Records Commission

The meeting was called to order at 5:00 p.m. by Jordan Daugherty.

Members present: Fred Ortner, Jordan Daugherty, Mark McDonough and Phil Davis.  Others present: Jill Gundy

Motion by Fred Ortner, seconded by Mark McDonough to approve the minutes of the June 2, 2015 meeting as presented. Motion was carried by a voice vote.

Motion by Phil Davis, seconded by Mark McDonough to appoint Jordan Daugherty as Chairperson of the Records Commission.  Motion was carried by a voice vote.

The Commission reviewed the items on the retention list. Phil Davis brought up that there were items that the Police Department needed to have added to the retention schedule.  Police Chief, Mark McDonough reviewed the items with the Commission.

Motion by Phil Davis, seconded by Fred Ortner to add the requested items to the retention schedule. Motion was carried by a voice vote.

Jordan asked for any other business. There was none.

Commission decided that the next scheduled Records Commission meeting would be June 6, 2017 at 5:00 p.m.

Motion by Mark McDonough, seconded by Fred Ortner to adjourn the meeting. Motion carried and the meeting adjourned at 5:05 p.m.

The meeting was called to order at 5:00 p.m. by Jordan Daugherty.

Members present: Fred Ortner, Jordan Daugherty, Mark McDonough and Phil Davis.  Others present: Jill Gundy

Motion by Phil Davis, seconded by Mark McDonough to approve the minutes of the June 3, 2014 meeting as presented. Motion was carried by a voice vote.

Motion by Phil Davis, seconded by Fred Ortner to appoint Jordan Daugherty as Chairperson of the Records Commission.  Motion was carried by a voice vote.

The Commission reviewed the items on the retention list. It was pointed out that all accident reports should be reviewed before they are destroyed to ensure there is no pending litigation.

Mark McDonough questioned whether the read and sign book information would fall under the category of general correspondence. Phil Davis confirmed that it would.The Commission then reviewed the request from the Fire Department for items that needed to be added to the retention list.

Motion by Phil Davis, seconded by Mark McDonough to add the requested items to the retention schedule. Motion was carried by a voice vote.

Jordan asked for any other business. There was none.

Motion by Phil Davis, seconded by Mark McDonough to schedule the next meeting for June 7, 2016 at 5:00 p.m. Motion was carried by a voice vote.

Motion by Fred Ortner, seconded by Mark McDonough to adjourn the meeting. Motion carried and the meeting adjourned at 5:07 p.m.