Design Review Board

Design Review Board
Meeting Minutes – May 4, 2017

Members Present: Louann Artiaga, Lonnie Prince, and Jeff Yoder. Others present: Angela Segura, Tres Chic

Lonnie Prince called the meeting to order at 6:30 p.m.

Louann Artiaga moved to approve the Minutes from April 6, 2017, second by Jeff Yoder. Motion carried 3 Ayes

The only agenda item was to review new paint colors for the building and signage at 6776 Providence Street, Whitehouse. Ms. Segura has opened a business at that location selling gifts and repurposed furniture. She is proposing painting the outside of the building turquoise with orange and white trim. In addition she is proposing signage with a white background with orange and turquoise lettering.

She provided a photo of the current building colors and wants to keep the color orange where it is currently located. The current beige exterior would be painted turquoise and the brown trim around the windows would be painted white.

Motion by Jeff Yoder, second by Louann Artiaga to approve exterior colors for the building as turquoise (Sherwin Williams color Belize), Orange Zest (KMA 13-5) and White and approve sign colors as requested. Motion carried 3 Ayes

No further business before the DRB, Louann Artiaga moved to adjourn, second by Jeff Yoder, Motion carried 3 Ayes

Members present: Louann Artiaga, Lonnie Prince and Jeff Yoder. Members absent: Becky King. Others present: Natalie Przybylski, and Barbara Knisely-Community Development Coordinator.

Lonnie Prince called the meeting to order at 6:30 p.m.

Louann Artiaga moved to approve the Minutes from November 3, 2016, motion seconded by Jeff Yoder. 4 ayes

Mr. Prince stated the next order of business was to elect officers for the calendar year 2017.

Nomination by Jeff Yoder, seconded by Louann Artiaga to nominate Lonnie Prince for Chair, Jeff Yoder for Vice Chair, and Louann Artiaga as Chair Protempore. 3-0

The only agenda item was to review new signage for Watson & Weldy Financial Planning, located at 6788 Providence Street. They are proposing raised acrylic lettering above the door to fit in an existing panel. Two options were provided and a final choice will depend on how the existing panel was constructed and painted. Option 1 (preferred) is approximately 42” long by 24” high and Option 2 is approximately 28” long and 16’ high.

Motion by Louann Artiaga, seconded by Jeff Yoder to approve both options, with final decision based on what will best fit within the existing panel. 3 ayes

A brief discussion followed as to whether the Design Review Board would continue. Mayor and Council are still considering this.

With no further business to come before the DRB, Jeff Yoder moved to adjourn and Louann Artiaga seconded. 3 ayes. Meeting adjourned at 6:45 pm.

Members present: Louann Artiaga, Lonnie Prince and Becky King.  Members absent:  Jeff Yoder.  Others present:  Brian Carroll, Brent Buehrer, Steve Saneholtz, Sunny Neuenschwander, and Barbara Knisely-Community Development Coordinator.

Lonnie Prince called the meeting to order at 6:31 p.m.

Louann Artiaga moved and Becky King seconded to approve the July 7, 2016, meeting minutes. 3 ayes

The first agenda item was to review the design and colors for a new detached garage behind Garcia Surveyors, at 6655 Providence Street.   Mr. Saneholtz confirmed the new siding color would match the existing tan/brown bricks on the main building and garage as much as possible.  He stated the one overhead garage door and service door would be painted dark brown to match the doors on the existing buildings.  The overhead door will face Maumee Street while the service door will face Providence Street behind the main building.  Becky King moved and Louann Artiaga seconded to approve the colors for the new detached garage as requested.  3 ayes.

The second agenda item was to review the addition on the front of General’s Ice Cream building. Mr. Brent Buehrer of Buehrer Design Group showed drawings of the addition and explained that it is like a covered porch with open areas on both sides and the front.  Patrons will walk in the front area, order from two windows in the middle, then step to the side to pick up food, and exit out the sides of the building.  This will ease the congestion and confusion inside the building.  The siding, roof shingles, and stone-like front will match what is currently on the building.  The current sign and overhead light will be moved to the new front.  Louann Artiaga moved and Becky King seconded to approve the color and design of the new addition.  3 ayes.

The third and final item was to approve a sign for a new business, Rising Sun Photography and Art Gallery, located at 6711 Providence Street. The 2 x 3 sign will be made of metal with stainless steel letters.  The sign will hang from the southwest corner of the building next to the alley.  It will not swing freely and will not be placed over the public right of way.  Becky King moved and Louann Artiaga seconded to approve the sign as submitted.  3 ayes.

With no further business to come before the Board, Chair Lonnie Prince asked for a motion to adjourn. Louann Artiaga moved and Becky King seconded.  Motion to adjourn passed with 3 ayes at 7:00 pm.

DRB  – July 7, 2016

Members present: Louann Artiaga, Lonnie Prince and Jeff Yoder.  Members absent:  Becky King.  Others present:  Gary McMahon and Barbara Knisely-Community Development Coordinator.

Lonnie Prince called the meeting to order at 6:38 p.m.

Louann Artiaga moved and Jeff Yoder seconded to approve the May 5, 2016, meeting minutes. 3 ayes

The first agenda item was to review new signage for the car wash at 6616 Providence Street. Doug McMahon, owner, will be replacing the face of the existing pole mounted sign in the front and adding a small sign in the rear of the building.  The new signage will be red, white and blue with the name “General Sud’s Car Wash”.  Ms. Knisely confirmed that the signage does meet the requirements of the Whitehouse Zoning Code and the Village can issue a zoning permit.

Mr. McMahon stated he would also like to paint the red brick bases of the large vacuums in the front white and he would like to paint the light posts silver.

Jeff Yoder moved to approve the new signage and the paint colors for the brick and poles. Louann Artiaga seconded the motion.  Motion passed 3-0.

Mr. McMahon said that he would also be repairing the lights in the back and front with new LED fixtures. Ms. Knisely reminded him that they cannot shine onto the neighboring residential areas per the zoning code.  He confirmed this and stated they have covers and will shine downward.

The next agenda item was to approve new paint trim colors for the building located at 6725 Providence Street. Mr. Robert Keogh would like to paint the trim to match the building next door.  The color, “Polished Mahogany” was previously approved by this Board and meets the colors approved for the downtown.

Jeff Yoder moved, and Louann Artiaga seconded the motion to approve the paint trim color. Motion passed 3-0.

The lettering on the window decals will be replaced once the painting is done so that the colors will match as closely as possible.

With no further business to come before the Board, Louann Artiaga moved to adjourn the meeting, Jeff Yoder seconded. Motion passed 3-0, meeting adjourned at 6:55 pm.

DRB  – May 5, 2016

Members present: Louann Artiaga, Becky King, Lonnie Prince and Jeff Yoder.  Members absent:  None.  Others present:  Gary Louch and Barbara Knisely-Community Development Coordinator.

Lonnie Prince called the meeting to order at 6:32 p.m.

Louann Artiaga moved and Becky King seconded the motion to approve the February 4, 2016, meeting minutes. 4 ayes

The only agenda item was to review a new awning over the door at Pisanello’s Pizza, 6729 Providence Street. Chair Prince noted that the removal of the old sign and placement of the awning will be an improvement to that building and the downtown.  Mr. Loach, owner of Pisanello’s Pizza, said he would like to keep the two lights so that the sidewalk is lit during the evening hours.  He will speak with Wettle Canvas Company to see if they advise placing the lights under the awning or next to it.  He hopes to have it installed in time for Cherry Fest in June of 2016.  Ms. Knisely confirmed that the awning does meet the requirements of the Whitehouse Zoning Code and the Village can issue a zoning permit.  She reminded Mr. Louch that a building permit will be required since the awning does hang over the public right of way.

Jeff Yoder moved to approve the awning and light fixtures. Louann Artiaga seconded the motion.  Motion passed 4-0.

Chair Prince stated that he has asked Mayor Atkinson for an appointment to the DRB so that there is a full membership of five individuals.

Becky King moved and Louann Artiaga seconded to adjourn the meeting. Motion passed 4-0, meeting adjourned at 6:40 pm.

DRB – 02-04-16

Members present: Louann Artiaga, Becky King, Lonnie Prince and Jeff Yoder.  Members absent:  None.  Others present:  Judy Allen and Barbara Knisely-Community Development Coordinator.

Lonnie Prince called the meeting to order at 6:33 p.m.

Louann Artiaga moved and Becky King seconded the motion to approve the January 7, 2016, meeting minutes. 4 ayes

The first agenda item was to review a new façade at the building at 6711 Providence Street owned by Tom and Judy Allen. Ms. Allen explained that to protect the HVAC units on the front of the building, it was necessary to build a wooden enclosure around them.  She said they would be painted white in the spring to match the door and other trim on the building.  Plantings would also be added in the spring.  Ms. Allen added that they are redecorating the interior of that office space and would be putting it up for rent soon.

Motion by Jeff Yoder, seconded by Becky King to approve the new facade. 4 ayes

Ms. Knisely reminded Ms. Allen that when she finds a new tenant for that office space they will need to come before the DRB for new signage or other changes to the exterior of the building.

Chair Prince distributed a packet of information that he had prepared for the DRB members. The packet included the by-laws, sign code regulations, and a roster of DRB members with contact information.  He also asked that if a member cannot attend upcoming meetings for any reason to please let him or Ms. Knisely know in advance.

With no further business to come before the Design Review Board, Becky King moved and Louann Artiaga seconded to adjourn the meeting. 4 ayes.  Meeting adjourned at 6:43 pm.

DRB – January 7, 2016

Members present:  Louann Artiaga, Becky King, Lonnie Prince and Jeff Yoder.  Members absent:  None.  Others present:  Matt Zalina (Julie’s Fitness), Brad & Leslie Hendricks (Glo Facial), Bryon Schaefer (Share our Grounds), and Barbara Knisely-Community Development Coordinator.

Jeff Yoder called the meeting to order at 6:30 p.m. and asked for nominations for officers for the calendar year 2016.

Nomination by Jeff Yoder, seconded by Becky King to nominate Lonnie Price for Chair.

Nomination by Louann Artiaga, seconded by Lonnie Price to nominate Jeff Yoder as Vice Chair.

Nomination by Jeff Yoder, seconded by Becky King to nominate Louann Artiaga as Chair Protempore.

Motion by Jeff Yoder, seconded by Becky King to approve the nominations as recommended.  4 ayes

Louann Artiaga moved and Jeff Yoder seconded the motion to approve the November 5, 2015, meeting minutes as written.  4 ayes

The first agenda item was to review new signage for Share our Grounds, 6726 Providence Street.  A new protruding sign will be located on the south side of the building and window decals on the doors.  This is the former Cherry Tree Bakery.  Bryon Schafer gave a brief description of the new coffee shop and bakery which will be operated by Aspiring Hands, a 501c3 organization.

Motion by Jeff Yoder, seconded by Becky King to approve the new signage.  4 ayes

Next agenda item was approval of new signage at Julie’s Fitness Studio, 6763 Providence Street, for two new wall-mounted signs, one above the awning and one on the brick column next to the front door.

Motion by Becky King, seconded by Jeff Yoder to approve the signage.  4 ayes

Next item was for approval of new signage at Glo Facials & Body Bar, 6628 Providence Street for two new 4’ x 8’ wall mounted signs on the north and east side of the building.  The new signage will be placed inside the old sign frames from a prior business.

Motion by Lonnie Prince, seconded by Jeff Yoder to approve the signage. 4 ayes

With no further business to come before the Design Review Board, Becky King moved and Jeff Yoder seconded to adjourn the meeting. 4 ayes. Meeting adjourned at 6:55 pm.

DRB – November 5, 2015

Members present:  Louann Artiaga, Becky King, Lonnie Prince and Jeff Yoder.  Members absent:  None.  Others present:  Julie Theroux, Jonathan Hoag, David Pickering, and Barbara Knisely-Community Development Coordinator.

Jeff Yoder called the meeting to order at 6:30 p.m.

Lonnie Prince moved to approve the August 6, 2015, Minutes as written.  Becky King seconded the motion.  Motion passed 4-0.

The only item of business was to discuss the new paint colors used on the trim, doors, and awnings at Cycle Werks Bike Shop.

David Pickering, owner of the building, expressed his dissatisfaction with the fact that the tenants (Cycle Werks) did not seek his permission nor the permission of the Design Review Board prior to painting the new accent colors.  He stated that the lease specifically states that the tenant cannot paint without his permission.  He also understands the requirement of the DRB since he was required to go before this Board in 2010 when he originally painted the building.

Jeff Yoder reminded all parties that the purpose of the DRB was to discuss designs and colors and not the issues that the parties have with each other and the terms of the lease.  Mr. Hoag agreed and stated he was willing to work out the lease matters with Mr. Pickering at a later time.

Mr. Pickering said that since attorneys are involved with the lease issues, he thinks the DRB should not make any decisions until those matters are resolved.

Becky King asked Ms. Theroux why she painted without getting the necessary approvals.  Ms. Theroux replied that she did not know she needed permission and that she was just trying to beautify the building.  She added that the trim colors match the new signage and she felt it added to the overall look.  Mr. Prince stated that if she had read her lease, Mr. Pickering could have told her that she needed to appear before the DRB for approval, just like she did when she came before this Board for approval of her new signage.

Louann Artiaga moved to table the matter until all issues are worked out between the parties.  Motion failed due to lack of a second.

Mr. Prince stated he likes the colors and agrees that it makes the building look nice.  However, all downtown building and business owners must stick to the rules.  The goals and purpose of the Design Review Board are to keep the downtown clean and tidy with a cohesive look.  He confirmed that the colors used are not on the approved color palette to be used in the downtown.  He asked Mr. Pickering if he liked the colors and would allow them, if the Board approved the request.

Ms. Knisely suggested the Board could waive the color palette since the request is for trim/accent colors and not the entire building.  She reminded the Board that they had previously approved the new signage that did incorporate these colors.

Lonnie Prince moved to allow the colors to remain on the building as is and approve the request as long as no additional changes or painting is done by Cycle Werks without permission.  He confirmed that the accent colors used are a minor percentage of the overall building and do match the previously approved sign colors.

Becky King seconded the motion.  Motion passed 4-0.

Rebecca Conklin-Kleiboemer suggested that the rules governing the Design Review Board and the approved color palette could be changed to include a percentage of the building be required to stay with the color palette so that bold and interesting colors could be used as accents.  Becky King suggested that a new color palette be adopted to include updated colors.

With no further business to come before the Design Review Board, Louann Artiaga moved and Jeff Yoder seconded to adjourn the meeting.  Motion passed 4-0.  Meeting adjourned at 6:55 pm.

DRB – August 6, 2015

Members present: Louann Artiaga, Becky King, Lonnie Prince, Jeff Yoder.  Members absent: None. Others present: Barbara Knisely-Community Development Coordinator and Julie Theroux.

Jeff Yoder called the meeting to order at 6:30 p.m.

Lonnie Prince moved to approve the February 5, 2015, Minutes as written.  Louann Artiaga seconded the motion.  Motion passed 4-0.

The first item of business was to discuss the new signage at Cycle Werks Bike Shop.  Owner Julie Theroux explained that the new owners would like a new logo and brand.  She stated that they have the logo on shirts, company vehicles and stickers that are put on each bike sold.  They would like to install new blue, green and orange signs above both doors (Providence and St Louis) with the logo and company name.  They would also like to hang a bicycle from a bracket on the corner of the building above the public sidewalk.  Ms. Knisely confirmed that the new signs meet the zoning code as far as placement and size but that she would ask the Building Inspector and/or Service Director to look at the mounting bracket as far as safety since the bike would hang over the public right of way.  No building permits will be needed for the two signs since they are flush mounted on the exterior walls.

Lonnie Prince moved to approve the two new signs as submitted and approve the bicycle hanging from the wall if it meets with the Village and inspection department as far as safety.  Louann Artiaga seconded the motion.  Motion passed 4-0.

Ms. Theroux added that they will likely have a mural painted on the north side of the building facing the Wabash Cannonball Trail next year.

Ms. Knisely stated that she had an additional agenda item.  All Wear Clothing shop would like to replace two exterior doors on their building using grant funds.  Exterior doors will be replaced facing Waterville Street and St. Louis Street.  Louann Artiaga moved to approve new exterior doors at 10950 Waterville Street, seconded by Becky King.  Motion passed 4-0.

Ms. Artiaga asked for a brief discussion on the signage request for Uncle Green’s Market that was earlier withdrawn from the Agenda.  After a brief discussion, the Design Review Board decided to approve the proposed sign, even though it was turned down at the Board of Zoning Appeals on August 5, 2015.  It is likely that the matter will be brought up again in the form of an appeal.  Louann Artiaga moved to approve the 2 x 12 foot sign as presented, painted to match the color of the trim on the building at 6725 Providence Street with white lettering and an arrow pointing east (towards the market).  Becky King seconded the motion, motion passed 4-0.

With no further business, Louann Artiaga moved to adjourn the meeting.  Becky King seconded the motion. Motion passed 4-0 and the meeting adjourned at 6:55 p.m.

DRB – February 5, 2015

Members present:  Louann Artiaga, Becky King, Lonnie Prince, Jeff Yoder.  Members absent:  None.  Others present:  Barbara Knisely-Community Development Coordinator and Mayor Angela Kuhn.

Jeff Yoder called the meeting to order at 6:30 p.m.

Officers are needed for the calendar year 2015.  Louann Artiaga nominated Jeff Yoder as President.  Becky King seconded the nomination.  Jeff Yoder nominated Lonnie Prince as Vice President, Ms. Artiaga seconded the nomination.  Lonnie Prince nominated Louann Artiaga as President Protempore, Ms. King seconded.

Motion passed to elect the 2015 officers as follows:  Jeff Yoder-President, Lonnie Prince-Vice President and Louann Artiaga-President Protempore.  Motion carried 4-0.

Mayor Kuhn stated that she is attempting to fill one vacancy, with several downtown business owners in mind.

Lonnie Prince moved to approve the October 2, 2014, Minutes as written.  Louann Artiaga seconded the motion.  Motion passed 4-0.

The only item of business was to discuss the conceptual design of the new pavilion and dance floor to be built in Village Park.  Mayor Kuhn stated that this has been discussed for several years and is included in the recently adopted Parks & Recreation Master Plan.   The Edge Group has been working with staff and has submitted the proposed rendition, which is an approximately 60 foot octagonal shaped open structure with stone pillars and a blue standing seam two-layered roof.  The stone and blue roof will match the design of the Village Hall and continue the stone and natural element theme throughout the Park.   A portion of the construction cost is funded with the downtown grant that expires in the fall of 2015.

Further discussion included:  continuing the stone pillars all the way to the top; the importance of numerous electrical outlets in the pavilion, much easier to do it now than to try and add them later; could temporary walls be installed so that the pavilion can be used during inclement weather.

Lonnie Prince moved to accept the proposed conceptual design of the pavilion with several suggestions to be considered by staff and the architect.  Louann Artiaga seconded the motion with suggested conditions.  Motion passed 4-0.

Suggestions include:

  • Stone work continue to the top of the pillars
  • Electrical outlets be placed in each of the 8 pillars
  • Wind break/temporary walls for inclement weather
  • LED lighting
  • Speakers for use during presentations
  • WIFI availability
  • Decorative stamped concrete used around the outside border of the floor
  • Village logo or oak leaf design stamped in center of concrete

With no further business, Lonnie Prince moved to adjourn, Becky King seconded the motion.  Motion passed 4-0 and the meeting was adjourned at 6:55 pm.