Committee Of The Whole

ROLL CALL: Bob Keogh, Bill May, Louann Artiaga, Frank Billings (6:45 PM), Rebecca Conklin Kleiboemer, Mindy Curry. Also present were the following: Mayor Don Atkinson, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Clerk Susan Miller, and Karen Gerhardinger.

At 6:30 PM President of Council, Bill May, called the meeting to order.

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to approve the amended minutes of the June 27, 2017 meeting. 5 ayes

President of Council, Bill May, asked for Citizen Comments pertaining to Agenda items. There were none.

General

The first order of business was the presentation of draft Wayfinding (signage) Plan.
• Using a theme with cohesive materials
• Signs are angular for interest instead of rectangular
• Oak leaf symbolizing the gateway to Oak Openings
• Core 10 steel to tie in with the Village Gateway sign
• Committee members Administrator Jordan Daugherty, Community Development Coordinator Barbara Knisely, and Director of Public Services Steve Pilcher, as well as Council members that wanted to attend
• Writing out Whitehouse on signs instead of the use of a W
• Informational sign in front of the fire department
• Green pieces are relatively inexpensive to replace when changes are required, signage part is made of aluminum, don’t want to use interchangeable pieces that slide in and out because they look temporary
• Eventually, would like to see street signs changed to match, ornamental on the top of street signs
• Plan to be implemented over several years
• Industrial Park sign to have specific business names, Anthony Wayne Campus, Civic Institutions, Food/Fuel
• Administrator, Jordan Daugherty, presented sign types and placement/locations
• No specific business names on the signs at the four way stop, park, library, schools, school board, fire department, Whitehouse Square, banners/parking, visibility of parking signs
• Density/amount of signs, concerns of a cluttered appearance, some signage already there, only looking at one side of the street at a time, changing signs for cohesiveness
• Sign design within a family for visual interest instead of all matching
• Crossing signs at bike trail ordered
• Additional sign at Shepler and Providence
• Log house building sign, removing sign from BLT Park
• Adopting the conceptual plan so that funds can be earmarked in the budget for coming years And the project can go out to bid
• Priorities: Industrial park sign, some parking, and the downtown LED sign, Industrial park sign Includes the small gateway sign coming in from Centerville
• LED sign at Village park
• Crosswalks to be repainted when streets are repaved, signage at the bike trail
• Crosswalk right of way: once a pedestrian steps off of the curb, the pedestrian has the right of way
• Multi-use trail being used regularly, looking at crosswalk signs for Whitehouse Square
• Crosswalk signs cost approximately $5,000, the Village installs them
• The Village will have the signs engineered

Motion by Bob Keogh, seconded by Louann Artiaga to recommend to Council to adopt the conceptual Wayfinding (signage) plan. 6 ayes

Other items discussed:

• Roundabout landscaping, giving natural landscape time to develop, some of the natural grasses are weedy looking, landscape is a high maintenance project, worked on it today and is looking better, Administration will look at and provide options
• Flags at the bike trail on the restroom side are OOPS flags for the pedestrian crossing signs
• TARTA’s proposal to remove TARTA from real estate taxes – which Whitehouse residents don’t currently pay and add .5% sales tax increase for Lucas County – .5% increase for services we would not get (TARTA services stops at Krogers in Waterville), some money will be used for street and sidewalk repair, Lucas County sales tax would be 7.75%, Wood county is 6.3%
• Car dealerships: purchaser pays taxes in the county that they live, not where they purchased

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 7:40 PM. 6 ayes

ROLL CALL: Bob Keogh, Bill May, Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, and Mindy Curry. Also present were the following: Mayor Don Atkinson, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Joshua Hartbarger, Clerk Susan Miller, Tyler Young, David and Sharon Prueter, Bea Ludwig, Rob Casaletta, and Karen Gerhardinger.
President of Council, Bill May, called the meeting to order at 6:30 PM.

Motion by Bob Keogh, seconded by Mindy Curry to approve the minutes of the June 13, 2017 meeting. 5 ayes, 1 abstain Louann Artiaga

President of Council, Bill May asked for Citizen Comment pertaining to Agenda items. There were none.

Parks and Recreation

The first order of business was general discussion on the Village Park playground equipment plan.
• Goals
o Offer engaging and stimulating play equipment for youth of all ages and abilities
o Incorporate handicapped accessibility and sensory play
o Promote physical fitness for the whole family
• Splash pad, playground equipment – toddler, youth, stand-alone, Hardcourts – basketball, Pickleball, Fitness equipment, Musical area
• Children going to other places to play basketball
• Phases
• Train toddler play structure, ramps for handicap accessibility, modular systems, rock climber to Tie in with other Village elements, Playshare swing, Musical park
• Youth structure envisioned where present toddler area is
• Hardcourts as a first phase to bring people into the Village
• Separation of hard courts from play areas
• Toddler area near restrooms
• Keeping ball fields
• Splash pad – high priority/majority request, $65,000 – $200,000, Councilwoman Louann Artiaga Expressed being against the splash pad, removing sand before installing splash pad, Vandalism, Insurance, Maintenance costs, electric, water autofills
• Fitness stations around the small quarry, Exercraft, Mayor suggest fitness person be on the committee – Julie Westenfelder, almost vandalism proof
• More people in the park, more community involvement, accountability
• Colors – sand, blue, green
• Timeline and budget, sewer and water line projects a priority, wonderful conceptions, how Much willing to allocate
• $125,000 budgeted for Village Park, park capital fund has $160,000 – can spend a maximum of $145,000, next year can allocate from Income tax A – projects are typically water, sewer, streets
• Structure costs small start at $50,000, large at $150,000
• Surface – rubber mulch $15,000-30,000, rubber mulch cannot be moved or reused, flat $50,000-$75,000
• Hardcourts – Basketball $40,000, Pickleball $30,000, fence, lighting, multipurpose courts, Utilizing present courts, move courts closer to water tower
• Music Park $10,000
• Demolition to be done by Village maintenance department, community build, rubber mulch Incurs future replacement costs, Playground sand – bees, ants, spoons, litter box, structure and Surface should be done together
• Prioritized list (Master plan)
• Alan Kletecka from Service Supply Limited, Inc. discussed Playcraft, warranties, maintenance kit, Only ones that double powder coat
• Community support is there, comparable levels of recreation as surrounding communities, Recreation destination, worthy of committing $300,000, playground is a place for Investment
• What features can benefit different ages and abilities for the least amount of money, Hardball Courts, fitness equipment, music area, already have playground, grants (Kelloggs, Nike), Modular, start with what we don’t have, current equipment cracks, smell, playground Structures as a future phase
• Expand over time in phases
• Inviting Mayor Don Atkinson and Administrator Jordan Daugherty to playground meetings
• Budget, not in a hurry, do it right
• Repurposing/resurfacing basketball courts and ice skating rink for pickleball courts
• Is Pickleball a fad? Splash pad repairs – headache, repurposing what we have, plan – includes Maintenance and repair, touring other existing sites
• Director of Public Services, Steve Pilcher, was asked how he felt about maintaining a splash pad – He stated that placement is key
• Projects $50,000 + need to be bid out, will need engineering
• Timeline, asphalt plants close mid-November
• Costs for repurposing courts and new courts

Motion by Louann Artiaga, seconded by Bob Keogh to adjourn at 8:26 PM. 6 ayes

Village Council Meeting As
A Committee of the Whole
June 13, 2017
6:30 PM

ROLL CALL: Mindy Curry, Bob Keogh, Bill May, Frank Billings (6:42), Rebecca Conklin Kleiboemer. Also present were the following: Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Clerk Susan Miller, Jill Gundy, Jonathon Daugherty, David Z. Autumn, Wanda Cunningham, Karen Gerhardinger, and Mike Hill.

At 6:32 PM, President of Council, Bill May called the meeting to order.

Motion by Bob Keogh, seconded by Mindy Curry to approve the minutes of the May 9, 2017 meeting. 4 ayes

President of Council, Bill May, asked for Citizen comments pertaining to Agenda items. There were none.

General

The first order of business was to review proposals to outsource refuse and recycling collection services.

  • Jim Shaw from Lucas County has been helpful in taking proposals for the Village
  • Savings over time, additional man hours with no new hires (+40-48 hours), Mitigates workman’s Comp exposure, more organized look, No longer purchasing $200,000-$300,000 refuse packers Every 5 years, curbside recycling, less refuse in the landfill, increased safety for employees
  • Fee increase (already recommended), less control, less than 4% of customers impacted by Weekly unlimited pick up
  • Administration recommends moving forward with ARS
  • Yard waste not included – Ohio compost, extra charges negotiable, publishing of changes, Notice to residents, not taking effect until September/October
  • Unlimited pick up 2 times per year, cost to increase unlimited pick up to 3 or 4 times per year
  • Refuse cost is currently $9, Village takes on some of the cost
  • $12 per month is a good value – market price is $15-16 per month, the Village assisting with Residents costs or gradually increasing, refuse is not required to be a self sustaining fund
  • No fees for going over a certain tonnage, only surcharge is a fuel surcharge linked to cost of Fuel, an annual assessment is made based on a Federal index, investigate ways to give Individual Options, tags, unlimited pick up 2 times per year is too restrictive, start the change with one Unlimited pick up day, flexibility
  • Same sized totes purchased by residents over time, consider credit for totes previously Purchased
  • Price control in the future, disposal of Village equipment, being at the contractor’s mercy, Purchasing a truck with an arm and having a man from the Village do pick up, with use of the Truck with the arm – no workman’s comp, know the work force, already have an excellent Recycling area, People wouldn’t take a tote out with only one bag, may only take tote out for Pick up once or twice per month
  • Councilman Bill May stated he is not interested in an outside firm taking over what our guys do well.
  • Freeing up personnel, if a truck is purchased it should be an arm truck, 5 year contract, curbside Recycling is desirable
  • Smaller containers, different options, different cost, individualizing is an administration nightmare, cost is in the personnel, fuel, and equipment, landfill is very little of the cost
  • Workman’s comp claim could sky rocket costs
  • Administration brought this option because it is beneficial to the Village
  • Another municipality has a 5 year contract with 2 auto renewals with an out and options if fuel skyrockets
  • Not just dollars and sense, can add value somewhere else, refuse is expensive for us, fearful for Staff, need to go to 2 days for pick up, if our goal is to be the premier refuse collectors – we will, can utilize our resources elsewhere
  • Village would need 2 arm trucks at around $130,000-160,000 each
  • Money saved by not purchasing trucks – pass savings onto residents and don’t charge full Amount to residents, history of fees, giving the totes for free
  • Cost is per stop so growth will be accommodated

Motion by Frank Billings to support the Administrator’s recommendation concerning refuse. Motion failed for lack of a second.

Motion by Mindy Curry, seconded by Bob Keogh to recommend to Council, to authorize the Administrator to secure rates with ARS and bring back finalized dollar amounts to see if Council would like to move forward with outsourcing refuse collection. 5 ayes

The next order of business was to discuss a request for a new cell tower in Sandra Park.

  • Verizon would like to put a 190 foot cell tower in Sandra Park like the one near Indianapolis on a 75’x75’ parcel. Verizon pays the taxes and will pay the Village $1,300 per month with auto renew every 5 years with a 10% increase. The auto renewals would take place 5 times Verizon would also pave Sandra Park Drive
  • Revenue, property improved, preserved colocation rights
  • Will our reception be better?
  • Sequence of events – lot split, planning commission meeting for special use authority, lease

Motion by Bob Keogh, seconded by Mindy Curry to recommend to Council to approve the lot split and contract with Verizon wireless. 5 ayes

Safety Services/Legislative

  • Parking of recreational vehicles, complaints, legislation from Rossford
  • Visitors cannot park recreational vehicles in driveways or on the street

Motion by Bill May, seconded by Bob Keogh to recommend to Council to approve the Police Chief’s recommended changes to the Village’s Codified Ordinances regarding the Parking of Recreational Vehicles. 4 ayes/1 nay Frank Billings

Motion by Bob Keogh, seconded by Mindy Curry to recommend to Council to approve the Police Chief’s recommended changes to the Village’s Codified Ordinances regarding Night Parking of Commercial Vehicles in Residential Districts. 5 ayes

Motion by Bob Keogh, seconded by Mindy Curry to recommend to Council the Police Chief’s recommended changes to the Village’s Codified Ordinances regarding Snowmobiles, Off-Highway Motorcycles, All Purpose and Underspeed Vehicles go to Public Hearing. 5 ayes

Other items discussed:

  • Weeds in Sandra Park, time to develop, trails, signage, residents can only have grass certain height, bugs
  • New subdivisions, too many homes, zoning code regarding fences
  • Garbage pick-up options
  • Committee of the Whole Meeting, June 27, 2017 at 6:30 PM
  • No Council meeting on the Fourth of July

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 8:06 PM. 5 ayes

Respectfully submitted,

Susan Miller, Clerk of Council

Village Council Meeting As
A Committee of the Whole
May 9, 2017
6:30 PM

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, and Louann Artiaga. Also present were the following: Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Fire Chief Joshua Hartbarger, Clerk Susan Miller, Yvonne Walters, Tyler and Vicki Young, Lisa Papenfuss, Steve Fraley, Susan Fraley, Katherine Cooper, Carole Campbell, Brandon Brywczynski, Michael Scheiding, Anne Bores, Jeff Kroncke, Randy Bores, Steve Holland, Bill Henning, Sharon Nofzinger, Tim Jindra, Brad Richards, Louise Richards, and Ronald Hetherwick.

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to approve the minutes of the April 11, 2017 meeting. 5 ayes

President of Council, Bill May, asked for Citizen Comments pertaining to Agenda items.

  • Invisible fence, existing regulations, appearance vs. a physical fence, wires are underground
  • Invisible fence stops dogs from getting at people and kids taunting animals
  • Homeowner invited neighbor to meet his dog, had invisible fence moved from 8’6” from the sidewalk to 17’6” from the sidewalk, invisible fence regulation is an invasion of personal property
  • Reason topic arrived in front of Council
  • What if fence were not there
  • Steve Fraley gave an overview of Invisible Fence and clarified that they do not accept aggressive dogs, boundary plus, vet techs and professional trainers, tone and correction, collar continues to activate after pet breaches, fence reduces backyard by 2/3s
  • How many complaints have been received, invisible fence prevents dog vs. dog
  • The topic before Council is getting due process, allowing citizens to get involved in the process, 3 Options presented – all have pros and cons
  • Limited number of requests/complaints, hesitant to regulate, property owner would not want to endure conscience or expense of their dog harming someone
  • Procedure for a dog to be declared vicious, procedure for the Lucas County dog warden to be called for a vicious dog
  • Holland will not tolerate being approached by a dog on the sidewalk by he or his family
  • Request for dogs not to be permitted in front yards – yes, child below 7 years cannot be charged with trespassing, dog repetitively sees kid – gets a shock – eventually doesn’t like kids anymore
  • No fence is currently required, owner must have care and control of the dog
  • Should be an HOA association – not Village, don’t want more regulation
  • Time line for changes
  • Signals to the community/public to notify of invisible fence – public safety, signage, fence Certain distance from sidewalk
  • Feeling penalized for having a fence
  • Topic can be brought up again if it needs to be
  • Thank you everyone for their thoughts

The second order of business was to discuss the Council request list.

  • Please see May 9, 2017 Council request lists with updates
  • Restriping going into Sunoco
  • Changing Design Review Board meetings to “as needed”, enforcement a challenge
  • Absorbing WAAB into the regional board, discussing the Boards autonomy from the Village
  • Putting the “safety point drop off” camera at the police station as coming soon in the next Village newsletter
  • Update on playground committee, playground equipment and different play surface, Pickleball Courts in a future phase
  • Administrator Jordan Daugherty recommended Community Development Coordinator Barbara Knisely as the staff member for the Playground Committee
  • Percentage of beer tent proceeds from the Cherry Fest listed as going to benefit the parks, Invitation to Chamber for playground committee meetings, request for donation

Safety Services

The last order of business was for Fire Chief, Joshua Hartbarger, to present a proposal for a new staffing model and to address potential personnel coverage issues at the Fire Department

  • Proposed staffing model vetted by the department, legal, and administration
  • $50,000.00 budget
  • No overtime associated with volunteers

Motion by Bob Keogh, seconded by Mindy Curry to recommend to Council to memorialize support for the proposed Fire Department staffing model. 5 ayes

Motion by Rebecca Conklin Kleiboemer, seconded by Louann Artiaga to recommend to Council to approve the necessary changes to the pay scale under the proposed Fire Department staffing model. 4 ayes 1 abstain Bill May

Other items discussed:

  • Extended RV parking

Motion by Mindy Curry, seconded by Bob Keogh to adjourn at 8:20 PM. 5 ayes

Respectfully submitted,

Susan Miller, Clerk of Council

Village Council Meeting As
A Committee of the Whole
April 11, 2017
6:30 PM

ROLL CALL: Louann Artiaga, Frank Billings (6:44 PM), Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, and Bill May. Also present were the following: Mayor Don Atkinson, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Police Chief Mark McDonough, Fire Chief Joshua Hartbarger, Clerk Susan Miller, Tim Bockbrader, Karen Gerhardinger, Jeff Yoder, Zack Lemon, and Jason Francis.

At 6:30 PM, President of Council, Bill May called the meeting to order.

Motion by Bob Keogh, seconded by Mindy Curry to approve the minutes of the March 14, 2017 meeting. 5 ayes

President of Council, Bill May, asked for Citizen Comment pertaining to Agenda items. There were none.

Public Service

Council work session for Phase II of the Streetscaping plan.

  • $250,000 budgeted
  • Area between curbs and buildings
  • Creating Pedestrian friendly environment, safety, bump-outs/crosswalks, materials, stone at Roundabout, character, Scale – street trees, light fixtures, Outdoor seating/furniture/dining, Tivoli lighting, Engaging and energizing, Bike racks, Casual seating – informal, benches with Backs for comfort, Stephanie Miller – Silva cells next Tuesday, Stone theme from roundabout, Pedestrian friendly material similar to roundabout stone, Etched concrete, Aggregates, vertical flower pots
  • Overhead power line removal, cost
  • Sidewalk experience, Breaking up the space with different materials
  • Snow/ice removal, bump-outs, special/expensive salt for stained concrete, storefronts Responsible for snow removal
  • Pave from curb to building, add plant material elsewhere, narrow sidewalks – more usable Space, plantings around trees, 8-9 feet curb to building
  • Streetlighting, water lines, underground things to deal with, Pavers can be pulled up and put Back down, concrete needs to be broken out and cannot match perfectly to put back down
  • Truncated domes at crosswalks
  • Heat island effect with removing greenery, trees and lighter colors will help
  • Silva Cell network/grid of cells backfill soil into cells, still provides structural capacity for Sidewalk to lie on top
  • Temporary seating in parking spaces, festivals
  • Fixing sidewalks this year
  • Most existing trees overgrown, new trees with Silva Cells
  • Artwork, bike racks, Signage
  • Excited for the opportunity to transform the downtown
  • Gateway signage, gateway projects
  • Creating a memorable experience
  • Sharing concepts with Whitehouse Square
  • Council likes
    • Hilliard example, different materials to break up plain concrete
    • No grass
    • Banding with sharp color contrast, need green – large pots, planters
    • Trees – can see between and through, Concerned about planters and car doors, Hilliard/banding
    • Walking the whole experience of Whitehouse
      • Art
      • Banding
      • Planters
      • Painting projects – find all of the marbles, ladybugs
    • Train theme
    • Anthony Wayne Blue
    • Burying overhead lines
  • Make lists for ideas and get to the Administrator in the next two weeks

The next order of business was the Roundabout lighting

  • North 3 lights
    • Brint Electric bid for $39,500, $70,000 budgeted
    • Once lights are in, request Edison remove cobra lights (light on the pole)
    • One type of light and bright, working to get all the same
    • Pulling wire to island for lights on sign

Motion by Rebecca Conklin Kleiboemer, seconded by Mindy Curry to recommend to Council to approve the contract with Brint Electric for roundabout lighting for the sum of $39,500. 6 ayes

Other items discussed:

  • Would appreciate not having grass, snow removal – bring up to street

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 7:47 PM. 6 ayes

Respectfully submitted,

Susan Miller, Clerk of Council

At 6:30 PM, President of Council, Bill May called the meeting to order.

ROLL CALL: Bill May, Louann Artiaga, Rebecca Conklin Kleiboemer, Mindy Curry, and Bob Keogh.  Also present were the following:  Mayor Don Atkinson, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Police Chief Mark McDonough, Fire Chief Joshua Hartbarger, Clerk Susan Miller, and Zack Lemon.

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to accept the minutes of the February 14, 2017 meeting. 5 ayes

Safety Services

The first order of business was to review speed limits on 1) Waterville Street from SR 295 to the Wabash Cannonball Trail, 2) the Fire Department to the roundabout, and 3) Heller Road, near the old Bucher Lumber Company.

  • ODOT/Home Rule
  • 1) People already driving 35 MPH, kids in Westwyck subdivision, sidewalks, highly populated
  • 2) State Route, can’t change speed limit
  • ODOT does according to Ohio Revised Code
  • Increased traffic on Cemetery Road, Whitehouse Square potential, can post 35 MPH, but not enforceable, can’t be journalized by ODOT
  • 3) Looking for a portable radar unit to post on a pole which costs about one third ($2,500 -$10,000) of a trailer ($8,000-$10,000), mobile and can move it anywhere
  • Speed bumps are not good with snow plows, slower speed limit or more enforcement, Increased 25 MPH area
  • Concerns of posting roundabout 35 MPH, too slow and unable to enforce, ODOT would enforce ORC of 50 MPH, state has the right to change
  • When there is more development could petition for a journalization change
  • Whitehouse Square deceleration lane, turn lane, stripe it correctly, future center lane
  • Administration has no recommended change except reduced speed ahead going east out of Roundabout
  • 1) no change
  • 2) post 35 MPH ahead, additional reduced speed ahead between the roundabout and Cemetery, Traffic study to see what people drive naturally, ask ODOT to change – cost
  • 3) Already 25 and 35 MPH, more enforcement, can’t change 35 MPH to 25 MPH unless there is Residential on both sides of the street, price a portable sign

Motion by Mindy Curry, seconded by Bob Keogh to recommend to Council to post additional 35 MPH ahead/reduced speed ahead sign from the roundabout heading towards Cemetery Road and to price traffic study prices. 5 ayes

President of Council, Bill May, excused Councilman, Frank Billings, absence.

Public Services

Review update on refuse collection outsourcing.

  • $11-$13 a good value, 96-gallon tote for refuse once per week and 96 gallon tote for Recycling Every other week, current bid is for $16/month
  • Going back out for bid, looking for more bidders,
  • New garbage truck budgeted for next year, price of rocker arm and using one man instead of 2
  • Large onsite dumpster for when people have flooding/damage/large items

General

The last order of business was to review the memo with recommendations from Village legal counsel concerning the zoning complaint process.

  • Sign or don’t sign
  • Village office hours 8:30 AM-4:30 PM not always convenient to everyone
  • “Nit picking” complaint concerns – wasn’t much of a problem before
  • Five-person panel looked at for over a year, 80% of municipalities require a signature
  • Concerns over access, if signing is a barrier that makes it difficult for residents to access their Government services
  • Zoning inspector to at least ask for information – up to the resident to refuse and stay Anonymous
  • Allowing the Zoning officer to try out the current policy and see if there is even an issue
  • Complaint form is a tool for the zoning inspector to do his job well, no contact information to Gather more information if needed
  • A year long process to arrive at this policy, zoning inspector granted discretion, value being able To contact person for more information, finding a fair resolution, Mayor in favor of signing the Form, better able to address the issue, signing the form and the situation being addressed are Not mutually exclusive, a process to amicably resolve
  • Previously, complaints not taken action on until signed complaint received, verbal complaint of Pigs resolved, letter sent, contact made, being acted on, complaining since November – no one Signed a complaint, Councilwoman Curry brought it up in February – action taken on it
  • Zoning officer will stop at location and talk about what’s going on
  • Preferred method – talk to zoning inspector and sign a complaint

President of Council, Bill May asked for Citizen Comments. There were none.

Conference call with Solicitor, Phil Davis. Moratorium on medical marijuana is expiring on March 30, 2017.  The state is still reviewing this.

Motion by Bob Keogh, seconded by Mindy Curry to recommend to Council to extend the moratorium on Medical Marijuana for six months until September 30, 2017 after reviewing the state recommendation. 4 ayes, 1 nay Rebecca Conklin Kleiboemer

Other items discussed:

  • Animal hospital sign taken down by wind cannot be put back up in public right of way
  • Sign was put up when the same person owned the house and animal hospital and was the Mayor

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 8:06 PM. 5 ayes

ROLL CALL: Bob Keogh, Bill May, Louann Artiaga, Mindy Curry and Rebecca Conklin Kleiboemer.  Also present were the following:  Mayor Don Atkinson, Administrator Jordan Daugherty, Public Services Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Fire Chief Joshua Hartbarger, Clerk Susan Miller, Jason Francis, and Matthew Miller.

Motion by Louann Artiaga, seconded by Mindy Curry to approve the minutes of the January 24, 2017 meeting. 5 ayes

Department of Public Service

The first order of business was to discuss Illicit Discharge and Illegal Connection Control regulations and Erosion and Sediment Control.

  • Required storm water permitting and language, coming into compliance
  • What can be discharged into storm water and sewer (Section 930) and sediment control (Section 931)
  • Gives the Village the tools to enforce the State of Ohio regulations
  • New subdivisions will need to comply
  • Required by Ohio EPA

Motion by Bob Keogh, seconded by Mindy Curry to recommend to Council to adopt new required regulations concerning Illicit discharges and illegal connections to the municipal separate storm sewer system (Section 930). 5 ayes

Motion by Bob Keogh, seconded by Mindy Curry to recommend to Council to adopt new required regulations concerning erosion and sediment control to minimize damage to property and degradation of water sources (Section 931). 5 ayes

Safety Services

The next order of business was to hear and discuss a pilot incentive program to recruit and retain part time officers.

  • Goals – galvanize the part time force, help part timers to thrive, a more efficient and effective force
  • Rely on the part time force for filling leave – sick leave, training, vacation, current force has 35 weeks of vacation, keeps time and a half overtime costs down if part time officers pick up the shift
  • If the part time officers reap all of the benefits, would cost $40,000, appropriated for in the budget, reallocating for part time officers
  • Thank you to Administrator, Jordan Daugherty for help, great product, worked on for 6 months, Stems from the direction to do more with less
  • Difficulty recruiting part time officers, part timers are a good place to locate full time officers, Low risk – high return
  • Break even point – each of part time officers find 2 shifts that would normally be covered by full Time officers, either costs nothing or saves money
  • 10 full time officers (8 road patrol)
  • Adding a full time officer – Administrator currently opposed to this due to increased revenue Channeled into the safety services – maintain – not reduce, channel money into more Capitol Projects, Full time officer $100,000 – every year, may be on the horizon, offering a solution to Do more with less
  • This tool offers a better recruiting position
  • Part time officers – minimum 24 hours/month, move up to 36 hours/month, full times vacation Will increase
  • Part timers revolving door, went through 4 part timers last year, cost of training and gear (approximately $1,200-$2,000), Training to send off to other Departments offering full time positions, not knowing part timers Personally
  • This tool is exclusive of pursuit of a full time officer, see them as separate, extending or Resources as effectively and efficiently as possible
  • Difficult to tell effect of collective bargaining
  • Full time officers have pension, paid vacation, not having mandatory overtime, Merit Service Payment based on behavior and performance
  • Would like to have 2 more part time officers
  • Can review program at budget time
  • Exhaustively looked at becoming a full time department, not using more money or manpower, Recruiting is nationally difficult, vetting – a strenuous process, the revolving door is not Isolated to Whitehouse, good part timers move up to full time – good training ground, 75% of full timers came from part time

Motion by Rebecca Conklin Kleiboemer, seconded by Bob Keogh to recommend to Council to adopt the pilot incentive program. 5 ayes

The last order of business was to hear a proposal for a new staffing model to address potential personnel coverage issues at the Fire Department.

  • The document is currently under legal review
  • Being proactive, not reactive
  • Have not experienced a down turn in volunteers, but have increased demand in training and run Volume
  • Two EMTs needed to transport a patient to the hospital, Need a second person to be on call
  • Budget $40,000-$60,000, person on call would remain within the Village, already budgeted
  • Policy of expectations and good relationships with volunteers
  • Still vetting, but believe it is legal to pay less than minimum wage to person on call, would be Paid at rate for on call – not paying for work, paying to be convenient
  • All volunteers paid on a run
  • Don’t want to have a failed response
  • Twenty nine volunteers, 18 would be eligible for this on call position
  • The County has 11 EMS squads that can respond anywhere in the county, call in Whitehouse – Village and Lucas County make the run – we want to be there when we need to be there

Motion by Mindy Curry, seconded by Bill May to recommend to Council to remove the necessity of a signature when filing a zoning complaint. 3 ayes, 2 nays Bob Keogh, Louann Artiaga

Other items discussed:

  • Believe some zoning complaints aren’t being filed because residents have to sign the complaint, Does signing put up a barrier to people using a service we provide?
  • Freedom of information requests don’t require signatures
  • Pigs and Chickens on Long Street
  • Giving it time to see how the system is working
  • Appreciate the Council requests sheet
  • Speed limit on Waterville Street on future agenda
  • Parking on Stiles between Providence and Schadel, was a previous order to post no parking Signs, currently looking at a real parking area
  • Chad Hudson, new Director of the AWYF
  • Why so many trees at the roundabout, concentrate on traffic from the left, representative of the Oak Openings area, aids in getting people to slow down – better
  • People turning left into Sunoco, enforcement, island was removed

Motion by Louann Artiaga, seconded by Mindy Curry to adjourn at 7:49 PM. 5 ayes

ROLL CALL: Mindy Curry, Bob Keogh, Bill May, Louann Artiaga, Rebecca Conklin Kleiboemer, and Frank Billings.  Also present were the following:  Mayor Don Atkinson, Administrator Jordan Daugherty, Fire Chief Joshua Hartbarger, Clerk Susan Miller, Barbara Knisely-Community Development Coordinator, Jyamme and Ed Torres, Josh Torres, Esperanza Resender, Rob Casaletta, and Karen Gerhardinger.

At 6:30 PM, President of Council, Bill May called the meeting to order.

Motion by Bob Keogh, seconded by Mindy Curry to approve the minutes of the January 17, 2017 meeting. 6 ayes

President of Council, Bill May, asked for Citizen Comments pertaining to Agenda items.

Economic Development

This meeting is a general workshop on economic development in which the draft document created from information gathered from Council interviews will be reviewed and discussion of the next steps to be taken. President of the Chamber Partnership presented the draft document.

  • Whitehouse Square as an experience, creating a draw
  • ExperienceWhitehouse.com, digital form and an app
  • Whitehouse as the epicenter of Anthony Wayne
  • Whitehouse is the first to brand and have a booklet
  • Water rights bill
  • Brand image, brand identity
  • Booklet to go out regionally, but available online and digitally
  • Adding a mile chart to the map along with main interstates and the airport location
  • Airport, Rail, Intermodal in Swanton, Freight
  • Stranahan, Zoo, Imagination Station, Museum, Colleges, Library
  • Moving from brand image to brand identity, Experience Whitehouse Naturally
  • Define clear objectives, understand your audience
  • Audience: Businesses, Media, Political Leaders, Student Groups
  • What does Whitehouse provide – Brochure and proof to back it up
  • Brand identity – tell the audience what your future aspirations are
  • Downtown is not ideal for shopping due to building availability and parking
  • CMY number to match green of Village logo
  • Next steps, adopt proposal, implement marketing plan
  • Complete marketing, year 2 – attraction mode
  • Franchise the brand into everybody else in town
  • EX/WH vs. EXWH

Motion by Louann Artiaga, seconded by Mindy Curry to adjourn at 7:51 PM.

Village Council Meeting As A Committee of the Whole

January 17, 2017

ROLL CALL: Mindy Curry, Bill May, Louann Artiaga, Frank Billings, Robert Keogh, and Rebecca Conklin Kleiboemer. Also present were the following: Mayor Donald Atkinson, Administrator Jordan Daugherty, Fire Chief Joshua Hartbarger, Deputy Fire Chief Jason Francis, Leroy Ryerson, David and Sharon Prueter, Yvonne Walters, Jonathan Daugherty, Jeff Yoder, Phil Whaley, and Rob Casaletta.

At 7:53 PM, President of Council, Bill May called the meeting to order. All present.

Motion by Mindy Curry, seconded by Louann Artiaga to approve the January 10, 2017, Committee of the Whole meeting meetings. Motion passed 5-0, with Bob Keogh abstaining.

Solicitor Davis was given the floor to provide the overall summary of the need for a Resolution of Understanding regarding the next steps of the Veterans Memorial Park. Mr. Davis summarized which parties have legal standing in this endeavor. He noted that the Village of Whitehouse and Destination Whitehouse, Inc. do have legal standing. The Veterans Memorial Park Committee does not. That point being made clear, a discussion ensued regarding commitment of funds. Administrator Daugherty was on the record stating the Village of Whitehouse, as a municipal government, has not committed any funds to this project. That said, it stands to reason that the Village will be providing some sort of resource to this project. President of Destination Whitehouse, Inc., Rob Casaletta, provided a summary as follows:

  • The Veterans Memorial Park Committee raises the funds.
  • Destination Whitehouse, Inc., collects the funds.
  • The Village of Whitehouse accepts the funds and serves as the conduit payer of project bills. The Village also serves as project manager on any construction.

With questions regarding commitment of funds, and the function of each entity being addressed, the Committee agreed that a general Resolution of Understanding would be in order.

Motion by Louann Artiaga to adopt a Resolution of Understanding as presented. Motion seconded by Frank Billings. Motion passed 6-0.

Next, Louann Artiaga suggested that the Committee consider evaluating the continued need for the Design Review Board. Rebecca Conklin Kleiboemer also added the Whitehouse Arts Advisory Board to be considered in a similar manner. These items will be discussed at a future Committee of the Whole meeting.

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 8:37 PM. 6 ayes

Respectfully submitted,

Joshua Hartbarger, Acting Clerk of Council

Village Council Meeting As A Committee of the Whole

January 10, 2017

ROLL CALL: Mindy Curry, Bill May, Louann Artiaga, Frank Billings, and Rebecca Conklin Kleiboemer. Also present were the following: Mayor Don Atkinson, Administrator Jordan Daugherty, Community Development Coordinator Barbara Knisely, Fire Chief Joshua Hartbarger, Deputy Fire Chief Jason Francis, Clerk Susan Miller, Leroy Ryerson, David Prueter, and Rob Casaletta.

At 6:30 PM, President of Council, Bill May called the meeting to order.

Councilman, Bob Keogh, was attending another meeting and was excused.

Park and Recreation

The first order of business was roles, responsibilities, and the next steeps with the Veterans Memorial Park project.

  • Making sure there is a good understanding so that all expectations are met
  • Design Committee, Edge Group design, Destination Whitehouse, Inc., 4 tax district parcels affected, Village paid for design
  • Almost $24,000 raised for construction, total cost $260,000
  • Memorializing the status of the project, understanding between the Village and Destination Whitehouse, Inc, responsibilities and duties
  • Municipal property, Village responsible for construction contract management and bid process
  • Fundraisers, presentations, donations and pledges, upcoming lunch with SERTOMA club/gun raffle, Union – labor donations, phases, first phase – infrastructure, Maintenance Department Labor
  • Volunteer labor difficult to incorporate under Village standards for the construction letting process
  • Destination Whitehouse, Inc., careful who all is memorialized, not voting on the expenditure of the money, committee is charged with advancing the project
  • Price tag, a lot of money for one year, more feasible over many years from a municipal project standpoint
  • More phases to show progress, professional fundraisers advice, fundraising goal timeline
  • Eventually someone will be putting a shovel on Village property, Resolution has nothing to do with entities outside of the Village, Resolution addresses the Village requirements for a construction project on Village property, relying on the advice of the Solicitor, does not put the Village on “the hook”, places administration of the project on the Village
  • Not wanting to ask residents for donations and then taking tax dollars for it too
  • No further present monetary commitment from the Village, when and if the Village participates monetarily
  • Five year minimum to completion, the project is going to happen
  • Administrator Jordan Daugherty and Mayor Don Atkinson happy to help, haven’t been asked
  • Accountable to the taxpayers

Motion by Bill May, seconded by Mindy Curry to postpone discussion for the next Committee of the Whole meeting that Solicitor Phil Davis can attend. 4 ayes, 1 nay Louann Artiaga

Safety Services

The next order of business was the Swanton Township Fire Contract Renewal

  • Continuation of longstanding, good working relationship
  • 0% increase for the first 2 years, sound contract, works well for us

Motion by Frank Billings, seconded by Mindy Curry to recommend to Council to enter into a Fire Services Contract with Swanton Township as proposed and declaring an emergency. 5 ayes

Other items discussed:

  • Madeleine Duhamel, Ohio ambassador of music, donation sheet in packets
  • Village entry sign punch list
  • Flag and roundabout lighting

Motion by Louann Artiaga, seconded by Mindy Curry to adjourn at 7:37 PM. 5 ayes

Respectfully submitted,

Susan Miller, Clerk of Council

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following:  Mayor Donald Atkinson, Administrator Jordan Daugherty, Public Services Director Steve Pilcher, Police Chief Mark McDonough, Deputy Police Chief Todd Kitzler, Fire Chief Josh Hartbarger, Assistant Fire Chief Jason Francis, Jonathan Daugherty, and Acting Clerk Barbara Knisely.

At 8:00 PM, President of Council, Bill May, called the meeting to order.

Motion by Bill May, seconded by Mindy Curry to approve the minutes from the November 15, 2016 meeting. 6 ayes

Next, Mr. Daugherty reviewed the proposed budget for 2017. He announced that the draft budget is balanced without much change from the previous year.

Administrator Jordan Daugherty and the various Department Heads led the group in review of the overall draft budget for 2017. There were general questions asked of most departments that were addressed by staff.  One correction was noted in the Water Fund under Misc Contractual Services.  Software-Asset Management was listed twice and should reflect an amended total of $14,250.00.

Motion by Bob Keogh, seconded by Mindy Curry, to recommend approval of the budget as edited. 6 ayes

Mindy Curry asked for a better method of communication between Council and Staff. She would like to see a spread sheet listing items requested by Council members and the steps that have been taken to accomplish the requests.  Mr. Daugherty stated this could be done by each Department Head at their Tuesday meetings.

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 9:50 PM. 6 ayes

ROLL CALL: Bill May, Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, Mindy Curry, and Bob Keogh.  Also present were the following:  Administrator Jordan Daugherty, Public Services Director Steve Pilcher, Fire Chief Joshua Hartbarger, and Clerk Susan Miller.

At 8:04 PM, President of Council, Bill May called the meeting to order.

President of Council, Bill May asked if there were any Audience Comments pertaining to Agenda items. There were none.

Finance, Audit, and Investment

The first order of business was to hear a presentation of the 2017 Rate and Fee Schedule and make a recommendation to Council.

  • Maumee recommended no changes
  • New tree fee
  • If Council elects to do nothing the sewer fund will run an annual deficit of $133,290.00
  • An enterprise fund cannot run a deficit, can infuse funds from the general fund
  • Would like to use capital improvement charge on improvements like the odor or the regional Pump station
  • Whitehouse charges what it costs, last increase was January of 2013
  • Increase 6% for 2017 and 6% for 2018 – $13,211 deficit for 2 years
  • General improvements are backed out each year
  • Cost controlled by consumption of the consumer
  • Water, if Council elects to do nothing $167,681 deficit over the next two years
  • Toledo water increases 2017 – 13%, 2018 – 13%, 2019 – 4%
  • Raise 8% to customers = $2.70/month increase to homeowners if they use the same Consumption
  • Newsletter article on ways to reduce your water consumption by 8%

Motion by Bob Keogh, seconded by Frank Billings to recommend to Council to accept the water and sewer increases as presented by the Administration. 6 ayes

The next order of business was to hear a presentation from the Village Administrator on new Health and Dental Insurance rate quotes.

  • Comparable package will cost a lot more, same price significant decrease in benefits
  • A 9.78% increase is the worst case scenario, still negotiating, a good deal with the same Company, employees like the current coverage
  • 10% Employee participation, spousal premium $50/month, if the spouse rejects our insurance We give a stipend – retention of good employees, our premiums have been reasonable
  • Dental – Guardian 8% increase; Delta 22% decrease – large network, 2 year rate guarantee, Same as current coverage

Motion by Louann Artiaga, seconded by Frank Billings to recommend to Council to approve Renewal with Paramount, contracting with Delta for Dental and Standard for Life Insurance. 6 ayes

Other items discussed:

  • Updated list of employees and addresses
  • Change over 10 years Administrator Jordan Daugherty has been here, things going smoothly, not passing along huge increases, grateful for adequate career packages
  • January zoning enforcement, Jacob Barns

Motion by Louann Artiaga, seconded by Mindy Curry to adjourn at 8:46 PM. 6 ayes

ROLL CALL: Bill May, Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, and Bob Keogh.  Also the following were present:  Mayor Don Atkinson, Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Joshua Hartbarger, Clerk Susan Miller, Jill Gundy, Tiffany Bachman, and Tom Malicki.

At 7:43, President of Council called the meeting to order.

Motioin by Bill May, seconded by Bob Keogh to approve the minutes of the October 11, 2016 meeting. 5 ayes

President of Council, Bill May, asked for Citizen comments pertaining to Agenda items.

Finance, Audit, and Investment

The first order of business was to hear information on a request for annexation.

  • Jennifer Yoder and Janis Witte request annexation on four contiguous parcels owned by the Witte family

Motion by Louann Artiaga, seconded by Frank Billings to recommend to Council to approve Letter of Intent for Annexation from the Witte family on four contiguous parcels and to move forward. 5 ayes

The next order of business was an update on the final hearing process of the updated zoning code.

  • The code doesn’t allow special uses under commercial property
  • Special uses would be subject to approval of the Planning Commission and accommodate future Growth and development
  • Could be added to the matrix at the hearing
  • Giving Planning Commission the latitude to look at things outside of the box, Council will have Final say

The next order of business was to hear a presentation of the 2016 wage and benefit analysis.

  • Administration recommends a 1.5% COLA
  • If no action is taken it would be 3% COLA
  • Strong budget in the black
  • Mayor asked Administration to increase the carry over, fire truck purchase next year will impact This

The last order of business was to hear information on the Whitehouse Merit Service Payment

  • The amount that can be awarded to employees, tweaking the evaluation process a little bit
  • Budgeted $75/ year for full time employees, eligible after 5 years
  • Budgeted $37.50/year for permanent part time employees
  • Good program, has been budgeted for

Motion by Bob Keogh, seconded by Bill May to recommend to Council to accept he Administrators recommendations of a 1.5% COLA increase and Merit Service payments of $75/ year for full time employees, eligible after 5 years and $37.50/year for permanent part time employees, eligible after 5 years. 5 ayes

Other items discussed:

  • November 15, 2016 Committee of the Whole meeting discussing the fee and rate schedule after the November 15, 2016 Council meeting.
  • No Committee of the Whole meeting next Tuesday

Motion by Louann Artiaga, seconded by Frank Billings to adjourn at 8:00 PM. 5 ayes

ROLL CALL: Bob Keogh, Bill May, Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer (7:02 PM), and Mindy Curry.  Also present were the following:  Administrator Jordan Daugherty, Public Services Director Steve Pilcher, Police Chief Mark McDonough, and Clerk Susan Miller.

At 6:30 PM, President of Council, Bill May called the meeting to order.

Mayor Don Atkinson will wait to hear the results of the meeting. Councilwoman Rebecca Conklin Kleiboemer will be late due to a family matter.

Motion by Bill May, seconded by Mindy Curry to approve the minutes of the September 13, 2016 meeting. 6 ayes

President of Council, Bill May asked for Citizen Comments pertaining to Agenda items. There were none.

General

The first order of business was to review the Council Wish List. Please review the list attached.

Councilman Billings

  • 1. Streetscaping, State Route 64 to be repaved next year
  • 2. Parking plan, Strayer property
  • 3. Owner contacted, next step Phil Davis call or letter
  • 4. Sidewalks by soccer field, looks favorable that the Metroparks will receive a grant
  • 5. Success
  • 6. Mayor Don Atkinson, Solicitor Phil Davis, and Administrator Jordan Daugherty working on favorable things
  • 7. We do this. Recently found that the roundabout is a full grant, not half grant – half loan – Approximately $200,000
    • Grants being shovel ready (engineering done) give us an edge
  • 8. Constantly looking at this, comes down to funding, expensive project, if going to correct – get it done correctly, air quality – number of starts and stops
  • 9. October 22, 2016, Kick off, new Fire pit, Restrooms, Rock face, Kayaking
    • The Village is responsible for liability insurance for activities at the quarry, covered Under parkland immunity
  • 10. Civic center idea – Whitehouse Primary if the levy passes, civic center concept/community Center offerings
  • 12. Done
  • 13. Meeting with Mayor’s in pursuit of Regional Water Authority (9 municipalities), Pump/Treat/Distribute, Better quality and price for water

Councilman Keogh

  • 1. Done
  • 2. Done
  • 3. Well on our way

Councilwoman Artiaga

  • 1. On the list
  • 2. Done
  • 3. Civic groups working to sponsor (Chamber?)
  • 4. Would post office want to become a tenant of civic center? Details delaying the start
  • 7. Done. Working to start applying
  • 8. Done
  • 9. Work more to get residents involved, working on better recording and audio equipment
  • 10. Out to bid
  • 11. Will check, chamber has had 90% finished for a while now

Councilman Bill May

  • 1. Improving
  • 2. Waiting on a subcontractor
    • Check that path is leveled where it meets driveways
  • 3. Extend by the library in the Master plan
  • 4. Grindings in drive. Possible Verizon tower/ facility upgrade/ pave the drive
  • 5. One way – working through parking – see budget
  • 6. Done
  • 7. En route to doing this year
  • 9. One replaced
  • 10. Used the administrative garage
  • 11. Did this in the spring
  • 12. Priority, filled and level with gravel, maintained
  • 13. Gotten quotes
  • 14. Done
  • 15. 2017
  • 16. Taken down – costs lots of money to make safe, removing ball fields is in the conceptual Plan, but no current plans to do so
    • Leaning pole

Councilwoman Curry

  • 1. Trying to do a better job
  • 5. Working on refuse plan
  • 6. Done
  • 7. We have – we were going to lose some with ADA compliance
  • 8. More preventative work has been done
  • 9. Good idea. Safety services have had unprecedented difficulty getting applications for new Hires. Get people interested in public service again, intern program, marketing/recruiting
  • 10. PNC added handicap parking, ongoing
  • 11. 2017 – statue primed

Rebecca Conklin Kleiboemer

  • 1. Like to resurface existing courts, costs a lot of money, ongoing
  • 2. Civic, nonprofit and government collaborative effort
  • 3. Done
  • 4. We need to do better at that in 2017
  • 5. Would like to see a splash pad
  • 8. In the plan
  • 9. Spending a lot of time on transitioning
    • Current population between 4700 – 4800
  • 10. When meeting with developers not supporting cramming properties in, looking for a good product, like to see R1s, preserving farmland, not cramming zoning classification during annexation, Waterville Township zoning is restrictive, can’t control development – but can control the type of development, use of access roads
  • 11. YMCA management of Civic Center
  • 12. Looking towards Phase II of the multi-use path
  • 14. Touching on this Thursday

Wish List Additions

Councilman Billings

  • Additional Bike racks

Councilman Keogh

  • Internet safe zone – safe place for buyers and sellers to meet, outside of the police station Where cameras are located
  • Entrance sign for the Industrial Park
  • Crosswalk sign or some type of signage, bumpout for bike trail on Providence Street
    • Strategically placed crosswalks, no sign if not necessary

Councilwoman Artiaga

  • Place for dogs while pedestrians run into a shop or restaurant
  • Village sign relocation and upgrade

Councilman May

  • Village sign, upgrading fire station, use of fire station sign as a municipal sign
  • Broken electric poles on Sheplar and Cemetery

Councilwoman Curry

  • Multi-use path or sidewalk across the street from the multi-use path, cost, drainage, right of Way
  • Ceremony for statue upon its return, Veteran’s Day/weekend?
  • Cleaning of statue base
  • Request in the Village newsletter for people to donate time for maintenance around the statue
  • Permanent seating in the Pavilion

Councilwoman Conklin Kleiboemer

  • Parks and Rec Committee (like tree commission)
    • Discussion on committees, commissions and advisory boards
    • Council person to champion projects

Other items discussed

  • Onsite septic tanks, Subdivision Regulations, Soliciting/Peddling/Canvassing, Recreational Vehicle Parking time limits, Refuse recommendations, Moratorium on medical marijuana, One Way streets, Veteran’s Memorial Park fundraiser
  • Statue of Anthony Wayne on a horse near the roundabout
  • Chamber has offered to work with the Village to put public service announcements on their sign
  • Veteran’s plaques in Director of Public Services, Steve Pilcher’s office, future placement of the Plaques
  • Streetscaping, area between the road and sidewalk discussion process, Edge Group will seek Council input, Council and business owner input
  • Jack Witte compound petition for annexation for development, includes Witte properties
  • New management at the company formerly REXAM
  • Properties on Logan Street, between PNC and the post office and the old Dollar General Store

Motion by Bob Keogh, seconded by Mindy Curry to adjourn at 8:32 PM. 6 ayes

At 6:30 PM, President of Council, Bill May called the meeting to order.

ROLL CALL: Mindy Curry, Bob Keogh, Bill May, Louann Artiaga, Frank Billings (6:53), and Rebecca Conklin Kleiboemer.  Also present were the following:  Mayor Don Atkinson, Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Police Chief Mark McDonough, Deputy Fire Chief Joshua Hartbarger, Deputy Police Chief Todd Kitzler, Clerk Susan Miller, Jill Gundy, Jerry Parker, Josh Doyle, Mike Mallory, and Marvin Robin.

Motion by Bob Keogh, seconded by Mindy Curry to approve the minutes of the August 9, 2016. 5 ayes

President of Council, Bill May, asked for Citizen Comment pertaining to Agenda items.

Administrator, Jordan Daugherty and Solicitor Phil Davis gave overviews of onsite septic tanks. The current code allows for onsite septic tanks when sewer is not available within 100 feet.  Once sewer lines reach within 100’ residents must connect.  The Lucas County Health Department must approve a parcel for an onsite septic tank.

Jerry Parker, representation for Mr. Doyle confirmed the property being discussed will connect to water. He commended Solicitor, Phil Davis for being very responsive.  He said they have submitted for approval of a septic tank for the 2.5-acre parcel as well as a variance for width to depth ratios with the BZA.

Marvin A Robin, attorney for Gregory Vorwerk (the seller of the properties) also stated Mr. Davis was very cooperative.

General

The first order of business is to review Subdivision Regulations draft.

  • Page 18, m-k Lucas County Health Department will determine if an onsite septic tank will work and be adequate for the safety of the community. Perc test will be performed by a contractor and submitted by the owner to the health department who will make this determination. The Whitehouse community standard is if there is sewer within 100 feet residents must connect, further than that could be determined an economic hardship. If sewer becomes available within 100 feet in the future residents must connect. The system works as set up. When a property annexes to the Village, we agree to allow the owner to connect to utilities.
  • Page 26, H things done prior will not change
  • Wells are not allowed. Water is cheaper to run than sewer and water is accessible everywhere in Whitehouse.

Safety Services

The next order of business was to review Ordinance 731 Soliciting, Peddling, and Canvassing.

  • Enacting additional safeguards, allows investigation of applicants, fingerprinting, web check is nationwide
  • Applicants will have a letter of approval from the Village
  • The government is unable to require individuals to wear ID. Companies may require employees to wear ID

The next order of business was to discuss recreational vehicles parked over 72 hours.

  • Complaints were received for an RV on Stockton. Owner is within their rights to park for a 72-hour time frame. People placing complaints were welcomed to speak at Council to have the Ordinance changed.
  • Ordinances for BG and Rossford were presented
  • Allow time for maintenance, but not park vehicles for extended periods
  • Give law enforcement the tools, let them use judgement
  • Thank you notes for people who comply

Motion by Rebecca Conklin Kleiboemer to recommend to Council to Amend Provisions of Whitehouse Codified Ordinance Section 731 Providing for the Enactment of Additional Community Safeguards for Residential Canvasing, Soliciting, and Peddling, and declaring an emergency. 6 ayes

Motion by Bill May, seconded by Mindy Curry to recommend to Council to request a recommendation from the police regarding the 72-hour parking issue. 5 ayes, 1 nay Rebecca Conklin Kleiboemer

Motion by Bob Keogh, seconded by Mindy Curry to recommend to Council an initial six (6) month temporary moratorium on medical marijuana cultivators, processors and retail dispensaries. 5 ayes, 1 nay Rebecca Conklin Kleiboemer

Public Service

The next order of business was to discuss recommendation to initiate steps to outsource refuse collection.

  • It’s time for us to do this. The Village has been doing refuse for 40-50 years
  • Service employees have not increased in numbers, but accounts have nearly doubled
  • Private sector pays labor less, buys packers in bulk, bargains with landfills
  • The Village does it well, but not efficiently
  • Refuse fee is $9.00, the Village loses money
  • The public services department has been collecting data for 9 months to a year
    • 1,539 refuse accounts
    • On average 4% have more refuse than would fit in a 96-gallon cart
    • Less than 1% have significantly more than 96 gallon carts would hold weekly
    • Less than 1% had large items that needed collecting
  • Benefits of outsourcing
    • Addition of curbside recycling collection
    • Dollar savings to Village each year
    • 48 hours (1.2 full time employee equivalents employees) to be freed up to work on other Village initiatives (approximately $102,000 savings per year)
    • Increase safety of employees
    • Mitigates Workers Compensation exposure found in strenuous nature of refuse collection (claims are very costly)
    • All customers have same style cart – standard, organized look in the Village
    • No longer need to purchase refuse packer ($200,000 – $250,000) ever five (5) years
  • Lucas County Waste Removal, $10-11/month, $1 – 1.50/ month for bin, $11-12/month and won’t be losing money, capability to do more with less
  • Memorialize to show interest is serious, choose not to proceed only if proposals are outlandish
  • Additional bins – contract with the vendor, co-mingle recycling, present bins are compatible
  • BG is the only one that still collects refuse in house
  • Cost of unit is outlandish – using arm and one person
  • Expanding customer base
  • Whitehouse taking care of ourselves, basis of recommendation is to reallocate resources to benefit residents
  • Currently no senior discount – refuse waiver, yard waste continues to go to Bauer’s
  • Semi-annual unlimited pick up days, $25,000 per event, Maumee did away with – less than 14% Participation, order a dumpster
  • Cans stay out until people come home from work – up to the home owner’s association
  • Oil to be recycled at places like auto parts stores
  • Reservations about having people not from here, CDL requirement, background checks
  • Village trucks to be kept as backup
  • Excitement about man hours gained and curbside recycling
  • No taxes will be gained from workers coming in
  • Long term curbed cost for residents

Motion by Louann Artiaga, seconded by Frank Billings to recommend to Council for the Administrator to contract work with Lucas County to receive proposals for refuse.  6 ayes

Other items discussed:

  • One way streets, slated to happen this year
  • Veteran’s Memorial Fundraiser on Veteran’s Day, November 11, 2016, concert at the Maumee Indoor Theater, $25.00 per ticket, Donors $1,000

Motion by Bob Keogh, seconded by Frank Billings to adjourn at 8:14 PM. 6 ayes

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following: Mayor Don Atkinson, Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Clerk Susan Miller and Robert Casaletta.

At 6:30 PM, President of Council, Bill May called the meeting to order.

Motion by Louann Artiaga, seconded by Frank Billings to approve the minutes of the August 2, 2016 6:30 PM and 8:00 PM meetings. 6 ayes

President of Council, Bill May asked for Citizen Comments pertaining to Agenda items. There were none.

Economic Development

The first order of business was the quarterly update from Josh Torres, representing the Anthony Wayne Area Chamber of Commerce concerning economic development.

  • Talent Recruitment, Transportation, Infrastructure, Place Inclusive, Educational Capacity, Cooperation- Public/Private, Attitude, Natural Resources
  • Meeting with Ryan Burgess of the Governor’s office Thursday from 1:00 – 5:00 PM, Penta County’s Superintendent to attend, talent recruitment, engaging Talent
  • Industry and Manufacturing Council quarterly meeting, enthusiasm of companies
  • Working off of the Master plan
  • Local businesses with good wages and benefits having difficulty filling positions, Veteran’s Hiring Program – BASF goal, Kennametal expansion, Military Affairs, Incentives to Grow – grants, Workforce Development (Penta County), Incentives for businesses consider a move, Biggest Competitors (Swanton, Toledo, Fostoria, Wood County)
  • Economic Development Assets, Business Retention, Business Attraction
  • Mentoring Programs, Career Night for Middle School Students, Manufacturing tours Advanced Clean Manufacturing), Classes offered through the Chamber (Excel 2013 for $27), Skill set Training tools
  • Future Development, Welcome packet for new businesses, Start up Guide
  • Appointments with business owners and managers, Business Retention and Expansion, Background, business head count
  • People, Prosperity, Place, Character, Brand, Quality of Life
  • Zip drives for Realtors, Destination Niche, parks and rec services – cost/benefit
  • Workshop – branding and initiatives, ideas – Experience Whitehouse, Aspire, Quality, Schools, Parks and Recreation
  • Blue Creek Development, talent recruitment, Millennials, Pedestrian traffic, Buy in from the Residents, Businesses being busy during events, Recreation – businesses to support the traffic
  • Cherry Fest – tourism, people see the community
  • Charging for public services for events
  • Cherry Fest reporting – see all nonprofits report, give idea of what events are generating, Assurance that items donated from Cherry Fest Money would not be removed as park plans Develop, Cherry Fest monies not intermingled with Chamber money, trees, electrical, fountain In small quarry were donated, Exercise equipment For parents while children play on Playground equipment, excellent communication between Cherry Fest and Village, Cherry Fest Partnering with nonprofits
  • Dealing with the cost of events, not interested in charging at this point
  • Workshops, one per month, work session, Council talk to public and bring ideas
  • Chamber spends more than 40 hours per month
  • Buildings repurposed as entrepreneurial incubators
  • Growing number events is a good problem for the Village to have, working the plan and the Plan Is working

General

The next order of business presentation of the final draft of the Whitehouse Zoning Code.

Motion by Bill May, seconded by Mindy Curry to recommend to Council approval of the zoning code conditioned upon a successful public hearing. 6 ayes

  • Contracting with Jacob Barnes a Springfield Township zoning official, when the new document is Live – enforcement will be live
  • Administrator Jordan Daugherty is the zoning official, Jacob Barnes will be the Agent
  • One more part of subdivision regulations to come

The next item was to review compensation for Phil Davis.

  • Solicitor, Phil Davis, has been with the Village for 37 years.
  • Four years ago he was given a pay increase from $10,000 to $12,000, current pay on the lower End
  • All legislation from Council and committee meetings is handled by Phil Davis
  • The increase was suggested by a Council member and is not sought by Mr. Davis
  • It is the responsibility of employers to reward good work, Mr. Davis is incredibly valuable to the Village – he is one of the best
  • Tracking time, rate time, value

Motion by Frank Billings, seconded by Louann Artiaga to recommend to Council to increase Solicitor Davis’ compensation from $12,000 to $17,000 and declaring an emergency. 6 ayes

Public Service

The next order of business is a review of posted Village truck routes.

  • Bridge of Finzel Road is posted, concerns of increased truck traffic in side streets around the Bridge
  • Designate truck routes, draft Ordinance to cover the future, Streets in mind : Cemetery, Waterville, State Route 64, ODOT trumps the Village, trucks staying on routes with roads Built For truck traffic
  • Trucks can make delivery to neighborhoods, but not use as through way
  • Getting the word out with enforcement, notifying business, website

Motion by Mindy Curry, seconded by Rebecca Conklin Kleiboemer to recommend to Council to authorize the Solicitor to prepare legislation allowing the Village to designate certain types of streets as posted truck routes. 6 ayes

Other items discussed:

  • Update on Council wish list in two months before budget season
  • Proclamation for Prostate Cancer, forward information to the Administrator
  • Wrought iron fence around part of the gazebo
  • Fire Chief Daryl McNutt’s retirement party
  • Gazebo seating is part of park plan development
  • Bumpouts, streetscaping, discussion with ODOT, timeline, Providence and Waterville corner Mirror image for bumpouts, Gilead Street option, phases, advantage of having control of choice Of materials and specs vs. ODOT choosing
  • One way streets

Motion by Louann Artiaga, seconded by Mindy Curry to adjourn at 8:24 PM. 6 ayes

Immediately Following the Village Council Meeting

ROLL CALL: Rebecca Conklin Kleiboemer, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following: Mayor Don Atkinson, Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Deputy Fire Chief Joshua Hartbarger, and Clerk Susan Miller.

At 8:04 PM, President of Council, Bill May called the meeting to order.

President of council Bill May asked for Citizen Comments pertaining to Agenda items. There were none.

Public Service Department

The first order of business was to review the Engineer’s Downtown Streetscaping Plan.

  • The downtown is narrow, Waterville and Providence is a difficult corner
  • Totals from 2015 are different, ADA compliant curb ramps are going to be installed by ODOT and charged to the Village regardless, current ramps met requirements at the time, requirements have changed, change in elevation helps not only citizens in wheelchairs, but assist the blind to know a road is coming
  • Bump outs reduce cross time for pedestrians and protect parked cars
  • First intersection you come to in the Village
    • Geist sign in right of way
    • Will lose parking 6-8 spaces (ODOT ramps will cause loss of spaces)
    • Storefront area will be more attractive and pedestrian friendly
    • First intersection you see as you enter the Village, more people will be coming in with The Metropark plans
    • Streetscaping half of the intersection
  • Providence and Waterville
    • No bump out in front of the Whitehouse Inn to allow trucks left hand turn
    • Bump outs eliminate phantom right hand turn lanes
    • Materials are runoverable
    • Bump outs move parking down and allow trucks ability to turn
    • Plantings are not part of this discussion and will be discussed during construction
    • Concerns about bump outs at this intersection and trucks ability to turn
    • Aesthetics and safety of bump outs, keeping vehicles back from corners, Not making it worse for trucks – keeping vehicles back
    • Improving for pedestrians – lessening crossing distance
    • Master plan – pedestrian accessibility is a priority
    • Development, on the cusp of more traffic, projecting 10 – 15 years out
    • Aesthetics to match throughout the Village
  • Toledo and Providence
    • Wabash Cannonball Trail
    • Once in the cross walk, pedestrians have the right of way
    • Signs for pedestrians right of way
  • Maumee Street
    • Keep bike racks, perhaps add additional bike racks
  • 64
    • Additional radius area than what is there now
  • General Discussion
    • St. Louis Street stays
    • If it makes sense we need to move forward
    • No right of way take
    • $250,000 budgeted for project, Engineer’s estimate $262,000, most likely will not be completed this year – all of the money won’t be spent in 2016, prices favorable this time of year
    • Doing the whole thing starting at Gilead
    • Concerns about Providence and Waterville Street intersection, waste of money doing near the Hardware, loss of parking spaces
    • Looking into the future, opportunity to change the footprint of downtown

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to recommend to Council to approve the Downtown Streetscaping plan with accomodations to Providence and Waterville Street. 4 ayes, 1 nay Bill May

Motion by Louann Artiaga, seconded by Frank Billings to adjourn at 8:59 PM. 5 ayes

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry (6:47), Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following: Mayor Don Atkinson, Administrator Jordan Daugherty, Solicitor Phil Davis, Director of Public Services Steve Pilcher, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Deputy Fire Chief Joshua Hartbarger, and Clerk Susan Miller.

At 6:32 PM, President of Council, Bill May called the meeting to order.

Motion by Louann Artiaga, seconded by Frank Billings to approve the minutes of the May 24, 2016 meeting. 4 ayes 1 abstain Bob Keogh

President of Council, Bill May asked for Citizen Comments pertaining to Agenda items. There were none.

Public Service

The first order of business was to discuss the purchase of Pierce 107’ Ladder Truck.

  • Thank you Joshua Hartbarger for the informative and thorough discussion regarding the new truck
  • Two trucks to be declared surplus property, no use to the Village, remove from insurance, look into selling on govdeals, rotary (MESA) Central America donation, nominal amount of return ($2500 – $4000)
  • Training with purchase, incorporated into drill schedule, 2 nights of four hour training, Aerial Training from the Manufacturer, chassis and pump training from dealership
  • Maximum payment budget will allow, savings on shorter terms, managing general fund as tightly as possible, matching life span of capital equipment with the financing, 15 year loan, the truck has a 25 – 30 useful life, extend as far as possible – anticipating capital fund to get tight, lower debt payments
  • Truck purchase is one year early, spending a lot of money lately, spending is not out of whack, truck is in the 5 year capital project plan, expenses are budgeted, this time of year is heavy with capital projects, October operations expenses go way down, we manage a tight budget
  • Sales rep appreciates the opportunity. Fire Department did excellent job researching, build time is usually a year, demos – 80 – 100 trucks on the ground typically, sell one per day
  • Administrator Jordan Daugherty will look at financing options
  • Bill May has the right to vote per the Solicitor

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer, to recommend to Council to authorize the Administrator of the Village of Whitehouse, Lucas County, Ohio to enter into a purchase agreement for a certain piece of Fire Apparatus from Pierce Manufacturing, Inc., Appleton, Wisconsin, for the sum of $776,052.00 and declaring an emergency. 6 ayes

Other items discussed:

  • Mindy Curry is not in favor of the bump out near Village Pizza, other areas are not of concern
  • Roundabout rock – pouring foundation this week, getting lighting estimates, every effort will be made to have Cobra arms removed for a cohesive lighting plan
  • Drop in business at Sunoco that the business attributes to not being as accessible due to entrance and exit location per the Roundabout

Motion by Bill May, seconded by Frank Billings to adjourn at 6:55 PM. 6 ayes

COW – May 24, 2016

ROLL CALL: Mindy Curry, Bill May, Frank Billings, Rebecca Conklin-Kleiboemer, and Louann Artiaga.  Also present were the following:  Mayor Don Atkinson, Lucas County Sheriff John Tharp, Waterville Township Police Chief Richard Bingham, Whitehouse Police Chief Mark McDonough, and Administrator Jordan Daugherty.

Motion by Mindy Curry, seconded by Rebecca Conklin-Kleiboemer to approve the minutes of the April 12, 2016 meeting. 4 ayes.  Artiaga abstained.

Bill May asked for Audience Comments pertaining to Agenda items. There were none. 

General

The first order of business was to hear Sheriff John Tharp’s report on the Drug Abuse Response Team (DART) program. The Sheriff presented facts regarding the present heroin abuse explosion in the area. He detailed how the new DART program works to assist people in northwest Ohio.  Sheriff Tharp was asked whether he suggests that recovery medicine should be on hand with those related to those using heroin.  Sheriff Tharp mentioned that he fully advised such.  Next, the Committee talked about the current law restricting the number of hospital beds under Medicaid.  Sheriff Tharp and Mayor Atkinson acknowledged that law and indicated that there is a team working to change that law.  After a lengthy general discussion, Sheriff Tharp was thanked by all Council members. Committee members voiced their hope that the Village strongly address the heroin epidemic.  Bill May made a motion for Administrator Daugherty to evaluate the Village’s finances and to recommend at the next Council meeting a suggested donation amount.  That motion was seconded by Rebecca Conklin-Kleiboemer.  Motion passed 5-0.

Under the next item of business, Chief McDonough briefly restated his support for a donation to the K-9 program run by Waterville Township. Waterville Township Police Chief Bingham summarized the benefits of the K-9 unit to the Anthony Wayne area.  Both Chiefs stated that drugs are indeed in the area, even without looking for them.  Utilizing the new K-9 unit will provide local police with an effective tool to find those drugs.  The Committee members again voiced their support for this program.  Bill May made a motion for Administrator Daugherty to evaluate the Village’s finances and to recommend at the next Council meeting a suggested donation amount.  That motion was seconded by Mindy Curry.  Motion passed 5-0.

Next, the Committee briefly discussed their preferences for the finish paint for the statue. Mindy Curry made a motion to recommend painting the statue with the bronze epoxy.  Louann Artiaga seconded that motion.  That motion passed 5-0.

Administrator Daugherty informed the Committee that he will send out an email with a link to the new website. The Administrator asked that Council members review the site and let him know of any necessary changes by Friday, June 3, 2016. Additionally, Mayor Atkinson informed Council members that he will be out of town for the next Council meeting and that President of Council May will preside over the meeting in his absence.

With no other business discussed, at 8:10 PM Bill May made a motion to adjourn. Mindy Curry seconded that motion.  That motioned passed 5-0.

COW – April 12, 2016

ROLL CALL: Mindy Curry, Bob Keogh, Bill May, Frank Billings, Rebecca Conklin Kleiboemer (entered at 7:20 PM).  Also present were the following:  Mayor Don Atkinson, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Clerk Susan Miller, Jeff Yoder, and Tom Waldeck.

At 7:15 Councilman Bill May called the meeting to order.

Councilwoman Louann Artiaga will be out until April 22, 2016 due to a death in the family.

Motion by Bob Keogh, seconded by Bill May to approve the minutes of the March 8, 2016 meeting. 5 ayes

Bill May asked for Audience Comments pertaining to Agenda items. There were none.

General

The first order of business was to hear the Administrator’s report on our consultant’s Draft Downtown Parking Plan Study.

  • Locations are general areas, the Village prefers to work with people vs. eminent domain, the Study assists with annual budget planning
  • Current parking was reviewed, on street parking spaces are approximately 236 spaces + Additional spaces behind Whitehouse Inn, Spaces south of Waterville Street were excluded, Most businesses South of Waterville Street have their own parking lots
  • Lucas to Waterville Street is an area that is not well served and has the densest buildings, plan Looked over where there were complaints
  • 5 areas were suggested for parking lots
    • Near Cherry Tree Bakery and Veteran’s Memorial Park, approximately 30 spots, can be easily Acquired, an owner approached the Village to purchase
    • Pedestrian Alley, approximately 44 spaces, affects 3 parcels, tough to develop, close To new parking lot
    • Cyclewerks, Village Pizza, least served area, Florist, Skin Savvy, moving employees off Of the street and opening the front for clients, hardly anyone on the streets at 5 AM, 50’-100’ to new parking lot, 11 cars in front of businesses all day, initiating 2 hour Parking, other businesses employees usually can’t park in front the business, perceived Parking problem, house on the property in bad repair, strategic temporary parking plan, Business could have back entrances
    • Alley behind Bud’s, Administrator’s favorite, employee parking, access to park, Bud’s, Tippies, Julie’s Fitness, Mark’s employees, Phases – south property, Whitehouse motors Uses rear entrance all of the time – needs to get cars in and out, alley is always blocked, Enormous potential, yellow house believed to be owned by Tippie
    • Property for sale for $150,000.00, car wash, would make a good private lot
  • Projects for 15 – 20 years down the road
  • No more bumpouts in parking
  • Not more than 2 projects will be accomplished in 2 years
  • Talking to property owners of areas of interest to Council and obtain right of first refusal if they Determine to sell
  • Putting a project in the 5 year capitol plan
  • Administrator and/or Council Members talking to business owners, initiating 2 hour parking for At least one side of the street, employees parking behind the businesses, only way to guarantee Spaces won’t be used for long term parking, possibly from 7:30 AM to 5:30 PM, loading zone
  • Businesses don’t own downtown parking spaces, duty to Village residents, addressing Complaints received
  • Wayfinding signage to direct people to long term parking, handicap parking spaces to open Discussion on 2 hour parking
  • Opportunities for direction from Council before approval of locations – 5-year capitol plan, when It’s up for years expenditures, up for bid and when acquiring land

Motion by Frank Billings, seconded by Mindy Curry to recommend to Council to approve moving forward with the Downtown parking plan. 5 ayes

Other items discussed:

  • Gateway Sign, multi-use path, water options, one way streets
  • Changing St. Louis Street to Pennsylvania Avenue and giving the pavilion the 1600 Pennsylvania Avenue address
  • Tom Waldeck offered an easement on his property to the Village for a smoother right hand turn And beautification
  • Fireman’s Convention, Greensprings, Ohio, Firemen wearing masks of Presidents on the Firetruck
  • Renaming St. Louis to Pennsylvania Avenue would make it more difficult to remove

Motion by Bob Keogh, seconded by Bill May to adjourn at 8:30 PM. 5 ayes

COW – March 8, 2016

At 6:32 PM, Councilman Bill May called the meeting to order.

ROLL CALL: Rebecca Conklin Kleiboemer, Bob Keogh, Bill May, Louann Artiaga, and Frank Billings.  Also present were the following:  Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Clerk Susan Miller, Jeff Yoder, and Pat O’Rourke.

Councilwoman, Mindy Curry will not be in attendance due to an emergency.

Motion by Louann Artiaga, seconded by Rebecca Conklin Kleiboemer to approve the minutes of the February 23, 2016 meeting. 5 ayes

Bill May asked for Citizen Comments pertaining to Agenda items. There were none.

General

The first order of business was to hear the Administrator’s recommendation on the Village Gateway Sign proposals.

  • The lowest bid for the approved design is from Toledo Sign Company, a reputable company for $38,735.00
  • It is a big sign – drainage, lighting, masonry within ODOT jurisdiction
  • It is the design with the clearer date, the sign is 4’ and 6’ tall and looks the same on both sides
  • It is located in the center of the roundabout and will be most clearly read when travelling on State Route 64

Motion by Bob Keogh, seconded by Louann Artiaga to recommend to Council to award the contract for the Gateway sign to Toledo Sign Company for the sum of $38,735.00. 5 ayes

Parks and Recreation

The next order of business was to hear a summary of the State Route 64 Multi-Use Path.

  • Linking Whitehouse and Waterville with a path
  • South side of the road – drainage issues, right of way issues, cost of $100,00.00 more to place on the south side of the road verses the north side
  • This phase of the path will end in front Whitehouse Square and be 10’ wide.
  • Cemetery Road was designed with a wider shoulder intended for a multi-use path
  • Future budgeting for extension of the path, Whitehouse Square pedestrian crossing, Multi-use Trails in other areas cross high speed roads
  • Five-foot-wide sidewalk on the south side of the road would still have right of way and drainage issues and would not be wide enough for pedestrian and bike traffic, houses near Indianapolis sit back 15’ from the right of way
  • South side of the road activity – sledding hill, library, Dollar General, housing by Cedar Creek, people walking and riding bikes with emergency vehicles coming out of the fire station and truck traffic out of REXAM
  • State route 64 was designed with more right of way on the North side, will link Waterville and schools, Hope Church, sidewalk not wide enough for bikes and walkers
  • The center of the road is not the center of the right of way, no right of way problem on the North, also an existing storm sewer on the north, expense on south side of the road is about 50/50 right of way and drainage, right of way issues also take more time
  • North side addresses future development needs, can look at a sidewalk on the south side in the future
  • Path is asphalt and will need rejuvenated and sealed approximately every 10 years, lighting on St Rt 64

Motion by Bob Keogh, seconded by Frank Billings to recommend to Council construction of a 10-foot multi-use path on the north side of the roadway extending from Indianapolis Street to the entrance of Whitehouse Square Blvd. This would include a pedestrian crossing at Whitehouse Square Blvd. for an estimated cost of $136,600.00.  5 ayes, 1 nay Bill May

Public Service

The next order of business was a round-table, open discussion on water options.

  • Administrator, Jordan Daugherty, presented various options – staying with Toledo, Bowling Green/Waterville, Whitehouse system, Henry County options – Private entity well, Consortium Building a plant, Purchasing as well as various pros and cons of each option
  • Lucas County/Sylvania don’t have study results back
  • Back up emergency plans and options for achieving those, comingling
  • Communities pulling water from the Maumee River, pumped out into reservoirs in the spring, Reservoirs hold a 30-45 day supply of water
  • Whitehouse is the largest user of the consortium, financing if we become a city, the consortium Is the applicant, USDA has limited grant funds, but has financing with favorable rates
  • Selecting an option that is a long term fix
  • 26 miles of line to the Village, allowing other connections
  • Sewer plant – EPA, The quarry water receding
  • Deadlines, none, still have 8.5 years on the Lucas County contract
  • Responsibility of providing water
  • Quality, Quantity, Cost, Long Term
  • Be safe and conservative – pay for it, Assume some risk – have control
  • EPA regulations will be tougher due to Toledo and Flint water crisis, regional system, owning Your own system has a lot of risk
  • Cost analysis of staying with Toledo and of other options
  • Council will meet quarterly to discuss this issue

Other items discussed:

  • One way street timeline – next month
  • Multi-use path won’t rank well for Federal or ODOT funding and not in the 2 year cycle,
  • An engineer familiar with multi-use paths can be available upon request

Motion by Louann Artiaga, seconded by Frank Billings to adjourn at 7:55 PM. 5 ayes

COW – February 23, 2016

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, Bill May, and Louann Artiaga.  Frank Billings was excused. Also present were the following:  Mayor Don Atkinson, Administrator Jordan Daugherty, Leroy Ryerson, Tom Lytle, and Robert Werner.

Councilman, Bill May, called the meeting to order at 6:32 PM.

Motion by Louann Artiaga, seconded by Mindy Curry to approve the minutes of the February 9, 2016 meeting. 5 ayes

Councilman, Bill May asked for Citizen Comments pertaining to Agenda items. There were none.

President May then called for a page-by-page review of the Village’s Subdivision Regulations. During the meeting, Rebecca Conklin-Kleiboemer suggested fixing several grammatical errors to the existing document. Additionally, she noted a couple errors in the index that need corrected when the new draft is generated.  Mr. Lytle then suggested that Sec. 1220.04 B) include the position of “Vice Chair” since that is how the Planning Commission is currently organized.  All agreed to reflect the suggestion in the new draft.  Next, Rebecca Conklin-Kleiboemer asked whether the new Regulations should define “Roundabout” as a type of official street.  There was general agreement to define such.  Louann Artiaga then suggested that the Village also define “multi-use paths” since they are being put in throughout the Village.  All agreed that multi-use paths should be included in the definitions.

Next, Louann Artiaga asked the Committee whether the Village should still allow septic tanks in the Village. Mr. Daugherty then described that there are very few parcels that do not have accessibility to sewer main connection.  The Committee then discussed the pros and cons of the continued allowance of septic tanks.  After this discussion, it was concluded that staff will research further and to get a legal opinion on the subject.  Mr. Lytle, with agreement by all in attendance, suggested synchronizing the definitions in both the Zoning Code and the Subdivision Regulations the ensure consistency and compatibility. Mayor Atkinson then initiated a conversation on how to ensure proper drainage for homes and subdivisions.  The Committee then discussed the need for the Village Engineer to review site grading plans as a help to prevent drainage issues when new houses are constructed. Next, Mindy Curry expressed concern about the possibility of duplication of names for streets and subdivisions as addressed in Sec.1226.03 H).  Mr. Daugherty shared in the concern and described some of the dangers for safety services and logistics when duplication of names occurs.  It was agreed to include “subdivisions” in the list of items that cannot share a name that exists in other subdivisions and streets.  Additionally, it was decided to add “communication lines” in Sec. 1226.05 B).  That concluded the review of the Subdivision Regulations.  Mr. Daugherty thanked the group for their hard work over the last year in reviewing the Zoning Code.

Mayor Atkinson then addressed the Committee and described the purpose of the upcoming Charter Review Commission. He encouraged them to consider items that should be reviewed by the Planning Commission.

With no other business, there was a motion by Louann Artiaga and a second by Bill May to adjourn the meeting at 8:10 PM. 5 ayes.

COW – February 9, 2016

ROLL CALL: Frank Billings, Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh (6:32 PM), Bill May, and Louann Artiaga.  Also present were the following:  Mayor Don Atkinson, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Community Development Coordinator Barbara Knisely, Clerk Susan Miller, Todd Frendt, Ellen Tipping, Leroy Ryerson, Karen Gerhardinger, Tim Bockbrader, and Yvonne Walters.

Councilman, Bill May, called the meeting to order at 6:30 PM.

Motion by Frank Billings, seconded by Mindy Curry to approve the minutes of the January 26, 2016 meeting. 5 ayes

Councilman, Bill May asked for Citizen Comments pertaining to Agenda items. There were none.

Public Service

The first order of business was for Tim Bockbrader of The Edge Group to present the proposed streetscaping plan for Phase One in the downtown district. Tim discussed State Route 64 being repaved by ODOT next year and implementing the streetscaping prior to that.  First impressions, bumpouts separating vehicular and pedestrian traffic, street trees and sight lines, a larger turning radius on Providence for semi trucks, Lucas Street being one way in the opposite direction, eliminating St. Louis Street, opposition to eliminating the street, parking on St. Louis, changing parking on Lucas Street to angled parking, handicap parking, parking study results to be available in approximately one and a half months, Cherry Fest parking, The Edge Group organizing the Bob Evan Festival parking to be safer, Emergency vehicles, the new parking lot not being on the concept drawings, midblock crossings being unsafe without a stop sign, enhancing intersections, bumpouts minimizing the time someone is walking on the road from sidewalk to sidewalk, stone tying into the Whitehouse quarry, bush size so as not to impede car doors, maintenance and upkeep, salt strips and smaller bushes, tree types not being selected, building signage not being impeded, more green equaling more inviting, if there is something green and alive and growing – it seems like the town is too, some dislike the bumpouts, the bumpouts being placed where there is currently pavement /surface area not currently being used– keeping people from parking in the sight lines, snow plowing around bumpouts, pedestrian safety or accommodating large trucks, encouraging pedestrian travel, kids crossing near Peinerts, engineering of intersections and turning radiuses, current plan is conceptual – details to be ironed out, changing from vehicular oriented to pedestrian oriented, making people want to walk and ride bikes, aging population – easier walking, managing parking, traffic and safety – learning curve, looking at future initiatives and planning for the future, volume of traffic on St. Louis Street, Village Park being the gem of the Village to build on, road closure deserves consideration, adding to the ambiance of the gem that draws people in, opportunity to reset the stage with safety and improvements with the ODOT paving project coming through, a safer more walkable downtown, signage and wayfinding to be done after this phase, Phase One is bumpouts, curbs, streetscaping, and drainage, and the Mayor strongly supporting the Administrator’s recommendation to approve moving forward with phase one was discussed.

Motion by Frank Billings, seconded by Rebecca Conklin Kleiboemer to recommend to Council to accept the Administrator’s recommendation to approve the concept plan and move forward with Phase One. 5 ayes, 1 nay Bill May

Parks and Recreation

The next order of business was for staff to present the Blue Creek Conservation Area Master Plan. The Edge Group worked on the plan on behalf of the Metroparks.  Working together the Metroparks, Whitehouse, and AWYF produced the Master Plan.  The plan includes expanded trails, a boardwalk, facilities, bathrooms, a parking overlook of the quarry, an amphitheater, boat docks, enhanced ball fields, a playground, parking, and a street extension of Indianapolis.  The Metroparks are looking into programming for kayaking.  The $700,000 facility conceptually would be similar to the W.W. Knight Preserve or Otsego Park.  Metroparks is moving forward and putting money into the project.  We could collectively reach our objectives.

Attending the swimming needs, the additional bike trails, Metropark bike trail interconnectivity, maintenance, cost being prorated by each parties primary objectives, grant money – key to funding is to prove you have a plan, putting money on land we don’t own, a longer lease with automatic renewal, AWYF has put $1.6 million ($675,000 was grants) into land they don’t own, the land not going anywhere, everything the Metroparks is doing is looking 50 years into the future, Metroparks making major investments into the communities, a gem with fantastic potential to be a differentiator in the future, no other community having this, interconnectivity, destination, 300 contiguous miles of bike trails, additional businesses, this only helping the Village, nothing else in the U.S. like this, having momentum, leasing the property for $0, progressing to draw the people to the Village, upkeep and maintenance – additional resources, condition of our lease is to maintain – a management deal in the future, passive and active recreation, AWYF board approved, other partners approved, and Metroparks waiting for all parties approval before approving.

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to recommend to Council to approve the Blue Creek Conservation Area Master Plan concept. 6 ayes

Other items discussed:

  • Council is invited to future meetings with all parties
  • Waiting until Metroparks approves to publicize
  • Place for kids to ride bikes, the original entrance was where the new entrance will be
  • Swanton has bumpouts, but no grass barrier, BG has 4-6 lane streets
  • Softball fields and underutilized would be removed in the concept
  • Ice cream store parking – Toledo Street parking is full during the day, Parking plan is in process
  • Blue Creek – active recreation, Village Park – passive recreation, Frisbee, dogs
  • TMACOG sunshine law certification Friday, April 8, 2016 from 9:00 AM – 12:15 PM – must be certified once each term
  • Enforcing codes, moratorium on signage, waiting until the entire code is gone through
  • Changing zoning complaint forms to eliminate signing your name, opening the door to harrassment, other municipalities have you sign, complaint driven zoning vs. active enforcement, name on form is public record, people not making complaints if they have to sign their name

Motion by Bill May, seconded by Mindy Curry to recommend to Council to change the zoning form to allow the person filing the complaint to choose to sign the form or to not sign the form. 3 ayes, 3 nays Frank Billings, Bob Keogh, Louann Artiaga

Motion by Bob Keogh, seconded by Louann Artiaga to adjourn the meeting at 8:20 PM. 6 ayes

COW – January 26, 2016

ROLL CALL: Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, and Bill May.  Also present were the following:  Mayor Don Atkinson, Leroy Ryerson, Bob Werner, Tom Lyle, and Barbara Knisely-Community Development Coordinator.

President Bill May called the meeting to order at 6:30 PM.

Motion by Bob Keogh, seconded by Mindy Curry to approve the minutes of the January 12, 2016 Committee of the Whole meeting, as amended. 4 ayes

President Bill May stated the only item on the agenda was to continue review of the Whitehouse Zoning Code. With several changes suggested to the beginning of Chapter 1259 “Signs” at the last meeting held on October 27, 2015, he suggested that tonight’s review begin at the beginning of Chapter 1259.

All references to the “Village” will be changed in preparation of becoming a City in future years.

Chapter 1259 Signs (Page 145)

Rebecca Conklin Kleiboemer noted that the variance process is not mentioned in this Chapter and she feels that it should be. Discussion included allowing discretion of the Zoning Inspector, common sense, and meeting the spirit of the intent of the sign ordinance.  After much discussion, it was agreed that the following language should be added:

  • Page 146. Chapter 1259.02 (F). Variances for sign requirements shall be obtained only through action of the Board of Zoning Appeals as provided in Chapter 1242.
  • Page 146. Chapter 1250.03 Sign Area Calculation. Move existing (10) to the top of this section to show that the total square footage for signs allowed on any building is 96 square feet.
  • Page 148. 1259.04(7). It was agreed that Pole Banners will not need a permit before being installed, provided that certain conditions are met.
  • Page 149. 1259.05 Agricultural (A) and Residential Districts. Add the following sentence to (B): “Signs permitted for multiple dwellings/apartments shall be an identification sign, indicating the name, contact information, and address of the multiple family development.”
  • Page 150. 1259.08 Temporary Signs (G). Clarify that yearly permits are needed for sidewalk A-frame signs by adding the word “annual” and “on January 1 of each year”. Change the title of Zoning Official to Zoning Inspector throughout the Code to be consistent with the definition.
  • Page 150. 1259.08 Temporary Signs (H).   Add .08 to the Chapter reference (1259.08).
  • Page 153. 1259.12 Inspection, Removal, Safety (C). Add the sentence “Any costs incurred for such removal shall be at the expense of the owner.”

Ms. Knisely was instructed to check on all A-frame signs that are currently used by business owners to be sure that they have the current annual permit for 2016. She was also instructed to enforce all rules governing A-frame signs (placement, size, hours they are displayed, etc).  In the near future, Council should discuss and instruct the Administration if the rules governing temporary signs should be enforced in 2016.  Discussion took place concerning enforcement of the Zoning Code after this review is completed.  Mr. May feels strongly that if a rule/law is written in the Code, that it should be enforced.  If the Village is not going to enforce, why are they put into the code?

Discussion also included whether business owners placing items for sale in front of their stores on the sidewalk should be considered signage, and if it should continue to be allowed.

Chapter 1260 Nonconforming Lots, Structures and Uses (Page 153)

No changes, other than minor typographical corrections.

Title Five Definitions (Page 159-195)

  • It was noted that the numbering sequence of words is not correct. That will be taken care of during the corrections and insertion of new words from review of previous sections of the Code.
  • #7 – change the sentence to read in part: “…dairying, pasturage, aquaculture, horticulture, tree…”
  • #104. “Inoperable Vehicle”. Change this definition to coincide with the definition of “Junk or Inoperable Vehicle” in the Exterior Property Maintenance Code. It was felt that they should be identical definitions to be used interchangeably.
  • Page 177 – add a definition for “Right of Way”.
  • #177 – 187 concerning Sexually Oriented Businesses. It was suggested that Solicitor Davis be consulted to be sure these definitions and the information contained are still consistent and complete with ORC.
  • #196 – remove the word “temporary” from the definition of Banner Sign.
  • #254 – Committee members would like Solicitor Davis to review this definition (Specified Sexual Anatomical Areas” to be sure it would not conflict with a nursing mother in a public place.
  • Add a definition for “Utility Easement”. Ms. Knisely will research a proper definition.

Exterior Property Maintenance Code, Part Ten

  • Committee members would like Solicitor Davis to review the definitions of “Enforcement Officer” in Chapter 1001.02 Definitions and Office of Zoning Inspector in Chapter 1241.02. Should “inspector”, “official” and “officer” be changed to a consistent term?
  • Page 5 – change the definition of “Junk or Inoperable Vehicle” to be consistent with the definition in Title Five of the Zoning Code.
  • Page 9 – Much discussion was had concerning the current practice being used by the Zoning Inspector, as directed by Council, which requires a complainant to sign a form when making a zoning complaint. President May asked Ms. Knisely to provide a copy of the form to all Council members for review and discussion at the February 2, 2016 Council meeting.
  • Page 12 – 1002.05 (B). Committee members questioned whether the $100 penalty should be increased from the original passage of this section in 2006.
  • Page 13 – 1002.06 (C).   Committee members questioned whether the $150 fee should be increased from the original passage of this section in 2006.

All pages scheduled for review this evening were completed. Ms. Knisely informed the Committee members that the only remaining chapter for review was Title Two – Subdivision Regulations, which would be scheduled for the February 23, 2016 Committee of the Whole meeting.  Once the review is completed, a public hearing will be scheduled so that residents can review and comment on the proposed changes.

Motion by Bob Keogh, seconded by Rebecca Conklin Kleiboemer to adjourn at 9:10 PM. 4 ayes

COW – January 12, 2016

ROLL CALL: Louann Artiaga, Frank Billings, Rebecca Conklin Kleiboemer, Mindy Curry, Bob Keogh, and Bill May.  Also present were the following:  Mayor Don Atkinson, Administrator Jordan Daugherty, Clerk Susan Miller, and Karen Gerhardinger.

Councilman, Bill May called the meeting to order at 6:30 PM and explained that Committee of the Whole meetings informal meetings for discussion.

Motion by Bob Keogh, seconded by Mindy Curry to approve the minutes of the December 1, 2015 meeting. 6 ayes

General

The first order of business is the Council Wish List. Administrator Jordan Daugherty explained that this is valuable for staff to accomplish what Council members would like to see done and to hear each member’s unique perspective.

Louann Artiaga:

  • Quarry opened for swimming
  • Partnering with Camp Courageous for swimming
  • Website overhaul
  • Village Park playground update
  • Otsego Street becoming a one way street
  • Continue work on water independence options
  • Multipurpose building/community center
  • Phases for the Parks Master Plan to be implemented
  • Farming out zoning enforcement

Camp Courageous’ previous partnering with the Village, Website not being appealing or user friendly, Rebecca Conklin Kleiboemer assisting in renovating the Village Website making it intuitive and improving functionality, adding comments, departments being responsible for their pages, chamber/branding, and the old Dollar General building ownership was discussed

Frank Billings:

  • Continue improving relationship with Chamber – increasing businesses in town
  • Annex towards the overpass as far as possible
  • Grants
  • Finzel and Weckerly roundabout
  • Quarry and recreation
  • Senior Center/Community Center
  • Continue downtown improvements
  • Improving the Village Website
  • Water independence

The downtown looking great during the holidays, the website used for economic development, and a welcome page expressing Whitehouse is a great place to bring your business was discussed.

Rebecca Conklin Kleiboemer

  • Recreation, swimming, water play, splash pad – encouraging residents to be healthy and active
  • Quarry – outdoor amphitheater
  • Park improvements, handicap accessible, hardcourt surface for recreation, Pickleball courts
  • Newsletter – great idea partnering with Anthony Wayne Local Schools
  • Add commendations – recognize a member of staff or the community to the Council Agenda
  • Community Center/Senior/Youth/Entertainment
  • Arts/Community Activities
  • Preparing residents for growth to a city – letting them know what it will mean to them, the sooner the better, the easier the transitions
  • Growth – Planning Commission reign in residential development, plan to preserve open spaces
  • Council meetings recorded on audio and video with a link on the website
  • Light at the four way stop
  • Green initiatives, pedestrian facilitation, plug ins for electric vehicles

The four way stop not meeting requirements to justify a light, Finzel and Weckerly intersection, collaborate or do it ourselves, too few and not serious enough accidents at the intersection for assistance, and not waiting for a serious accident was discussed.

Mindy Curry

  • Website
  • Blue trash bags
  • Recycle bin pick up time moved to after 8:00 AM
  • Existing downtown parking remain
  • Ditch maintenance
  • The Village offering a scholarship
  • Statue back in time for Cherry Fest
  • On-street ADA parking in the downtown
  • Council meetings recorded on audio and video with a link on the website
  • Light at the four way stop

It was discussed how the blue trash bag system was cumbersome and storm drains backing up when the ditches aren’t cleaned.

Bob Keogh:

  • Water independence
  • Traffic at the four way stop
  • Economic Development, make it happen, work the Master Plan

Bill May:

  • Zoning enforcement
  • Sidewalk/path from Country Manor to roundabout and eventually to the school
  • Road from Indianapolis into soccer fields
  • Sandra Park Drive
  • No parking on Toledo Street
  • Parking in town to remain
  • Two hour parking
  • Upgrade Providence Street entrance to Quarry
  • Field Avenue sidewalks and lights
  • Leaning poles on Shepler
  • Sandra park fence and gate to be painted
  • Driveway to house next to recycling bins should be paved by the Village
  • Roundabout cohesive lighting

Nursing home residents previously went to Dollar General, sidewalks scheduled for this year – working through engineering – exhausting every option to keep sidewalks on the south side of the street, 64 would not need to be widened, parking not being an issue of not enough spaces – issue of convenience and coordination, creative signage, handicap parking, time limited parking on one side of the street, traffic lights, and police cars inside and not frozen in the parking lot was discussed.

Other items discussed:

  • Gateway signs – proposals out to 3 contractors, due back in about 2 weeks
  • Trees being transplanted from roundabout are a sign impediment missed in ODOT review, ODOT Farming out inspections
  • New business register – through taxes and utilities, not through Village
  • Chamber packet – invite new businesses to see how the Village can help – be proactive
  • Make life better and easier for the people of the Village
  • Chamber will be meeting with businesses to see how Cherry Fest can be made better for them
  • Council being more active in planning for projects downtown (Park Plan), not showing up with Two options to choose from, utilizing talent from persons within the Village, include Council and Resident input – the residents are the one that have to live with the improvements
  • Lighting replacement in the park
  • Multipurpose hard use surface in the Anthony Wayne Youth Foundation plan

Motion by Rebecca Conklin Kleiboemer, seconded by Frank Billings to adjourn at 8:05 PM. 6 ayes

COW – December 1, 2015

ROLL CALL:  Michelle Tippie, Bob Keogh, Bill May, Louann Artiaga, and Don Atkinson.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Tax Commissioner Tiffany Bachman, Police Chief Mark McDonough, Deputy Police Chief Todd Kitzler, Deputy Fire Chief Josh Hartbarger, Rebecca Conklin Kleiboemer, and Mindy Curry.

At 7:45 PM, President of Council, Bill May, called the meeting to order.

Motion by Bill May, seconded by Bob Keogh to approve the minutes from the November 24, 2015 meeting.  5 ayes

Next, Mr. Daugherty reviewed the proposed budget for 2016.  He announced that the draft budget is balanced without much change from the previous year except for income tax due to the JEDZ.

Administrator Jordan Daugherty led the group in review of the overall draft budget for 2016.  There were general questions asked of most departments that were addressed by staff.  There was broad discussion of the use of Income Tax A and the well managed utility system.

Motion by Michelle Tippie, seconded by Don Atkinson, to recommend approval of the budget as presented.  5 ayes

Bill May informed Committee members and Council-elect members of the Council wish list review that will take place in the beginning of 2016.

Motion by Michelle Tippie, seconded by Louann Artiaga to adjourn at 8:56 PM.  5 ayes

COW – November 24, 2015

ROLL CALL:  Michelle Tippie, Bob Keogh, Bill May, Louann Artiaga, Frank Billings, and Don Atkinson.  Also present were the following:  Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, and Clerk Susan Miller.

At 6:29, President of Council, Bill May called the meeting to order.

Motion by Frank Billings, seconded by Louann Artiaga to approve the minutes of the November 17, 2015 meeting with the amendment that President of Council, Bill May, asked Rob Casaletta if all of his questions had been answered.  6 ayes

President of Council, Bill May, asked for Audience comments pertaining to Agenda items.  There were none.

Finance, Audit, and Investment

Review the Whitehouse Rate and Fees Schedule along with Administration’s recommendation.

  • Page 1, D.3. Alterations and fixture replacement – for an addition or reroute, not changing a Faucet
  • Page 1, A.5. Definition of Minor Work
  • Page 1, C.8. Edison release – a pass through expense
  • 10% of the revenue from permits comes to Whitehouse
  • Page 2, H.2.* The Village works with people as long as it is not flagrant disregard. The question was asked if a person continued to ignore would it become criminal. The administration does Not know of any cases.
  • Page 4,A.20.*Commercial gas piping – it is commercial so there is increased penalty
  • Page 5,A.3. Add *Plus double permit fee with maximum fee of $1,000.00
  • IV due to overtime
  • Page 6, first sentence change e to be
  • City of Toledo is still in process of increasing rates. Decrease + increase + inflation = 0 (it breaks About even.) Sewer doesn’t need an increase. Administration recommends no increase in water, sewer or capital funds. Estimates over the last few years have been within 2%. Capital fund is starting to grow. Communication about capital funds projects
  • Good management by the Administration

Motion by Michelle Tippie, seconded by Frank Billings to recommend to Council to accept the Rates and Fees schedule.  6 ayes

Other items discussed:

  • Cell tower lease near Wabash Cannonball Trail, revenue estimates, no other changes to Contract, Colocation, option for (9) 5 year renewal periods, guarantee of more money Over time, water tower equipment is a separate contract

Motion by Bob Keogh, seconded by Michelle Tippie to recommend to Council to approve the cell tower contract.  6 ayes

  • Leaf trucks are out
  • Gateway sign out to bid
  • Thank you Jordan and Steve for work
  • Draft copy of budget out tomorrow, budget is balanced, tight, some general fund carry over

Motion by Michelle Tippie, seconded by Louann Artiaga to adjourn at 7:03 PM.  6 ayes

COW – November 17, 2015

ROLL CALL:  Michelle Tippie, Bob Keogh, Bill May, Louann Artiaga, Frank Billings, and Don Atkinson.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Solicitor Phil Davis, Public Services Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Josh Torres, Isaac Lee, Bea Ludwig, Rob Casaletta, David and Sharon Prueter, Ed and Jyamme Torres, Paul Wohlfarth, Karen Gerhardinger, Sandy Jakubec, Stacy Owen, Rebecca Conklin Kleiboemer, Rick Kazmierczak, Dave Bagrowski, and Bill and Rhonda McComb.

At 6:30 PM, President of Council, Bill May, called the meeting to order.

Motion by Michelle Tippie, seconded by Frank Billings to approve the minutes from the November 10, 2015 meeting.  6 ayes

President of Council, Bill May, asked for Citizen comments pertaining to Agenda items.

  • Rob Casaletta asked the following questions pertaining to the contract with Chamber for Economic Development Services.
    • Has there been proper vetting?
    • Has a model for the Village’s Economic Development Plan been developed?
    • The Anthony Wayne Regional Chamber of Commerce represents other political Subdivisions. How can it be assured Whitehouse is the first with economic Opportunities over the other political subdivisions the Chamber represents?
    • Is the fee structure reasonable and competitive with other similar providers and Services?
    • How is the reporting flow structure?
    • Are goals and objectives outlined with a time-line for deliverables?

Economic Development

The first order of business was to discuss contract terms proposed by the Anthony Wayne Regional Chamber of Commerce to provide economic development services to the Village.

  • Josh Torres of the Anthony Wayne Regional Chamber of Commerce discussed the contract for Economic Development consulting services for the Village of Whitehouse, Ohio.
    • A two year contract, removing automatic renewal
    • Develop infrastructure
    • Evaluate plans in place, land use plan
    • Services
    • Performance measures, business expansion and retention
    • Attraction/marketing piece – a clear marketing message
    • 2013 Asset study
    • Quarterly reporting
    • Flow chart
    • Model for Economic Development, working with the Master Plan
    • Workforce development accreditation in International Economic Development
    • Zoning barriers
    • Whitehouse is the only community Chamber will have an economic development Agreement with.
    • Chamber growth
    • Confidentiality clause in process
    • Contract to be terminated by either party not less than 90 days – change to 30 days
    • Reporting on monthly hours/contacts/inquiries
    • Fee negotiation
    • Amendment of Scope
    • Contract to begin on January 1, 2016, work session with Council 30 days prior to start
    • Financial investment of relocating businesses, cost of services
    • Chamber will not need to hire additional staff to carry out services.
    • Councilman, Bob Keogh, is not receiving compensation for his work at the Chamber, but Will probably abstain.
    • Who is AWRCC?
  • Motion by Bob Keogh, seconded by Michelle Tippie to adjourn at 7:05 PM. 6 ayes
COW – November 10, 2015

ROLL CALL:  Michelle Tippie, Bob Keogh, Bill May, Louann Artiaga, Frank Billings, and Don Atkinson.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Director of Public Services Jordan Daugherty, Fire Chief Daryl McNutt, Police Chief Mark McDonough, Clerk Susan Miller, Jill Gundy, Tiffany Bachman, David and Sharon Prueter, Deanna Bradley, Dustin Richardson, Sarah Anderson, Ahalya Rai, Audrey Aumberly, Mary Schoen, Karen Gerhardinger, and Rebecca Conklin Kleiboemer.

At 6:30 PM, President of Council, Bill May called the meeting to order.

Motion by Louann Artiaga, seconded by Frank Billings to approve the minutes of the October 27, 2015 meeting.  5 ayes, 1 abstain Bob Keogh

President of Council, Bill May, asked for Comments pertaining to Agenda items.  There were none.

Parks and Recreation

Members of the Edge Group gave a presentation on the draft plan for the Veteran’s Memorial Park.  Leroy Ryerson introduced committee members Louann Artiaga, Michelle Tippie, Tiffany Eckert, Tom Vincent, Jeremy Adams, and Deanna Bradley.  The design was described as simple and elegant with Council members agreeing they liked the concept.  There was much discussion about the loss of parking and the possibility of making it up other places or changing the design to accommodate the loss.  Fountain maintenance, representation of the Reserves and the National Guard, and streetscaping were also discussed.

Finance, Audit, and Investment

The next order of business was to hear presentations on the 2015 health and dental insurance benefit proposals, the 2015 wage and benefit analysis, and the Whitehouse Merit Service Payment.  Administrator Jordan Daugherty went over frequently asked questions.  Comparison of like sized municipalities, C.O.L.A being applied to the pay scale – going through the evaluation process, employees contributing 10% and paying spousal insurance, one more year of being treated like “normal” insurance clients, 17.23% increase for current coverage, merit service payment being tied to evaluations, the balanced budget, cheaper coverage money saved not being worth the amount of benefits lost, and 2% C.O.L.A. being raised to 2.5% were discussed.

Motion by Frank Billings, seconded by Louann Artiaga to recommend to Council to approve a 2.5% wage increase.  6 ayes

Motion by Bill May, seconded by Frank Billings to recommend to Council Merit Service Payment of $75 per year after five years and $37.50 per year after five years for permanent part time employees.  6 ayes

Motion by Louann Artiaga, seconded by Frank Billings to recommend to Council to approve the health and dental insurance renewal as recommended by the Administrator.  6 ayes

Other items discussed:

  • Council was thanked by staff members.
  • Required changes to the municipal tax Ordinance

Motion by Bob Keogh, seconded by Michelle Tippie to adjourn at 7:40 PM.  6 ayes

COW – October 27, 2015

ROLL CALL:  Don Atkinson, Frank Billings, Michelle Tippie, Bill May and Louann Artiaga.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Community Development Coordinator Barbara Knisely, Bob Werner, Leroy Ryerson, Tom Lytle, and Josh Torres.

At 6:30 PM, President of Council called the meeting to order.

Motion by Michelle Tippie, seconded by Louann Artiaga to approve the minutes of the October 6, 2015, meeting.  5 ayes

General

The only agenda item was to continue review of the Whitehouse Zoning Code.  Chapters 1257, 1258, and 1259 were scheduled to be reviewed.  The following changes were recommended:

  • Change all references of “Village of Whitehouse” to “Whitehouse” in preparation of becoming a city in the future and correct all typos.

Chapter 1257 – Supplemental District Uses and Structures (beginning at page 108)

  • Page 119. 1257.16 (G) (1) Animals. Change the sentence to read: “No animals, except assistance dogs required to assist the visually impaired, shall be permitted at any time at or in any sexually-oriented business establishment.”
  • Page 121. 1257.19 (A). Change the sentence to read: “Swimming pools shall not be permitted in a side or front yard in an “S” or “R” district or a residence located within a “C” district.
  • Page 121. 1257.19 (B). Change reference to “forty-two (42) inches” to “forty-eight (48) inches” in two locations.
  • Page 122. 1257.22 (A). Definitions. Remove the definition from this Chapter and place in Chapter 1270. Renumber the remaining subsections.
  • Page 123. 1257.23 (B). Remove the definition from this Chapter and place in Chapter 1270. Renumber the remaining subsections.
  • Page 124. 1257.24 (A). Definitions. Remove the nine definitions from this Chapter and place in Chapter 1270. Renumber the remaining subsections.
  • Page 127. 1257.25 (A). Definitions. Remove the five definitions from this Chapter and place in Chapter 1270. Renumber the remaining subsections.
  • Page 129. 1257.26 (D). Change the second sentence to read: “Bins shall be emptied of donated goods by the charitable organization at least every week or sooner to prevent overflow of the goods from the bin.”

Chapter 1258 Off-Street Parking and Loading

  • Page 131. 1258.02 (E). Steve Pilcher, Director of Public Service will be asked to review and rewrite the sentence concerning draining of surface water in parking lots, if he deems it appropriate. Suggested changes included the use of swales, pervious pavement and underground storage tanks.
  • Page 133. 1258.05 (A)(1)(a). Language will be drafted and submitted at the next meeting concerning parking vehicles on working agricultural farm property.
  • Page 133. 1258.05 (A)(1)(e). Language will be drafted and submitted at the next meeting concerning parking recreational vehicles on working agricultural farm property
  • Page 134. 1258.05 (A)(1)(e). Add a paragraph 7 concerning parking large motor homes on the street for long periods of time. Ms. Knisely was asked to research language and provide at the next meeting.
  • Page 134. 1258.05 (A)(1)(f). Change the paragraph to read: “No inoperable or unregistered vehicle shall be parked within any district, but may be stored in an enclosed building.”

Page 135.  1258.05 (A)(2).  Add the following subparagraphs:

“b)  No motor vehicle shall be parked or stored in any district, except in a driveway or an approved parking lot.  Note:  Language concerning working agricultural farms will be included after it is drafted.”,

“c)  No inoperable or unregistered vehicle shall be parked within any district, but may be stored in an enclosed building.  Licensed motor vehicle repair shops are excluded from this requirement as long as the vehicle has a valid, current registration and/or license plate and is parked awaiting repairs and is not parked for longer than 60 days.”,

“d)  Recreational Vehicles.  The parking of vehicles utilized for recreational purposes, including  all-terrain vehicles, racing vehicles, campers, boats, boat trailers, and utility trailers in any “A”, “S” or “R” district or a residence located within a “C” district shall be subject to the following.  Note:  Language concerning working agricultural farms will be included after it is drafted.

1)   Parking or storage of recreational vehicles is permitted between April 1st and October 31st of each calendar year provided it is parked behind the front line of the main structure and includes the entire connected building, regardless of use and provided that it is not closer than five (5) feet to any lot line.  Said recreational vehicle shall not be parked on grass, but must be parked on a continuous full, hard surface pad such as concrete, asphalt, gravel or stone.  Such full, hard surface pad shall extend a minimum of one foot (1’) beyond the perimeter of all recreational vehicles.

2) Parking or storage of recreational vehicles is not permitted between November 1st and March 31st of each calendar year, except in a rear yard and then only if the vehicle is not closer than five (5) feet to any lot line.  Said recreational vehicle shall not be parked on grass, but must be parked on a continuous full, hard surface pad such as concrete, asphalt, gravel or stone.  Such full, hard surface pad shall extend a minimum of one foot (1’) beyond the perimeter of all recreational vehicles.

3) Only two (2) vehicles utilized for recreational purposes, including all-terrain vehicles, racing vehicles, campers, boats, boat trailers, and utility trailers may be parked or stored as outlined above.

4) Recreational equipment which is so parked shall not have fixed connections to electrical, water, gas or sewer facilities; and shall not be used for living or housekeeping purposes. 

5)  Recreational equipment which is so parked shall be kept in good repair and shall have affixed thereto a current registration license plate.  Such recreational vehicle must be titled to, leased, or used exclusively by one of the property owners where the vehicle is located.  

6)  Corner lots.  Any recreational vehicle parked on a corner lot must be located far enough back from the intersection so as not to obstruct the view of oncoming traffic while crossing the intersection.

Chapter 1259 Signs

  • Page 145. 1259.04 (A)(3). Add a subsection (e) concerning displaying an object, projecting from the exterior of the building, to advertise the type of services or business conducted on the premises. Ms. Knisely was asked to research how other communities handle/allow this activity. Discussion included whether the square footage of the object should be included in the overall signage square footage allowed per building. Ms. Knisely will provide suggested language at the next meeting.
  • Page 146. 1259.05 (A). Add “or a residence located in a “C” district” to this sentence.

Much discussion followed concerning temporary signs and banners.  Concerns were expressed that the Village sends mixed messages when Council directives change concerning placement, permits, and number of temporary signs allowed.  Council was encouraged to adopt language that they are comfortable with and then allow staff to enforce the Chapter as written.  Research was provided concerning how surrounding communities handle temporary signs and banners and it was agreed that the Whitehouse zoning code as currently written, is the most lenient concerning this form of advertisement.  Discussion also included adding a new subsection to Chapter 1259 to allow pole banners in private parking lots to advertise the businesses located on the private property.  Ms. Knisely was asked to draft language and provide it at the next meeting so that this option could be considered.

Josh Torres, on behalf of the Anthony Wayne Regional Chamber of Commerce, confirmed that the complaints from local businesses have quieted down and feels that most business owners understand the sign code and are willing to follow the rules.  He agreed that a clear directive needs to be given as far as enforcement so that business owners aren’t confused with conflicting information.

A short discussion also took place concerning the language used in the zoning complaint letters that are sent.  Ms. Knisely confirmed that she attempts to telephone the resident or business owner to discuss the matter and to let them know that the letter is coming.  Often times it is difficult to obtain phone numbers since many people don’t have home phones.  Mr. Torres suggested that she personally visit, face to face.  It was agreed that would be difficult since many residents are not home during the day.   He confirmed that he was thinking about the business owners, who would be open during the day.  Mr. Daugherty stated that if a particular person has been hostile in the past, we do not attempt a phone call first.

That completed the review of the Chapters provided.  Mr. May asked if there was any other business to come before the Committee.

Ms. Artiaga asked if someone from the Village could contact ODOT to see if “Whitehouse” could be added to the sign on Route 24 pointing the direction like what has been done for “Waterville” and “Napoleon”.  Mr. Daugherty said that he or Mr. Pilcher would look into that.

With no further business, Motion by Don Atkinson, seconded by Michelle Tippie to adjourn at 8:45 PM.  5 ayes

COW – October 6, 2015

ROLL CALL:  Don Atkinson, Michelle Tippie, Bob Keogh, Bill May, and Louann Artiaga.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Director of Public Services Steve Pilcher, Police Chief Mark McDonough, Clerk Susan Miller, Bud Bauman, Mindy Curry, Josh Torres, Karen Gerhardinger, Rebecca Conklin Kleiboemer, Allen Kuck, Rob Casaletta, Michael A. Mitchell, and Mark Martin.

At 7:50 PM, President of Council, Bill May called the meeting to order.

Motion by Don Atkinson, seconded by Louann Artiaga to approve the minutes of the September 22, 2015 meeting.  5 ayes

President of Council, Bill May, asked for Audience Comments pertaining to Agenda items.  There were none.

Economic Development The first order of business was to hear the proposal to provide economic development services to the Village by Anthony Wayne Regional Chamber of Commerce.

  • CO of the Chamber, Josh Torres, addressed Council
  • Chamber history, the Chamber has 700 member businesses, retention and expansion and early warning systems, program strategies, program benefits for the community, entrepreneurial and new business development, new business attraction, survey
  • Teamwork and transparency
  • Focus groups, marketing piece, brand, business meetings, feedback, webinars, blogs, measuring results, contacts
  • No duplication of efforts, working together
  • Website, Economic Development page, frequent updates
  • Chamber growth
  • Frustration with previous progress
  • Retaining Whitehouse’s country setting, maintain level of public services, paying for growth with smart development, inclusive model for growing Whitehouse, all businesses – not just members serviced, Whitehouse is rural progressive, finding balance
  • Passive income, working together, outsourcing, beautification = economic, visibly setting a place people want to set up a business
  • Layers of attraction for balance, some provide services, some provide jobs, add quality of life, attract higher wage jobs – subtier will take care of itself, businesses with a positive impact of the community
  • Live, Work, play, and shop at home
  • Types of businesses attractive to the Village

Other items discussed:

  • Library has raffle tickets for sale for a Village sign
  • No hunting signs
  • Toledo and Otsego Streets becoming one way
  • Vacant building
  • Thank you to Chamber for excellent presentation

Motion by Don Atkinson, seconded by Louann Artiaga to adjourn at 9:00 PM.  5 ayes

COW – September 22, 2015

ROLL CALL:  Don Atkinson, Michelle Tippie, Bob Keogh, Bill May, and Louann Artiaga.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Public Service Director Steve Pilcher, Clerk Susan Miller, Jeff Yoder, David and Sharon Prueter, Mindy Curry, and Rebecca Conklin Kleiboemer.

Services for the Billing’s family were discussed.

Motion by Don Atkinson, seconded by Louann Artiaga to approve the minutes of the August 25, 2015 meeting.  5 ayes

President, Bill May, asked for Citizen Comments pertaining to Agenda items.  Council was thanked for the candidates receiving the meeting information.

Public Service

The first order of business was to discuss research on alternate water sources.

  • Whitehouse previously had wells
  • Concerns – water control, rising prices
  • Eagan and Associates feel confident of the quality and quantity of water available. Further Testing cost estimated at $150,000.
  • Henry County Group began looking for alternate water sources, looking at long term prices. Henry County paid for the Poggemeyer draft. New study will be physical testing of the wells to check quality, quantity, and viability.
  • We have talked to all of the water providers of the area.
  • Four leading options – City of Toledo, City of Waterville, Henry County, Village of Whitehouse. Many options within each option, pros and cons for all.
  • Concerns about regulatory societies and wells, Maumee River contamination concerns, working with the City of Toledo and actively negotiating the rate
  • TMACOG Regional Group meetings, cost analysis for options, stay as currently, form a regional group with or without Toledo, Sylvania study to provide a plant to supplement Toledo, Regional group changed to a City of Toledo Advisory Group
  • Mayoral race will determine Toledo’s position, effects of political changes
  • Water is purchased from Toledo and runs through Lucas County pipes. We pay Toledo and a portion of the payment goes to Lucas County for transmission.
  • Accuracy of the Henry County study regarding population was discussed, the plant working at the appropriate capacity for our population, background and reputation of the companies performing the work, cost $42,500 across 5 municipalities
  • Timing of reports shared, time constraints to apply for grants
  • Lake option vs. well, Lake Erie algae problems
  • Bowling Green through Waterville route, water districts, annexation implications, surface water out of the River, algal blooms, modern treatment plant
  • Aquifers in study’s names requested
  • Ramifications for choices
  • Receiving results of Henry County study before participating with Waterville
  • Cost comparison of all options down the road
  • Staying with Toledo for 9 years – 2 terms – political winds, infrastructure repair
  • Sylvania option, lake water, newer plant, see that funds are there for maintenance
  • Most Henry County group options don’t go forward without Whitehouse participation
  • Treatment costs from Toledo $4.74/1000 gallons this year. Village adds $2/1000 more to run the system, Toledo rate raise 13%/year, good quality water
  • After breakeven point on alternate options see huge cost changes
  • Private water option $5/1000 gallons for multi-year contract, lower rate after 400 million gallons
  • Looking out 30 years from now – realize some options more viable
  • Weighting options
  • Water quality and quantity first, then cost
  • Toledo infrastructure, $264 million needed in improvements to plants and $60 million for distribution – we do not use their distribution, no capitol fee currently, Maumee River contamination
  • Consensus was that running our own plant was the least favorable option.
  • Henry County study is still in draft form – concerns should be passed on to the Administrator.
  • Bond issue to purchase a plant, effects of the bond on future ratings
  • Henry County option – part owner, bear liability, control much more in the future. Trust our integrity more than most.
  • Pump units are paid for.
  • If everyone leaves Toledo, where does that leave Toledo and the economy of NW Ohio? Support each other and growth of the region.

Other items discussed:

  • Pavilion bid openings on October 9, 2015

Motion by Louann Artiaga, seconded by Don Atkinson to recommend to Council to spend $1,000 to participate in the City of Sylvania water study.  4 ayes, 1 nay Bill May

Motion by Bob Keogh, seconded by Michelle Tippie to adjourn at 7:55 PM.  5 ayes

COW – August 11, 2015

At 6:30 PM, President of Council, Bill May called the meeting to order.

ROLL CALL:  Bill May, Louann Artiaga, Don Atkinson, Michelle Tippie, and Bob Keogh.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Public Services Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Clerk Susan Miller, and Tom Malicki.

Motion by Michelle Tippie, seconded by Don Atkinson to approve the minutes of the July 28, 2015 meeting.  4 ayes, 1 abstain Bob Keogh

President of Council, Bill May asked for Audience Comments pertaining to Agenda items.  There were none.

Personnel and Safety

The first order of business is to consider granting a contract extending the employment agreement with the Village Administrator.

Motion by Bill May, seconded by Michelle Tippie to adjourn to Executive Session on a matter of personnel at 6:33 PM.  5 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to reconvene at 6:47 PM.  5 ayes

Motion by Bill May, seconded by Michelle Tippie to recommend to Council to accept proposed changes to the employment contract of the Village Administrator.  5 ayes

Economic Development

The second order of business is for Council to engage in a workshop to discuss economic development goals.  Annexation in a JEDD, SR295 corridor, annexation strategies beyond Steve Rogers Ford, marketing, expansion, retention, working with the Chamber, developing an economic development team/contacts, marketing fund, Water district, larger projects/economic development professional, where the development responsibility lies on specific projects, recreation facilities on Metroparks land, and formalizing working with the Chamber was discussed.

Personnel and Safety

The last order of business was to review elected officials’ compensation.  Raising compensation to meet one full service credit for OPERS, changes will not occur for sitting members – for incoming members only, competitive compensation with surrounding communities, and that the last raise occurred in 2008 for OPERS credit was discussed.

Motion by Bill May, seconded by Michelle Tippie to recommend to Council to increase pay for the Mayor, Council, and the Clerk by $2,000/year.  5 ayes

Other items discussed:

  • The State Constitution and pay increases, legislation and automatic increases, OPERS, value of the position, conflict of interest, the Village Charter, anticipating becoming a City at the next census, collective bargaining, Civil Service Commission, special election
  • TMACOGG – Mayor Angela Kuhn Vice Chair, Council Member Michelle Tippie – Board Member, Regional water meetings, regional partners
  • Parking lot across from Cherry Tree
  • The Caboose is fixed.

Motion by Bill May, seconded by Michelle Tippie to adjourn at 7:59 PM.  5 ayes

COW – July 28, 2015

ROLL CALL:  Frank Billings, Don Atkinson, Michelle Tippie, and Bill May.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Community Development Coordinator Barbara Knisely, Bob Werner, Leroy Ryerson, and Tom Lytle.

At 6:30 PM, President of Council called the meeting to order.

Motion by Michelle Tippie, seconded by Frank Billings to approve the minutes of the July 21, 2015 meeting.  4 ayes

General

The first order of business was to continue review of the Whitehouse Zoning Code.  Chapters 1252, 1253, and 1254 where scheduled to be reviewed.  The following changes were recommended:

Chapter 1252 (from page 61) – TND District

  • Change all references of “Village of Whitehouse” to “Whitehouse” in preparation of becoming a City in the future.
  • Page 61, 1252.04 (J), change the second sentence to read: “A comprehensive sign program submitted by the Developer is required for each TND which establishes a uniform sign theme throughout the entire TND.”
  • Page 62, 1252.04 (K)(5)(a), change the width of residential sidewalks from four (4) to five (5) feet to coincide with other residential districts in the Village.
  • Page 63, 1252.04 (M), change first sentence to read: “Public open space shall adhere to the regulations and requirements set forth in Chapter 1226.05 (Design Standards, Public Spaces) of the Subdivision Regulations.
  • Page 64, 1252.04 (M)((6), delete entire subsection 6 and change number 7 to become number 6.
  • Page 66, 1252.06 Yard Requirements, change Minimum Side Yard Width (Either Side) to 0 – 10 feet. Delete the second line in the Footnotes.
  • Page 67, 1252.07 (C)(3), change paragraph to read: “Windows. Windows shall be repeated across the façade on both bottom and upper stories. First floors shall have larger storefront windows and taller ceilings than upper floors. First floor uses shall be pedestrian-oriented and include substantial shop windows. New construction shall provide a minimum of fifty percent (50%) of the first story wall surface in windows on walls that face a street. Windows shall not be darkened by use of any material or coloration.” Note: Suggested language for drive-through windows: “Drive-through windows are permitted on outlots only.” The Committee was undecided about the placement of drive-through windows and Staff has been asked to research the placement and report at a later meeting.
  • Page 69, 1252.07(C)(14), remove the second to the last paragraph, which reads: “Painted wood with external lighting is the preferred sign material.”

Chapter 1253 – Planned Unit Development

  • Change all references of “Village of Whitehouse” to “Whitehouse”
  • Page 73, 1253.03 (E), Minimum Dimensional Requirements – Yards/Buildings. Change Minimum Yard Width (in feet), Either Side to read “1-10 feet”.

Chapter 1254 – Permitted and Conditional Land Uses

  • Change all references of “Village of Whitehouse” to “Whitehouse”Completing review of the chapters scheduled for this meeting, President Bill May asked if there was any other business to come before the Board.Jordan Daugherty asked for clarification from the Committee members as to placement of temporary signs in the right-of-way. He explained that with the road closure at Finzel and SR 64, several businesses have placed signage in the public right-of-way directing traffic through the detour. After a brief discussion, Committee members directed Staff to enforce the zoning code by not allowing signs in the public right-of-way, but to temporarily allow off-site advertising on private property if the owner agrees to allow signage on their property. Staff was instructed to telephone the offending business owners and explain that they cannot place signs in the right-of-way, but could ask permission to place them on private property until the roundabout is open.

Motion by Don Atkinson, seconded by Michelle Tippie to adjourn at 8:12 PM.  4 ayes

COW – July 21, 2015

ROLL CALL:  Dennis Recker, Bill May, Louann Artiaga, Frank Billings, and Michelle Tippie.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Public Services Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Deputy Fire Chief Joshua Hartbarger, Deputy Police Chief Todd Kitzler, Clerk Susan Miller, Tom Jennings and Josh Torres.

At 7:25 PM, President of Council, Bill May, called the meeting to order.

Motion by Dennis Recker, seconded by Louann Artiaga to approve the minutes of the June 23, 2015 meeting.  5 ayes

President of Council, Bill May, asked for Citizen Comments pertaining to Agenda items.  There were none.

Economic Development 

The first order of business was for Council to engage in a workshop to discuss ideas, strategies, and resources involved in reaching economic development goals.  The Administrator provided the Committee with an update on economic development initiatives progress as laid out in the Mayor’s Economic Development Plan.  Coming up with goals and objectives, staff, in house, chamber, coordinator or firm, assistance being needed, retaining businesses, water control, JEDDs, JEDZ, experienced staff, Economic base to sustain good thing Village trying to do, finding and courting businesses, 2005 Economic Development Strategy and Land Use Plan as reference for contracting agent, expert to work with big developers, infrastructure, water and sewer, being in agreement, accelerating the process, new possible JEDDs, items to be done in house, big companies/developments, strength of tax base, Economic Practitioner’s Experience, Village can’t afford 40/week practitioner, Solicitor experienced in JEDDs, passive income, development is coming, investing wisely, Council determining what development comes in, focusing on new business development, annexation, looking for a connecter, monthly report/update, some items unable to be disclosed, 7 elected officials communicating talking to citizens, trust, listing Council members vision, doing this right, not rushing, being pleased with agreement, JEDD partners, Goodwill, Crazy Larry’s, industrial clients, and industrial park businesses being good community partners were discussed.

Personnel and Safety 

The next order of business was to review elected officials’ compensation.  Historically, it has been reviewed every four years.  The Mayor currently earns $7,200, Council members $5,400, and the Clerk of Council $2,200.  The Clerk’s pay, Council pay starting at $240.00 years ago, increase not taking effect until next term, incentives to serve, not doing it for the money, attracting professionals, setting Council salaries for minimum requirement for OPERS qualification for one point/year, raising Mayor and Clerks pay, one point being one service year credit, contributes to retirement, Council currently not receiving one point per year, raising salaries based on surrounding communities of similar size pay, more than Tuesday meetings to attend, taking days off of work to attend meetings, getting bigger, plans to become a city, $1,000 and $2,000 across the board raises, only changing to reach OPERS credit amount, fairly compensating future Council members, providing just compensation for work done, shorter meetings, and not doing the job for monetary gain were discussed.

Motion by Dennis Recker, seconded by Frank Billings to recommend to Council that the Administrator provide data on Council pay to ensure one OPERS point per year of service and recommendations for the Mayor and Clerk’s pay.  5 ayes

Motion by Louann Artiaga, seconded by Michelle Tippie to adjourn at 8:44 PM.  5 ayes

COW – June 23, 2015

ROLL CALL:  Louann Artiaga, Frank Billings, Don Atkinson, Michelle Tippie, Dennis Recker, and Bill May.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Community Development Coordinator Barbara Knisely, Bob Keogh, Bob Werner, Tom Lytle, and David & Sharon Prueter.

At 6:30 PM, President of Council called the meeting to order.

Motion by Dennis Recker, seconded by Michelle Tippie to approve the minutes of the May 12, 2015 meeting.  6 ayes

General

The first order of business was to continue review of the Whitehouse Zoning Code.  Chapters 1251, 1252 and 1253 where scheduled to be reviewed.  The following changes were recommended:

Chapter 1251 – Waterville Street Overlay District

  • Change all references of “Village of Whitehouse” to “Whitehouse” in preparation of becoming a City in the future.
  • Page 46, 1251.02, discussed the boundaries of the Waterville Street Overlay District and if the western boundary came too far (Indianapolis Street) since 6 residences are currently located in that immediate area. It was agreed that this will be reviewed with the Master Plan update.
  • Page 46, 1251.05 (F) Dwellings. Add the words “refer to underlying zoning”. (L) Truck transport terminal – add a definition for truck transport terminal. Add (N) Warehouse / distribution center to the list of excluded uses.
  • Page 47, 1251.07 (B)(3) Add following sentence “ The Planning Commission shall have leeway to relax the requirements of this Chapter for the Waterville Street Overlay District that exhibits creativity and excellence in design quality of the landscaped, mounding screening areas of future development. “
  • Page 48, 1251.07(B)(8), ask Village Solicitor how to enforce maintenance of the landscaping.
  • Page 49, 1251.07(F), add section “When possible, parking lots should be encouraged behind buildings, to the rear of the lots.”
  • Page 50, 1251.08 Architectural Review Requirements. Much discussion on requiring architectural requirements to ensure attractive buildings along the main thoroughfare into Whitehouse. Add wording similar to what is required in the TND for new construction:A. General Design Requirements1.   An architectural typology shall be used that is consistent with or complementary of the local character. Building design shall reflect and compliment the identity and visual character of the existing architecture within one-half (0.5) mile.2.   Building layout, facades, and roof lines shall maintain the relationships of buildings to one another, the design of the spaces between the buildings, and basic architectural “syntax” (i.e. proportions, openings, glazing, roof types and pitches, materials) is to be uniform or complimentary.3. New buildings which exceed the scale and density of existing buildings shall demonstrate compatibility by varying the massing of buildings to reduce perceived scale and density to integrate larger buildings with pre-existing smaller buildings.4.   Building Entries. Building entries shall be located on the street side of the building. If the building does not front on a public street then the entry must be visible from a public street. Porches, windows and doors should be oriented and drawn toward the street.B. Commercial and Multi-Family Residential Building Design:1. Upper floors may have a mix of uses, including: office, retail, and/or residential.2.   Building design shall not serve to communicate or reflect the corporate identity or product marketed. Corporate identity and product marketed shall be communicated by signage, not by building color or architecture.3. Windows. Windows shall be repeated across the façade on both bottom and upper stories. First floors shall have larger storefront windows and taller ceilings than upper floors. First floor uses shall be pedestrian-oriented and include substantial shop windows. New construction shall provide a minimum of fifty percent (50%) of the first story wall surface in windows on walls that face a street. Windows shall not be darkened by use of any material or coloration. 4.   Building Style. Architectural detailing of new buildings shall incorporate various design details appropriate to existing local architectural character including, but not limited to:
    • Patterned wall surfaces: eg. patterned shingles and siding, brick patterns, terra cotta details;
    • Focal windows; window grouping patterns; window pane patterns; window surrounds and trim; transom windows above street level;
    • Shutters; awnings; door surrounds and top pieces;
    • Columns and supports; balustrades; dormers; cupolas; towers; cornices; parapets; roof brackets; chimneys; and
    • Decorative lighting.
  1. Building Style Consistency.  A single architectural style is not required for new development, but a building’s style shall be consistent throughout.  Buildings shall be designed to withstand the elements (gravity, sun, weather, and time) that also incorporate traditional rules of proportion and massing retain their appeal beyond a simple question of “style.”
  2. Modulate Mass and Elevation.  Modulation is defined as a change in plane.  The intent is to create architectural relief and interest. A building’s elevation and mass should be modulated to match or replicate the narrow commercial facades and give a sense of human scale. Buildings shall be vertically modulated in no more than 20 foot increments or horizontally in no more than 30 foot increments.
  3. Undifferentiated Facades.  Undifferentiated facades shall not exceed twenty (20) feet horizontally or fifteen (15) feet vertically. Walls at facades shall be differentiated and relieved through a change in siding or other material, use of detail, projections, or change in color. (Differentiation is defined as visual relief and change.) The intent is to create architectural relief and interest.
  4. Relieve Blank Facades.  Blank facades shall not be visible to public spaces.  Treatments to alleviate blank facades may include windows, architectural detail, or materials with texture (e.g., brick, siding, etc.).
  5. Visual Definition.  Vestibules, entries, windows, and other architectural features shall provide further visual definition and reduce the visual mass of larger buildings.  Facades shall reflect the scale and massing of structures and achieve proportions that give a sense of human scale.
  6. Appropriate Building Materials.  Exterior materials may include brick, wood siding and/or stucco.  All building materials shall express their specific properties. For example, heavier more permanent materials (i.e. masonry) support lighter materials (i.e. wood).  Building materials for new buildings shall support the existing character of existing buildings within one-half (0.5) mile. The following street front siding materials are prohibited (although they may be permitted in other parts of the building):
  • Plain concrete masonry block,
  • Unfinished tilt-up concrete slab,
  • Corrugated metal,
  • Aluminum, vinyl or plastic siding,
  • Neon is prohibited as exterior building ornamentation.
  • Chapter 1252 Traditional Neighborhood Development District
  • 13. Awnings. Awnings and marquees are encouraged where appropriate: Awnings may be provided along the entire frontage of commercial buildings. Marquees are encouraged where appropriate. They shall be of a size, scale and shape appropriate to the specific building, window and door trim. Back lighted awnings are prohibited. Awning materials must be opaque if lighting is used underneath; however, canvas awnings are permitted and shall be opaque to the extent feasible. Awnings may have building or business names or street address on the apron, but may not function as signs, with extensive text areas. Awnings or canopies shall be hung above the display window space at least ten (10) to fourteen (14) feet above the public walkway with a minimum of an eight (8) foot vertical clearance. They may extend six (6) to eight (8) feet over the walkway from the building’s face.
  • 12. Horizontal Moldings. Alignment of horizontal moldings should be considered and relate to the moldings of adjacent buildings.
  • 11. Buildings Located on Street Corners. Buildings located on street corners shall have additional architectural detailing to emphasize the street corner, which may include, for example: corner entry, balcony, integrated signage, public art, murals, and pedestrian amenities. Buildings or public amenities located on corners shall abut the property line on each side of the corner. Buildings that are located at major intersections of streets shall provide some form of visual interest such as: placement of the primary entry; articulation; towers; plazas; distinctive roof forms; ornamentation; or other distinctive architectural features.
  •  Change all references of “Village of Whitehouse” to “Whitehouse”
  • Page 55, 1252.02 (B)(1), add “a conceptual architectural design theme should be shown for buildings, street lighting, and street furniture that will be used throughout the entire TND district.”
  • Page 60, 1252.04 (H), add “and/or Tree Commission” to the end of the paragraph.

Michelle Tippie left at 9:00 pm.  President of Council asked if other members wanted to end the meeting or continue.  It was agreed that the meeting should be adjourned, and the review would continue starting on page 61 at the July 28, 2015 Committee of the Whole meeting.

Motion by Louann Artiaga, seconded by Don Atkinson to adjourn at 9:05 PM.  5 ayes

COW – May 12, 2015

ROLL CALL:   Don Atkinson, Michelle Tippie, Dennis Recker, Bill May, and Louann Artiaga.  Also present were the following:  Mayor Angela Kuhn, Administrator Jordan Daugherty, Public Service Director Steve Pilcher, Community Development Coordinator Barbara Knisely, Clerk Susan Miller, and David and Sharon Prueter.

At 6:30 PM, President of Council, Bill May called the meeting to order.

General

The first order of business was to update the Council Wish List.

Louann Artiaga

  • Improve signage for the Wabash Cannonball Trail
  • Enhance the fence on Field Avenue

Also discussed was access through the fence for homeowners, sidewalks, shrubs, right of way, complying with mowing, a multi-use path, the developer and new developer responsibilities, piggy backing with other projects, parking lot bid being due back May 15, 2015 and the Pavilion bid being due back approximately May 20, 2015.

Don Atkinson

  • Continue upgrading general appearance and entrance corridors
  • Continue pursuing grants
  • Continue aggressive economic development
  • Continue annexation efforts
  • Continue providing training opportunities for Village employees
  • Continue providing necessary equipment (software)
  • Partner with Anthony Wayne schools and recreational organizations
  • When not prohibited provide Council with timely and complete information

Also discussed was crooked entrance sign on 64, minor signs to be similar version of larger approved entrance signs, and entrance signs being large enough to read.

Michelle Tippie

  • Mark invasive species around the quarry next year

Also discussed the grant for the boardwalk, potential additional funding, no mow area by library not currently tilled, prairie grass planting, boardwalk maintenance costs, boardwalk material, and Eagle Scout projects.

Dennis Recker

  • Stenciling storm water collection
  • Look at water and sewer lines to the west, develop a customer base outside of our Village
  • Recreation Center (partner with YMCA)

Also discussed were paints contaminating storm water, stamping on inlets, library – no funding – receives mowing and snow removal, Administrator of Rossford wanting out of Recreation Center business, YMCA not showing interest yet, school interest, and a levy/tax.

Bill May

  • Buckeye Cable System (Cedar Creek fiber optic line)
  • Entrance sign
  • Paving
  • Enforcement of junk and sign code
  • Sandra Park driveway
  • Path from nursing home to roundabout
  • Gilead Street curbing
  • Upgrade entrance to quarry, no parking signs on upper section
  • Safety signs on bike trail during Farmer’s market

Also discussed was neighbors complaining of dust from Sandra Park driveway.

Economic Development

The next order of business was to hear an update by the Administration on the status of the Economic Development Consultant contract and an update on Administration’s economic development progress.

Administrator Jordan Daugherty discussed pursuing contracts, meeting with Chamber, annexations, JEDD expansion, the right fit for the economic development contract, realignment of offices, business wanting to know they have a voice, expectations, needs, roles, specific measurable objectives.

Motion by Dennis Recker, seconded by Louann Artiaga to schedule a Committee of the Whole with the subject of Economic Development Consulting Services with the Mayor and Council.  5 ayes

Other items discussed:

  • Unable to change clerk to administration in the zoning code document because it is an entity, change to Administrator
  • Statue being cleaned, cracks filled, repainting and reinstalling
  • Memorial Park, amount of space, solemn, reverent, drawing people to other end of town, putting on agenda for discussion, congregate and celebrate, create awareness, in park on other end from the statue, move forward, don’t lose potential, committee and organizations choosing location, rededication war memorial
  • Letter against fracking
  • General Pro Hardware on the zoning report, beautifying downtown, zoning violations, creating an enforceable zoning code, appreciate having a hardware in the Village, outside person to do zoning enforcement, Village being business friendly, resolving amicably

Motion by Louann Artiaga, seconded by Don Atkinson to adjourn at 8:15 PM.  5 ayes