at 6719 Providence.  The first sign is to be located above the front door and will be 31 inches by 70 inches and will identify the name of the establishment.  The second sign would be located to the left of the front door and would state the hours the establishment is open.  Motion was made by Lonnie Prince and second by Jeff Yoder to approve the request for signage.  Motion carried with 3 ayes.  Deb Kuck abstained.

The Mayor informed the Board that she may have found a representative from the historical society to serve as the 5th board member.

No further business appearing, motion by Louann Artiaga, second by Jeff Yoder to adjourn at 7:00 p.m.  Motion carried.

DRB – September 5, 2013

Members present:  Louann Artiaga, Debbie Kuck, Lonnie Prince and Jeff Yoder.  Members absent:  None.  Others present:  Barbara Knisely-Community Development Coordinator.

Deb Kuck called the meeting to order at 6:34 p.m.  Lonnie Prince moved to accept the Minutes from the June 6, 2013 meeting.  Louann Artiaga seconded the motion.  Motion carried 3-0.

The first agenda item was to review the fall banner designs for the light poles along Providence Street.  A brief discussion was held concerning giving Administration approval in the future to pick designs without coming to the DRB.  Lonnie Prince made a motion to approve the 3 fall designs as submitted and to give Administration blanket approval in the future for all designs.  Louann Artiaga seconded the motion.  Motion passed 3-0.

Jeff Yoder arrived.

The next agenda item was to discuss a Scarecrow Project for the downtown during the months of October and November.  Ms. Knisely explained that when the large fiberglass butterflies are removed at the end of September she would like to install scarecrows to utility poles in the downtown area.  Business owners and residents could decorate scarecrows on a wooden form provided by the Village.  Employees would install the scarecrows to ensure that they are properly placed on poles in the right-of-way.  The scarecrows would be removed by employees when the holiday decorations and lights are installed.  Jeff Yoder made a motion to approve the Scarecrow Project for 2013.  Lonnie Prince seconded the motion.  Motion passed 4-0.

Chair Kuck asked if the 5th Board member had been appointed yet.  Mr. Prince stated that he would remind Mayor
Kuhn of the vacancy.

Ms. Knisely briefly discussed the $300,000 Community Development Block Grant that the Village was recently awarded.  Details have not been received from Lucas County yet as to the required environmental review, start dates, etc.  A letter has been sent to business owners instructing them not to proceed with any projects until further information is presented.

With no further business to come before the Board, Louann Artiaga moved to adjourn.  Lonnie Prince seconded the motion.  With a vote of 4-0 the meeting adjourned at 6:45 pm.

DRB – June 6, 2013

Members present:  Debbie Kuck, Lonnie Prince, and Louann Artiaga.  Members absent:  Jeff Yoder.  Others present:  Katie Voss, Matt Jones, Troy Poling and Barbara Knisely-Community Development Coordinator.

Deb Kuck called the meeting to order at 6:50 p.m.  Lonnie Prince moved to accept the Minutes from the April 4, 2013 meeting.  Louann Artiaga seconded the motion.  Motion carried 3-0.

The first agenda item was to review a new sign for Cherry Tree Bakery & Café at 6726 Providence.  Katie Voss, owner, stated that the new sign will be placed on the existing bracket where a former sign hung.  The sign will be 30” round with red lettering  and a cherry tree.  They will also be placing a decal on two doors and a matching sandwich board on Providence Street during the day.  Lonnie Prince moved to accept the design as submitted.  Louann Artiaga seconded the motion.  Motion passed 3-0.

Ms. Voss also stated they would like permission to install an outdoor patio with tables and umbrellas so that people can sit outside.  She has previously met with Mr. Pilcher and Ms. Knisely from the Village to discuss the location and possibility of doing this.  Pavers will be used instead of concrete so that they can easily be removed if necessary for any underground utility repairs.  Lonnie Prince moved to approve the addition of an outdoor patio along Toledo Street for Cherry Tree Bakery and Café.  Louann Artiaga seconded the motion.  Motion passed 3-0.

Mr. Troy Poling appeared before the Board to request permission to paint a duplex that he recently purchased at 10810 Waterville Street.  A new roof has been installed and he would like to paint the exterior using an approved Sherwin Williams color – “Storm Cloud” SW6249.  After a quick review of the color brochures, Mr. Poling decided to use “Alabaster”-SW7008 for the trim, and “Ramie”SW6156 as the accent color, from the Northern Shores & Seaports color brochure.  Mr. Prince moved to accept the three colors.  Ms. Artiaga seconded the motion.  Motion passed 3-0.

Mr. Prince stated that he spoke with the Mayor about filling the vacancy on the Design Review Board.  A member of the historical society is needed as the fifth member.

Ms. Knisely briefly discussed the downtown grant that the Village is currently applying for to continue with revitalization efforts.  Mr. Poling asked if he was eligible to receive any assistance on the duplex that he is working on.  Ms. Knisely explained that only commercial businesses are eligible for the money, but she would check into a CHIP program that was specifically for residential properties and was available in the past.

With no further business to come before the Board, Louann Artiaga moved to adjourn.  Lonnie Prince seconded the motion.  With a vote of 3-0 the meeting adjourned at 7:10 pm.

Fire Dependency Board

The meeting was called to order at 6:30pm at the Whitehouse Village Hall by Ed Kaplan.  

Secretary Joshua Hartbarger read the minutes from the 2015 meeting. Bill May made a motion to accept seconded by Ed Kaplan. 

A motion was made by Bill May and seconded by Tom Vincent to nominate Ed Kaplan as chairperson. Motion passed.  

A motion was made by Bill May and seconded by Ed Kaplan to keep Joshua Hartbarger as Secretary. Motion passed. 

A special thank you was noted for Ernie Gehrke’s service to the board over the years.  

A motion was made by Joshua Hartbarger and seconded by Bill May to adjourn. Motion passed. 

Completed at 06:42pm

 

Fire – February 17, 2015

The meeting was called to order at 6:30pm at the Whitehouse Village Hall by Secretary Joshua Hartbarger.

Secretary Joshua Hartbarger read the minutes from the 2014 meeting. Bill May made a motion to accept seconded by Dennis Recker.

A motion was made by Dennis Recker and seconded by Ernie Gehrke to nominate Ed Kaplan as chairperson. Motion passed.

A motion was made by Bill May and seconded by Dennis Recker to keep Joshua Hartbarger as Secretary. Motion passed.

A special thank you was noted in memorandum for Norma Keogh’s extensive service to the fire dependency board. A card will be sent to her husband.

A motion was made by Dennis Recker and seconded by Bill May to adjourn. Motion passed.  Completed at 6:37pm

Fire – March 4, 2014

The meeting was called to order at 6:15pm at the Whitehouse Village Hall by Secretary Joshua Hartbarger, Norma Keogh was absent.

Secretary Joshua Hartbarger read the minutes from the 2013 meeting. Bill May made a motion to accept seconded by Ernie Gehrke.

A motion was made by Dennis Recker and seconded by Ernie Gehrke to keep Norma Keogh as chairperson. Motion passed.

A motion was made by Bill May and seconded by Ernie Gehrke to keep Joshua Hartbarger as Secretary. Motion passed.

No new business or old business was noted.

A motion was made by Dennis Recker and seconded by Bill May to adjourn. Motion passed

Fire – February 7, 2013

The meeting was called to order at 5:05pm at the Whitehouse Fire Department by Chairperson Norma Keogh. Also present were Councilman Bill May, Councilman Jim Miller, fire personnel Ernie Gehrke and Joshua Hartbarger.

Secretary Joshua Hartbarger read the minutes from the 2012 meeting. Bill May made a motion to accept seconded by Ernie Gehrke.

A motion was made by Jim Miller and seconded by Bill May to keep Norma Keogh as chairperson. Motion passed.

A motion was made by Jim Miller and seconded by Ernie Gehrke to keep Joshua Hartbarger as Secretary. Motion passed.

Ernie Gehrke noted that Bill Wilkins is no longer Chief of Oregon, but he is still our contact. Barry Cousino from Springfield Fire is a contact as well.

Ernie also informed us that the death benefit is available to disabled firefighters as well.

A motion was made by Ernie Gehrke and seconded by Bill May to adjourn. Motion passed.

Fire – February 7, 2012

The meeting was called to order at 5:05pm at the Whitehouse Fire Department by Chairperson Norma Keogh. Also present were Councilman Bill May, Councilman Jim Miller, fire personnel Ernie Gehrke and Joshua Hartbarger.

Secretary Joshua Hartbarger read the minutes from the 2011 meeting. Bill May made a motion to accept seconded by Jim Miller.

A motion was made by Jim Miller and seconded by Bill May to keep Norma Keogh as chairperson. Motion passed.

A motion was made by Jim Miller and seconded by Bill May to keep Joshua Hartbarger as Secretary. Motion passed.

Ernie Gehrke noted that Bill Wilkins is no longer Chief of Oregon, but he is still our contact. Barry Cousino from Springfield Fire is a contact as well.

Ernie also informed us that the death benefit is available to disabled firefighters as well.

A motion was made by Ernie Gehrke and seconded by Bill May to adjourn. Motion passed.

Planning Commission

Members Present: Allen Kuck, Thomas Lytle, David Prueter, and Zachary Ries.  Members absent:  Donald Atkinson.  Others Present:  Tom Overmeyer, James Thomas, Karen Gerhardinger, Leroy Ryerson, Sharon Prueter, Bill May, Bob Keogh, Jack Witte, and Barbara Knisely Community Development Coordinator.

At 7:01 pm, Thomas Lytle called the first Public Hearing to order.

Chair Lytle explained that the purpose of the Public Hearing was to hear public comment on proposed zoning text amendments. Over the past eighteen months to two years, Council has conducted a page-by-page review of the Zoning Code, Exterior Property Maintenance Code, and Subdivision Regulations.  Planning Commission and Board of Zoning Appeals members participated in the review.  Mr. Lytle added that the Zoning Code was written approximately 10 years ago and needed updates and additions.   Mr. Lytle added that Mayor Atkinson was called out of town for a funeral, but wanted it on the record that he supports all changes and requests that are being heard before the Planning Commission tonight.  Mr. Daugherty was also unable to attend the meeting, and has expressed his agreement and support of all matters.

With no public comments being made concerning the Zoning Text Amendments, the first Public Hearing was closed at 7:07 pm.

At 7:08 pm, the second Public Hearing was called to order.

Chair Lytle explained that this was a request for a Zoning Map Amendment for property located at 6936 Providence Street (Parcel No. 98-00978) from Woodmore Properties, LLC, by James Thomas. The property is currently zoned C-2 and Mr. Thomas would like an amendment to an R-1 zoning classification.  Mr. Thomas stated that when he purchased the property he did not know that it was zoned Commercial.  He has not been able to find a commercial business that was interested in building on the vacant lot, and has decided he would build a residence, since it is surrounded by other single family homes.  He added that he built the new residence next to this lot after the former house was destroyed by fire several years ago.

With no public comments being made, the second Public Hearing was closed at 7:10 pm.

At 7:11 pm, the third Public hearing was called to order.

Chair Lytle explained the purpose of the Public Hearing was to hear a request and allow public comment for a Special Use Permit at 10730 Logan Street (Parcel No. 98-03565). This property is zoned M-1 and the current owner would like to use the back portion of the building as a sports facility.   Movable partitions made of netting will be installed so that local sports teams can practice softball, baseball, lacrosse, and golf indoors during the colder winter months.  Two adjoining property owners, A & M Green Family and MSG Investments were not able to attend the hearing, but did send written confirmation that they are in favor of the proposed Special Use.

With no public comments being made, the third Public hearing was closed at 7:12 pm.

At 7:12 pm, Chair Lytle called the regular Whitehouse Planning Commission meeting to order.

Motion by David Prueter, seconded by Allen Kuck to approve the Minutes from the October 3, 2016 meeting. 4 ayes

The first Agenda item was to review, discuss and make a recommendation to Council concerning the request for zoning text amendments for the Whitehouse Zoning Code, Exterior Property Maintenance Code, and Subdivision Regulations. PC members acknowledged that they had been a part of the review by Council and agreed with the proposed changes.  No citizens in attendance commented or asked questions concerning the proposed changes.

Allen Kuck moved to accept the proposed changes and recommend the amendments to Council. David Prueter seconded the motion.  4 ayes.

The second Agenda item was to review, discuss and make a recommendation to Council concerning the request for a zoning map amendment for the property located at 6936 Providence Street, from C-2 Commercial to R-1 Single Family. Mr. Lytle reviewed the Staff Report.  This parcel, a vacant lot, was split from a larger parcel owned by the Whitehouse American Legion Post 384 in 2010.  It is surrounded by single family homes on three sides, with the Whitehouse Municipal Building across the street.  Mr. Lytle confirmed that during a recent update of the Economic Development Strategy Land Use Plan, it was agreed that the commercial district is too large and spread out.  Rezoning this property to a residential use helps to alleviate this situation.  It was also agreed that a commercial use located between two residences is not good planning.

Zachary Ries moved and David Prueter seconded a motion to recommend to Council the Zoning Map Amendment for the property at 6936 Providence Street, from C-2 Commercial to R-1 Single Family Residential. 4 ayes

The third Agenda item was to review, discuss and make a recommendation to Council concerning the request for a Special Use Permit for the property located at 10730 Logan Street. This property is zoned M-1 Light Industrial and has been vacant for approximately ten years.  The current owners have cleaned up the property and remodeled the front area (5,643 sf) for office spaces for their business, Dewesoft, LLC.  They would like to repurpose the back area (5,819 sf) that was formerly used as manufacturing into an indoor practice area for local sports teams to use during the colder months.  They propose to install turf and moveable netting partitions so that lacrosse, golf, softball, and baseball teams can practice indoors.

Chair Lytle reviewed the Staff Report and asked for discussion concerning the lack of required parking spaces. The proposed use of this building as office space and a sports facility would require 36 spaces.  After the parking lot is reconfigured per the drawings submitted, there will be 25 spaces, which is 9 short of the required number.  It was noted that on-street parking is allowed in front of the building, which will easily make up for the shortage.  Mr. Tom Overmeyer, representative for the property owner, confirmed that many of the sports participants will be young children who will be dropped off by parents.  At the current time, they do not feel that parking will be an issue.  At any given time, one team with approximately 12 players and 2 coaches would be using the facility.

Planning Commission members felt that patrons will be tempted to park in the grass closer to the entrance if all designated spots are taken, which is not allowed per the zoning code. It was suggested that barricades or bumpers be installed to stop motorists from driving into the grass or signs be installed stating “no parking on the grass”.  Mr. Overmeyer agreed that signs could be installed.  It was suggested that the parking situation be re-evaluated by the Planning Commission in six months to see if problems have arisen.

Mr. Lytle asked what the hours of operation would be. Mr. Overmeyer stated he was not positive, but felt that the sports facility would be open from approximately 3:00 pm (after school) until 8:00 pm.  He did not feel that it would be open much later so that children could be home to allow time for homework and bedtime on school nights.  He added that on the weekend, it’s possible hours would be extended until 9:00 pm.  When asked about summer hours, Mr. Overmeyer felt that it would not be used much since teams are able to get outdoors for practice.

Planning Commission members also asked whether outdoor activities would be taking place in the large rear yard. They wanted to make it clear that the Special Use was for an indoor sports facility and nets could not be installed outside for soccer and other sports activities.

All members agreed that they are in favor of the facility which supports youth activities and encourages healthy living and exercise. They added that this use does not require heavy trucks, noise, dust, dirt, and other activities that would come along with a light manufacturing use and feel that it is a good fit for this location.

With no further discussion, Allen Kuck moved and David Prueter seconded to make a recommendation to Council to approve a Special Use Permit with the following conditions:

  • Interior use only as a sports facility
  • Signage be installed “no parking on the grass”
  • Parking be re-evaluated in six months to assure no problems exist with lack of spaces.  Motion passed with 4 ayes.

Ms. Knisely reminded the Planning Commission and audience members that all three matters are scheduled for a second public hearing on Tuesday, November 15, 2016, beginning at 6:30 pm before Village Council.

With no further business to come before the Planning Commission, motion by Zachary Ries, seconded by Allen Kuck to adjourn. 4 ayes. Meeting adjourned at 7:45 pm.

Members Present: Donald Atkinson, Allen Kuck, Thomas Lytle, David Prueter, and Zachary Ries.  Others Present:  Mark Schwartz, David Schwartz, Chuck Plymale and Barbara Knisely Community Development Coordinator.

At 7:00 pm, Thomas Lytle called the Public Hearing to order.

Chair Lytle explained that the purpose of the Public Hearing was to hear public comment on the proposed zoning map amendment for the property located at 10922 Otsego Street from Mr. Charles Plymale. Mr. Plymale is requesting a map amendment from C-2 Village Center Commercial zoning to R-5 Multi-family Residential zoning.

Mark Schwartz, 10925 Otsego Street, asked about the height, size of building, and setbacks that would be allowed if the zoning is changed and a residential unit is built.

With no further comments, the Public Hearing was closed at 7:05 pm.

At 7:05 pm, Chair Lytle called the meeting to order.

Motion by Donald Atkinson, seconded by Zachary Ries to approve the Minutes from the August 1, 2016 meeting. 5 ayes

The only Agenda item was to review the request for a zoning map amendment submitted for 10922 Otsego Street, as previously discussed at the Public Hearing. Mr. Lytle reviewed Staff Report 08-2016, and asked the Planning Commission members if they had questions or additional comments.  It was confirmed that this matter was discussed at the August 1, 2016, meeting and all members support the zoning map amendment from C-2 to R-5 and feel that it fits well in the neighborhood.

With no further comments, Allen Kuck moved to recommend that Village Council approve the zoning map amendment from C-2 Village Center Commercial to R-5 Multi-family Residential for the property located at 10922 Otsego Street. David Prueter seconded the motion.  5 ayes

A second Public Hearing will be held on Tuesday, October 4, 2016, before Village Council. At that time Council will make the final decision as far as the zoning map amendment.

Chair Lytle reminded the Planning Commission members that three Public Hearings are scheduled for the November 7, 2016, Planning Commission meeting. Ms. Knisely confirmed with the members that they will be in attendance so that a quorum is present.  Mr. Prueter cannot attend due to a conflict, but the four remaining members will be available.

With no further business to come before the Planning Commission, motion by David Prueter, seconded by Allen Kuck to adjourn. 5 ayes.  Meeting adjourned at 7:15 pm.

Members Present: Allen Kuck, Thomas Lytle, David Prueter, and Zachary Ries.  Absent:  Donald Atkinson.  Others Present: Dan and Wanda Cunningham, Robert Stearns, Bonnie J. Hartman, Bill May, Bob Crow, Judy Carter, Charles Plymale, Charles Grass, Al Lehman, Barbara Knisely Community Development Coordinator, Steve Pilcher Service Director, and Village Administrator Jordan Daugherty.

At 7:00 pm, Thomas Lytle called the meeting to order.

Motion by David Prueter, seconded by Zachary Ries to approve the Minutes as amended from the June 6, 2016. 3 ayes

The first Agenda item was to review the Preliminary Plat for Whitehouse Meadows subdivision on Heller Road. Chair Lytle asked Charles Grass to briefly describe the subdivision and his preliminary plat.

Mr. Grass stated that this is the perfect location for a subdivision; next to the Wabash Cannonball Trail. He confirmed that in 2006 he was given approval for this subdivision, but as the economy changed, the development did not take place, the property was sold, and everything was put on hold.  He now feels that the time is right for the development and would like to proceed.  He believes that a PUD is the best use for the property and helps to keep the construction costs down.  These will be individually owned, single family homes.  Some will be individually centered on the lots, while some could be zero lot lines with one adjoining wall.  The market will determine what will be built on each lot.

This preliminary plat is basically the same as what was approved in 2006, with a couple of minor changes. He has relocated the sidewalk connection to the Wabash Cannonball Trail to the end of High Meadow Drive cul-de-sac between lots 13 and 14, and he has increased the depth of the lots (1-13) that abut the existing houses on Heller Road by twenty feet.  This satisfies the 2006 requirement for the twenty-foot buffer to separate the PUD from the houses on Heller Road.

Chairman Lytle suggested that Staff Report 06-2016 be reviewed line-by-line.

Items 1, 2 and 3 are informational items dealing with the past history of this property.

Item 4. Mr. Grass stated that requiring 100’ frontage on corner lots does not fit in a PUD since the lot sizes are smaller than a normal residential district.  Allowing the smaller frontages helps to keep costs down.

Item 5. Discussed the narrowness of High Meadow Drive as it comes into the subdivision off of Heller Road.  Mr. Grass admitted that it is 2.5 feet too narrow (63.5’), but confirmed that the curb-to-curb distance will be the required 29’ and will still allow the construction of sidewalks next to the street.  Mr. Pilcher confirmed that the width of the street should be sufficient, but there might some challenges getting under the storm sewer with the underground utilities that currently run along Heller Road.

Item 6. Mr. Grass confirmed that he will loop the water lines at the end of both cul-de-sacs when the second phase is built.  He will connect the water line on High Meadow Drive to the water line that runs along the Wabash Cannonball Trail, but it will dead end until Back Meadow Lane is built and looped.

Item 7. Mr. Grass agrees to connect the sidewalk on High Meadow Drive to the Wabash Cannonball Trail and understands that sidewalks must be built throughout the subdivision.

Item 8. Mr. Grass stated that the maintenance of the open green space and pond will be the responsibility of the developer until such time as it is turned over to the Home Owners Association.  The pond will be a deep water feature and not just a retention/detention area.  Mr. Pilcher reiterated that the developer and/or HOA must be responsible for the maintenance of the pond and green space and that the Village will not take over the maintenance of it.

Item 9. Discussion concerning depth of front yard setbacks.  Mr. Grass stated that he would like to be allowed front yard setbacks of 25’ instead of the required 30’ and feels that the 5’ difference does not affect the lots but does affect the cost effectiveness when installing the water taps.  He stated that he was granted a variance for this in 2006 and would like the same variance now.  Mr. Lytle reminded him that any variances granted then have expired.

Item 10. Discussion concerning portions of the parcel being located in the flood plain.  Mr. Grass confirmed that he understands he will need to bring the elevation of portions of the subdivision up to bring them out of the flood plain.  He will follow the proper procedure to apply for using fill from the pond to meet the FEMA requirements.  He stated that the houses will sit above the flood plain level and yards will be graded down in front and back to allow water to flow away from the structures, directed to the pond through the use of swales, easements and the streets.  He reiterated that he will not cause flooding onto any existing properties on Heller Road and that it’s possible this will correct any issues they currently have.  Chair Lytle reminded him that the final plat cannot be approved without the proper permits from FEMA and the EPA.

Item 11. Mr. Grass confirmed that he will meet with the Whitehouse Tree Commission for a street tree plan and will follow their recommendations based on the Street Tree Master Plan.  He understands that it is his responsibility and expense to see that the proper street trees are planted after each lot is built on.

Item 12.  Mr. Grass agreed that all water, sanitary sewer and storm water systems will meet or exceed current Whitehouse standards as well as the ODNR Rainwater and Land Development Manual.

Item 13. Mr. Grass confirmed that he prefers to have stand-alone homes built in this subdivision, but will let the market dictate as to whether or not zero lot line homes are built similar to those on Morgan Marie Court and Villacourt.  He will put the zero lot line homes on lots 1-12 (east side), if they are requested by potential buyers.

Item 14. In 2006 when this plat was previously approved, Mr. Grass was required to place a 20’ buffer between the backs of lots 1-12 and the existing homes on Heller Road.  He has now incorporated the 20’ buffer into the actual lots and increased the depths to 150’ instead of 130’.  This will allow a greater separation between the new homes in this subdivision and the existing homes on Heller Road.

Item 15. All lots meet the required 45’ frontage at the building line.  Chapter 1253.03 requires minimum lot sizes of 5,000 square feet in a residential PUD.

Item 16. Mr. Grass understands that he will need to submit a street light plan using the Village standard acorn style street lights.  He will be responsible for the Toledo Edison cost of installation of the street lights.

Item 17. Discussion concerning the engineer to be named by the Village of Whitehouse to conduct inspections during construction.  Mr. Grass stated that he does not believe the Village has always used the most cost effective engineers in the past and does not feel that he should have to pay if charges are above the norm.  Mr. Pilcher and Mr. Daugherty both stated that the Village will be using Poggemeyer Design Group since they are the engineers of record for the Village.  This matter is not negotiable and the best interests of the Village must be adhered to.  Mr. Grass stated that it’s hard for the developer to take on the fees if they are too high.  Mr. Daugherty stated they will work with the developer on this matter.

Items 18, 19, 20 and 21. Mr. Grass confirmed that he understands financial guarantees and escrow bonds may be required and he will provide when necessary.  He will conform to ODNR Rainwater & Land Development standards, he will see that gravel is placed in the driveway on each lot as they are developed and will be responsible for cleaning the roadway during construction of individual homes if mud and debris are tracked onto the streets.  He was also reminded that dumpsters must be on site and used by the contractors during construction.  Some discussion followed as he did not believe he, as the developer, had control after private contractors start building homes.  Mr. Pilcher explained the regulations that do place responsibility on the developer.  Mr. Grass said he will comply if that is indeed the case.

Item 22. The Whitehouse Fire Department requires that the culs-de-sac be wide enough to handle the turn radius of the largest equipment.  Staff will confirm what that width is, and relay the information to Mr. Grass so that he can adjust the width, if necessary.  Mr. Grass thought the widths were currently shown as 100’ and he is willing to work with the Village on this requirement.

After covering all items of Staff Report 06-2016, Chairman Lytle stated the items that need further discussion and/or variances include:

  • Width of the three corner lots (1, 24 and 25).       No further questions for the Commission members.
  • Width of High Meadow Drive off of Heller Road. A 2.5’ variance would be required. No further questions from PC members.
  • Looped water lines
  • 25’ front yard setbacks would require a 5’ variance
  • Removal of portions of the property from the flood plain. PC members reminded Mr. Grass that this requirement could take several months to complete.
  • Developer maintains the pond and green space until the HOA takes over

Zachary Ries moved to approve the preliminary plat for Whitehouse Meadows subdivision and grant variances to allow the reduced frontages of the three corner lots, grant a two and one-half foot (2.5’) variance for the width of High Meadow Drive at Heller Road, and five (5) foot variances for the front yard setbacks. Allen Kuck seconded the motion.  Motion passed 4-0 to approve the preliminary plat.

Bill May, from the audience asked what the minimum square footage for each residence would be. The zoning code at Chapter 1256.02 requires minimum square feet of:  Single family, 1-bedroom of 1,000 sf, single family, 2-bedroom of 1,200 sf, and single family, 3-bedroom of 1,350 sf.

Dan Cunningham asked for confirmation that the eastern lots along High Meadow Drive, abutting his property will be 150’ deep. Mr. Grass explained that the 20’ buffer as previously agreed to is now included in the total depth of those lots.  They are 150’ instead of 130’ as agreed to in 2006.

Mr. Cunningham asked about drainage and wants to be sure the new subdivision will not drain towards the east and flood the existing Heller Road homes. Mr. Grass confirmed that he understands current design standards and with the use of swales, catch basins, etc. the Heller Road properties will not be affected by any additional flooding.

The next agenda item is a preliminary discussion of a lot located at 10922 Otsego Street. Chair Lytle turned the floor over to Mr. Charles Plymale to discuss his thoughts on this matter.

Mr. Plymale stated that he purchased this vacant lot along with the residence next door to it last fall. The vacant lot is zoned C-2 commercial and he feels that it would better serve him and the Village if it could be rezoned to a residential classification.  It is located on a small side street and is not a prime location for a commercial building of any kind.  The lot is narrow (66’), as are many lots in the downtown, and he could not build anything on it according to the current zoning code.   His hope is that he could get it rezoned to R-5, which is what the neighboring properties are zoned, and then be granted variances so that he could build an attractive duplex.  An alley runs along the rear of the property which could serve the driveway purposes for the duplex.  Mr. Plymale provided several drawings showing what could be built.  He is not sure if he will build or if he will sell the lot to another individual after he gets is rezoned.  He assured PC members that whatever is built will be an attractive addition to the neighborhood.

Chair Lytle stated that he would be in favor of a zoning map amendment, if Mr. Plymale decides to go that route. The other three members in attendance (Prueter, Kuck and Ries) confirmed that they would favor the request also.  Mr. Plymale was reminded that a zoning map amendment requires public hearings and could take as long as 90 days to accomplish.  Mr. Plymale confirmed that he understands that and is in no big hurry.  He will contact Ms. Knisely to discuss the next step in this procedure.

Chair Lytle asked if there was any other business to come before the Planning Commission.

Bonnie Hartman stated she is concerned with the traffic on Heller Road that the new subdivision (Whitehouse Meadows) will create and asked why two entrances/exits were not required. PC members confirmed that one entrance is sufficient and this property is landlocked with the bike trail and another one would not be possible.

Al Lehman stated that he is concerned with drainage issues for his property on Heller Road that will back up to the new subdivision. He does not understand how Mr. Grass can bring in fill to raise up that property without causing flooding on neighboring property.    Mr. Daugherty said the Village will pay close attention to this matter and it is up to the developer to remedy the situation and not cause problems.  Chair Lytle confirmed that swales located around the residences will direct water to the pond, where it needs to go instead of to the east/Heller Road properties.  Mr. Daugherty added that it’s possible this will help to alleviate existing flooding along the rear of the Heller Road properties.

With no further business to come before the Planning Commission, motion by Allen Kuck, seconded by Zachary Ries to adjourn. 4 ayes.  Meeting adjourned at 8:00  pm.

PC – June 6, 2016 

Members Present: Thomas Lytle, David Prueter, and Zachary Ries.  Absent:  Donald Atkinson and Allen Kuck.  Others Present: Josh Doyle, Mike Mallory, Tom and Karen Jennings, and Village Administrator Jordan Daugherty.

At 7:00 pm, Thomas Lytle called the meeting to order.Motion by Zachary Ries, seconded by Tom Lytle to approve the Minutes from the May 2, 2016, meeting as written. 3 ayes

The first Agenda item was to review the request for a change of use for the upstairs level of the property located at 10075 Waterville Street. Chairman Lytle suggested that Staff Report 05-2016 be reviewed line-by-line.

Discussion followed concerning the purpose of the building use. Josh Doyle stated that the upstairs will be converted to office space and will serve as the Whitehouse satellite office for Josh Doyle Homes.  Chairman Lytle asked how new windows were installed before being granted a building permit.  Mr. Doyle stated that the Village Chief Building Official said that it was okay to proceed. Mr. Doyle also stated that he mainly purchased the building as an investment and that he has no interest in using the building as a restaurant.

Chairman Lytle finished going through the considerations in the Staff Report. Mr. Lytle reminded Mr. Doyle that landscaping may be required and that staff would be happy to assist him if he is interested in changing the signage and requires variances to do so.  Mr. Doyle acknowledged that statement.

After covering the Staff Report, Chairman Lytle called for a motion. Zachary Ries made a motion to approve the requested change of use as detailed in the Staff Report. David Prueter seconded that motion.  Motion passed 3-0.

With no further business to come before the Commission, motion by David Prueter, seconded by Zachary Ries to adjourn. 3 ayes.  Meeting adjourned at 7:18 PM.

PC – May 2, 2016 

Members Present: Allen Kuck, Thomas Lytle, and David Prueter.  Absent:  Donald Atkinson and Zachary Ries.  Others Present: George Oravecz, Cathy McLean, Jack Witte, Bill May, Brian McCarthy, David Schmidt, and Barbara Knisely-Community Development Coordinator.

At 7:03 pm, Thomas Lytle called the meeting to order.

Motion by Allen Kuck, seconded by David Prueter to approve the Minutes from the April 4, 2016, meeting as written. 3 ayes

The first Agenda item was to review and renew the Preliminary Plat for Whitehouse Valley Plat 4, previously approved on April 7, 2014. Chair Lytle suggested that Staff Report 03-2016 be reviewed line-by-line.

1-3       Informational items.

4 (A-I) George Oravecz confirmed that no changes have been made from the original preliminary plat approved in 2014. Planning Commission members had no questions.

5          Developer will submit a street light plan using acorn-style lights as in Plats 1-3.

6-11     All information agreed to.

Discussion followed concerning the planting of street trees in all plats. Mr. Oravecz agreed that current owners/developers will plant street trees on each lot as they are developed in Plats 3 and 4.  Mr. McCarthy expressed concerns with him being required to plant trees in Plats 1 and 2, since he was not the original developer.  He confirmed that when he bought the development he did purchase a “handful” of lots in Plats 1 and 2, but was not sure how many.  Ms. Knisely stated that the Village could obtain that information.  Subdivision Regulations do require that the developer is responsible for the planting of street trees.  It was agreed that Mr. McCarthy would be required to plant street trees on the lots he purchased in Plats 1 and 2 after staff confirms which lots were purchased.

Ms. Knisely will discuss with Mr. Pilcher and Mr. Daugherty how the Village wants to proceed with the residences that were built when the prior owner (Mr. Sloan) owned the development, as street trees will be required on each of those lots.

Tom Lytle moved to approve the renewal of Whitehouse Valley Plat 4, with the following conditions:

  • Current owners, M.S. Builders, LLC, will be responsible for street trees in Plats 3 and 4, and any undeveloped lots they purchased in Plats 1 and 2; the Village will determine who will be responsible for lots in Plats 1 and 2 that were developed with the prior owner (Sloan);
  • Street lighting plan will be submitted and reviewed by Village;
  • Financial guarantees for streets, utilities, sidewalks, trees, etc. to assure completion within a two-year period;
  • All work will be guaranteed free from defect of material and workmanship for a two-year period;
  • Developer must provide a copy of the SWP3 plan to the Village prior to commencement.

Allen Kuck seconded the motion. Motion passed 3-0

The next agenda item (Staff Report 04-2016) was to review the replat of three lots on Heller Road (old Bucher Lumber property) as requested by Cathy McLean on behalf of Chicago Title & Paul Keeton.

Ms. McLean stated they would like to clean up the vacant lots and build five small homes. She provided information on three recent home sales on Heller Road, with an average sale price of $173,600.  She believes she can build small, ranch style homes within the $176,000 price range similar to what she has built at Finzel Farms.  She stated that smaller lots were the first to sell in Finzel Farms and feels that many people today are looking for smaller homes on smaller lots.  She added that this property has been abandoned since the fire in 2002 and this development would improve the look of the neighborhood from the Wabash Cannonball Bike Trail, the downtown area, and the Wabash/Heller Road curve.

Mr. Lytle asked why she doesn’t keep the existing three lots as platted and build three larger homes? Ms. McLean confirmed that people aren’t looking for large homes at the current time.  Residents who are nearing retirement or what to be near grandchildren are looking for smaller, more manageable homes and yards.

Discussion followed as to the variances that would be required to approve five lots on these parcels – the required square footage and frontage would only be met on one of the lots. Mr. Lyle reminded the PC members that in 2007, a prior owner tried to rezone the area so that apartments could be built.  Negative comments were given by surrounding property owners.  Ms. McLean added that the new homes would be nicer than any existing home in that neighborhood.

Discussion took place as to additional variances that might be needed when homes were actually built on each lot. Ms. McLean stated that she feels the front, rear and side yard setbacks could be met with the small floor plans she was envisioning.   She is certain she could get 1,700-1,800 sf homes on the lots.

Mr. Lytle asked if she had considered splitting the property into four lots instead of five. He admitted he had not done the math, but felt certain that the frontage and square foot requirements could be met for the R-3 zoning district if only four lots/homes were approved.  He went on to say that Administrator Daugherty could approve the minor subdivision of four lots internally and the Planning Commission would not be involved if all requirements are met.

Mr. Prueter added that four lots would blend better with the existing homes in the neighborhood. In his opinion, five lots would look like they were crammed in.

Mr. Lytle asked Ms. McLean if she would consider that option and feels that the neighborhood would support it and be pleased with the outcome. Ms. McLean confirmed that she would pursue that option with Mr. Daugherty to approve the minor split.

With no further business to come before the Commission, motion by David Prueter, seconded by Allen Kuck to adjourn. 3 ayes.  Meeting adjourned at 7:28 pm.

Note: Staff was able to determine that M.S. Builders, LLC purchased twenty lots (1 in Plat 1 and 19 in Plat 2) along with the undeveloped Plats 3 and 4 after Mr. Sloan, the original owner/developer, passed away.  This determination was based on the dates that building permits were issued for new home construction.  Permits were issued to Trellis Homes in 2004-2008 when Mr. Sloan was alive.  No permits were issued from May 2008 through 2011.  In 2012, construction of new homes began again after M.S. Builders, LLC took over the property.

PC – April 4, 2016

Members Present: Donald Atkinson, Allen Kuck, Thomas Lytle, David Prueter, and Zachary Ries.  Absent:  None.  Others Present: David Miller, Greg Feller, Don Schroeder, Dave Bagrowski, Rhonda Wise, Bob Keogh, Bill May, Jack Witte, Jordan Daugherty-Village Administrator, and Barbara Knisely-Community Development Coordinator.

At 7:00 pm, Thomas Lytle called the meeting to order.

Motion by Zachary Ries, seconded by Donald Atkinson to approve the Minutes from the January 11, 2016, meeting as written. 5 ayes

The only Agenda item was to review the revised Preliminary Plat for The Preserve Subdivision, which was previously reviewed and approved by Village Council on July 21, 2015. Owner/applicant is now asking to reduce the number of lots from 66 to 32.

Greg Feller of Feller Finch Associates spoke on behalf of the owner. Mr. Feller stated they are desirous of reducing the streets and number of lots in order to preserve more of the natural wetlands and wooded areas on the parcel.  This will also reduce the infrastructure costs of the development.  He added that they will not disturb the pockets of wetlands.  As lots are sold, new owners will be instructed that they cannot fill those areas.

Chair Lytle confirmed that they were still planning on the public streets, without curbs, using bioswales. Mr. Feller confirmed that was correct; like what was previously approved.  Brief discussion concerning the two roundabouts within the subdivision.  Mr. Feller stated that trees would be left undisturbed in the center and this configuration provides the best frontage design for the odd shaped lots.

Chair Lytle suggested that Staff Report 02-2016 be reviewed line by line.

1-6.      All in agreement, no issues.

  1. Discussion took place on the depth/width ratio (Chapter 1226.02(E)(4). Mr. Feller explained that his design allows the best use of the property and assures large, wooded lots.  PC members inquired as to whether the HOA would allow outbuildings (how many, what size, location, etc).  Mr. Miller stated they could add deed restrictions and could require review by an Architectural Review Board to ensure the right fit and design for outbuildings.  He confirmed that he doesn’t want large, obtrusive outbuildings in this development. Chair Lytle stated this variance could be discussed later with the final motion.
  2. (A) Mr. Feller stated they do have concerns with the requirement to loop the water line since it would require crossing one of the lots (32) in order to loop back onto Texas Street to connect.   He asked if the Village would reconsider the requirement since they were reducing the number of lots and the length of the street.  Mr. Daugherty stated that this would have to be reviewed and discussed with the Director of Public Service.  He asked the Planning Commission members to allow staff to negotiate this matter with the developer.

(B)  Mr. Feller confirmed that the driveway for Lot 32 would need to cross the preservation easement across the front of the property along Texas Street.  PC members were agreeable to this since there are not many trees located in that corner of the parcel.

9-11     All were in agreement with no issues or concerns.

  1. Mr. Feller will submit a street lighting plan to staff for review.
  2. Mr. Feller will talk to the Tree Commission at an upcoming meeting to be sure they are on board with the preservation of trees on this naturally wooded lot.

14-17.  All were in agreement with no issues or concerns.

  1. It was agreed that lots 12, 18, 19, 20, and 23 have wetland areas that will remain undisturbed during construction of any residences and thereafter. Mr. Feller said he felt certain that all lots have enough buildable area that no variances will be required for setbacks of the rear, front or side lot lines.  If variances are required, they will be dealt with as the lot is sold and developed, depending on the size of residence to be built.
  2. Mr. Feller briefly discussed the requirement to clean and maintain the ditch and to provide a permanent ditch easement for future cleaning. Discussion included the lengthy procedure to obtain permits from the Corp of Army Engineers.  He agreed that if limbs, etc. cause a blockage of the flow of water, he is willing to have individuals clear the obstruction using chain saws, etc. clearing blockages would be an easy task.  Mr. Lytle confirmed that they could “keep the natural look by clearing and cleaning any obstructions to maintain the flow of water.”  Mr. Daugherty stated this was something that could be worked out with the Director of Public Service, but added that it is very important to maintain the flow of water to keep the entire community safe from flooding.

Mr. Prueter confirmed the elevation of the roadway provides for drainage into the bioswales and that basement sump pumps will empty into the bioswales which then empty into Blue Creek.  Mr. Lytle mentioned with the reduction of streets and lots in this subdivision, the amount of run-off has been reduced.

Chair Lytle asked if any of the PC members had additional questions for the developer/owner. There being none, he opened the floor to comments from the audience.

Don Schroeder of 6219 N. Texas Street stated that currently the location where Lot 6 will be located has a catch basin with a constant stream of water going into it. He asked if that was one of the wetland areas. Mr. Feller stated that was not a wetland area that was observed by the EPA when he had the area surveyed.  He stated he does not know where the water is coming from, but added when the bioswales are installed, they should help to drain the water in the correct direction.

Dave Bagrowski of 11133 Oak Pointe Drive asked if the deed restrictions would be approved prior to the approval of the subdivision so that large outbuildings, etc. could not be built. Staff explained that the Village can only enforce the Zoning Code and cannot control architectural designs.  Mr. Bagrowski is concerned that anyone could building something that might not be best for surrounding neighbors.  Additional discussion concerned what other subdivisions restrict as far as outbuildings and can Whitehouse see the deed restrictions prior to granting approval.  Mr. Daugherty explained that the extent of Whitehouse’s authority is governed by the Zoning Code.  Mr. Miller added that these lots will be selling for $100,000+ and feels that anyone paying that much for a lot will not be building unattractive outbuildings.  He added that architectural designs and elements can be controlled by a Review Board to ensure that outbuildings are attractive.  He is willing to put a size limitation in the deed restrictions and confirmed that he wants this subdivision to be done right and look nice.

Brief discussion as to when the control goes from the developer to the HOA, which in turn would then be responsible for the review prior to allowing outbuildings, etc. to be built.

Ms. Knisely added that the Zoning Code dictates what can be built in a residential area, the location and number of outbuildings, and added that pole barns are prohibited in the Village.

Don Atkinson moved to approve the revised preliminary plan as submitted with a blanket variance to Chapter 1226.02 (E)(4) concerning the depth/width ratio of the lots and after staff has researched and confirmed: 1) the requirement to loop the water lines; 2) to allow one driveway (Lot 32) to cross the preservation easement along Texas Street; and 3) requirement to clean the creek by the developer/HOA in the future.

Allen Kuck seconded the motion. 5 ayes

With no further business to come before the Commission, motion by Allen Kuck, seconded by David Prueter to adjourn. 5 ayes.  Meeting adjourned at 7:49 pm.

PC – January 11, 2016

Members Present: Donald Atkinson, Allen Kuck, Thomas Lytle, David Prueter, and Zachary Ries.  Absent:  None.  Others Present: Sharon Prueter, Donald Feller, Robert Solt-Prosecutor, Philip Davis-Village Solicitor, Jordan Daugherty-Village Administrator, and Barbara Knisely-Community Development Coordinator.

At 7:02 pm, Thomas Lytle called the meeting to order.

Newly appointed member, Zachary Ries was given the oath of office by Prosecutor Robert Solt.

Motion by Donald Atkinson, seconded by Allen Kuck to nominate Thomas Lytle as Chair for the 2016 calendar year.

Motion by Thomas Lytle, seconded by David Prueter to nominate Allen Kuck as Vice Chair for the 2016 calendar year.

Motion by Allen Kuck, seconded by Thomas Lytle to nominate David Prueter as Secretary for the 2016 calendar year.

Nominations for election of officers for the calendar year 2016 passed with 5 ayes.

Motion by Allen Kuck, seconded by David Prueter to approve the Minutes from the December 7, 2015, meeting as written. 5 ayes

The next Agenda item was to review the application for a renewal of the preliminary plat approval for Steeplechase Plat 4 submitted by Donald Flenner of Hallmark Homes. Chair Lytle suggested that Staff Report 01-2016 be reviewed line by line.

1-4. Informational only, no questions or comments.

5, 6. Mr. Feller confirmed that all lots meet the required 90 foot frontage at the building line and  will include 35’ rear yard setbacks.

7. It was agreed that all construction traffic will enter the subdivision off of Bucher Road since  it is a shortest route to the construction area.  Construction traffic will not enter the  subdivision from Dutch Road.  A temporary construction road will not be required, trucks can use the existing Steeplechase Boulevard.

8. A street tree plan will be provided to the Whitehouse Tree Commission for review and approval, if that has not already been done.  Developer understands that he is responsible for   planting the trees on each lot as they are developed (Chapter 1226.10).

9. Acorn style street lights will be installed as per the previous plats.

10. An independent inspector will be on site during infrastructure construction and developer   understands that he is responsible for the payment of such inspections.

11, 12. Developer understands the bond and guarantee requirements.  Solicitor Philip C. Davis will  review and approve such bonds.

13, 14.  Developer understands the TMACOG, EPA and Ohio DNR stormwater management  regulations.  Developer agrees that each contractor must have gravel driveways in place so that mud and debris are not tracked onto the public roadways during construction. Contractors are responsible for daily clean-up if debris is tracked onto the public streets.   Dumpsters must be located and used at each construction site.

15. Whitehouse Fire Department personnel have previously approved the preliminary site and  have no further comments.

With no further questions, Donald Atkinson moved to approve the renewal of Steeplechase Plat 4 as submitted. David Prueter seconded the motion.  5 ayes

Motion by Zachary Ries, seconded by Allen Kuck to adjourn. 5 ayes.  Meeting adjourned at 7:20 pm.

PC – December 7, 2015

Members Present: Allen Kuck, Angela Kuhn, Tom Lytle, and David Prueter.  Absent:  Jim Page.  Others Present:   Bill May, Michelle Tippie, Rob Casaletta, and Barbara Knisely-Community Development Coordinator.

At 7:00 pm, Tom Lytle called the meeting to order.

Motion by David Prueter, seconded by Allen Kuck to approve the Minutes from the October 5, 2015, meeting. 4 ayes

Ms. Kuhn stated she didn’t have a correction to the Minutes, but wanted it on the record that she is concerned with the drainage at the current Whitehouse Square Senior Village and hopes that the drainage is corrected in this next phase. She stated that the water drains onto the driveways towards the front of the residences and has caused the driveways and sidewalks to crack.

Chair Lytle stated the only agenda item was to review, discuss, and make a recommendation to Village Council concerning the Economic Development and Strategy Land Use Plan as drafted by Poggemeyer Design Group and the Master Plan Steering Committee appointed by Mayor Kuhn.  Mr. Lytle reviewed the events leading up to the draft plan and suggested that it be reviewed in its entirety.

Suggested changes and corrections are:

PAGE

Cover page – add the date

1:3       Correct first sentence in second paragraph by adding the word “become”

2:3       Correct quote at top of page “road” should be changed to “railroad”

3:2       Correct fourth sentence by adding the word “a”.  Add more detail on the map to include   the airport, turnpike and I-75 to show the close proximity to Whitehouse.  Village limits  should be differentiated from the rest of the 43571 zip code area.

3:5       What is the source for the information in the first paragraph?  Should that be noted?

3:7       In the second to the last paragraph, remove “and it could reach a population of nearly 15,000 people in 2040 (about the size of Maumee today)” from the sentence.  PC members felt that this statement was too speculative.

3:9       Change the last word in the last sentence from “on” to “to”

4:7       PC members didn’t feel that this section details what the needs are concerning future transportation planning.  Two corrections in the last paragraph:  last word in the first  sentence should be “most”; and change the last sentence to read in part “another roundabout  was built at the intersection of Stitt…”

4:8       In the second paragraph in the middle column, remove a portion of the sentence: “the  Village should provide unsewered Village areas with service,”. Under the heading Recent Citizen Engagement, change “2010” to “2009” in the first sentence and remove the word  “Other” from the last sentence.

4:9       Change the heading to read “The top ten recommendations generated from the 2009 citizens survey results included:”

Much discussion followed concerning item #5. PC members felt that it needs to be reworded to put a positive spin on what it says.  They didn’t feel the statement “decrease residential expansion, increase commercial expansion” was proper.  They questioned what the actual wording was on the 2009 survey results.  Ms. Tippie and Ms. Knisely will research that and provide information to the PC members.  (Note:  On December 8, 2015, Michelle Tippie did provide a copy of the survey results and it is worded the same)

4:11     Remove the sentence in the last paragraph (before bullet points) “All of the grants have been  completed, except for fiscal year 2013, which is currently underway.”  This grant was completed in August of 2015.

4:12     Under Economic Development Programs, are these programs still current and available?   Correct the typo in the middle column, second sentence, remove “are”.

5:2       Correct two typos in the quote “Success” and “Henry”.

5:9       In the second column, remove the words “-particularly in the downtown.”

6:4       Much discussion took place concerning the downtown area

  • Many properties are not kept up – how can the Village help to make the downtown look better?
  • Sidewalks and the area between sidewalks and street are in bad shape
  • Why don’t property owners take responsibility for their property – if they looked nicer, they would have better success
  • Parking – employees shouldn’t park in front of businesses
  • Walkability
  • Building mass
  • Businesses need to cooperate with each other and discuss/solve problems
  • Village needs to enforce zoning codes as a way to encourage better looking downtown

Mayor Kuhn stated that many changes have taken place in the past decade with new street furniture, street lights, many building owners have taken advantage of the CDBG money and improved their buildings. New infrastructure was constructed several years ago with new sidewalks and streetscaping to take place in 2016.  She feels with all the money that has been injected by the Village, downtown grants, and private business owners, it’s time that all building/business owners cooperate to improve the downtown.

Dave Prueter feels that the Waterville Street/SR64 corridor could harm the downtown by attracting new businesses in that area instead of continuing with rebuilding the downtown. He reiterated that the Economic Development Strategy Land Use Plan is a critical document and needs to send the right message and have the correct information to help plan the future of Whitehouse.

6:5       Correct the typo in the shaded area, fifth line “boundaries” is misspelled.

6:7       Reformat spacing so that the heading “3.  BUILDING FACADES AND DESIGN” flips   onto the next page with that section.

6:9       Remove the word “building” at the end of the first line.  Reformat spacing so that the heading “4.  MIXED USES” flips onto the next page with that section.  Two typos in the heading above the picture – “encourage” and “building”.

6:10     Reformat spacing so that the heading “5.  PARKING” flips onto the next page with that section.

6:13     In the second column, second sentence, PC members felt this was a very important  statement and should be in bold letters or used as a quote at the top of the page “Where    possible, the creation of future events should link to the fact that Whitehouse is considered to be the “Gateway to the Oak Openings Region” and is working to become a community with a brand and image associated with a healthy, natural, and active lifestyle.”

6:14     PC members felt it was important for signage to be included on Providence near the soccer  fields directing people to the downtown as it is felt that when they leave the soccer fields, they leave town instead of staying to eat, etc.

6:16     Correct typo in the heading – “policies” is misspelled.  PC members and the audience liked and agreed with the concept of locating parking behind the buildings in the downtown, as shown on page 6:16 and 6:17

7:3       In the first sentence, change it to read “…Finzel Road has added character and a sense…”   In the second column, change the first sentence to read “Four existing considerations are  worthy of note before taking into account the development…”.  In the third column, change the second sentence to read “Existing Noward Road and the…”  The last line from the third column is cut off and should be reformatted to be included on this page.

7:5       The last line from the third column is cut off and should be reformatted to be included on this page.

7:7       Stacked stones could also be used in the required knee walls to match the knee walls at the  roundabout.

7:9       PC members felt that the creation of a new zoning district on SR 64 to replace the  Waterville Street Overlay is important and should be considered in the zoning code review.

8:3       Add commas to the sentence in the middle of the first column to read “Many counties in   Ohio, and states across the Country, are adopting the “one-stop shopping”…”

8:8       Second column, second bullet point, second sentence should read “Working with children as they age through the system by providing career speakers, mentoring programs… , but also gives them ideas for course selection…”.  In the third column, second sentence, place quotations around “meet and greets”.

9:2       In the third column under the heading Downtown Area Zoning Code Update Needs, the first sentence should be changed to read “… Chapter, there are many regulatory needs that  must be met…”.

9:4       Last column, second bullet point from the bottom should read “… include the development  of a list of…”

The review of the draft plan was completed with no additional questions or comments from the Planning Commission members or audience.

Allen Kuck made a motion to approve and send to Village Council for final approval with the minor changes and corrections as noted. David Prueter seconded the motion.  4 ayes.

Mayor Angie Kuhn stated this was her last Planning Commission meeting and thanked the commission members for their many years of service. Tom Lyle thanked her for her excellent service to the Village of Whitehouse.

Tom Lytle moved to adjourn, seconded by David Prueter. 4 ayes.  Meeting adjourned at 9:16 pm.

PC – October 5, 2015

Members Present:  Allen Kuck, Angela Kuhn, Tom Lytle, James Page and David Prueter.  Others Present:   Don Atkinson, Dave Kuhn, Bob Keogh, Pete Schwiegeraht, Bill May, Bea Ludwig, Louann Artiaga, Deputy Fire Chief Joshua Hartbarger, Steve Pilcher-Public Service Director, Barbara Knisely-Community Development Coordinator and Jordan Daugherty-Administrator.

At 7:00 pm, Tom Lytle called the meeting to order.

James Page moved to approve the Minutes from the August 17, 2015, meeting.  Angie Kuhn seconded the motion.  Motion passed 4-0.

Allen Kuck arrived at 7:02 pm.

Chair Lytle stated the only agenda item was to review and discuss the preliminary site plan submitted for Whitehouse Square Townhomes by MV Residential Development.  Mr. Pete Schwiegeraht on behalf of MV Residential Development and David Kuhn from Feller Finch gave a brief overview of the proposed development.

  • Whitehouse Square Senior Village is 100% occupied with a waiting list of 33 people
  • MV is always looking to expand in ways to complement the existing development
  • 55 units, with 2, 3 and 4 bedrooms
  • The 2 bedroom units which back up to the Senior Village, will likely be filled with seniors who are currently on the waiting list
  • The 3 and 4 bedroom units will cater to young families. MV is currently working with the Chamber of Commerce to inform local employers about the opportunity for new housing for employees
  • Looking to provide brand new, high quality housing for young families
  • People prefer to live in side-by-side homes rather than apartments on top of each other
  • 2 bedroom units would be approximately 950 square feet – identical to the existing senior villas, but with 2 baths instead of 1.5 baths
  • 3 bedroom units would be approximately 1,050 square feet with 2 baths
  • 4 bedroom units would be approximately 1,450 square feet , 2-stories, with 2 baths
  • Each 2-story unit would be a different color, with hip roof, dormers, and a porch
  • Whitehouse Square Boulevard, a public street, would be extended to the westerly edge of the Phase 1 property
  • Entrance into development would look similar to the Senior Village, 25 feet access in and out, an island in the middle with signage.
  • Recently conducted a public meeting at the Senior Village to inform those residents as to what was going to be built. Both developments will be privately owned and it is not the intention of MV to connect them with a sidewalk. Senior residents expressed concern with children coming into their development. The seniors, in turn, could not use the dog park and playground/recreation area in the townhomes development.
  • Development will have a large “central park” area in the middle with a club house, picnic shelter, playground ($40,000 in equipment), with a fenced dog park in the southeast corner.
  • Detention pond along the east side of property, separating the senior village from the townhomes.

Public water and sewer lines with private streetsAngie Kuhn said there has been some misconception that this was a Section 8 housing development. Mr. Schwiegeraht confirmed that was not true and that all residents would pay rent with no HUD involvement.  Bill May asked how many entrances would be built into the development. Mr. Schwiegeraht confirmed one way in and out, just like at the senior village. Whitehouse Square Boulevard will dead end at the westerly edge of this property, but can be extended with future development. They will build a hammer-head at the dead end so that fire apparatus can turn around, just like what is currently there.

With no further questions from the audience, Chair Lytle stated he would like to go through Staff Report 05-2015, line by line to review possible issues or concerns from staff.

1.         OK

2.         Mr. Kuhn (Feller Finch) confirmed Parcel No. 98-00001 is 12-13 acres total, depending upon whether the public right of way is included. The entire parcel will be purchased from JCT Enterprises, but split and owned by two different entities. Whitehouse Square Townhomes will own approximately 8.5 acres and a holding company will own the remaining acreage. The intent is to build phase 2 within a couple of years to finish this development.

3.         Whitehouse Square Boulevard will be extended by Miller Valentine to the westerly edge of Phase 1 (approximately 300 feet) and extended another 250 feet when Phase 2 is built. The private street will be looped within the development when Phase 2 is built. Ms. Kuhn asked what becomes of the property if Phase 2 doesn’t happen. Mr. Schwiegeraht said it would be the same situation as now – a dead end street. Ms. Kuhn added that Phase 2 is an awkward piece of land and possibly not conducive to any other development. Mr. Schwiegeraht reiterated that they are 100% invested in completing the development; it’s just a matter of time and funding.

4 & 5.  No comments.

6.         Mr. Schwiegeraht confirmed that the front load garages do not conform to the TND requirements. However, they face a private street, not public. MV did conform to the TND by placing the larger, 2-story units facing Whitehouse Square Boulevard, visible from State Route 64, with rear-load garages. He added that on the smaller villas, the garage doors are recessed with the porches extending out, closest to the private street. This emphasizes the porches and deemphasizes the garages. This also blends the look of this development with the senior village. He added that requiring alleys along the back of the villas increases the cost by basically requiring two streets and would take area from the central park in the middle of the development. Ms. Kuhn asked if the fronts of the homes could face the park, with the private street looping behind them. Mr. Schwiegeraht said they wanted this development to match the senior village. Chair Lytle stated that it’s been difficult to get the TND concept to “take-off” because of all the variances and requests that are made each time a developer comes in.Mr. Prueter asked if the detention area was a safety issue and if it would be fenced to keep children out of it. Mr. Schwiegeraht stated that every development has a detention or retention basin of some type and others aren’t fenced in. He added that during very heavy rain fall, this basin might contain up to four feet of water, but it would drain within an hour per the design.

7 (G)    Discussion took place as to the intent of connectivity throughout the Village and the TND district. The preliminary plan does not show any way in or out of the development for pedestrians and bicycles except the main entrance. Mr. Schwiegeraht stated the senior village is private property and the residents do not want others to come onto the property. He will check with the private owners and lenders to see if they would agree to allow a sidewalk connecting the two developments. It was agreed that sidewalks would be built:

  • to the southerly edge of the property connecting to the Metroparks
  • to the western edge of the property to connect to future developmentDiscussion followed concerning the statements that were made at the December 7, 2009, Planning Commission meeting when the senior village development was approved: “All walks will eventually tie into the entire TND project to encourage walking throughout the area.” Ms. Kuhn confirmed that she thought it was important that connectivity is carried out throughout the entire Village.  Mr. Schwiegeraht reiterated that these areas are private property, but if in the future a Metroparks trail comes along, he would agree to connect. Mr. Page asked how residents will get to the dog park. Mr. Schwiegeraht said it would be fenced in and dogs can run loose. He did agree to install a sidewalk leading from the private drive/sidewalks to the southeast corner where the dog park will be located. This will eliminate people cutting through that area and creating a path in the grass.  Mr. Prueter stated that the senior village currently has a playground for grandchildren and asked if residents from the townhomes could use it. Mr. Schwiegeraht confirmed that the senior village was private property and the residents did not want children from the new development coming there to play.  It was confirmed that the senior residents understood that they could not use the dog park or recreation area in the new development. Mr. Daugherty stated the Village is stressing connectivity throughout the entire Village, not just the TND and he wants to encourage every effort to connect all areas to each other. Ms. Kuhn added that she is concerned that we are allowing the creation of pockets of isolated areas.7 (H)    Chair Lytle questioned the slope of the detention pond. Mr. Schwiegeraht stated they will make it very gradual (5-1) and confirmed that it will be seeded and mowed along with the rest of the property and that it will not be filled with weeds and cattails.

7 (I)     David Kuhn stated that there are no street lights on Whitehouse Square Boulevard leading back to the senior village, but they are willing to install lights where needed along the Boulevard. Mr. Pilcher was asked to look into this. MV also agreed to decrease the spacing of lights along the private street to conform to the 75’ spacing, on both sides, as per the TND regulations.

7 (J)     Signage will be similar in design to what is currently at the senior village. MV will work with staff as far as sign permits, size and location.

7 (K)    Discussion followed concerning the 66’ right-of-way requirements for all streets constructed within the Village. If MV is required to provide a 66’ right-of-way, it will take much of the green space/recreation area. MV would prefer 29’ back of curb to back of curb private streets. They would agree to post no parking signs on both sides of the street to enable emergency vehicles to easily pass. MV stated that 2 parking spaces (one in garage and one in drive) per housing unit is adequate. Deputy Chief Hartbarger asked who would enforce no on-street parking, and was told the MV staff would enforce and issue parking tickets if needed. Mr. Prueter stated the 4 bedroom units have the greatest risk of having parking problems, as it would be assumed teenaged drivers could be residing with parents. Bill May asked why private instead of public streets? Mr. Schwiegeraht stated while these are “homes” instead of apartments, it’s still an apartment complex feel. Complexes have parking lots, while this type of a development has private streets and driveways. They will agree to the 29’ width street, which is the same width in any subdivision. Mr. Schwiegeraht stated MV is happy to provide a written statement agreeing to the continued ownership and maintenance of the private streets, like they provided for the senior village. This is no different than agreeing to maintain a parking lot at an apartment complex. Jim Page confirmed that the streets would be 29’ from back of curb to back of curb, with five foot sidewalks and no grassy area between.Ms. Kuhn asked what was the purpose of the stub street heading east towards the back of the senior villas? After much discussion, it was agreed that several parking spaces could be added at the end of the stub to ease possible parking problems with the 4-bedroom units. The sidewalk will curve around the end of the stub.MV also agreed to place at least two parking spaces between each building to ease parking problems and to keep residents from parking on the street, for ten additional spaces.  Ms. Knisely asked who could rent the 4-bedroom units; for instance, could 4 college students rent, which would likely cause a parking problem. Mr. Schwiegeraht believes the rental rules do not allow more than 2 unrelated individuals from renting a unit, and they would likely not qualify because of the income requirements. He would confirm this information and provide to the Village at a later date.   Mr. Kuck asked who was the target market for this development? Mr. Schwiegeraht stated they are targeting young families and senior citizens. All adults living in the home must be on the lease and included in the income requirements.

7 (M)   No concerns with the large central park and dog park.

7 (N)    All utilities will be underground. Mr. Pilcher stated he needs to look at water and sewer lines differently on public and private streets. If private streets are built, easements are required in order to maintain the lines. David Kuhn explained that he did consider running the sanitary sewer lines through the entrance area instead of the east end of the property, but they would be shallow and he would lose too much gravity.

8.         The only fencing will be around the dog park and MV understands that it cannot be chain link style.

9.         Due to the large amount of snow Ohio has received in past winters, MV would like to request a variance to increase the front yard setback which would allow space for the snow to be pushed off the private street. Currently the senior villas sit 5’ from the sidewalks which does not allow much room to move the snow and causes large piles in front of the villas. They are requesting 25 – 26 front yard setbacks.

10.       A variance will be needed for the total square footage of the 2 and 4 bedroom units due to the fact that they are not 1,000 per floor above finished grade:

  • 2 bedroom = 950 square feet (typical apartment is 750-850 sf)
  • 3 bedroom = 1,050
  • 4 bedroom =1,450 total of 2 stories

10 (C)  Each building will use a combination of brick, siding and shake features.  Variances will be required to allow the siding on the fronts of the buildings.  Mr. Schwiegeraht explained that the siding is a heavier, stronger durable siding which provides added insulation.

  • 2-story units will each feature a different color (shades of green), with 75% brick fronts, brick knee walls on both ends and shake details incorporated on the fronts facing Whitehouse Square Boulevard.
  • Shake features will be added to the end gables of the 2 and 3 bedroom units
  • Brick knee walls will be added to the ends of the four buildings that face the private street
  • 75% brick on the fronts of all 2 and 3 bedroom units
  • Club house will look basically the same as the senior village club house. 50% brick on front with brick knee walls on both sides and siding on the rear facing the recreation area.
  1. No portion of this parcel is in the flood plain.

Considerations and Conditions:

  1. MV said they will likely allow the farmer to crop the remaining portion (Phase 2), but would agree to mow and maintain it within a few feet next to the residential units in the southwest corner and next to the sidewalk surrounding the recreation area.
  2. The dead end/stub street will contain additional parking spaces (probably four) to provide additional parking for the 4 bedroom units.
  1. Mr. Schwiegeraht stated that MV would agree to build a temporary cul de sac and the dead end in the southwest corner of the development wide enough to allow large fire trucks to turn around. It would be the same size as the one located in the senior village.  Mr. Prueter asked about school buses being able to turn around in the development.  Short discussion as to whether or not the buses would enter the development on the private street or if children would have to walk to a location along Whitehouse Square Boulevard, a public road.
  1. Mr. Pilcher will provide street light details currently used along the Boulevard and in the senior village so that MV can match those.

Discussion followed pertaining to the looping of water lines.  MV stated that they are looping the water line from the senior village into this development, but agreed they are creating two additional dead ends in this development in the water system.  Mr. Schwiegeraht stated the newly created dead ends will be looped as development continues to the west.

Mr. Kuhn added that he could remedy one of the dead ends by adjusting the location of a main line valve at the entrance near the club house.

Mr. Pilcher confirmed that the Village will be responsible for the sanitary sewer and water line maintenance but that MV must provide easements for those lines.  During construction, inspections will be performed by a third party which MV must pay for.

Mr. Page confirmed that MV agrees to:

  • Build a cul de sac in the southwest corner large enough that large emergency vehicles can turn around
  • Add additional parking on the stub street in the northeast corner and between each building
  • Add sidewalks leading to the southerly and westerly property lines. A sidewalk to the easterly properly line (senior village) is also requested, if possible, to encourage connectivity throughout the entire TND. Mr. Schwiegeraht and Mr. Kuhn stated after considering these changes, they would like to shift the buildings slightly to the north, so that the added parking spaces could fit between the other buildings. This would decrease the size of the front yards facing Whitehouse Square Boulevard slightly. The revised preliminary site plan will be submitted to staff for review to be sure all changes have been made according to the comments made at this meeting.

James Page moved to approve the preliminary site plan with the following variances:

  • Allow front load garages on the 2 and 3 bedroom units (47 total units)
  • Allow great than 5’ front yard setbacks (25-26’)
  • Allow siding to be placed on the fronts of the buildings
  • Allow less than the required 66’ street right-of-way (29’ back of curb to back of curb streets with 5’ sidewalks along each side)
  • Allow less than the required 1,000 square foot per ground floor in the 2 bedroom units (950 sf) and 4 bedroom units (1,450 sf-2 stories)

Allen Kuck seconded the motion.  Motion passed 5-0.

Mr. Schwiegeraht stated they hope to close on the purchase of the property in January 2016 and start construction immediately following.

With no further business to come before the Planning Commission, Allen Kuck moved to adjourn the meeting.  James Page seconded the motion.   Motion passed 5-0 and the meeting adjourned at 9:25 pm.

PC – August 17, 2015

Members Present:  Angela Kuhn, Tom Lytle and James Page.  Members absent:  Allen Kuck and Chris Campbell.  Others Present:   Tom Malicki, Michelle Tippie, Bill May, Bob Keogh, David Miller, Greg Feller, Dave Kerscher, Rhonda Wise, Jeff Yoder, Don Schroeder, Steve Pilcher-Public Service Director, Barbara Knisely-Community Development Coordinator and Jordan Daugherty-Administrator.

At 7:02 pm, Tom Lytle called the meeting to order.

Angela Kuhn moved to approve the Minutes from the June 1, 2015, meeting.  James Page seconded the motion.  Motion passed 3-0.

Chair Lytle stated the purpose of the special Planning Commission meeting was to review the quality standards for private streets in The Preserve subdivision.

Greg Feller of Feller Finch & Associates stated DLR Acquisitions would like to build streets without curbs.  They are proposing a fifty (50) foot private place which would include 25 feet of pavement, 2 feet of aggregate base on each side, and bio swales to catch the runoff.  They are asking for permission to build the streets without the use of curbs in order to preserve more trees, the streams and natural settings on this property.  He provided a cross section diagram and explained that the thickness may change after the soil condition tests are completed.  He added that the property is very sandy and is perfect for bio retention swales and will provide a better “green” method to get rid of water runoff.

He assured the Planning Commission that the actual roadways will be built to Village standards and that all they were asking for was to eliminate the need for curbs.  He explained that curbs are not really used to support the road but are a method to channel water runoff.  He also passed out pictures of roads (Rue du lac, Lake View, Winslow and Cemetery) in the immediate area that were built without curbs.  If designed properly so that the water runs off the side of the road instead of pooling in the middle, this type of design can be very effective and long lasting.  Standing water is what ruins roadways.

He stated the developer is now asking for public roads, built to Village standards, without the use of curbs and added that this type of roadway is perfect for this development; sandy soil and preservation of trees and streams.

David Miller of DLR Acquisitions added that he was involved in the development of The Hamlet in Perrysburg in the 1980’s.  This too was a beautiful piece of property and he truly believes that he is trying to do what is best for the land, not what is the best way to save money.  He confirmed that bio retention swales help to keep water runoff out of Lake Erie and are better for the environment.

Director of Public Service Steve Pilcher confirmed that the cross section diagram looked good and agreed that standing water is the number one destroyer of pavement and it is important to channel the water away.

James Page asked for clarification as to where the water goes from the bio retention swales.  Greg Feller stated that normally water goes into a detention/retention area which could be several feet deep, until it soaks in.  With the use of the bio swales, water is spread throughout the entire area in the subdivision with only inches of water in the swales.  The underdrains are only there to catch the overflow, if it happens.  Mr. Feller stated that usually layers of soil amendments (sand, mulch, etc.) are added to assist with drainage, but he feels that once the soil reports are done on this property, amendments will not be needed because of the sandy conditions.  The swales will be grassy areas that can be cut with lawns and will not look like wet detention areas.

Ms. Kuhn said she is entirely in favor of the bio swales and asked if each home would be connected to the underdrains.  Mr. Feller stated that each home would not be connected but sump pumps will be designed to empty into the swales to direct water away.  Mr. Page asked if the same concept will be used in the rear yards and what happens to the properties that abut the flood plain.  Mr. Feller stated those lots back up to the creek and water will be filtered down directly into it.

Ms. Kuhn stated she feels the standard of thickness and road construction is more important than curbs and understands that the bio swales won’t work if curbs are required.  She feels that the typical Village standards aren’t the right fit for this development and agrees that this is the right choice and the right opportunity to make a change.

Discussion followed concerning whether a 50 foot space was large enough to include all underground utilities (water and sewer lines, electric, gas, cable, telephone).  Mr. Pilcher confirmed that it would be a very tight fit.  Mr. Feller stated the sewer lines will be smaller and feels that 10 feet on each side is sufficient.

DLR Acquisitions was asked if the entire plat would be built right away.  Mr. Miller stated that all 66 lots would not be built now, but would be built in phases over the next 5 – 10 years.

Mr. Pilcher asked if any temporary, alternate routes would be built so that as later phases are completed, heavy equipment and trucks would not be using and tearing up the front entrance and roadway built in phase one.  Mr. Feller stated they were not considering that as it would require more trees being disturbed.

Michelle Tippie stated that the Village could look into and consider a “Conservation District” to be added to the Zoning Code.  Such a district would help to create and make this type of development easier to accommodate and approve bio swales without using curbs, etc.  This is the perfect time since Council is currently reviewing the Zoning Code and updating the Master Plan.  Mr. Feller agreed since Whitehouse is located within the Oak Openings region, and this request could come up again in the future.

Chair Lytle asked Village Engineer Jeff Yoder for his thoughts.  Mr. Yoder had several concerns:

  • The 50’ right of way seems too tight for all utility easements.
  • He likes the use of bio swales, but feels a wider shoulder is needed – at least 4’ instead of the 2’ shown.
  • He would like to see the proposed minimum slope into the swales

Bill May stated that he has no problem with the subdivision and bio swales but thinks people will have standing water in the front yards.  He feels that trucks will tear up the entrance and roads in the front of the subdivision as later plats are developed.  He sincerely believes two entrances/exists should be required into the subdivision.

Bob Keogh stated he feels from a traffic standpoint, two entrances might be more dangerous that funneling everyone in and out at one point.  Mr. Miller confirmed that one is enough for a subdivision of this size.  He said Stone Oak subdivision has 540 homes and it only has 3 entrances.

Mr. May added that the distance from the entrance to the last lot is approximately 1-1/2 miles.  He would hate to see someone trying to get in/out in an emergency situation like the blizzard of 1978.

Chair Lytle interrupted and stated that all of these issues have already been discussed and approved at a prior meeting.  Tonight’s topic is strictly to determine the standard of roadway.   The developer has now agreed to public roads built to Village standards and the only issue is curbs and the total right of way width.

Mr. Feller stated that in his opinion if you give a utility company 10 feet, they’ll take it.   He thinks keeping utilities in a tight area is the best way to go to preserve trees.  Ms. Tippie asked if there is a way to require utility companies to ask before removing a tree over a certain diameter that they feel is in the way – could we require them to go around instead.

Tom Lytle stated it seems like the developer and Village are going to great lengths to preserve the trees, but how do you prevent a homeowner from removing a tree after the lot is purchased?  Mr. Kerscher stated that lot prices are based on the number of trees – a purchaser will be paying for them.

Further discussion followed concerning the right-of-way width necessary to accommodate all utilities and the bio swales.

Mr. Page made a motion to approve a public street, with a sixty (60) foot right of way, using bio retention swales, without curbs.  Angela Kuhn seconded the motion.  Motion passed 3-0.

With no further business to come before the Planning Commission, James Page moved to adjourn the meeting.  Tom Lytle seconded the motion.   Motion passed 3-0 and the meeting adjourned at 8:05 pm.

PC – June 1, 2015

Members Present:  Allen Kuck, Angela Kuhn, Tom Lytle and James Page.  Members absent:  Chris Campbell.  Others Present:   Mike and Steph Buckenmeyer, Jerry Natter, Rich Heban, Dave Kerscher, Wade Smith, Bob & Linda Palmer, Diane O’Konski, Elizabeth McCullough, Karen & Brent Michaelis, Don & Karen Schroeder, Dan & Linda Brown, Dan Holman, Bill May, David Miller, Greg Feller, Steven & Rhonda Wise, Bob Keogh, Karl Schnapp, and Jordan Daugherty-Administrator

At 7:00 pm, Tom Lytle opened the Public Hearing.

Chair Lytle reviewed the Public Notice:  To hear testimony on a proposed zoning map amendment for approximately 58.32 acres of property located at 6318 Whitehouse Spencer Road, the former Disher Tree Farm property.

Chair Lytle gave the floor to Greg Feller, representing DLR Acquisitions.  Mr. Feller summarized the project as outlined in Staff Report 02-2015.

Mayor Kuhn read in to the record a letter from Kennametal, a business located on Industrial Parkway.  Mr. Matthew English from BASF requested a 100 foot strip for preservation between this property and Industrial Parkway.  Mr. Karl Schnapp explained that the BASF property has experienced past flooding from the ditch and is concerned that any further restriction of flow could create a problem.  He recommended keeping a 100 foot barrier between the properties on Industrial Parkway and this property with all existing trees remaining and no undercutting of the shrubs.

Councilmember Bill May expressed three concerns:  1) that this proposal shows the roads as being private and he is concerned about what happens when they fall apart, 2) he counted four culs de sac and would argue that a second entrance for safety services is needed, and 3) he would like to see all the streets built to Village standards.

Resident Stephanie Buckenmeyer of 10939 Little Creek, expressed concerns about keeping the natural buffer along Texas Street.  Dan Holman, 10850 Pine Vista, expressed concerns about the proposed zoning and said it should remain S-1 and that R-1 will destroy the appearance.  He expressed further concern about elimination of the trees.

Mr. Greg Feller addressed the drainage concerns and stated that the engineering of the drainage will be a suitable design.  After additional discussion regarding buffer zones, preservation of the trees, fumes and zoning, Chairman Lytle declared the public hearing closed at 7:44 pm.

Chair Lytle called the regular meeting to order at 7:45 pm and asked if all members had reviewed the Minutes from the April 6, 2015 meeting.  James Page moved to accept the Minutes as written.  Angie Kuhn seconded the Motion.  Motion passed 4-0.

Chairman Lytle summarized the purpose of the meeting and the tasks at hand for the Planning Commission.  Commissioner Page clarified that DLR Acquisitions was petitioning on behalf of the owner.  David Miller, representing DLR Acquisitions, explained the basis for choosing R-1 rather than S-1 and explained that the S-1 plat would be cost prohibitive for this development.  Additionally, Mr. Miller stated that preservation of as many trees as possible is completely in line with the appeal of this development.

Mr. Wade Smith of 10433 Ramm Road asked if there was anything prohibiting the current owner from logging this parcel of land.   Administrator Daugherty said there would be no prohibition against logging at this point in time.

Mayor Kuhn opined that the zoning is compatible for the area.  James Page moved to recommend the change in zoning from S-1 to R-1.  It was seconded by Mayor Kuhn.  Motion passed 4-0.

Chairman Lytle then moved on to the next agenda item, to discuss the preliminary plat for The Preserve subdivision as presented by DLR Acquisitions and outlined in Staff Report 03-2015.

With a short discussion on the minimum lot width requirements, it was agreed that all lots are in compliance at the building line, with the exception of Lot 20.  Mr. Feller agreed to update the drawing to bring that lot into compliance.

Commission members reiterated their concern regarding the problems with private streets.  Mr. Feller stated that he would be open to making the streets public, but would like the same “feel” as is presented in the preliminary plan.  He confirmed that they will be putting in street lighting.

Continuing on with each of the considerations noted in the Staff Report:

#8.  There was a short discussion concerning looping the water mains.  The Commissioners stated that this will indeed be a requirement.  Mr. Feller stated he will revisit that in his plans and make the required change.

#12.  Buffer zones were discussed again.  Mr. Feller agreed to include in the final site plan a twenty (20) foot preservation easement along Texas Street in addition to the twenty (20) foot right of way.  Mr. Feller also agreed to amend the plan to show a fifty (50) foot buffer zone along the back edge of the properties that abut Industrial Parkway.

After a complete review of the considerations outlined in the Staff Report, Motion by James Page, seconded by Angela Kuhn to accept the preliminary plan for The Preserve with the following conditions:

  • that they correct the front width dimension of Lot 20
  • implement the required water line looping
  • include a twenty (20) foot preservation easement in addition to the twenty (20) foot right of way along Texas Street
  • include a fifty (50) foot buffer area on the western property line which abuts the Industrial Parkway properties
  • grant variances for lots 17, 18, 31, 32, 36, 37, 38, 39, 40, 41, 42, 43, 44, 46, 47, 48, 51, 55, 56, 58, 59, 60, 61 and 62. These lots all exceed the requirements of 1226.02 (E)(4) which states “Any lot over 20,000 sf in area shall not be deeper than 2-1/2 times its width.
  • The issue concerning the private vs public road will be negotiated administratively.

Motion passed 4-0.

With no further business to come before the Commission, James Page moved to adjourn, Allen Kuck seconded the motion.  Motion passed 4-0 and the meeting adjourned at 9:50 pm.

PC – April 6, 2015

Members Present:  Allen Kuck, Angela Kuhn, Tom Lytle and James Page.  Members absent:  Chris Campbell.  Others Present: Louann Artiaga, Jeff Yoder, Steve Pilcher-Director of Public Service, Barbara Knisely-Community Development Coordinator and Jordan Daugherty-Administrator

At 7:00 pm, Tom Lytle called the meeting to order.  New officers are needed for the calendar year 2015.  James Page moved to elect Tom Lytle as Chair.  Alan Kuck seconded the motion.  Motion passed 4-0.

Alan Kuck moved to elect James Page as Vice-Chair.  Angie Kuhn seconded the motion.  Motion passed 4-0.

Angie Kuhn moved to elect Alan Kuck as Secretary.  Jim Page seconded the motion.  Motion passed 4-0.

Chair Lytle asked if members had reviewed the Minutes from the December 1, 2014, meeting.  James Page moved to accept the Minutes as written.  Angie Kuhn seconded the Motion.  Motion passed 4-0.  Mr. Page stated he was happy to see that the Chamber of Commerce real estate purchase had been resolved and no further action was needed concerning a lot split.

The first Agenda item was to review and make a recommendation concerning the construction of a Village owned parking lot on Toledo Street.  Jeff Yoder from Poggemeyer Design Group summarized the site plan and details of the parking lot, bio-retention cell, water run-off, number of spaces, and landscaping plan.  He added that Trans Canada Pipeline has an easement on this property and they are currently reviewing the proposed design to be sure it meets with their needs.

The Village was awarded a $17,000-$18,000 grant for the storm water run-off into the bio-retention cell.  This design allows the first runoff to be deposited into a “cell” where it can slowly filter out impurities before going into the catch basin.  The bio-retention cell will hold approximately 7 inches of water before it spills over to the street/storm sewer.

Mr. Yoder stated the proposed site will offer a total of 47 parking spaces (45 + 2 handicap).  Planning Commission members discussed moving the 2 handicapped spaces to the west end of the lot so that they are closer to Providence Street and the pedestrian sidewalk.  They also questioned the removal of the cut-outs to increase the total number of spaces.  Mr. Yoder explained that the Edge Group added the cut-outs to soften the look by adding additional landscape and green areas.

A row of hedges are shown to screen the parking lot from the Wabash Cannonball Trail.   Landscaping will also be installed to screen the lot from residences along Toledo Street.  Low growing species will be used due to the high tension wires above that area.

Mr. Page confirmed that there is approximately 10-12 feet between the bike trail and the parking lot and approximately 22 feet between the lot and Toledo Street that will remain green space.

Mr. Lytle stated that the landscaping plan, when finalized, will be reviewed by the Whitehouse Tree Commission and the lighting plan will be reviewed by Village staff before construction begins.

PC members discussed removing the cut-out on the north side to accommodate three additional spaces and leaving one handicapped space on the south side next to the cut-out.  This would provide a total of 50 spaces (47 + 3 handicap).

Ms. Kuhn stated that she likes the idea of the bio-retention cell to catch the initial run off.  Mr. Lytle asked if a sign could be placed explaining how the process works and the purpose of the cell.

James Page moved to recommend acceptance of the proposed parking lot with a total of 47+ spaces, with the removal of the cut out on the north side to allow additional spaces, and contingent on an approved landscaping and lighting plan.  Alan Kuck seconded the motion.  Motion passed 4-0.

Jordan Daugherty gave an update on the curb cut at 9910 Waterville Street, the vacant lot between Sunoco and Yark.  He explained that no action is necessary, but he wanted to keep them informed.  The lot was recently sold to the owner of Sunoco, but it is unknown what will be built there.  A brief discussion took place as far as ingress and egress after the roundabout is built.  The two lots will maintain a joint access drive, which can be enlarged if needed, towards the east, away from the roundabout.  Right-in and right-out turns will continue and left-out turns will be allowed once the roundabout is complete.  Vehicles heading east will not be allowed to turn left, as this could cause potential problems as vehicles come out of the roundabout.

Mr. Page suggested that the Village talk to Yark and Steve Rogers about making those driveways one-way so that vehicles are not exiting from all four locations.  Mr. Daugherty said that staff could certainly look into that and make the suggestion to those business owners.

Mr. Lytle asked for a brief discussion concerning additional cell towers within the Village and referred to a recent article from Cities and Villages.  Mr. Daugherty confirmed that the Village has been approached by Verizon about constructing a tower in Sandra Park.  He stated that these companies always approach municipalities first before going to private property owners.

The members briefly discussed the June 6, 2011, Planning Commission approval of a cell tower at the corner of St. Louis and Indianapolis Streets.  At that time, the PC stated no additional towers would be approved within the Village limits and others would be required to co-locate.  Verizon has been provided with a copy of those minutes, but they have indicated that they will likely petition this Board for approval as they cannot co-locate due to the close proximity of an existing tower on SR 295.  Verizon is willing to pave the existing gravel driveway leading to Sandra Park, if allowed to locate there.

Next Mr. Lytle reported on the review process of the Zoning Code by Council as a Committee of the Whole.  He attended the first meeting on March 24, 2015 and was impressed with the process and direction taken by the Committee.  He asked that at least one member of the Planning Commission attend each review session to answer questions and hear comments concerning the zoning code.   The meetings are being held as a Committee of the Whole on the fourth Tuesday of each month at 6:30.

With no further business to come before the Commission, Jim Page moved to adjourn.  Alan Kuck seconded the motion.  Motion passed 4-0 and the meeting adjourned at 7:45 pm.

PC – November 3, 2014

Members Present:  Angie Kuhn, Tom Lytle and James Page.  Members absent:  Chris Campbell and Allen Kuck.  Others Present: William Green and Jordan Daugherty-Administrator

At 7:01 pm, Tom Lytle opened the Public Hearing.

Chair Lytle reviewed the zoning map amendment request from William A. and Joan C. Green for property located at 10801, 10807 and 10811 Logan Street.  Mr. and Mrs. Green are requesting a zoning map amendment from C-3-General Commercial District to M-1-Light Industrial / Office / Research District.  Mr. Green spoke briefly about his company and time in Whitehouse.

Mr. Lytle asked for public comments.  There being none, the Public Hearing was closed at 7:02 pm.

Chair Lytle called the regular meeting to order at 7:02 pm and asked if all members had reviewed the Minutes from the May 5, 2014 meeting.  James Page moved to accept the Minutes as written.  Angie Kuhn seconded the Motion.  Motion passed 3-0.

The first Agenda item was to review and make a recommendation to Council concerning the proposed zoning map amendment for the properties located at 10801, 10807 and 10811 Logan Street owned by William A. and Joan C. Green.  Mr. and Mrs. Green are requesting a zoning map amendment from C-3-General Commercial District to M-1-Light Industrial / Office / Research District.

James Page made a motion to accept and recommend to Council the zoning map amendment from C-3 to M-1 for the three parcels located at 10801, 10807 and 10811 Logan Street, owned by Mr. and Mrs. Green.  Tom Lytle seconded the motion.  Motion passed 3-0.

With no further business to come before the Board, James Page moved to adjourn the meeting.  Angie Kuhn seconded the motion.  Motion passed 3-0 and the meeting adjourned at 7:18 pm.

PC – April 7, 2014

Members Present:  Chris Campbell, Allen Kuck, Angie Kuhn, Tom Lytle and James Page.  Members absent:  None.  Others Present: Jim Colony-Oravecz & Associates, Michelle Tippie, Bill May, Rob Casaletta and Barbara Knisely-Community Development Coordinator.

At 7:00 pm, Tom Lytle called the meeting to order.

Mr. Kuck’s term expired on December 31, 2013 and he has not been sworn in for the new six year appointment, therefore, he will not be able to vote on any matters this evening.

Being the first Planning Commission meeting of 2014, officers are needed for the 2014 calendar year.  Angie Kuhn nominated and Jim Page seconded Tom Lyle as Chairman.  Motion passed 4-0.

Chris Campbell nominated and Angie Kuhn seconded Jim Page as Vice Chairman.  Motion passed 4-0.

Tom Lytle nominated and Chris Campbell seconded Allen Kuck as Secretary pending his reappointment to the Planning Commission at the next Council meeting.  Motion passed 4-0.

Jim Page moved to accept the November 4, 2013 Minutes as written.  Chris Campbell seconded the motion.  Motion passed 4-0.

The only item on the Agenda was to discuss and make a recommendation to Council concerning the Final Plat approval for Whitehouse Valley Plat 4.  Jim Colony from Oravecz & Associates was there on behalf of the owner.  Chair Lytle said he would like to go over Staff Report 01-2014, item by item.

Items 1, 2 and 3 pertain to background information of the entire Whitehouse Valley subdivision.

Item 4:  All lots meet or exceed the minimum square footage of at least 15,000 square feet.

Item 5:  Six lots, located on curves, do not meet the ninety (90) foot frontage requirement at the lot line, but do meet it at the building line.

Item 6:  Mr. Colony stated that he believes the HOA will maintain the grassy area around the detention pond located in Lot “A” and the access area between Lots 79 and 80.  He will check with George Oravecz and send written confirmation as to who will maintain the area to keep it in compliance with Chapter 521.11 of the Codified Ordinances concerning mowing and Chapter 521.06 concerning snow removal.

Item 7:  Three lots (80, 81 and 82) abut Disher Ditch. The Swan Creek Watershed Priority Areas Plan mandates a thirty foot buffer from the centerline of the ditch.  No buildings will be allowed within the 30’ buffer as indicated on the final plans.

Item 8:  Lots 82 and 83 do not show the required 35’ front yard setback.  Mr. Colony explained due to the narrow depth of the lots on the cul-de-sac, they are asking for variances in order to enlarge the building envelope to allow a residence to be constructed.  They believe because of the angle of the cul-de-sac, the five and ten foot variances would not be noticeable.  Much discussion followed concerning shifting the lots, minimum square footage of homes allowed by the HOA, deed restrictions, etc.   Chairman Lytle suggested they continue with the Staff Report and come back to this issue later.

Item 9:  Village Engineer Jeff Yoder, during his review of the plans, suggested that a sidewalk be required along Field Avenue behind Lots 92, 93, 94 and 95.  The Planning Commission members asked if the developer would be installing a privacy fence along Field behind those lots to match what was done in Plat 2.  After much discussion, it was agreed that a sidewalk would not be required in this small section since there are no other sidewalks for it to connect to.  It would also be difficult to determine who would be responsible for snow removal and maintenance.  Mr. Colony stated that a privacy fence would be installed across the back of the lots as in Plat 2 to provide screening between Plat 4 rear yards and the existing homes along Field Avenue.

Items 10 and 11:  No problems with these two items.

Item 12:  Michelle Tippie reported on the comments from the Tree Commission review of the Street Tree Plan.  The plan was not approved as submitted on March 27, 2014.  Mr. Oravecz has indicated that he will resubmit plans for both Plat 3 and 4 for review at the April 24, 2014 Tree Commission meeting.

Item 13.  Mr. Oravecz will submit a street light plan using the same acorn style lamps that are installed in Plats 1, 2 and 3.  Mr. Pilcher, Service Director, will review and approve this plan when it is received.

Item 14:  The construction plans (sanitary sewer, waterline, roadway) will be reviewed by Mr. Pilcher to ensure that they meet all corrections and comments made by Jeff Yoder after his February 14, 2014 review.  Mr. Daugherty has the original plans which can be signed and returned to Mr. Oravecz.

Items 15 and 16:  Developer agrees to provide the necessary escrow agreements, financial guarantees and warranties as required.  Agreements will be reviewed and approved by Philip C. Davis, Village Solicitor.

Item 17:  Developer understands and agrees to conform to the TMACOG Stormwater Management Standards and Ohio Department of Natural Resources Rainwater & Land Development manuals.  Mr. Pilcher will confirm that these requirements are met.

Item 18:  Whitehouse Fire Department has reviewed the plans and has no objections to the construction plans as drawn.

Considerations:

Mr. Lytle suggested the PC members continue discussion of the front yard setbacks for Lots 82 and 83.  Discussion included the building envelope, reason for the variances and diminished value of the lot if variances are not granted.

Jim Page moved to grant the following variances:

1.  A ten (10) foot front yard setback variance for a portion of Lot 83, as indicated on the final plans at the base of the cul-de-sac;

2.  A five (5) foot front yard setback variance for Lot 82.

3.  Allow the smaller lot frontages for Lots 80, 81, 82, 91, 92 and 93, which do provide for a 90’ frontage at the actual building line.

Chris Campbell seconded the motion.  Motion passed 4-0.

Ms. Kuhn stated that there were drainage problems with lots in Plat 2 and neighboring property owners along Weckerly Road that abut this subdivision.  Ms. Knisely was asked to check with Mr. Pilcher as to whether this was corrected.  All parties understand that the current developer was not the owner/developer at the time Plats 1 and 2 were built.  Mr. Colony stated that when different builders come into a subdivision the lot grades are sometimes changed from what is originally platted.  Ms. Kuhn asked if the Village could be more diligent when houses are built and final inspections are done to assure that the proper grades are in place when residences are finished.  Ms. Knisely will check with the Chief Building Official to see if this can be done.

Bill May stated that he thought the Village was going to require a left turn lane on Weckerly Road when the final plat in this subdivision was approved.  Discussion followed as to whether that was a requirement and Ms. Knisely was asked to review Minutes from prior Planning Commission meetings for this subdivision.  She will report to the Planning Commission and Council members after checking into this.  Discussion included land acquisition to make room for the turn lane, moving utility poles, etc.

Tom Lyle made a motion to recommend final plat approval of Whitehouse Valley Plat 4 to Village Council after all remaining items are provided to Village staff.  Angie Kuhn seconded the motion.  Motion passed 4-0.

Mr. Colony was reminded that Mr. Oravecz should send a letter to Village Staff confirming who will maintain Lot “A” as far as grass mowing and snow removal.

Chair Lyle reminded all members that a Public Hearing has been set for the May 5, 2014 meeting date.  The purpose of the public hearing is to hear public comments on the permanent zoning classification and the request for a special use permit for the Yark Automotive dealership at 9830 Waterville Street.  Ms. Knisely stated that Steeplechase at Whitehouse Plat 3 will also come before the PC for final approval.

With no further business to come before the Board, Jim Page moved to adjourn the meeting.  Chris Campbell seconded the motion.  Motion passed 4-0 and the meeting adjourned at 8:15 pm.

PC – November 4, 2013

Members Present:  Chris Campbell, Allen Kuck, Angie Kuhn, Tom Lytle and James Page.  Members absent:  None.  Others Present:  Jordan Daugherty, Village Administrator, Cathy McLean and Paul Keeton.

At 7:00 pm, Chair Tom Lytle called the meeting to order.

Jim Page moved to accept the July 1, 2013 Minutes as written.  Allen Kuck seconded the motion.  Motion passed 5-0.

The only item of business was to discuss and make a recommendation to Council concerning the final plat approval for Finzel Farms, Plat 2.  Tom Lytle walked through the plans and allowed for comment by Cathy McLean.  After a very short presentation, PC took action with Jim Page moving to approve the final plat of Finzel Farms Plat 2, as submitted.  Allen Kuck seconded the motion.  Motion passed 5-0

With no further business to come before the Board, Allen Kuck moved to adjourn the meeting.  Chris Campbell seconded the motion.  Motion passed 5-0 and the meeting adjourned at 7:21 pm.

Records Commission

The meeting was called to order at 5:00 p.m. by Jordan Daugherty.

Members present: Fred Ortner, Jordan Daugherty, Mark McDonough and Phil Davis.  Others present: Jill Gundy

Motion by Fred Ortner, seconded by Mark McDonough to approve the minutes of the June 2, 2015 meeting as presented. Motion was carried by a voice vote.

Motion by Phil Davis, seconded by Mark McDonough to appoint Jordan Daugherty as Chairperson of the Records Commission.  Motion was carried by a voice vote.

The Commission reviewed the items on the retention list. Phil Davis brought up that there were items that the Police Department needed to have added to the retention schedule.  Police Chief, Mark McDonough reviewed the items with the Commission.

Motion by Phil Davis, seconded by Fred Ortner to add the requested items to the retention schedule. Motion was carried by a voice vote.

Jordan asked for any other business. There was none.

Commission decided that the next scheduled Records Commission meeting would be June 6, 2017 at 5:00 p.m.

Motion by Mark McDonough, seconded by Fred Ortner to adjourn the meeting. Motion carried and the meeting adjourned at 5:05 p.m.

The meeting was called to order at 5:00 p.m. by Jordan Daugherty.

Members present: Fred Ortner, Jordan Daugherty, Mark McDonough and Phil Davis.  Others present: Jill Gundy

Motion by Phil Davis, seconded by Mark McDonough to approve the minutes of the June 3, 2014 meeting as presented. Motion was carried by a voice vote.

Motion by Phil Davis, seconded by Fred Ortner to appoint Jordan Daugherty as Chairperson of the Records Commission.  Motion was carried by a voice vote.

The Commission reviewed the items on the retention list. It was pointed out that all accident reports should be reviewed before they are destroyed to ensure there is no pending litigation.

Mark McDonough questioned whether the read and sign book information would fall under the category of general correspondence. Phil Davis confirmed that it would.The Commission then reviewed the request from the Fire Department for items that needed to be added to the retention list.

Motion by Phil Davis, seconded by Mark McDonough to add the requested items to the retention schedule. Motion was carried by a voice vote.

Jordan asked for any other business. There was none.

Motion by Phil Davis, seconded by Mark McDonough to schedule the next meeting for June 7, 2016 at 5:00 p.m. Motion was carried by a voice vote.

Motion by Fred Ortner, seconded by Mark McDonough to adjourn the meeting. Motion carried and the meeting adjourned at 5:07 p.m.

The meeting was called to order at 5:02 p.m. by Phil Davis.

Members present: Fred Ortner, Jordan Daugherty, Mark McDonough and Phil Davis.  Others present: Jill Gundy

Motion by Phil Davis, seconded by Mark McDonough to approve the minutes of the June 4, 2013 meeting as presented. Motion was carried by a voice vote.

Motion by Fred Ortner, seconded by Mark McDonough to appoint Jordan Daugherty as Chairperson of the Records Commission.  Motion was carried by a voice vote.

The Commission reviewed the changes on the retention schedule that brought it up to date with the new Ohio Historical Society standards.

Motion by Phil Davis, seconded by Fred Ortner to approve the new retention schedule. Motion was carried by a voice vote.

Jordan asked for any other business. There was none.

The next meeting date was set for June 2, 2015 at 5:00 p.m. Fred Ortner made a motion to adjourn, seconded by Mark McDonough. Motion carried and the meeting adjourned at 5:07 p.m.

Records – June 4, 2013

The meeting was called to order at 4:02 p.m. by Phil Davis.

Members present: Fred Ortner, Jordan Daugherty, Mark McDonough and Phil Davis.  Others present: Jill Gundy

Motion by Phil Davis, seconded by Mark McDonough to approve the minutes of the June 5, 2012 meeting as presented.  Motion was carried by a voice vote.

Motion by Phil Davis, seconded by Mark McDonough to appoint Jordan Daugherty as Chairperson of the Records Commission.  Motion approved by a voice vote.

Jill Gundy explained the RC-2 forms, Records Retention Schedule, that were asked to be approved.  The information on the forms was our current record retention schedule that had to be put into a new format.

Motion by Phil Davis, seconded by Mark McDonough to approve the RC-2 forms for Administration, Council, Finance, Police, Tax, Public Works and Fire.  Motion carried on a voice vote.

The Commission reviewed the Certificate of Records Disposal for Administration, Council, Finance, Police, Tax, Public Works, and the Fire Department.  Motion by Phil Davis, seconded by Fred Ortner to approve the disposal schedules as named above.  Motion carried on a voice vote.

Phil Davis noted that we are complying with the RC-3, Certificate of Records Disposal, rules for this year because the Ohio Historical Society has not approved our RC-2 forms yet.  Next year everything will be under the new system.

Under other business, Fred Ortner asked if there would be a way for more police files to be available so that residents can be made more aware of things going on in the Village.  Mark McDonough explained that the Village’s website was in a transition period and once the new website is up and running he hoped to have some sort of police blotter.

The next meeting date was set for June 3, 2014 at 4:00 p.m. Mark McDonough made a motion to adjourn, seconded by Fred Ortner.  Motion carried and the meeting adjourned at 4:11 p.m.

Records – June 5, 2012

The meeting was called to order at 4:34 p.m. by Jordan Daugherty.

Members present: Fred Ortner, Jordan Daugherty and Mark McDonough.  Phil Davis was absent  Others present: Jill Gundy, Ron Shellhammer, Rita Yunker and Daryl McNutt.

Motion by Fred Ortner, seconded by Jordan Daugherty to approve the minutes of the June 7, 2011 meeting as presented.  Motion was carried by a voice vote.

Motion by Fred Ortner, seconded by Mark McDonough to appoint Jordan Daugherty as Chairperson of the Records Commission.  Motion approved by a voice vote.

The Commission reviewed the Certificate of Records Disposal for Administration, Council, Finance, Police, Tax, Public Works, and the Fire Department.  Motion by Jordan Daugherty, seconded by Fred Ortner to approve the disposal schedules as named above.  Motion carried on a voice vote.

The Commission reviewed the Schedules of Records Retention and Disposition for Administration, Council, Finance, Police, Tax, Public Works and the Fire Department.  Motion by Jordan Daugherty, seconded by Fred Ortner to approve the changes and additions shown on the documents named above.  Motion carried on a voice vote.

Under other business, the importance of the record retention process was discussed as well as a reminder about e-mail retention.  The next meeting date was set for June 4, 2013 at 4:00 p.m.

Jordan Daugherty made a motion to adjourn, seconded by Fred Ortner.  Motion carried and the meeting adjourned at 4:46 p.m.

Tree Commission

Commissioners Present: Chairman; Sheri Luedtke, Members; Amy Schultz, Judy Kethel, Elliot Tramer, Christine Manzey, Michelle Tippie, and Janet Traub. Village Representative, Mark Thomas.  Council Representative, Mindy Curry.  Guest, Noma Petroff, sister of Janet Traub.

The meeting was called to order by Chairman, Sheri Luedtke, at 7:02 pm. The minutes of the October 27, 2016 meeting were approved.   Motion to approve was made by Judy Kethel and seconded by Elliot Tramer.  Motion carried.

Old Business:

Tree Seminar:   Janet Traub, as speaker on Tree lichen, did an excellent job.  The topic of emergency planning for tree damage was discussed.  The Village does have such a plan, details are unknown at this time.  Mindy Curry will follow up through council to get the details to us.

Tree City and Growth Awards: Sheri Luedtke turned in the Tree City Application information to Jill Gundy this past week.  Judy Kethel stated that we have more than the required 10 points needed to quality for the Growth Award and added an additional attendance of 3 commission members to the April 27, 2016 Tree Identification Program presented by the Metro Parks.

Forms & Documents:  Details of communication between Sheri Luedtke and Barb Knisely regarding the project of street scape planning in the Spring of 2017 for Providence Street.

Tree Inventory: Mark Thomas reported that the trees for fall planting have been received, not yet planted.

New Business:

Meeting Plan for 2017: Meeting Plan was reviewed and agreed upon.

Winter News Letter: Janet Traub will be writing an article for a 2017 Seminar on Tree Lichen.  Suggested topic for the Summer Newsletter was presented by Christing Manzey on Oak Leaf Gall mites, which was a problem this year.

Construction Planning Standards for Street Trees: Janet Traub presented a two-page draft to be considered in 2017 for an update to codified ordinance 167.  Sheri will contact members of the Waterville Tree Commission regarding this topic as she helped develop such a plan while on that commission.

Tree Commission Academy: Christine Manzey will be attending the freshman class to be held in Sylvania in January. There is a possibility of two maintenance people to also attend.  Judy Kethel will contact Stephanie regarding hosting a class in 2018.

Motion to adjourn the meeting was made by Judy Kethel, seconded Michelle Tippie, motion carried and meeting adjourned at 8:10 pm.

Present: Sheri Luedtke (chair), Christine Manzey, Amy Schultz, Elliot Tramer, Janet Traub, Village Staff Representative Mark Thomas, guest Cathy McLean

Meeting called to order at 7:00 p.m.

Minutes of the September 22, 2016 meeting were approved (moved JT, second CM)

Old business:

Judy Kethel is in Florida; SL assumes Judy completed the growth award application before her departure. SL is working on the Tree City USA renewal supplication.  The deadline is December 5, but we want to submit earlier.

No new forms or documents to file.

Tree inventory: MT stated that 21 trees have been ordered for fall planting and should arrive by November 9.  16 are street trees (most are replacements) and 5 are serviceberries to be installed along the rear (east side) of the Municipal Building.  21 yews were also ordered as foundation plantings for the rear of the Municipal Building.

CM, ET and JT reported briefly on the Tree Biomechanics seminar in Swanton on October 25. Much valuable information was presented, including guidelines for cutting of tree roots during construction, sidewalk design, etc.  All agreed a good project for 2017 would be to draft a set of construction standards that would minimize damage to trees and reduce potential tree hazards to the public.

New business:

SL, AS and JT are attending the Urban Forestry Seminar in Bluffton on November 3.

Trees are planned for a new construction project along Providence Street. The Tree Commission has had no input.  SL will call Barb Knisely to request a copy of the plans and obtain additional information.

Cathy McLean, realtor, requested input for tree plantings in plats 1 and 2 along Julianna Street in the Finzel Farms subdivision. After considerable discussion JT moved (ET second) that trees be assigned as follows: Adirondack Crabapples on lots 9, 13, 16 and 18, and Ivory Silk Lilacs on lots 10, 19, 21, 23 and 25.  Motion passed unanimously, and supersedes any previous decisions by the Tree Commission relevant to these specific lots.  Ms. McLean thanked the Tree Commission and indicated she will follow the Commission’s decision.

Adjournment moved (AS, second JT) at 8:00 p.m.

Present: Sheri Luedtke (chair), Amy Schulz, Elliot Tramer, Janet Traub, Chris Manzey, Judy Kethel, Council representative Mindy Curry, and Mark Thomas, Village Staff Advisor.

Meeting called to order at 7:10 p.m.

Prior to this meeting several Tree Commission members met at the Wabash Cannonball Trail at 6:30 to do tree pruning on the Arbor Day Trees. A good start was made.  Plans in place to meet at 6:30 again next month prior to the scheduled meeting to continue the project.

Minutes of the August 25, 2016 Tree Commission meeting were reviewed. Judy Kethel moved and Elliot Tramer seconded that the minutes be approved with a correction made regarding tree removals.

Mayor Don Atkinson has made the appointment of Chris Manzey to the Tree Commission.

OLD BUSINESS

Tree City and Growth Award. Sheri is working hard with plans to complete the Tree City application next month.  Judy Kethel has received email communication from Stephanie Miller stating a wonderful batch of activities.  Stephanie foresees no problem with this award.  Suggestion made to consolidate all the A2 stuff into a single activity.  This changes our total points from 14 to 10.  Just enough for the award.  Also suggests to upload lots of supporting documentation for each activity.

Tree Inventory. Mark Thomas reports trees on Thais Ln. and Wildflower Dr. will be removed tomorrow.  Crews are pruning trees and clearing brush on the Wabash Cannonball Trail between SR295 and Waterville Street.  Fall tree planting will continue on Westwyck.  Mindy Curry received a request from a resident on Wycliff requesting a tree be planted on their property.  She will reply back to the resident that we have plans to honor this request as plans continue in the Westwyck area.  Tree ID bricks have been received and placed for the 2016 Arbor Day Trees.

Forms and Documents. Nothing new added to the file cabinet.  Elliot Tramer reviewed the updates needed for 2 documents; the Village of Whitehouse Residential Street Tree Planting Program Regulations and changes to update the Village of Whitehouse Street Tree Planting Application.  Changes relate to the 2015 Tree Planting Master Plan.  A copy of the changes are attached to these minutes.  Mindy will review these at next council meeting.  Janet Traub moved and Amy Schultz seconded that these changes be made.

NEW BUSINESS

Northwest Ohio Urban Forestry Seminar is November 3, 2016. Members planning to attend are Amy Schultz, Sheri Luedtke, Janet Traub, and possibly Mark Thomas and Mindy Curry.  Members will confirm with Sheri Luedtke so she can make reservations with Jill.  Janet Traub is on the agenda to discuss “What’s Growing on our Tree?  An Introduction to Lichens”.

Chris Manzey, Mark Thomas and Mindy Curry are interested in attending the January 25 and January 26, 2017 Tree Commission Academy being offered in Sylvania.

Rockingham appeal request. Resident requests a Red Sunset Maple planted on tree lawn instead of a River Birch.  The committee reviewed of the 2015 Tree Planting Master Plan and determined that plans for Red Sunset Maples are 4 segments away from the requested appeal.  Elliot Tramer moved and Judy Kethel seconded to approve the appeal request noting no major interference with diversity.  The Commission will advise Steve Pilcher to reply back to the resident with this approval but resident should be notified of possible salt sensitivity to the requested tree.

OTHER ISSUES

Received a request from Michelle Tippie for re-admission to the Whitehouse Tree Commission. She is available to fill the committee vacancies which occur during the winter months.  Amy Schultz moved and Janet Traub seconded to approve this request and submit to Mayor Atkinson.  Mindy Curry will review this with the Mayor.

Chris Manzey will update the Tree Commission contact list.

Judy Kethel moved to adjourn, Amy Schultz seconded, and motion passed. Meeting adjourned at 8:15 PM.

ATTACHMENT:

Suggested new insert as item #3, Village of Whitehouse Residential Street Tree Planting Program Regulations*:

“The species of tree chosen must conform to the 2015 Tree Planting Master Plan. The Plan is on file at the Whitehouse Department of Public Services (419-877-5383).”

*existing item #3 becomes #4, etc.

Suggested revised wording, second sentence, Village of Whitehouse Street Tree Planting Application:

“The property owner must contact the Whitehouse Department of Public Services (419-877-5383) to determine the species of tree designated for that site by the 2015 Tree Planting Master Plan. “

7:00 PM Meeting called to order by Chairman Sheri Luedtke.  Members attending:  Amy Schultz, Judy Kethel, Janet Traub, and Elliot Tramer, Village Council representative: Mindy Curry, Village Staff representative: Mark Thomas.

Minutes of the July 28, 2016 Tree Commission meeting were reviewed. Elliot Tramer moved and Amy Schultz seconded that the minutes be approved with a spelling correction. The motion carried.

OLD BUSINESS

Tree City and Growth Award. Sheri has all material she needs for the Tree City application except for a copy of The Mirror article regarding Arbor Day.

Judy Kethel has items in order for the Growth Award requirements and is going to run her assessment of the applicable Commission activities by Stephanie Miller to see whether she agrees each activity is slotted in the appropriate application category.

Tree Inventory. Mark Thomas reported that trees on Weckerly Rd., Thais Ln., Toledo St., and Wildflower Dr. have been removed, and the tree on Providence St. was pruned. The trees were discussed at the July Tree Commission meeting at the request of Steve Pilcher, Public Service Director. Judy and Amy checked the tree conditions in the field and gave their results to Steve Pilcher.

Service Department staff are trimming trees along the north side of the bike trail from Waterville St. west to Rte. 295.

Tree Marker Bricks.  Sheri ordered engraved pavers for the Arbor Day 2016 Texas St. trees:  two Shagbark Hickory, Caria Ovata, and one Shingle Oak, Quercus Imbricaria.

Quarry Invasives. Removal  Janet presented a written step-by-step plan to follow for the cooperative woody invasives project.

Tree Commission Budget.  Mindy Curry went over the budget for the Tree Commission with Jordan Daugherty, Village Administrator. There is no single Tree Commission budget item, but looking over the last two years, 2015 expenditures were exceptionally elevated compared to 2014 due to around 200 trees’ being installed in the roundabout at Finzel and Route 64.

Mark said he generally sits down with Jill Gundy and Jordan to go over expected costs.

NEW BUSINESS

Residential Street Tree Planting.  The Village provided the Commission copies of the current tree elective program as it is posted. It is out of date and does not refer to the Tree Planting Master Plan that went into effect in 2015. Elliot offered to insert a new #3 which will state the species to be planted is the one named for the site on the master plan. On the application page the wording also needs to be changed from “… on the suggested street tree list …” to refer to using the master plan tree.

Street Tree Planting Prospects. With the time needed for the care of trees set in for the roundabout in 2015, some of which were relocated to the south line of the Providence St. soccer fields, along with last years fall planting of oaks in the Westwyck area, Judy wondered if our public works staff might not be getting overloaded on young tree maintenance. The Commission agreed that new trees are not necessarily a good approach every season and that maybe the Service Department would like a year or so for the trees to reach self-sustaining vigor so drought periods would not create as hectic of a watering and tending schedule.

Fall Planting Schedule. Mark said planting on Westwyck is going to be continued, but he will discuss with the department our discussion about overextending our tree-care capabilities. Mindy will bring up to the Service Department about making sure the Westwyck gator bags are filled up each week.

The staff will use the new-tree notification door hangers. A replacement tree for Merritt St. is scheduled to be planted.

Forms and Documents.  Emails exchanged with Steve Pilcher on the list of questionable trees presented to the Commission in July were filed. An email exchange with Stephanie Miller about how to approach the scarcity of certain plan-specified trees not on hand at the usual nurseries was filed. The written plan procedure for Quarry invasives removal was filed.

Prospective New Commission Member. Sheri distributed an email from Chris Manzey who is interested in joining the Tree Commission. Since Kim Bunge resigned, the Commission is interested in building its numbers back up. Chris’s background is extensive in physical science, education and natural sciences. Mindy Curry will propose to Mayor Atkinson that he approve her appointment.

Commission members discussed other individuals who would make a good addition to the group.

Special September 2016 Meeting Plan. The Commission will meet along the bike trail and prune some of the previous Arbor Day specimen trees, and then head to the municipal building for the formal meeting. We will meet at 6:30 on the trail and 7:00 as usual at the normal classroom meeting site.

Judy Kethel moved to adjourn, Amy Schultz seconded, and motion passed. Meeting adjourned at 8:10 PM.

TC – July 28, 2016

Minutes Whitehouse Tree Commission Meeting – July 28, 2016

Present:  Sheri Luedtke (chair), Amy Schulz, Elliot Tramer, Janet Traub, Judy Kethel, Council representative Mindy Curry, and Mark Thomas, Village Staff Advisor.

Meeting called to order at 7:00 p.m.

Minutes of the June 23, 2016 meeting were approved as written (moved ET, 2d AS)

OLD BUSINESS

Finalize Fall Newsletter Article:  Reviewed B. Knisely’s email requesting information regarding Tree Commission plans for articles in future Hometown Newsletters.  JK will reply back with intent to participate in all Newsletters with articles ¼ to ½ page in length. JK submitted the Fall Newsletter to Barb on topic of Fall Planting.  Further discussion requested JK to get back to Barb asking to add information on the approved tree planting reimbursement program.

Tree Inventory:

Removed a tree on Swanton Street.  Will replant in Fall.

Trees on Westwyck, which were part of our fall tree planting, are in a stressed condition due to lack of water.  Arbor Day trees have had empty bags for some time now.  The memorial trees planted last year for Brody Pizzifred are also showing major stress due to lack of water.   Mark will send the message of need of water forward ASAP.

Mr. Pilcher is asking the Tree Commission to review 5 trees which are subjects for removal.   JK and AS will inspect the trees and report back to Mr. Pilcher.  Trees are located at 6615 Providence, 10645 Thais, 10956 Toledo, 6379 Weckerly Rd., and 10965 Wildflower.

Forms and Documents:

SL added the videos used by the 3rd grade for the special Arbor Day Celebration.  The 3rd grade class prepared and all signed a thank you card for the videos and also for the trees we gave them.

SL also added the email and correspondence the Commission has had with Cathy McLean.

ALB August Walk-About:

August 22 at Oak Openings.  Need publicity.   Mindy Curry will bring this up at next council meeting.  Eileen Sawyer, leader of Lucas Co. chapter of Ohio Certified Volunteer Naturalists received our information for the walk-about and will share it with her membership.  The walk-about information also appeared in the July newsletter of Toledo Naturalists’ Association.   Janet T will bring water for participants needs.

Quarry Invasives Project:

Janet T and Tim Gallagher walked around the quarry with emphasis on the invasives.  He agrees with the program and suggests we proceed.   Also suggests the Ailanthus needs special handling.  Todd Crail and students do not have equipment but will assist in co-op with this project.  JT suggests putting a general plan together for this project.  Also mentioned conditions will dictate how much territory and size of each segment.

NEW BUSINESS

Tree Budget Preparation:

Mindy Curry will be responsible for budget preparation for our 2017 needs.  She will be working with Jordan Daugherty.

2016 Tree City USA Certification:

SL will handle the Tree City USA Certification.  JK will work on the Growth Award.  JK will give an update of Growth Award at the August meeting

Planning and Zoning Code with respect to street trees:

Committee members reviewed sample ordinance with respect to street trees.  After discussion, AS made a motion that the Whitehouse Tree Commission recommend a similar ordinance and implement this procedure in the Village of Whitehouse.  ET seconded the motion, after voting, motion carried.  The ordinance is as follows:

Currently, the planting of street trees in new subdivisions is handled in the same way as other public improvements (streets, water lines, sewers) in the subdivision.  Any of these items that are not completed at the time of the Final Plat approval are covered by a bond or escrow agreement until their completion.  In most subdivisions, this becomes difficult with respect to street trees since the tree planting is not typically done all at once, but in a piecemeal fashion adjacent to each lot as a structure is built.  There have also been problems with the quality of the trees and the planting methods.

The Tree Commission has recommended a new procedure to handle the planting of street trees in connection with the issuance of a Zoning Permit.  This procedure would require the applicant for a Zoning Permit to pay the Village a fee in an amount as determined by Village Council for each street tree adjacent to the frontage of the building site.  The Village would then plant the trees at an appropriate time, giving consideration to weather conditions and nearby construction activities.

In addition to the above, after discussion, JT suggested that the escrowed amount be set in the amount of $450 per tree.

Other Issues:

We have many trees on our Street Tree Master Plan which are not stocked at our local nurseries.   JT will send an email to Stephanie Miller asking for her recommendation.

Kim Bunge has submitted her resignation from the Whitehouse Tree Commission.  This comes with regret for us to review and acknowledge this.  The Committee discussed the need for a member in addition to her replacement.  Mindy C will get with the Mayor to review our request and future appointment.

Adjournment: 8:13 p.m. (moved JK, 2d AS)

TC – June 23, 2016

Minutes Whitehouse Tree Commission Meeting – June 23, 2016

Present:  Sheri Luedtke (chair), Amy Schulz, Elliot Tramer, Janet Traub, Judy Kethel,  Council representative Mindy Curry

Meeting called to order at 7:00 p.m.

Minutes of the May 26, 2016 meeting were approved as written (moved JK, 2d ET)

OLD BUSINESS

Cherry Fest 2016:  Weather temperatures in the mid to high 90s and the booth location may have contributed to the little interest and activity at the booth.  Very little information given out this year.   100 participants in the raffle of cherry tree.   Future participation in this event was discussed.   Some members indicated that the time and effort put into this may be better utilized and channeled towards other areas to better educate the residents of Whitehouse in tree matters.  Judy Kethel mentioned she would vote to skip next year participation if a vote comes up when she is absent from the meeting which will further explore this activity.

Tree Inventory:   Little discussion due to Mark Thomas absence.

Forms and Documents:  Janet Traub submitted a document outlining the Quarry Invasives Cooperative Removal for the large quarry in Whitehouse.  Report contains background, site location, stakeholders, equipment needs, and record keeping requirements.

Sheri L will submit copies of email and correspondence this commission has had with Cathy McLean regarding the Finzel Farms Street tree plan.

Judy K has returned the storage boxes containing materials used for Cherry Fest.

Quarry Invasives Project:  Janet T and Jordan Daugherty met to discuss the Quarry project on June 9, 2016.  Mr. Daugherty was pleased with her results done on behalf of Whitehouse.  Also agreed to provide funding of herbicide needs. Tim Schetter of the Metroparks of the Toledo Area will need to agree that the invasives removal can go ahead on the part of the quarry rim that is under Metroparks management.  JT will set up mtg with Tim Schetter on site and Todd Crail if available.  Once everyone is agreed as to the goal and that the Tree Commission will steer the project, the actual planning of how to carry it out can begin.

Amy S advised the Waterville Tree Commission does not anchor their tree ID bricks and has not experienced problems to date.

NEW BUSINESS

August Walk-About:

JK mentioned it’s time to work on publicizing this event.  Mindy Curry will provide council members with information on this along with an invitation for their attendance.  Barb Knisely will include this in her Whitehouse Enrichment Class notifications.  JK mentioned a message from Stephanie Miller granting her encouragement.

Fall Newsletter Article:

JK will work on this edition with the topic surrounding Fall is the time to plant.

Other Issues:

JK will check to make sure Bob Mix was sent the Blue Ridge Drive South Street Tree Master Plan selections.

Adjournment: 8:13 p.m. (moved JK, 2d AS)

TC – May 26, 2016

Minutes Whitehouse Tree Commission Meeting – May 26, 2016

Commissioners Present:  Chairperson, Sheri Luedtke,   Amy Schultz, Elliot Tramer, Judy Kethel, Janet Traub, Mindy Curry, Village Council Representative,  and Mark Thomas, Village Staff Advisor.

The meeting was called to order by Chairperson, Sheri Luedtke, at 7:02 pm.  The minutes of the April 28, 2016 meeting were approved.  Motion to approve made by Elliot Tramer and seconded by Janet Truab.  Motion carried.

OLD BUSINESS

Arbor Day:  A few comments by Sheri Luedtke regarding the day were that weather was good, the children were excited and that the planting of the two trees went well.  The additional tree was planted later by the Village near the Rails to Trails.  The Mayor did a very nice job and a big thank you to Mark Thomas for all of his hard work in making this happen.

Cherry Fest:     Judy Kethel reported that Jill had handled everything for the Tree Commission and that the Chamber of Commerce is putting it on.  Kim Bunge called North Branch Nursery for a weeping cherry tree and waiting for their response.  The tree will be given away in a raffle.  Mark will pick up the tree and have in the blue building until we need it.  The drawing for the tree will take place about 4:00 pm on Saturday and take down shortly thereafter.  Amy will provide the tent and Sheri and Judy will have the table and literature available for the public.  Set up time is to be determined.  Judy Kethel will contact the Village or Chamber of Commerce for information and passes.    Sheri and Amy will set up on Friday.  Elliot and Kim will work in the morning with Sheri and Judy working in the afternoon.  Amy and Janet excused due to prior commitments.

Walk-A-Bout:  Heard from Amy Stone that she is delighted to work with us on this project and has the date set aside.

Forms & Documents: Presentation was made by Sheri Luedtke to the Village Council on May 17, 2016 for our 2015 Tree City and Growth Awards.

Tree Inventory:  Nothing has been done except planting of trees for Arbor Day near Whitehouse Grade School.   Trees planted with the help of the Boy Scouts and then Whitehouse 3rd grade elementary students, were a Shagbark Hickory and a Shingle Oak.  Mark also reported that all tree stumps from previous cuttings had been ground out.

 

NEW BUSINESS

Janet Traub reported that she had not spoken to Jordan Daughtery regarding the Quarry project to get him involved and coordinate efforts to clear invasive species from the edges of the Quarry.

Pear Tree Plantings:  The commission members are finding that Pear trees are being planted in the tree lawns.  Judy Kethel will give Bob Mix information regarding the Blue Ridge South area, noting that this is in violation of our ordinance.  Amy Schultz will do the same with Don Flenner for the Steeplechase area.  Janet Traub will send both of them the accepted planting guide from the Master Plan.  Amy Schultz reported that she posted on a neighborhood internet group informing residents to not plant pear trees.

EAB & ALB Awareness: This is the time of year for EAB (Emerald Ash Borer) and ALB (Asian Long horned Beetle) awareness program.    Information was made available at the 2 flower markets in early May and will be made available at the Cherry Fest.

Sheri Luedtke discussed the need for a group picture of the Tree Commission with our respective shirts.  Will need to find a time and place to have this done.

Motion to adjourn the meeting was made at 8:08 pm by Judy Kethel, Janet Traub seconded and motion passed.

TC – April 28, 2016

Minutes Whitehouse Tree Commission Meeting – April 28, 2016

Present:  Sheri Luedtke (chair), Kim Bunge, Elliot Tramer, Janet Traub, Judy Kethel, Staff representative Mark Thomas

Meeting called to order at 7:00 p.m.

Minutes of the March 24, 2016 meeting were approved as written (moved KB, 2d AS)

OLD BUSINESS

Arbor Day 2016 will be celebrated Monday May 9:  Mark Thomas will pick up the 3 trees from Bowers Landscape.  Judy Kethel will contact the Mirror Newspaper for communications of our event.  Judy Kethel will contact the Boy Scout Troup and coordinate the digging of holes.  Sheri L is handling communications with Whitehouse Primary 3rd grade students.  Sheri L. is providing the tree videos and instructions for the tree journals for the Teachers.  Mark Thomas will handle tree saplings and supplies required for distribution to students.  Members will meet at noon on 5/9 at the Park Shelter House to prepare saplings.

FALL TREE PLANTING

We will continue planting on Westwyck as started in Fall 2015 using Master Plan recommendations.

FORMS AND DOCUMENTS:

The Tree Commission web page has been updated as recommended at the March 24 TC meeting.  Janet Traub handled the changes with Barb Knisely.

NEW BUSINESS

Cherry Fest Planning:

We will not participate in the parade.  Judy K will request a vendor space. Kim B will get a tree for the raffle.  Amy S will provide the tent.  Information available will remain same as previous years.

August Walk-About:

JT and JK will schedule a meeting to 1.) coordinate and secure a meeting place (shelter house in Oak Openings or shelter house in Whitehouse Park), 2.) prepare communications for invitation to this event, 3.) work with Amy Stone on planning activities and her involvement.

Summer Newsletter Article:

JT and JK will work on this edition with the topic as our upcoming August Walk-About.  This is being scheduled as a Village of Whitehouse enrichment class on August 22, 2016.

Other Issues:

Sheri L will present the Tree City USA Award and the Growth Award to Whitehouse Council at the 5/17 meeting.

JT and ET will contact Todd Crail at the University of Toledo to see if he is interested in working with the TC on projects to remove invasives from the quarry area. Mark T requested that we need to communicate with Jordan and Steve P regarding future plans regarding quarry activities. JT will prepare a letter to Jordan.

AS, JT, and JK participated in the Toledo Metroparks program on Spring Tree ID on Wednesday 4/27 at the Whitehouse Library.  This program was presented by Rachel Palmer, Environmental Education Specialist.  We had approximately 45 minutes of classroom discussion then walked out to the quarry to review various trees. Approximately 12 persons attended.

AS mentioned a possibility of obtaining Buckeye Trees from Camp Perry.  This can be a potential future growth award.

Adjournment: 8:17 p.m. (moved JK, 2d ET)

TC – March 24, 2016

Minutes Whitehouse Tree Commission Meeting – March 24, 2016

Present:  Amy Schultz (chair), Kim Bunge, Elliot Tramer, Janet Traub, Council representative Mindy Curry, Staff representative Mark Thomas.

Meeting called to order at 7:07 p.m.

Minutes of the February 25, 2016 meeting were approved as written (moved ET, 2d KB)

OLD BUSINESS

Arbor Day 2016:  MT noted that 200 young spruce had been ordered for distribution to the children.  Trees selected for the planting ceremony that were not available from North Branch will be supplied by Bowers Landscape.

Tree inventory:  Steve Pilcher would like us to be thinking about what trees should be planted next fall, and where.  The Commission will put it on the agenda for the April meeting.   AS noted that nothing has been planted yet in the development on Julianna Drive off Dutch Road.  We had agreed to the trees proposed in the plan submitted earlier.  MC will bring the issue to the attention of Council.  Cathy McLean is the developer’s representative.

Forms and Documents:  nothing new to report

Master Plan update:  The village web site does not reflect policy changes suggested by the Tree Commission this year.  MC noted that the village is updating the entire site.  We will ask that the changes be incorporated now rather than waiting.  JT will draft language for the changes and coordinate with Barb Knisely.   AS:  Have any trees gone in at Whitehouse Valley off Weckerly?  Commission members are asked to check to see whether this has happened.

NEW BUSINESS

Tree City USA is at West Unity on April 20.  Six members are going.  AS will ask Sheri whether her van is available to transport everyone.

Trees in Trouble:  Sheri Luedtke has obtained this video; through her efforts it will be shown on WGTE TV on May 6 at 10:00 p.m., and hopefully at another time as well.  Jill has agreed to announce the showing on the village water bills.  This community outreach accomplishment should qualify as part of our growth award application for 2016.

Removal of invasives from the quarry area:  JT will contact Todd Crail at the University of Toledo to see if he is interested in bringing a group of students out to help.   Discussion ensued re: the ambitious master plan for the area (MC).  Many stakeholders are involved, and our activities would have to be carefully coordinated with them.

There will be no plantings around the new gazebo (MT).

ET passed around a preliminary design for replacement plantings for the back (east side) of the municipal building.  It was developed by Christine Manzey, a master gardener, who has been volunteering to help with plantings on the site.   The plan will be submitted to Steve Pilcher for his consideration.

Adjournment: 7:47 p.m. (moved JT, 2d KB)

TC – February 25, 2016

Minutes Whitehouse Tree Commission Meeting – February 25, 2016

7:00 PM Meeting called to order by Chairman Sheri Luedtke.  Members attending:  Amy Schultz, Janet Traub, and, Kim Bunge, Village Council representative: Mindy Curry, Village Staff representative: Mark Thomas. Visitors: Don Flenner, Tyler Woody, Greg Feller

Minutes of the January 21, 2016 Tree Commission meeting were reviewed. Amy Schultz moved and Mindy Curry seconded that the minutes be approved as written. The motion carried.

VISITOR BUSINESS

Steeplechase Tree Selection The Commission conferred with developer, Don Flenner and Tyler Woody, who accompanied him to advise on tree issues. Hallmark Development Co. had planned for Royal Red Maple, Acer platanoides, street trees in Steeplechase Plat 3. The Tree Master Plan for Newbury Lane, the main street in Plat 3, shows Freeman Maple, Acer x fremanii. Since they are both Maples, the substitution of Royal Red does not violate the separation of like species concept of the Tree Master Plan. Royal Red Maple is Norway Maple grafted onto Sugar Maple, Acer saccharum, rootstock, but, according to Tyler Woody, it is not as invasive as regular Norway Maple. The planned Freeman Maple is a hybrid of Red Maple and Silver Maple. The Commission accepted the suggested substitution and extended the segment to round the street corners on lots 66 and 67 which will be the start of Pocono Lane. Which is to say, all of Plat 3 is now specified to be Royal Red Maple.

In the next plat, 4, the Commission chose street trees Red Horse Chestnut Aesculus x carnea, on the west side of Pocono and heading westward on West Stallion, including the cul-de-sac, and Black Gum, Nyssa sylvatica, on the east side and eastward on East Stallion around the cul-de-sac which will eventually platted in that direction. Lot 78, as it is now numbered, across from the south end of Pocono Lane, will be specified as Red Horse Chestnut and all lot east of that will be Black Gum.

The amendments decided were added to the Tree Master Plan copy in the Tree Commission record cabinet. Sheets dated 2-25-16 showing the adjusted planned trees for Steeplechase Plat 3 and the upcoming Steeplechase Plat 4 were also filed in the cabinet.

Whitehouse Square Town Homes Landscape Review Greg Feller attended to present the landscaping plan for the next development in Whitehouse Square Town Homes by Miller-Valentine. The development does not front on a public street. It is in an area of private streets south of the south end of Whitehouse Square Blvd. The Commission requested that the plan for 17 Ulmus parvifloria, or Bosque Elm, be changed since it has become an invasive tree. The Commission suggested selecting a newer Dutch Elm resistant cultivar of the American Elm, Ulmus americana, or some non-Elm substitute. The rest of the plan presented was accepted by the Commission.

A copy of the plan, dated 2-25-16, with the suggested changes to the Elm selection was filed in the Tree Commission record cabinet.

Arbor Day Planning Whitehouse observance will be at Whitehouse School on Friday, May 6 at 2:15. The rain date will be the following Monday. All Village Council members are welcomed and encouraged to attend. The students will plant street trees along Texas St. Sheri will provide a basic Arbor Day Proclamation for the Mayor to read at a Council Meeting. Following the Tree Master Plan, Mark Thomas will order two Shagbark Hickory, Carya ovata, and one Shingle Oak, Quercus imbricaria. Judy Kethel will be in charge of arranging for Boy Scouts to dig the planting holes. Mark will order 200 Norway Spruces for the tree handouts.

Tree Ordinance Review The Commission reviewed the Whitehouse Tree Ordinance and felt there were no changes needed this year.

Parks and Landscaping Concept Plan Amy Schultz pointed out that the Mirror Newspaper reported Whitehouse Council had approved a Landscaping plan for Whitehouse, but there was no contact with the Tree Commission concerning it. Mindy Curry said the plan approved is just a basic talking concept and no specifics have been set forth or discussed. The plan should take several years to accomplish. The Commission reiterated that we would like to be notified before meetings where tree matters are going to be brought up. There are good methods to choose urban trees that will thrive and use engineering and soil methods to improve their vigor.

White Pine Weevil Danger  Amy Schultz presented an Extension Agency flier on the White Pine Weevil which is rapidly invading our area and kills trees. Sheri will prepare a “box” alert notice to local citizens to go into the Whitehouse newsletter.

Revising Tree Website Info for March Agenda The Village Website does not reflect the new Tree Master Plan method of selecting street trees. For March, the Commission will try to discuss what material to show on the website so visitors there understand what steps to take to comply with the new method.

OLD BUSINESS

NWF Grant Application Sheri spent some time in trying to contact the National Wildlife Federation for a clarification. The contact stated that NWF selects projects from applicants who name a cooperating “NWF Partner,” of which there are none nearby. For now, it is only practical to drop work on that application. Sheri will contact her acquaintances at the Whitehouse School to see if they might want to try to become a “Schoolyard Habitat” NWF partner. In the meantime, we can provide the school with a flashdrive of the podcasts or links to International Society of Arborists (ISA) and other tree-related YouTube videos. Sheri will also prepare a four page “Tree Journal” that students can fill in with observations and photos of the Arbor Day trees they receive. Teachers can provide them to their classes.

Tree Inventory Mark Thomas said some trees were pruned on Blue Ridge and the staff completed cutting out the invasive trees and shrubs that Commission members had marked along the brink of the quarry.

Spring Newsletter Sheri reported the Whitehouse newsletter has not been printed yet, so she will amend her submittal to include the Village of Whitehouse’s successful attainment of Tree City and Growth Award Status for 2015.

Forms and Documents  The Tree Commission’s copy of the Tree Master Plan was dated and annotated as mentioned under “Steeplechase” above and returned to the cabinet. In addition, copies of the other sheets used for the discussions were dated and filed in the cabinet.

Master Plan Notes were added to the Tree Commission’s paper copy regarding Steeplechase 3 and 4 and Whitehouse Square.

Kim Bunge moved to adjourn, Amy Schultz seconded, and motion passed. Meeting adjourned at 8:30 PM.

TC – January 21, 2016

Whitehouse Tree Commission Meeting Minutes – January 21, 2016

7:00 PM Meeting called to order by Chairman Sheri Luedtke.

Members attending: Amy Schultz, Janet Traub, and Elliot Tramer, Kim Bunge, Village Council representative: Mindy Curry, Village Staff representative: Mark Thomas.

Minutes of the November 19, 2015 Tree Commission meeting were reviewed. Elliot Tramer moved and Amy Schultz seconded that the minutes be approved with a correction to change the name Doug Mercer to Doug Meeker. The motion carried.

ADJOURNMENT FOR ELECTION OF OF CHAIR AND VICE-CHAIR

Sheri Luedtke adjourned the Tree Commission meeting in order to have a vote conducted by Mindy Curry to select the Chair and Vice-chair. Nominated and elected unanimously by the members present, were Sheri Luedtke as Chairperson and Amy Schultz as Vice-Chairperson for 2016.

Sheri Luedtke reconvened the January meeting of the Tree Commission.

OLD BUSINESS

Meeting Plan for 2016, The plan should show that Janet will keep the meeting minutes for February 2016 and Elliot, for March.

Tree Inventory Mark Thomas said some trees were pruned or given young tree training since the November Tree Commission meeting. The streets were in the Steeplechase, Village Meadows, and Blue Prairie subdivisions. Amy stated that the work she saw being done was good quality.

Village staff relocated sixteen trees that were in the State Rte. 64/Finzel Rd. roundabout to along Stiles Rd. at the south end of the Whitehouse part of Blue Creek Park. The trees were interfering with visibility at the roundabout. They are an assortment of oak, tulip tree and others, so do not match the hackberry designated for the spot in the Master Tree Plan.

All of the fall tree plantings went forward as planned in November.

In the Village Meadows subdivisions, village staff assessed around 30 trees which created problems or need pruning. Of those, eight need to be removed due to unsolvable interference with street light poles: they were just too closely planted to be trimmed successfully. The staff will follow the door tag policy to let the adjoining property owner know about upcoming removal of the trees. On a case by case assessment, if there is room for a replacement tree, allowing for Whitehouse tree spacing minimums from driveways and utilities, the owner will be offered the opportunity to have a tree in the tree lawn by agreeing to nurture it for several years until it is well established.

Amy moved to support the staff’s decision to remove the necessary trees in Village Meadows subdivisions, while following the procedures in place to hang standard Whitehouse notifying-door-hangers at homes adjoining to the work, before the work starts. Elliot seconded and the motion carried unanimously.

Forms and Documents. No new material was offered to be filed.

Master Plan Steeplechase in the Village of Whitehouse Plat Four is going through preliminary approval process before the Plan Commission. The developer was wondering about the tree species called for. Janet will inform the developer of the new Tree Master Plan process the Council adopted as part of its village Master Plan on September 15, 2015. We will request a street layout plan in order to see how many tree segments will be planted in the right-of-way. At the February meeting, we will have our Master Plan Map and tree list and choose non-conflicting trees for three segments to have them ready once we receive the street plan.

NWF Grant Application Sheri will ask for 750 trees as part of an Arbor Day tree giveaway the first week of May to all grade school pupils at Whitehouse Elementary. ISA Arbor Day tree-planting guide can be emailed by the school to the parents. Trees will be available to hand out at the Farmers’ Market on Saturdays and again at the Cherry Fest. As a build-up before the giveaway, the school can show special podcasts on tree topics during some of their scheduled library time. We can provide the school with a flash drive of the podcasts or links to International Society of Arborists (ISA).

NEW BUSINESS

Spring Newsletter Sheri will prepare an article on the coordination between the Tree Commission and Whitehouse School for the Arbor Day observance. The focus will be on how the students benefit, how the Village benefits, and how ISA requires the observance as a part of attaining Tree City status.

Kim Bunge moved to adjourn, Elliot Tramer seconded, and motion passed. Meeting adjourned at 7:35 PM.

TC – November 19, 2015

Whitehouse Tree Commission Meeting – November 19, 2015

7:00 PM Meeting called to order by Vice Chairperson Amy Schultz(AS), Members attending: Janet Traub(JT), ElliotTramer(ET) and  Judy Kethel(JK), Village Council representative: Michelle Tippie (MT)., Village staff representative Mark Thomas (MTh).  Village resident Wayne Strayer was present.

Minutes of the October 29, 2015 Tree Commission meeting were reviewed. JK moved and ET seconded that the minutes be approved as submitted. The motion carried.

OLD BUSINESS

MTh notes all Trees removed have been ground down. Clean up remains. 2015 tree plantings reviewed. MTh will check with Steve Pilcher on status.  JK will assist to put door hangers on remaining doors for potential plantings if necessary.

MT will get with Steve P. if communication needs to be made to home owner at 6521 Oakbrook requesting a Pine Tree removal.

AS will call Doug Mercer to gather information on how they anchor tree identification bricks.

JT summarized NW Ohio Urban Forestry Seminar held November 5, 2015 at Bluffton. Topics were broad and informative. New conference facilities provided more space. Weather conditions accommodated for outside tree climbing demonstration.  6 Tree Commission Members participated for an 8 hour day.

MT will contact Amy Stone and ask for her assistance with our August 2016 planned ALB walk about at Oak Openings.

NEW BUSINESS

Worked on preparation of the 2016 Tree Commission Meeting Plan. Agreed that January 21, 2016 will be the scheduled meeting date due to various members unable to make the regularly assigned date of January 28.

Commission Members AS, JT, ET, and JK agreed to continue participation in 2016 as members of the Tree Commission. MT will not be acting as the Council Representative. The Mayor will appoint a new Council Member for 2016.

JT will work on preparation of the Winter Newsletter Article. Topic will address the trees of the new roundabout at Route 64 and Finzel Road. A summary description and quantity of trees will be addressed.

JK moved to adjourn the meeting, ET seconded, and motion passed. Meeting adjourned at 8:04 PM.

TC – October 29, 2015

MINUTES – Whitehouse Tree Commission  – October 29. 2015

Commissioners Present: Chairman; Sheri Luedtke, Members; Amy Schultz, Judy Kethel, Elliot Tramer, and Janet Traub. Village Representative, Mark Thomas.

The meeting was called to order by Chairman, Sheri Luedtke, at 7:02 pm. The minutes of the September 24, 2015 meeting were approved with a correction regarding a thumb drive to Steve Pilcher, an electronic copy was sent rather than the thumb drive.  Motion to approve was made by Judy Kethel and seconded by Janet Traub.  Motion carried.

Old Business:

Tree City and Growth Awards: Sheri Luedtke is still working on the Tree City Application information and will have the information to Jill Gundy in time to file.  Elliot Tramer stated that we have 9 sure points toward the Growth Award.  Since we need 10 points, it was decided to continue the work on clearing the quarry bank of invasive species with work scheduled for Friday afternoon to mark and flag the trees and shrubs to be removed.

Forms & Documents:  No new additions to the files.

Tree Inventory: Mark Thomas reported that stumps had been removed from previously taken down trees. Also a tree removal was set for Merritt Street due to several broken and lost branches.  The pine tree located at 6521 Oak Brook will not be removed as it is in good health.  The homeowner didn’t like the needles that had fallen.  The trees that were removed in the Dennison Addition were found to be on private property, rather than Village right of way.  No action to be taken.

Other Items: Sheri Luedtke inquired about the pavers that had not been set for the Arbor Day Trees.  Mark Thomas stated that it is on the list of items to be done.  Amy Schultz stated that she had followed up with Barb Knisely regarding the lack of new trees on Julianna Street.  Barb said that she and Steve Pilcher were working on all of the subdivisions regarding street trees.

Fall Seminar at Bluffton College: There will be 6 attendees from Whitehouse and we will meet at the Village Hall on November 5th at 7:15 am.

New Business:

Summer Seminar: Judy Kethel reported that the Tree Commission is on the Village schedule for an August Enrichment Class.  The intent will be to do a “walk-a-bout” to look for insect infestation, particularly the Asian Longhorned Beetle.  Janet Traub and Judy Kethel will be working on this project.

Motion to adjourn the meeting was made by Elliot Tramer, seconded by Janet Traub, motion carried and meeting adjourned at 7:45 pm.

TC – September 24, 2015

MINUTES — Whitehouse Tree Commission – Meeting of September 24, 2015

Present: Sheri Luedtke (SL), Judy Kethel (JK), Amy Schultz (AS), Elliot Tramer (ET), Janet Traub (JT); Council representative Michelle Tippie (MTi); Village staff representative Mark Thomas (MTh)

Meeting called to order by SL at 7:00 p.m.

The minutes of the meeting of August 27, 2015 were approved unanimously (moved JK, second AS)

Old Business:

  • SL is making progress on the application for renewal of our Tree City USA MT has asked the village administrator for 2015 budget data to support our applications for Tree City and a Growth Award.  SL provided ET with a copy of an article in today’s Mirror newspaper reporting on our master tree plan presentation to Council on September 15. SL will send ET photos taken at various growth award activities.  JK mentioned that Brian Petrell of the village staff will be removing invasive plants from the edge of the quarry behind the municipal building.  We will volunteer to mark trees that should be removed, which should qualify as a new project for a growth award.  JK will check with Steve Pilcher to confirm our involvement.  ET will revise our growth award application in response to recent suggestions from Stephanie Miller.
  • Inventory (MTh): Three memorial trees were planted, roots broken up as needed; mulch applied and gator bags installed.  Three trees on Lenderson were removed; new trees will be planted to replace them.  Oaks planted on the new roundabout are fewer than in the original plan but still may be too close.  MTi will ask if the fire department can take a water tanker over to water them.  JT mentioned that our sesquicentennial tree is leaning and asked if it could be set upright later in the fall, after the growing season has ended.  Kim Bunge told SL that the tree at the corner of Swanton and Maumee Streets is dying.  It will be replaced this fall with a tree of Kim’s choosing.
  • Forms and Documents: An account of the Brady Pizzifred memorial planting was provided for the document file by JK. SL suggested that a catalog of our memorial tree plantings would be a good idea, and may qualify for a 2016 growth award.
  • Master Plan: JT will give copies of the Master Plan to Steve Pilcher in several formats: map, excel spreadsheet hard copy, and thumb drive.  The master plan will also be deposited in our document file in the same formats.

New Business:

  • Five commission members wish to attend the Forestry Seminary in Bluffton on November 5. SL will communicate this to Jill in the village office.  MTh will find out if he can go as well, and tell Jill if that is the case.
  • A possible new project for August 2016 would be a “citizens’ walkabout” to look for tree pests, diseases or other issues, perhaps at the Oak Openings metropark.  It was suggested that Amy Stone might agree to lead the walk.  The activity could be a part of Barb Knisely’s enrichment classes, with the Tree Commission as sponsor.  JK will follow up.
  • We will reapply for the NWF grant in 2016, another growth award opportunity.
  • JK suggested that Lucas Co. Soil and Water might agree to a partnership in the sale/distribution of trees, rain barrels, composters, etc. She will follow up.
  • AS recalled that Cathy McLean, representing developers of home sites on Julianna Lane, had visited us more than a year ago to describe planned trees for that area. At that time we suggested more diversity and more trees than had been planned.  So far only one tree has been planted there.  AS will follow up with Barb Knisely.

Adjournment at 7:54 p.m. (moved JK, second AS)

Tree – August 27, 2015

7:00 PM  Meeting called to order by Chairperson Sheri Luedtke.  Members attending:  Amy Schultz, Janet Traub, and Elliot Tramer, Judy Kethel, Village Council representative: Michelle Tippie.

Minutes of the July 23, 2015 Tree Commission meeting were reviewed. Janet Traub moved and Amy Schultz seconded that the minutes be approved with two spelling corrections. The motion carried.

OLD BUSINESS

National Wildlife Foundation Grant The possible tree giveaway or tree planting grant no longer is limited to specific application deadlines. Sheri stated she will start in again with preparing an application as the appropriate time comes in the early months of 2016.

Tree City and Growth Awards   Sheri stated the materials for the Tree City application are in a good position with just the normal waits to fill requirements regarding the Village tree budgeting expense numbers. Elliot felt the Growth Award requirements will very likely be satisfied with the addition of the tree master plan project. He will double check with Urban Forester, Stephanie Miller to be sure she agrees with the categories he plans for the different items. The Growth Award application will mention articles in the Village newsletter, the spring pruning seminar, and the tree master plan. If any members have useful photos of the master plan field work, we should provide them to Sheri.

Tree Inventory After the July Tree Commission meeting, Judy and Amy visited the sites of two trees the Village Service Department had asked for advice on: a tree near the bike trail right-of-way behind 11002 Waterville St., and a cottonwood tree in the bike trail right-of-way behind 6933 Westwyck. The Tree Commission found that both trees could use some good maintenance pruning, but that they were vigorous trees and shouldn’t be removed. She is still talking with Steve Pilcher about the Tree Commission’s opinion.

Judy provided info she got from Mark Thomas on tree removals. Trees were removed at 9771 Preakness, 6530 Saddle Bridge E., the Fire Station, and 7327 Juneberry. The next step is to follow the door hanger procedure, telling the adjacent owners what tree type is specified on our plan, and asking them if they want a tree and agree to care well for it to get it off to a good start. One more tree is dying at property at the corner of Swanton and Maumee Streets and will be removed.

There will be a memorial tree planted in memory of Brody Pizzifred along the bike trail near the eastern limits of Whitehouse. At the same time, Steve Pilcher plans to have the Village plant two more sugar maples in the same area. Overall, the service department plans 15 fall tree plantings. Depending on the owner responses from the removal door hangers, the remaining number of trees will be planted in Westwyck Estates according to the master plan.

Forms and Documents  Sheri handed in copies of letters to file in correspondance. She wrote to Jordan Daugherty, regarding the design procedure for the Toledo St. parking lot, and to Tim Schetter, Tim Gallaher, Jordan Daugherty and Steve Pilcher regarding abandoning the attempt to get a NWF tree grant for the area of the Whitehouse Library on Metropark property.

Master Plan The hand-labeled map, the computer map, the spreadsheet and the field findings sheets have all been completed and checked for agreement. On September 8 from 9 AM to Noon any free commission members will meet in the classroom to organize the presentation of the plan at the Village Council September 15 meeting.

Ordinance Review Follow-up Michelle sent Solicitor Phil Davis an email listing the Ordinance itemsrun until 2018, when they should be reappointed to continue serving.

NEW BUSINESS

Proposed Change to Whitehouse Ordinance   Michelle Tippie will check into placing Callery Pears, Pyrus calleryana, in all their different horticultural cultivars, such as Bradford, Cleveland, Chanticleer, Select, Aristocrat, Redspire, Sylvania, Trinity, and Stone Hill, onto the banned tree list within rights of way and on Village property as a matter of Village code. If the ban is in the Ordinance and not merely a policy, the question of allowing exceptions is removed.

OTHER

ALB Awareness activity August was Asian Longhorn Beetle Awareness Month. Judy forwarded the flyer that Stephanie Miller had emailed us to Barb Knisely. It was posted at key village publicity spots. Barb also sent it to Josh Torres who included it in a dissemination to members of the Anthony Wayne Chamber of Commerce.

Steeplechase Street Trees Amy talked with developer Don Flenner and he will be planting Royal Red Maple, a cultivar of Acer norwegicum, in the next phase of his subdivision in lieu of the pears he had planned.

Elliot moved to adjourn, Amy seconded, and motion passed. Meeting adjourned at 8:15 PM.

Tree – July 23, 2015

Commissioners Present:  Chairperson, Sheri Luedtke,   Amy Schultz, Judy Kethel, Janet Traub,  Michelle Tippie (Council Representative), and Mark Thomas, (Village Staff Advisor).

The meeting was called to order by Chairperson, Sheri Luedtke, at 7:03 pm.  The minutes of the June 25, 2015 meeting were approved.  Motion to approve made by Amy Schultz and seconded by Janet Traub.

Old Business:

Wild Life Grant:   Sheri L. sent emails to T. Gallagher and T. Fletcher.  Sheri L will have grant paperwork ready to submit.  Sheri L. also communicated via email to Jordan Daugherty and Steve Pilcher updating status of grants.  Copies of all correspondence will be added to Forms and Docs.

Tree Inventory:  Busy trimming trees for better vision of road signage.  Request made by Mark T. for commission members to review potential removal of trees located at 11002 Waterville Street and 6933 Westwyck due to wind storm.  Amy S. and Judy K. will review and reply back to Mark T.

Steve P. would like information regarding fall tree plantings.  Mark T. will provide information on number of trees to be replanted due to removals.  After this information we can determine budget dollars left for planting new street trees. Two areas were determined priorities.  Extend tree plantings from the Village to Finzel Road and also Westwyck.  It was noted that the Tulip Tree is the recommended tree for Westwyck as noted in the Master Tree Plan.  This will be finalized at the August Meeting.

Forms & Docs:  Add correspondence as previously noted for Wild Life Grant.

Tree Master Plan:  Janet Traub reported that we have a small area to complete.  Amy S. and Sheri L. have volunteered to work for completion of this area on this coming Thursday.   Discussion on formulating a plan to communicate this project to Whitehouse Council and Staff Members needed.  Janet Traub is taking the lead on this communication plan.

Other Old Business:  Michelle Tippie noted a reminder to Jordan Daugherty regarding plans for tree plantings for the parking lot off Toledo Street.  Nothing received to date.

Sheri will meet with Bill Radar Friday (tomorrow) at 10:00 a.m. regarding the bricks and engraving for our Arbor Day trees and others as determined.

New Business

Tree Budget Preparation:  Michelle Tippie will coordinate this request.

2016 Tree City USA Application:  Sheri L. will handle the Tree City USA Application and Elliot T. will handle the Growth Award.  No problems noted to date.

Memorial Tree Program Application:  The Memorial Tree (for Brody Pizzifred) paperwork and funding is complete.  Judy K. will contact persons listed on the paperwork regarding desired location and type of tree.  She will report findings to Steve P.

Other Business

Discussion on “AUSUST IS ALB TREE CHECK MONTH”.  How can we communicate this?  Judy K. will get with Barb Knisely to have the information posted in the communication board located at the plaza area near the caboose.  Judy K. agreed to contact the Chamber of Commerce to further communicate items of this nature.  Another area to pursue is including correspondence in water bill mailings.

Motion to adjourn the meeting was made at 8:02 pm by Judy Kethel, Amy Schultz seconded and motion passed.

Tree – June 25, 2015

Commissioners present:  Sheri Luedtke, Amy Schultz, Elliot Tramer, Janet Traub; Michelle Tippie (council representative), Mark Thomas (staff advisor)

Chairperson Sheri Luedtke called the meeting to order at 7:03 p.m.  The minutes of the May 28, 2015 meeting were approved.  Moved: Elliot Tramer; second: Janet Traub.

Old business:

Cherry Fest:  Many people stopped at our booth during the Fest on June 13.  The Asian longhorn beetle is a very popular icky bug tattoo, even though it has no other redeeming qualities.  The cherry tree raffle was won by Trish Kroncke.  Thanks to Mark Thomas for his help with the cherry tree and other arrangements.

Fall newsletter:  An article titled “Callery Pears: No Longer Welcome” was submitted for the fall village newsletter by Elliot Tramer.  Amy Schultz mentioned that a developer intended to plant 4 Callery Pears on Stockton Street.  Michelle Tippie will ask Barb Knisely to inform the developer that Callery Pears can no longer be planted on public rights-of-way in the village.

Wildlife grant:  Sheri Luedtke reported that the Metroparks did not seem interested in a planting as small as the grant would provide, and that the village would bear all responsibility for site preparation and tree maintenance.  Sheri suggested that we instead propose a spring tree give-away program involving children, perhaps in conjunction with the Arbor Day celebration.  We would be able to offer a variety of trees, instead of just spruces.  Sheri will call Tim Schetter at the Metroparks to inform him we are going in a different direction, and also inform Steve Pilcher and Jordan Daugherty of our decision.

Tree Inventory:  Mark Thomas reported that the dead tree on Ascot Lane has been removed.  Trimming has been done elsewhere to make signs more readable, etc. 

Forms and Documents:  Sheri Luedtke reminded all members to fill out time sheets for their tree commission work.   Janet Traub mentioned that she was unable to find the list of approved arborists/contractors on the village web site.  In Kim Bunge’s absence, Sheri Luedtke is in charge of the bricks labeling our Arbor Day plantings.  She will contact Jill Gundy to find out how it was done in the past.

Master Plan:  Janet Traub passed out copies of a cover sheet draft to accompany the plan.  Members are encouraged to read it and comment.  Field work on the plan is about 80% completed.   The goal is to finish by September, and make a formal presentation of the plan at a Village Council meeting.  That completion schedule also will allow it to be a centerpiece of our 2015 growth award proposal.   A property owner on Archbold-Whitehouse Road wants trees; Sheri Luedtke will look up his address to determine which species the master plan dictates should be placed there.

Parking lot off Toledo Street:  As directed by the Commission at the May 28 meeting, Sheri Luedtke sent an email to Jordan Daugherty (cc: Steve Pilcher) concerning planned plantings for that project, and pointing out that the procedure stated in the Tree Ordinance 10-2007 were not followed.  To date the Tree Commission has received no response.  Michelle Tippie will forward another copy to remind Mr. Daugherty of our concerns.

New Business:

Elliot Tramer distributed wallet-sized information cards on the Gypsy Moth that were provided by Amy Stone.  Amy states that the Gypsy Moth outbreak is very severe this year in parts of our area, and people should be looking out for it.

Adjournment:  Motion to adjourn by Amy Schultz; second: Janet Traub.

Meeting adjourned at 7:55 p.m.

Tree – May 28, 2015

Commissioners Present:  Chairperson, Sheri Luedtke,   Amy Schultz, Elliot Tramer, Judy Kethel, Janet Traub,  and Mark Thomas, Village Staff Advisor.

The meeting was called to order by Chairperson, Sheri Luedtke, at 7:05 pm.  The minutes of the April  23, 2015 meeting were approved.  Motion to approve made by Elliot Tramer and seconded by Janet Truab.  Motion carried.

Old Business:

Cherry Fest:    A Weeping Cherry Tree was procured from North Branch Nursery and will be given away in a raffle.  Mark will pick up the tree and have in the blue building until we need it.  The drawing for the tree will take place about 4:00 pm on Saturday and take down shortly thereafter.  Amy will provide the tent and Sheri will have the table and literature available for the public.  Set up time is to be determined.  Judy Kethel will contact the Village or Chamber of Commerce for information and passes.    Sheri and Amy will set up and work in the morning with Elliot and Michelle and/or Kim working in the afternoon.

Tree City:  All commissioners who attended felt it was a very good occasion, good presentations, location and food.  The City of Toledo did a very good job in hosting.

Tree Ordinance:  The letter from Philip C Davis, Solicitor dated March 1, 2015 was reviewed and agreed that both items of concern were answered.   It was further recommended that we put together a presentation to submit to council regarding the ordinance.  Also need to present to Steve Pilcher information about the Master Tree Plan.

Wildlife Tree Grant:  Janet Traub and Sheri Luedtke met with Tim Schetter of the Toledo Area Metro Parks regarding  forestation plantings in the quarry area within the Village.  It was understood that the Metro Parks will require procedures regarding design and soil examination and site visit by Tim Gallaher.  We would be limited to 4 species of trees.  Sheri and Amy will meet with Tim on Friday morning to further discuss the feasibility of this project.

Tree Inventory:  Nothing has been done except planting of trees for Arbor Day near Whitehouse Grade School.   Trees planted with the help of the Boy Scouts and then Whitehouse 3rd grade elementary students, were a London Planetree,  American  Elm,  and Tulip Tree.  It was discussed that we need to inform residents about not planting pear trees as they are now considered an undesirable tree.  Elliot will be writing an article for the fall newsletter explaining the reason for this, and suggest that the Village web-site be visited for suggested recommended trees.

Forms & Documents:  A pamphlet from ODNR given with our Tree City USA award regarding the Asian Long horned Beetle was added to our inventory.

Tree Master Plan:  Janet Traub reported that we are at least one-third done with this project and should complete by years end.  We have put about 30 hours into it so far.

EAB & ALB Awareness: This is the time of year for EAB (Emerald Ash Borer) and ALB (Asian Long horned Beetle) awareness program.    Information was made available at the 2 flower marts in early May and will be made available at the Cherry Fest.

Other Old Business:  Elliot Tramer and Amy Schultz held a meeting with Russ Robertson and Eric Gay of the Rue Du Lac Homeowners Association.  After reviewing the site it was recommended that River Birch trees would be suitable for the location and they were to follow up with Steve Pilcher regarding stump removal left from prior tree removal.

Mark Thomas reported that due to storm damage,  there was a large limb on Merritt St that needs to be removed and it will be done by an outside firm.

Amy Schultz again requested removal of dead tree on Ascot Lane.

Sheri will be ordering ID Bricks for the trees planted in recognition of Arbor Day, 2014 and 2015.   Village will follow up with installation when they are ready from the engraver.

New Business

Mark Thomas presented the drawing for a parking lot off Toledo Street.  The plan was reviewed by the commissioners with disagreements regarding spacing of the trees, too narrow, and existing trees in the area not shown on the drawing.  It was felt the policy to have the tree commission review such plans prior to implementation was not followed.

A motion was made to have Sheri Luedtke write a letter to Jordan Daugherty, Village Administrator with a copy to Steve Pilcher of Public Works regarding a procedure to allow the tree commission to help in the planning stage of such projects.  It was felt that the Tree Ordinance 10-2007 (p. 2 of 4) was not followed.  Janet Traub made the motion, seconded by Elliot Tramer, motion carried.

It was reported that residents on Babcock Street are concerned about the arborvitaes that were planted around the sub-station and will be writing a letter to the Village of their concerns.

Judy Kethel reported that Wayne Strayer will not be joining the tree commission.  A few suggestions were made regarding possible replacements.

Motion to adjourn the meeting was made at 8:45 pm by Elliot Tramer, Janet Traub seconded and motion passed.

Tree – April 23, 2015

7:00 PM  Meeting called to order by Chairperson Sheri Luedtke.  Members attending:  Amy Schultz, Janet Traub, and Elliot Tramer, Veronica Judy Kethel, Council representative Michelle Tippie, Village Staff representative: Mark Thomas

Minutes of the March 26, 2015 Tree Commission meeting were reviewed. Elliot Tramer moved and Veronica Judy Kethel seconded that the minutes be approved as written. The motion carried.

OLD BUSINESS

Cherry Fest Planning

The event is scheduled for June 11, 12, and 13.  Members agreed to participate same as last year with no involvement in the parade.  Amy Schultz will provide the tent.  Judy Kethel will make reservation arrangements with the Chamber to reserve a spot for our tent and table.  Mark Thomas will pick up the tree at North Branch. The tree will be stored in the blue maintenance building located in the park.  Sheri L. will get with Kim B. to arrange for the tree.

Summer Newsletter

Judy Kethel will prepare the article.  The article will contain information regarding the 2015 NW Ohio Tree City USA Awards Program at the Zoo scheduled for April 29, with specific information surrounding the Oklahoma City Memorial Survivor Tree. A picture of our group may be included in the article.

Tree Inventory

Mark Thomas notes no significant changes.

Forms & Docs

Nothing added since last meeting. Discussion took place regarding the plans for the Finzel Road project. Plans would not fit in our file cabinet.

Master Plan

With improving weather, Janet was accepting dates when members plan to continue this project. Sheri L and Janet T made a date for April 30.  Amy S and Judy K made time for May 6 or 7.  Members will contact Janet T on future Master Street Tree Plan work days.

Janet T and Michelle T met with Pam Ciepichal.  They offered information for the local home owners association to consider planting to replace the pear trees in the right of way that have come down recently.

Arbor Day 2015

Event to take place on May 1 at 2:15 along Texas Street near the Whitehouse Primary School.  The Boy Scouts will dig holes this year on Tuesday April 28 or rain date on Wednesday April 29.  Mark T will have the tree sites marked. Members are scheduled to meet at the Park Shelter House at noon on May 1 to prepare the tree samplings to give to the 3rd grade class.  Judy K will notify Karen at the Mirror newspaper to advertise this event.  Michelle T will assist Mayor Kuhn in the Arbor Day Proclamation.

Earth Day 2015

The event is scheduled for Saturday April 25.  The Tree Commission has decided to participate in assisting with helping to unload vehicles this year instead of supplying a table with information to pass out to the residents.

National Wildlife Federation’s Trees Grant Application

Sheri L is reworking the grant application.  Discussion surrounding opportunities existing around the big quarry and the new walking path crossing route 64 along side the library.  Also mentioned was the soccer field.  The committee feels contacting the Metro Park will be required to continue and finalize this application.  When we don’t succeed first, need to try and try again.

Ordinance Review

Michelle passed out correspondence received from Solicitor Phil Davis.  The members agreed to review this information for discussion during the May 2015 Tree Commission Meeting.

NEW BUSINESS

Mark T received communication  from a Rue de Lac homeowner requesting to meet with the Tree Commission for help and recommendations on tree plantings.  Elliot T will make contact to the homeowner. Sheri L, Amy S and Judy K also agreed to assist in this request.

Reviewed a request from Tree Commission member Kim Bunge requesting to continue to be a part of the Whitehouse Tree Commission with a leave of absence until fall 2016.  Michelle T will get with Mayor Kuhn regarding this request.  Discussed a search for a substitute for a 2 year term.  Judy K will get with Wayne Strayer as a start of this search.

Amy S moved to adjourn, Janet T seconded, and motion passed. Meeting adjourned at 8:05 PM.

Tree – March 26, 2015

7:00 PM  Meeting called to order by Chairperson Sheri Luedtke.  Members attending:  Amy Schultz, Janet Traub, and Elliot Tramer, Village Staff representative: Mark Thomas.

Minutes of the February 26, 2015 Tree Commission meeting were reviewed. Amy Schultz moved and Janet Traub seconded that the minutes be approved as written. The motion carried.

OLD BUSINESS

Arbor Day for the commemoration with classes from the Whitehouse Elementary School, the Commission selected American Elm, American Sycamore and Tulip Tree to be planted along Texas Street near the front of the school. Recent paving and sidewalk replacement meant the site lost its street trees. The event will be Friday, May 1st at 2:15 PM. Mark will order the trees from the nursery.

The Commission will ask Michelle Tippie to ask Mayor Kuhn to make an Arbor Day Proclamation at the April 21st Village Council meeting. Sheri Luedtke will attend to make a general invitation to the May 1st proceedings at the school.

As part of our ongoing cooperation with community groups, we will have the Boy Scouts help dig the holes in preparation for planting day or help wrapping spruce saplings we give to the students on Arbor Day.

Grant Application   Matt Dick at Anthony Wayne High School saw some conflicts with the idea of planting young trees in the Blue Creek floodplain area. Instead, Sheri Luedtke will take photos of planting sites around the quarry and resubmit the community tree grant application to National Wildlife Federation’s Trees for Wildlife program. Trees suggested on the NWF list that seemed appropriate were Arrowwood, American Hemlock, American Cranberry, Black Locust, Butternut, White Pine, Flowering Dogwood. Redbud was considered too delicate for exposed planting in our climate. Sheri also wondered if thornless Hawthorne could be requested. She will rework the grant application to match the new proposed site.

Tree Inventory Mark Thomas said a tree was removed on North Street that was in conflict with water service. After being notified by tree removal door hanger placed by the Service Department, the adjoining property owner asked for a second opinion. ISA arborists from Savory Tree agreed the tree would need to be removed.

Sheri met with Dan Wyandt and he showed her how to go to ArcGIS and see the locations of all the Whitehouse tree inventory online and see the same trees on Google Earth. Once the Tree Master Plan is approved, it can be added as a layer to the GIS inventory that Penta is maintaining.

Forms and Documents  Nineteen people attended the Village Tree Pruning Workshop presented by Urban Forester Stephanie Miller on March 21. The good turnout was attributed to email publicity that Barb Knisely and Stephanie Miller issued. The attendance sheet is in the Tree Commission files.

Master Plan with improving weather, Janet will email members to see who has some time to continue the field work on the plan.

Janet and Michelle Tippie will meet with Pam Ciepichal on April 20 about pear trees in the right of way that have come down recently.

Ordinance Review Follow-up Michelle sent Solicitor Phil Davis an email listing the Ordinance items from the February meeting needing action. Also, at the March 17 Village Council meeting, Mayor Kuhn reappointed the following members to the Tree Commission: Sheri Luedtke, Kim Bunge, Dr. Elliot Tramer, Veronica Judy Kethel, Amy Schultz, and Janet Traub. The members’ terms will run until 2018, when they should be reappointed to continue serving.

Informational Tree Signs Mark reported that Steve Pilcher thinks posting tree signs along the proposed quarry boardwalk area would enhance the walk.

NEW BUSINESS

Tree City Ceremonies   Six commissioners and Mark Thomas will be attending the ceremonies at the Toledo Zoo. We will meet at the Village Hall at 8:15 on April 29 to be at the Zoo at 8:45.

Cherry Fest    Cherry Fest – June 11, 12, and 13 – will be on the Tree Commission agenda in April.

Janet Traub moved to adjourn, Amy Schultz seconded, and motion passed. Meeting adjourned at 8:00 PM.

Tree Commission – February 26, 2015

7:00 p.m., meeting called to order by Chairman Sheri Luedtke.  Other members present: Amy Schultz, Elliot Tramer, and Janet Traub.  Village Council representative: Michelle Tippie (MTi); Village staff representative: Mark Thomas (MTh).

Minutes of the January 22, 2015 meeting were approved (moved ET, seconded AS)

Old business:

– Pruning seminar:  Stephanie Miller has agreed to conduct the seminar at 10:00 a.m. on Saturday, Match 21.  Depending on Stephanie’s plans for the session, we can meet initially at the town hall, then move to the park shelter house for outside tree pruning.   A fire will be provided at the shelter for warmth in case of inclement weather.  Tree Commission members are asked to bring pruning loppers and saws. MTi and ET will bring cameras to document the session for growth award purposes.  SL will contact Karen Gerhardinger at the Mirror for publicity; MTi will ask Jill to post it on the community sign board and at the fire station.

–    Tree inventory: nothing to report

–    Forms and documents: nothing to report

–    Master plan: Field work on the master plan will resume when the weather improves

–    National Wildlife grant: Kim Bunge has passed the application material to SL.  There is no deadline; applications are being received continuously.  NWF provided a long list of available native trees, of which at least 6 should be suitable for planting in moist sites.  We must agree to plant at least 100 trees. Our proposal will be to plant in the floodplain behind Anthony Wayne High School.  The proposed project will engage school students to help with the planting, provide storm water mitigation, and qualify for a growth award.  SL will contact the high school science teachers and grounds department to ensure their interest and cooperation.

– Spring newsletter article:  We still have not successfully lined up a beekeeper to write it.  The deadline is very soon – in early March.

New Business: 

–    Village tree ordinance review:  (1) Once the master plan is completed, we will ask the Council to add an amendment requiring the Village to follow the master plan wherever possible, and providing for it to be updated periodically so that it becomes a living document.  (2) Item 167.03(d) states that Commission members will serve 3–year terms.  This has not been strictly followed.  MTi will remind the Mayor that we may need to be reappointed. (3) page 48B, line 4 change “affect” to “effect” to convey the intended meaning.  (5) It was moved by JT (2d AS) that MTi convey these suggested changes to Solicitor Phil Davis.  Motion passed.

– Arbor Day plans:  After SL’s consultation with Andrea at WhitehouseElementary   School, Arbor Day will be on Friday May 1 at 2:15 p.m., with Monday May 4 as the rain day backup.  We will plant near the school on Texas Street to replace trees that were removed when new sidewalks were installed.  We could select some of the trees the kids voted on last year that were not used in the Spring 2014 planting.  We will hand out 200 baby conifers again.

–    Spring planting schedule:  Nothing to report yet.

–    Landscape plan for the new roundabout at Finzel and Ohio 64:  The following notations were made on the plan copy provided to us:  (1) We would like to see a greater diversity of trees.  The plan calls for mostly oaks; if oak wilt or some other oak-specific disease or pest arrives much of the tree component could be lost.  We suggest substituting some sassafras (Sassafras albidum), a mid-sized native oak openings tree with attractive fall foliage. (2) In general, there are too many trees planned for the available space, especially on the narrow lane dividers.  Please follow the Village tree ordinance for spacing (e.g., large trees at least 50 ft apart).

(3) Cardinal flower generally survives only 3 years and prefers wet soil.  We     suggest substituting bee balm (Monarda didyma) for equivalent red color. (4) Wire baskets and burlap should be entirely removed from root balls when trees are planted.

– JT provided samples of informational signage that could be used for trees on Village property.  When the weather is better, we will walk the trail around to quarry to identify good candidates for signage, as well as invasive trees needin