Tree Commission

The meeting was called to order by Sheri Luedtke at 7:05 PM. Members Present: Chairperson, Sheri Luedtke, Amy Schultz, Michelle Tippie, Janet Traub, Staff Representative, Mark Thomas. Guest:  Jerry Finfera, Cemetery Road resident.

The minutes of the January 26, 2017 – Motion by Amy Schultz to accept the minutes as correct, and second by Michelle Tippie.  Motion carried.

Tree Inventory – Mark Thomas reported that the trees in Whitehouse Meadows are being trimmed. Autumn Brilliance service berries and yews are slated be planted along the east side of the village hall on Friday.

Forms and Documents – Mark Thomas presented a street tree sheet for Whitehouse Valley Plat Four. For the Master Plan field trip for site analysis and future file copy, the village office will have a smaller copy available to commission members.

Old Business:

Mark Thomas relayed that Service Director Steve Pilcher requests the Tree Commission to lay out what items need to be on developers’ tree plan sheets to satisfy the commission’s procedure for assigning appropriate tree types in the planning stages. For subdivisions, the commission preferred that the locations of street trees be shown on the plan, but that no designation as to type of tree be made. The private trees to be set on the lots are a different matter, and not under the selection control of the Tree Master Plan. [Site Plans for commercial plans were not discussed.]

Whitehouse Policies on Construction Near Trees – Sheri Luedtke, Chris Manzey, Elliot Tramer, and Janet Traub met in February at Sheri’s house to produce a draft of policies needed to protect existing trees during unrelated construction. The commission members looked at the items considered so far. Urban forester, Stephanie Miller, has requested the opportunity to meet with the commission before we get much farther. Sheri will try to have Stephanie come to Whitehouse at 7:00 to 7:30 PM before our March 23rd meeting to discuss what direction we should go. If the scheduling doesn’t work out for Stephanie, we will try for a daytime meeting that coincides with the highest availability of all commission members.

Spring Seminar – Janet Traub is set to give a presentation on lichens and whether they are harmful to trees on April 8, 2017 at the municipal building. Janet sent Barb Knisely a short notice of the event which will be published in the village’s spring newsletter.

Problem Tree Report – Mr. Burmeister, who made a report of a street tree that was damaging his sewer connection, with complications of lower-level flooding, and was also causing the sidewalk to heave, lives on Field St. Sheri Luedtke visited the site and showed the commission photos of the tree and sidewalk. The tree is a mature oak tree. Mark Thomas said that Steve Pilcher is prepared to have the village reinstall sidewalk that skirts around the spots raised by the roots and will let Mr. Burmeister know.

Silva Cell Information – To be sure designers and engineers consider Silva Cells and other tree health systems for heavily paved and hardscaped stretches, we will try to have Stephanie Miller and an experienced contractor in Silva Cells at a meeting with our Service Director and Village Manager. Michelle Tippie will contact a contractor she knows and Sheri Luedtke will contact Stephanie.

New Business:

Master Plan Extension – Whitehouse Valley Plat Four Trees – On March 3, 2017 at 10 AM Janet Traub and Sheri Luedtke will meet to visit the new streets in place for Plat Four. New street trees will be designated for the parts of Sidney and Saron Streets in the new plat.

Arbor Day 2017 – May 5 will be the grade school Arbor Day celebration and tree planting. May 8, a Monday will be the rain date. Mark Thomas will order the saplings. Usually there are 200 saplings. Any extra will be given away on the Village Market Saturdays. Sheri will contact the grade school and proceed with preparing video collection and “Tree Diaries” the students will receive along with the saplings. Judy Kethel will be in charge of arranging publicity.

Trees for Arbor Day will be planted along the bike trail. The varieties will be selected at the March tree commission meeting. Members recalled some trees along the trail already and will visit the site to list all the sample trees in place. The known types were zelkova, seven sons flower tree, Ohio buckeye, golden rain tree, tulip tree, little leaf linden, Red Sunset maple, river birch, black gum, horse chestnut, and freeman maple (Harry Behrendt’s tree).

Mindy Curry will need to have Mayor Atkinson read the 2017 Arbor Day Proclamation before Village Council at the meeting before May 5 and also try to get the mayor come to the May 5 ceremony which will start around 2:15 or 2:30.

Annexation Land on West Side of Cemetery Road – Guest Jerry Finfera said he wants to follow closely the development, especially regarding trees, within the new subdivisions planned. Immediately across from his house a detention basin is planned, and he is hoping there will be trees in that detention area to prevent it from looking too stark. The commission encouraged him to attend as many planning meetings as possible and put forward his views for the most attractive solution possible.

Amy Schultz moved adjournment, and Janet Traub seconded, and at 8:00 pm. the meeting was adjourned.

The meeting was called to order by Sheri Luedtke at 7 PM. Members Present: Chairperson, Sheri Luedtke, Amy Schultz, Michelle Tippie, Janet Traub,  Staff Representative, Mark Thomas, and Village Council Representative, Mindy Curry. Guests:  Gary and Joy Turski, Whitehouse Valley residents.

The minutes of the November 17, 2016 meeting were accepted as correct. Motion by Michelle Tippie and seconded by Janet Traub to approve.  Motion carried.

Meeting was closed for the selection of Chairperson and Vice Chairperson for 2017. Mindy Curry called for nominations for the two positions: Sheri Luedtke for Chairperson for the coming year, and Amy Schultz for Vice Chairperson. Both nominees were accepted unanimously.

The meeting was reopened.

Old Business:

Tree Inventory – Mark Thomas listed 16 trees the Village has planted in January: 6862 Wycliff and 11371 Wyndham, red oaks, – 6815, 6823, and 6816 Wycliff, and 11357 Waterville, dawn redwoods,  – 6405 Lenderson, two tulip trees,  – 6622 Merritt, red oak,  – 11004 Southanne, Freeman Maple, – Park on Waterville St, redbud,   – 6234 Steeplechase, Kentucky coffeetree,   – 11091 Villacourt, London Planetree,   – 6965 Whiddenmill, dawn redwood,   – 6704 Swanton, silver linden, and  – 7269 Laurel Ridge, littleleaf linden. Soon, Autumn Brilliance serviceberries and yews will be planted along the east side of the village hall.

Forms and Documents – A sequence of emails initiated by villager Mr. Burmeister with replies by Steve Pilcher, Service Director, was filed in the cabinet. [More discussion of this topic is in “New Business” of these minutes.]

Tree Commission cooperative events with Metroparks – Mindy Curry sent members the Metroparks activities planned for Blue Creek Metropark which is the quarry area and surroundings. We can inform them of our activities and possibly be included in some of their publicity emails (like “This Week at Metroparks”). We will let them know about our upcoming spring public seminars.

Whitehouse Policies on Construction Near Trees – Sheri Luedtke provided members with a previous draft copy of policies considered by the neighboring municipality of Waterville. A subcommittee meeting was set up to consider policies that would assure appropriate protection is provided for existing trees during construction in the Whitehouse rights-of-way, and other Whitehouse property. The meeting will be at Sheri Luedtke’s house on February 9 at 1PM. At a minimum, Janet Traub and Sheri will be there to develop proposals for the whole commission to consider.

Also, Sheri reported that Jordan Daugherty, Village administrator, and Steve Pilcher will let the Tree Commission know when any meetings take place where the Commission can present material on Silva Cells and other construction technology that improves the survival, health, and longevity of public trees.

Veterans Memorial Park – A preliminary drawing from the Edge Group of the park plan with the proposed trees was reviewed. The tree selection was made based on the theme “red, white and blue.” Members agreed that large trees were proposed at spacing too close for tree vigor. The selected trees were Armstrong red maple, red oak and boxwood. Members were interested to note that the boxwoods were planned well back from any salty street-splash.

Finzel Farms Tree Planting – Sheri Luedtke mentioned that several trees had been planted and that the staking was an unusual style.

New Business:

Problem Tree Report – As mentioned in “Forms and Documents,” a Mr. Burmeister made a report of a street tree that was damaging his sewer connection, with complications of lower-level flooding, and was also causing the sidewalk to heave. Commission members could not find the site address in the emails and wanted to inspect the conditions in the field. Mr. Pilcher’s reply included copies of findings that only a sewer which is already compromised can be aggravated by growing tree roots. A time for members to visit the site will be set no later than the February commission meeting.

Annual Tree Ordinance Review – Members agreed that changes to the ordinance do not seem necessary at this point.

Spring Seminar – Janet Traub will give a presentations on lichens and whether they are harmful to trees. The presentation will be April 8 at the municipal building.

Spring Newsletter – Janet Traub will prepare a short article announcing the lichen presentation.

Whitehouse Valley Plat Four Trees – Gary and Joy Turski expressed concern that Callery pear trees might be planned for the new plat of Whitehouse Valley that is due for building. The commission had a copy of the plan approved in 2014, and there were no pears on it. One of the approved plan trees is a crabapple. Since the time of that plan approval, the Master Tree Plan for Whitehouse has taken effect. New developments will be subject to having the tree selection decided by the Tree Commission in order to ensure species diversity and largest tree possible for site. In the built-up Whitehouse Valley streets, the street trees are pears and some are already failing.

Update Master Tree Plan for Saron St. and Sydney – For a new plat in Whitehouse Valley the Commission needs to update our Master Plan with tree selection for the additional segments to be added on Sydney and Saron. An agenda item for the February commission meeting will be to set a date for a site visit and tree selection.

Whitehouse Policy for funding trees in New Developments – Mark Thomas said $450 for each tree on plan is required to be placed in escrow by the developer on all new subdivisions and developments from now on. This is to prevent the developer’s failing to plant trees with no recourse left to the village to enforce the requirement.

Other items – Sheri Luedtke discussed having videos available for this year’s Arbor Day event. Mark Thomas reported that harsh environment in the Finzel/Rte. 64 traffic circle, along with a long, hot, dry spell in summer 2016 caused many trees in the plantings there to die.

Amy Schultz moved adjournment, and Michelle Tippie seconded at 8:20 pm. Meeting was adjourned.

Commissioners Present: Chairman; Sheri Luedtke, Members; Amy Schultz, Judy Kethel, Elliot Tramer, Christine Manzey, Michelle Tippie, and Janet Traub. Village Representative, Mark Thomas.  Council Representative, Mindy Curry.  Guest, Noma Petroff, sister of Janet Traub.

The meeting was called to order by Chairman, Sheri Luedtke, at 7:02 pm. The minutes of the October 27, 2016 meeting were approved.   Motion to approve was made by Judy Kethel and seconded by Elliot Tramer.  Motion carried.

Old Business:

Tree Seminar:   Janet Traub, as speaker on Tree lichen, did an excellent job.  The topic of emergency planning for tree damage was discussed.  The Village does have such a plan, details are unknown at this time.  Mindy Curry will follow up through council to get the details to us.

Tree City and Growth Awards: Sheri Luedtke turned in the Tree City Application information to Jill Gundy this past week.  Judy Kethel stated that we have more than the required 10 points needed to quality for the Growth Award and added an additional attendance of 3 commission members to the April 27, 2016 Tree Identification Program presented by the Metro Parks.

Forms & Documents:  Details of communication between Sheri Luedtke and Barb Knisely regarding the project of street scape planning in the Spring of 2017 for Providence Street.

Tree Inventory: Mark Thomas reported that the trees for fall planting have been received, not yet planted.

New Business:

Meeting Plan for 2017: Meeting Plan was reviewed and agreed upon.

Winter News Letter: Janet Traub will be writing an article for a 2017 Seminar on Tree Lichen.  Suggested topic for the Summer Newsletter was presented by Christing Manzey on Oak Leaf Gall mites, which was a problem this year.

Construction Planning Standards for Street Trees: Janet Traub presented a two-page draft to be considered in 2017 for an update to codified ordinance 167.  Sheri will contact members of the Waterville Tree Commission regarding this topic as she helped develop such a plan while on that commission.

Tree Commission Academy: Christine Manzey will be attending the freshman class to be held in Sylvania in January. There is a possibility of two maintenance people to also attend.  Judy Kethel will contact Stephanie regarding hosting a class in 2018.

Motion to adjourn the meeting was made by Judy Kethel, seconded Michelle Tippie, motion carried and meeting adjourned at 8:10 pm.

Present: Sheri Luedtke (chair), Christine Manzey, Amy Schultz, Elliot Tramer, Janet Traub, Village Staff Representative Mark Thomas, guest Cathy McLean

Meeting called to order at 7:00 p.m.

Minutes of the September 22, 2016 meeting were approved (moved JT, second CM)

Old business:

Judy Kethel is in Florida; SL assumes Judy completed the growth award application before her departure. SL is working on the Tree City USA renewal supplication.  The deadline is December 5, but we want to submit earlier.

No new forms or documents to file.

Tree inventory: MT stated that 21 trees have been ordered for fall planting and should arrive by November 9.  16 are street trees (most are replacements) and 5 are serviceberries to be installed along the rear (east side) of the Municipal Building.  21 yews were also ordered as foundation plantings for the rear of the Municipal Building.

CM, ET and JT reported briefly on the Tree Biomechanics seminar in Swanton on October 25. Much valuable information was presented, including guidelines for cutting of tree roots during construction, sidewalk design, etc.  All agreed a good project for 2017 would be to draft a set of construction standards that would minimize damage to trees and reduce potential tree hazards to the public.

New business:

SL, AS and JT are attending the Urban Forestry Seminar in Bluffton on November 3.

Trees are planned for a new construction project along Providence Street. The Tree Commission has had no input.  SL will call Barb Knisely to request a copy of the plans and obtain additional information.

Cathy McLean, realtor, requested input for tree plantings in plats 1 and 2 along Julianna Street in the Finzel Farms subdivision. After considerable discussion JT moved (ET second) that trees be assigned as follows: Adirondack Crabapples on lots 9, 13, 16 and 18, and Ivory Silk Lilacs on lots 10, 19, 21, 23 and 25.  Motion passed unanimously, and supersedes any previous decisions by the Tree Commission relevant to these specific lots.  Ms. McLean thanked the Tree Commission and indicated she will follow the Commission’s decision.

Adjournment moved (AS, second JT) at 8:00 p.m.

Present: Sheri Luedtke (chair), Amy Schulz, Elliot Tramer, Janet Traub, Chris Manzey, Judy Kethel, Council representative Mindy Curry, and Mark Thomas, Village Staff Advisor.

Meeting called to order at 7:10 p.m.

Prior to this meeting several Tree Commission members met at the Wabash Cannonball Trail at 6:30 to do tree pruning on the Arbor Day Trees. A good start was made.  Plans in place to meet at 6:30 again next month prior to the scheduled meeting to continue the project.

Minutes of the August 25, 2016 Tree Commission meeting were reviewed. Judy Kethel moved and Elliot Tramer seconded that the minutes be approved with a correction made regarding tree removals.

Mayor Don Atkinson has made the appointment of Chris Manzey to the Tree Commission.

OLD BUSINESS

Tree City and Growth Award. Sheri is working hard with plans to complete the Tree City application next month.  Judy Kethel has received email communication from Stephanie Miller stating a wonderful batch of activities.  Stephanie foresees no problem with this award.  Suggestion made to consolidate all the A2 stuff into a single activity.  This changes our total points from 14 to 10.  Just enough for the award.  Also suggests to upload lots of supporting documentation for each activity.

Tree Inventory. Mark Thomas reports trees on Thais Ln. and Wildflower Dr. will be removed tomorrow.  Crews are pruning trees and clearing brush on the Wabash Cannonball Trail between SR295 and Waterville Street.  Fall tree planting will continue on Westwyck.  Mindy Curry received a request from a resident on Wycliff requesting a tree be planted on their property.  She will reply back to the resident that we have plans to honor this request as plans continue in the Westwyck area.  Tree ID bricks have been received and placed for the 2016 Arbor Day Trees.

Forms and Documents. Nothing new added to the file cabinet.  Elliot Tramer reviewed the updates needed for 2 documents; the Village of Whitehouse Residential Street Tree Planting Program Regulations and changes to update the Village of Whitehouse Street Tree Planting Application.  Changes relate to the 2015 Tree Planting Master Plan.  A copy of the changes are attached to these minutes.  Mindy will review these at next council meeting.  Janet Traub moved and Amy Schultz seconded that these changes be made.

NEW BUSINESS

Northwest Ohio Urban Forestry Seminar is November 3, 2016. Members planning to attend are Amy Schultz, Sheri Luedtke, Janet Traub, and possibly Mark Thomas and Mindy Curry.  Members will confirm with Sheri Luedtke so she can make reservations with Jill.  Janet Traub is on the agenda to discuss “What’s Growing on our Tree?  An Introduction to Lichens”.

Chris Manzey, Mark Thomas and Mindy Curry are interested in attending the January 25 and January 26, 2017 Tree Commission Academy being offered in Sylvania.

Rockingham appeal request. Resident requests a Red Sunset Maple planted on tree lawn instead of a River Birch.  The committee reviewed of the 2015 Tree Planting Master Plan and determined that plans for Red Sunset Maples are 4 segments away from the requested appeal.  Elliot Tramer moved and Judy Kethel seconded to approve the appeal request noting no major interference with diversity.  The Commission will advise Steve Pilcher to reply back to the resident with this approval but resident should be notified of possible salt sensitivity to the requested tree.

OTHER ISSUES

Received a request from Michelle Tippie for re-admission to the Whitehouse Tree Commission. She is available to fill the committee vacancies which occur during the winter months.  Amy Schultz moved and Janet Traub seconded to approve this request and submit to Mayor Atkinson.  Mindy Curry will review this with the Mayor.

Chris Manzey will update the Tree Commission contact list.

Judy Kethel moved to adjourn, Amy Schultz seconded, and motion passed. Meeting adjourned at 8:15 PM.

ATTACHMENT:

Suggested new insert as item #3, Village of Whitehouse Residential Street Tree Planting Program Regulations*:

“The species of tree chosen must conform to the 2015 Tree Planting Master Plan. The Plan is on file at the Whitehouse Department of Public Services (419-877-5383).”

*existing item #3 becomes #4, etc.

Suggested revised wording, second sentence, Village of Whitehouse Street Tree Planting Application:

“The property owner must contact the Whitehouse Department of Public Services (419-877-5383) to determine the species of tree designated for that site by the 2015 Tree Planting Master Plan. “

7:00 PM Meeting called to order by Chairman Sheri Luedtke.  Members attending:  Amy Schultz, Judy Kethel, Janet Traub, and Elliot Tramer, Village Council representative: Mindy Curry, Village Staff representative: Mark Thomas.

Minutes of the July 28, 2016 Tree Commission meeting were reviewed. Elliot Tramer moved and Amy Schultz seconded that the minutes be approved with a spelling correction. The motion carried.

OLD BUSINESS

Tree City and Growth Award. Sheri has all material she needs for the Tree City application except for a copy of The Mirror article regarding Arbor Day.

Judy Kethel has items in order for the Growth Award requirements and is going to run her assessment of the applicable Commission activities by Stephanie Miller to see whether she agrees each activity is slotted in the appropriate application category.

Tree Inventory. Mark Thomas reported that trees on Weckerly Rd., Thais Ln., Toledo St., and Wildflower Dr. have been removed, and the tree on Providence St. was pruned. The trees were discussed at the July Tree Commission meeting at the request of Steve Pilcher, Public Service Director. Judy and Amy checked the tree conditions in the field and gave their results to Steve Pilcher.

Service Department staff are trimming trees along the north side of the bike trail from Waterville St. west to Rte. 295.

Tree Marker Bricks.  Sheri ordered engraved pavers for the Arbor Day 2016 Texas St. trees:  two Shagbark Hickory, Caria Ovata, and one Shingle Oak, Quercus Imbricaria.

Quarry Invasives. Removal  Janet presented a written step-by-step plan to follow for the cooperative woody invasives project.

Tree Commission Budget.  Mindy Curry went over the budget for the Tree Commission with Jordan Daugherty, Village Administrator. There is no single Tree Commission budget item, but looking over the last two years, 2015 expenditures were exceptionally elevated compared to 2014 due to around 200 trees’ being installed in the roundabout at Finzel and Route 64.

Mark said he generally sits down with Jill Gundy and Jordan to go over expected costs.

NEW BUSINESS

Residential Street Tree Planting.  The Village provided the Commission copies of the current tree elective program as it is posted. It is out of date and does not refer to the Tree Planting Master Plan that went into effect in 2015. Elliot offered to insert a new #3 which will state the species to be planted is the one named for the site on the master plan. On the application page the wording also needs to be changed from “… on the suggested street tree list …” to refer to using the master plan tree.

Street Tree Planting Prospects. With the time needed for the care of trees set in for the roundabout in 2015, some of which were relocated to the south line of the Providence St. soccer fields, along with last years fall planting of oaks in the Westwyck area, Judy wondered if our public works staff might not be getting overloaded on young tree maintenance. The Commission agreed that new trees are not necessarily a good approach every season and that maybe the Service Department would like a year or so for the trees to reach self-sustaining vigor so drought periods would not create as hectic of a watering and tending schedule.

Fall Planting Schedule. Mark said planting on Westwyck is going to be continued, but he will discuss with the department our discussion about overextending our tree-care capabilities. Mindy will bring up to the Service Department about making sure the Westwyck gator bags are filled up each week.

The staff will use the new-tree notification door hangers. A replacement tree for Merritt St. is scheduled to be planted.

Forms and Documents.  Emails exchanged with Steve Pilcher on the list of questionable trees presented to the Commission in July were filed. An email exchange with Stephanie Miller about how to approach the scarcity of certain plan-specified trees not on hand at the usual nurseries was filed. The written plan procedure for Quarry invasives removal was filed.

Prospective New Commission Member. Sheri distributed an email from Chris Manzey who is interested in joining the Tree Commission. Since Kim Bunge resigned, the Commission is interested in building its numbers back up. Chris’s background is extensive in physical science, education and natural sciences. Mindy Curry will propose to Mayor Atkinson that he approve her appointment.

Commission members discussed other individuals who would make a good addition to the group.

Special September 2016 Meeting Plan. The Commission will meet along the bike trail and prune some of the previous Arbor Day specimen trees, and then head to the municipal building for the formal meeting. We will meet at 6:30 on the trail and 7:00 as usual at the normal classroom meeting site.

Judy Kethel moved to adjourn, Amy Schultz seconded, and motion passed. Meeting adjourned at 8:10 PM.

TC – July 28, 2016

Minutes Whitehouse Tree Commission Meeting – July 28, 2016

Present:  Sheri Luedtke (chair), Amy Schulz, Elliot Tramer, Janet Traub, Judy Kethel, Council representative Mindy Curry, and Mark Thomas, Village Staff Advisor.

Meeting called to order at 7:00 p.m.

Minutes of the June 23, 2016 meeting were approved as written (moved ET, 2d AS)

OLD BUSINESS

Finalize Fall Newsletter Article:  Reviewed B. Knisely’s email requesting information regarding Tree Commission plans for articles in future Hometown Newsletters.  JK will reply back with intent to participate in all Newsletters with articles ¼ to ½ page in length. JK submitted the Fall Newsletter to Barb on topic of Fall Planting.  Further discussion requested JK to get back to Barb asking to add information on the approved tree planting reimbursement program.

Tree Inventory:

Removed a tree on Swanton Street.  Will replant in Fall.

Trees on Westwyck, which were part of our fall tree planting, are in a stressed condition due to lack of water.  Arbor Day trees have had empty bags for some time now.  The memorial trees planted last year for Brody Pizzifred are also showing major stress due to lack of water.   Mark will send the message of need of water forward ASAP.

Mr. Pilcher is asking the Tree Commission to review 5 trees which are subjects for removal.   JK and AS will inspect the trees and report back to Mr. Pilcher.  Trees are located at 6615 Providence, 10645 Thais, 10956 Toledo, 6379 Weckerly Rd., and 10965 Wildflower.

Forms and Documents:

SL added the videos used by the 3rd grade for the special Arbor Day Celebration.  The 3rd grade class prepared and all signed a thank you card for the videos and also for the trees we gave them.

SL also added the email and correspondence the Commission has had with Cathy McLean.

ALB August Walk-About:

August 22 at Oak Openings.  Need publicity.   Mindy Curry will bring this up at next council meeting.  Eileen Sawyer, leader of Lucas Co. chapter of Ohio Certified Volunteer Naturalists received our information for the walk-about and will share it with her membership.  The walk-about information also appeared in the July newsletter of Toledo Naturalists’ Association.   Janet T will bring water for participants needs.

Quarry Invasives Project:

Janet T and Tim Gallagher walked around the quarry with emphasis on the invasives.  He agrees with the program and suggests we proceed.   Also suggests the Ailanthus needs special handling.  Todd Crail and students do not have equipment but will assist in co-op with this project.  JT suggests putting a general plan together for this project.  Also mentioned conditions will dictate how much territory and size of each segment.

NEW BUSINESS

Tree Budget Preparation:

Mindy Curry will be responsible for budget preparation for our 2017 needs.  She will be working with Jordan Daugherty.

2016 Tree City USA Certification:

SL will handle the Tree City USA Certification.  JK will work on the Growth Award.  JK will give an update of Growth Award at the August meeting

Planning and Zoning Code with respect to street trees:

Committee members reviewed sample ordinance with respect to street trees.  After discussion, AS made a motion that the Whitehouse Tree Commission recommend a similar ordinance and implement this procedure in the Village of Whitehouse.  ET seconded the motion, after voting, motion carried.  The ordinance is as follows:

Currently, the planting of street trees in new subdivisions is handled in the same way as other public improvements (streets, water lines, sewers) in the subdivision.  Any of these items that are not completed at the time of the Final Plat approval are covered by a bond or escrow agreement until their completion.  In most subdivisions, this becomes difficult with respect to street trees since the tree planting is not typically done all at once, but in a piecemeal fashion adjacent to each lot as a structure is built.  There have also been problems with the quality of the trees and the planting methods.

The Tree Commission has recommended a new procedure to handle the planting of street trees in connection with the issuance of a Zoning Permit.  This procedure would require the applicant for a Zoning Permit to pay the Village a fee in an amount as determined by Village Council for each street tree adjacent to the frontage of the building site.  The Village would then plant the trees at an appropriate time, giving consideration to weather conditions and nearby construction activities.

In addition to the above, after discussion, JT suggested that the escrowed amount be set in the amount of $450 per tree.

Other Issues:

We have many trees on our Street Tree Master Plan which are not stocked at our local nurseries.   JT will send an email to Stephanie Miller asking for her recommendation.

Kim Bunge has submitted her resignation from the Whitehouse Tree Commission.  This comes with regret for us to review and acknowledge this.  The Committee discussed the need for a member in addition to her replacement.  Mindy C will get with the Mayor to review our request and future appointment.

Adjournment: 8:13 p.m. (moved JK, 2d AS)

TC – June 23, 2016

Minutes Whitehouse Tree Commission Meeting – June 23, 2016

Present:  Sheri Luedtke (chair), Amy Schulz, Elliot Tramer, Janet Traub, Judy Kethel,  Council representative Mindy Curry

Meeting called to order at 7:00 p.m.

Minutes of the May 26, 2016 meeting were approved as written (moved JK, 2d ET)

OLD BUSINESS

Cherry Fest 2016:  Weather temperatures in the mid to high 90s and the booth location may have contributed to the little interest and activity at the booth.  Very little information given out this year.   100 participants in the raffle of cherry tree.   Future participation in this event was discussed.   Some members indicated that the time and effort put into this may be better utilized and channeled towards other areas to better educate the residents of Whitehouse in tree matters.  Judy Kethel mentioned she would vote to skip next year participation if a vote comes up when she is absent from the meeting which will further explore this activity.

Tree Inventory:   Little discussion due to Mark Thomas absence.

Forms and Documents:  Janet Traub submitted a document outlining the Quarry Invasives Cooperative Removal for the large quarry in Whitehouse.  Report contains background, site location, stakeholders, equipment needs, and record keeping requirements.

Sheri L will submit copies of email and correspondence this commission has had with Cathy McLean regarding the Finzel Farms Street tree plan.

Judy K has returned the storage boxes containing materials used for Cherry Fest.

Quarry Invasives Project:  Janet T and Jordan Daugherty met to discuss the Quarry project on June 9, 2016.  Mr. Daugherty was pleased with her results done on behalf of Whitehouse.  Also agreed to provide funding of herbicide needs. Tim Schetter of the Metroparks of the Toledo Area will need to agree that the invasives removal can go ahead on the part of the quarry rim that is under Metroparks management.  JT will set up mtg with Tim Schetter on site and Todd Crail if available.  Once everyone is agreed as to the goal and that the Tree Commission will steer the project, the actual planning of how to carry it out can begin.

Amy S advised the Waterville Tree Commission does not anchor their tree ID bricks and has not experienced problems to date.

NEW BUSINESS

August Walk-About:

JK mentioned it’s time to work on publicizing this event.  Mindy Curry will provide council members with information on this along with an invitation for their attendance.  Barb Knisely will include this in her Whitehouse Enrichment Class notifications.  JK mentioned a message from Stephanie Miller granting her encouragement.

Fall Newsletter Article:

JK will work on this edition with the topic surrounding Fall is the time to plant.

Other Issues:

JK will check to make sure Bob Mix was sent the Blue Ridge Drive South Street Tree Master Plan selections.

Adjournment: 8:13 p.m. (moved JK, 2d AS)

TC – May 26, 2016

Minutes Whitehouse Tree Commission Meeting – May 26, 2016

Commissioners Present:  Chairperson, Sheri Luedtke,   Amy Schultz, Elliot Tramer, Judy Kethel, Janet Traub, Mindy Curry, Village Council Representative,  and Mark Thomas, Village Staff Advisor.

The meeting was called to order by Chairperson, Sheri Luedtke, at 7:02 pm.  The minutes of the April 28, 2016 meeting were approved.  Motion to approve made by Elliot Tramer and seconded by Janet Truab.  Motion carried.

OLD BUSINESS

Arbor Day:  A few comments by Sheri Luedtke regarding the day were that weather was good, the children were excited and that the planting of the two trees went well.  The additional tree was planted later by the Village near the Rails to Trails.  The Mayor did a very nice job and a big thank you to Mark Thomas for all of his hard work in making this happen.

Cherry Fest:     Judy Kethel reported that Jill had handled everything for the Tree Commission and that the Chamber of Commerce is putting it on.  Kim Bunge called North Branch Nursery for a weeping cherry tree and waiting for their response.  The tree will be given away in a raffle.  Mark will pick up the tree and have in the blue building until we need it.  The drawing for the tree will take place about 4:00 pm on Saturday and take down shortly thereafter.  Amy will provide the tent and Sheri and Judy will have the table and literature available for the public.  Set up time is to be determined.  Judy Kethel will contact the Village or Chamber of Commerce for information and passes.    Sheri and Amy will set up on Friday.  Elliot and Kim will work in the morning with Sheri and Judy working in the afternoon.  Amy and Janet excused due to prior commitments.

Walk-A-Bout:  Heard from Amy Stone that she is delighted to work with us on this project and has the date set aside.

Forms & Documents: Presentation was made by Sheri Luedtke to the Village Council on May 17, 2016 for our 2015 Tree City and Growth Awards.

Tree Inventory:  Nothing has been done except planting of trees for Arbor Day near Whitehouse Grade School.   Trees planted with the help of the Boy Scouts and then Whitehouse 3rd grade elementary students, were a Shagbark Hickory and a Shingle Oak.  Mark also reported that all tree stumps from previous cuttings had been ground out.

 

NEW BUSINESS

Janet Traub reported that she had not spoken to Jordan Daughtery regarding the Quarry project to get him involved and coordinate efforts to clear invasive species from the edges of the Quarry.

Pear Tree Plantings:  The commission members are finding that Pear trees are being planted in the tree lawns.  Judy Kethel will give Bob Mix information regarding the Blue Ridge South area, noting that this is in violation of our ordinance.  Amy Schultz will do the same with Don Flenner for the Steeplechase area.  Janet Traub will send both of them the accepted planting guide from the Master Plan.  Amy Schultz reported that she posted on a neighborhood internet group informing residents to not plant pear trees.

EAB & ALB Awareness: This is the time of year for EAB (Emerald Ash Borer) and ALB (Asian Long horned Beetle) awareness program.    Information was made available at the 2 flower markets in early May and will be made available at the Cherry Fest.

Sheri Luedtke discussed the need for a group picture of the Tree Commission with our respective shirts.  Will need to find a time and place to have this done.

Motion to adjourn the meeting was made at 8:08 pm by Judy Kethel, Janet Traub seconded and motion passed.

TC – April 28, 2016

Minutes Whitehouse Tree Commission Meeting – April 28, 2016

Present:  Sheri Luedtke (chair), Kim Bunge, Elliot Tramer, Janet Traub, Judy Kethel, Staff representative Mark Thomas

Meeting called to order at 7:00 p.m.

Minutes of the March 24, 2016 meeting were approved as written (moved KB, 2d AS)

OLD BUSINESS

Arbor Day 2016 will be celebrated Monday May 9:  Mark Thomas will pick up the 3 trees from Bowers Landscape.  Judy Kethel will contact the Mirror Newspaper for communications of our event.  Judy Kethel will contact the Boy Scout Troup and coordinate the digging of holes.  Sheri L is handling communications with Whitehouse Primary 3rd grade students.  Sheri L. is providing the tree videos and instructions for the tree journals for the Teachers.  Mark Thomas will handle tree saplings and supplies required for distribution to students.  Members will meet at noon on 5/9 at the Park Shelter House to prepare saplings.

FALL TREE PLANTING

We will continue planting on Westwyck as started in Fall 2015 using Master Plan recommendations.

FORMS AND DOCUMENTS:

The Tree Commission web page has been updated as recommended at the March 24 TC meeting.  Janet Traub handled the changes with Barb Knisely.

NEW BUSINESS

Cherry Fest Planning:

We will not participate in the parade.  Judy K will request a vendor space. Kim B will get a tree for the raffle.  Amy S will provide the tent.  Information available will remain same as previous years.

August Walk-About:

JT and JK will schedule a meeting to 1.) coordinate and secure a meeting place (shelter house in Oak Openings or shelter house in Whitehouse Park), 2.) prepare communications for invitation to this event, 3.) work with Amy Stone on planning activities and her involvement.

Summer Newsletter Article:

JT and JK will work on this edition with the topic as our upcoming August Walk-About.  This is being scheduled as a Village of Whitehouse enrichment class on August 22, 2016.

Other Issues:

Sheri L will present the Tree City USA Award and the Growth Award to Whitehouse Council at the 5/17 meeting.

JT and ET will contact Todd Crail at the University of Toledo to see if he is interested in working with the TC on projects to remove invasives from the quarry area. Mark T requested that we need to communicate with Jordan and Steve P regarding future plans regarding quarry activities. JT will prepare a letter to Jordan.

AS, JT, and JK participated in the Toledo Metroparks program on Spring Tree ID on Wednesday 4/27 at the Whitehouse Library.  This program was presented by Rachel Palmer, Environmental Education Specialist.  We had approximately 45 minutes of classroom discussion then walked out to the quarry to review various trees. Approximately 12 persons attended.

AS mentioned a possibility of obtaining Buckeye Trees from Camp Perry.  This can be a potential future growth award.

Adjournment: 8:17 p.m. (moved JK, 2d ET)

TC – March 24, 2016

Minutes Whitehouse Tree Commission Meeting – March 24, 2016

Present:  Amy Schultz (chair), Kim Bunge, Elliot Tramer, Janet Traub, Council representative Mindy Curry, Staff representative Mark Thomas.

Meeting called to order at 7:07 p.m.

Minutes of the February 25, 2016 meeting were approved as written (moved ET, 2d KB)

OLD BUSINESS

Arbor Day 2016:  MT noted that 200 young spruce had been ordered for distribution to the children.  Trees selected for the planting ceremony that were not available from North Branch will be supplied by Bowers Landscape.

Tree inventory:  Steve Pilcher would like us to be thinking about what trees should be planted next fall, and where.  The Commission will put it on the agenda for the April meeting.   AS noted that nothing has been planted yet in the development on Julianna Drive off Dutch Road.  We had agreed to the trees proposed in the plan submitted earlier.  MC will bring the issue to the attention of Council.  Cathy McLean is the developer’s representative.

Forms and Documents:  nothing new to report

Master Plan update:  The village web site does not reflect policy changes suggested by the Tree Commission this year.  MC noted that the village is updating the entire site.  We will ask that the changes be incorporated now rather than waiting.  JT will draft language for the changes and coordinate with Barb Knisely.   AS:  Have any trees gone in at Whitehouse Valley off Weckerly?  Commission members are asked to check to see whether this has happened.

NEW BUSINESS

Tree City USA is at West Unity on April 20.  Six members are going.  AS will ask Sheri whether her van is available to transport everyone.

Trees in Trouble:  Sheri Luedtke has obtained this video; through her efforts it will be shown on WGTE TV on May 6 at 10:00 p.m., and hopefully at another time as well.  Jill has agreed to announce the showing on the village water bills.  This community outreach accomplishment should qualify as part of our growth award application for 2016.

Removal of invasives from the quarry area:  JT will contact Todd Crail at the University of Toledo to see if he is interested in bringing a group of students out to help.   Discussion ensued re: the ambitious master plan for the area (MC).  Many stakeholders are involved, and our activities would have to be carefully coordinated with them.

There will be no plantings around the new gazebo (MT).

ET passed around a preliminary design for replacement plantings for the back (east side) of the municipal building.  It was developed by Christine Manzey, a master gardener, who has been volunteering to help with plantings on the site.   The plan will be submitted to Steve Pilcher for his consideration.

Adjournment: 7:47 p.m. (moved JT, 2d KB)

TC – February 25, 2016

Minutes Whitehouse Tree Commission Meeting – February 25, 2016

7:00 PM Meeting called to order by Chairman Sheri Luedtke.  Members attending:  Amy Schultz, Janet Traub, and, Kim Bunge, Village Council representative: Mindy Curry, Village Staff representative: Mark Thomas. Visitors: Don Flenner, Tyler Woody, Greg Feller

Minutes of the January 21, 2016 Tree Commission meeting were reviewed. Amy Schultz moved and Mindy Curry seconded that the minutes be approved as written. The motion carried.

VISITOR BUSINESS

Steeplechase Tree Selection The Commission conferred with developer, Don Flenner and Tyler Woody, who accompanied him to advise on tree issues. Hallmark Development Co. had planned for Royal Red Maple, Acer platanoides, street trees in Steeplechase Plat 3. The Tree Master Plan for Newbury Lane, the main street in Plat 3, shows Freeman Maple, Acer x fremanii. Since they are both Maples, the substitution of Royal Red does not violate the separation of like species concept of the Tree Master Plan. Royal Red Maple is Norway Maple grafted onto Sugar Maple, Acer saccharum, rootstock, but, according to Tyler Woody, it is not as invasive as regular Norway Maple. The planned Freeman Maple is a hybrid of Red Maple and Silver Maple. The Commission accepted the suggested substitution and extended the segment to round the street corners on lots 66 and 67 which will be the start of Pocono Lane. Which is to say, all of Plat 3 is now specified to be Royal Red Maple.

In the next plat, 4, the Commission chose street trees Red Horse Chestnut Aesculus x carnea, on the west side of Pocono and heading westward on West Stallion, including the cul-de-sac, and Black Gum, Nyssa sylvatica, on the east side and eastward on East Stallion around the cul-de-sac which will eventually platted in that direction. Lot 78, as it is now numbered, across from the south end of Pocono Lane, will be specified as Red Horse Chestnut and all lot east of that will be Black Gum.

The amendments decided were added to the Tree Master Plan copy in the Tree Commission record cabinet. Sheets dated 2-25-16 showing the adjusted planned trees for Steeplechase Plat 3 and the upcoming Steeplechase Plat 4 were also filed in the cabinet.

Whitehouse Square Town Homes Landscape Review Greg Feller attended to present the landscaping plan for the next development in Whitehouse Square Town Homes by Miller-Valentine. The development does not front on a public street. It is in an area of private streets south of the south end of Whitehouse Square Blvd. The Commission requested that the plan for 17 Ulmus parvifloria, or Bosque Elm, be changed since it has become an invasive tree. The Commission suggested selecting a newer Dutch Elm resistant cultivar of the American Elm, Ulmus americana, or some non-Elm substitute. The rest of the plan presented was accepted by the Commission.

A copy of the plan, dated 2-25-16, with the suggested changes to the Elm selection was filed in the Tree Commission record cabinet.

Arbor Day Planning Whitehouse observance will be at Whitehouse School on Friday, May 6 at 2:15. The rain date will be the following Monday. All Village Council members are welcomed and encouraged to attend. The students will plant street trees along Texas St. Sheri will provide a basic Arbor Day Proclamation for the Mayor to read at a Council Meeting. Following the Tree Master Plan, Mark Thomas will order two Shagbark Hickory, Carya ovata, and one Shingle Oak, Quercus imbricaria. Judy Kethel will be in charge of arranging for Boy Scouts to dig the planting holes. Mark will order 200 Norway Spruces for the tree handouts.

Tree Ordinance Review The Commission reviewed the Whitehouse Tree Ordinance and felt there were no changes needed this year.

Parks and Landscaping Concept Plan Amy Schultz pointed out that the Mirror Newspaper reported Whitehouse Council had approved a Landscaping plan for Whitehouse, but there was no contact with the Tree Commission concerning it. Mindy Curry said the plan approved is just a basic talking concept and no specifics have been set forth or discussed. The plan should take several years to accomplish. The Commission reiterated that we would like to be notified before meetings where tree matters are going to be brought up. There are good methods to choose urban trees that will thrive and use engineering and soil methods to improve their vigor.

White Pine Weevil Danger  Amy Schultz presented an Extension Agency flier on the White Pine Weevil which is rapidly invading our area and kills trees. Sheri will prepare a “box” alert notice to local citizens to go into the Whitehouse newsletter.

Revising Tree Website Info for March Agenda The Village Website does not reflect the new Tree Master Plan method of selecting street trees. For March, the Commission will try to discuss what material to show on the website so visitors there understand what steps to take to comply with the new method.

OLD BUSINESS

NWF Grant Application Sheri spent some time in trying to contact the National Wildlife Federation for a clarification. The contact stated that NWF selects projects from applicants who name a cooperating “NWF Partner,” of which there are none nearby. For now, it is only practical to drop work on that application. Sheri will contact her acquaintances at the Whitehouse School to see if they might want to try to become a “Schoolyard Habitat” NWF partner. In the meantime, we can provide the school with a flashdrive of the podcasts or links to International Society of Arborists (ISA) and other tree-related YouTube videos. Sheri will also prepare a four page “Tree Journal” that students can fill in with observations and photos of the Arbor Day trees they receive. Teachers can provide them to their classes.

Tree Inventory Mark Thomas said some trees were pruned on Blue Ridge and the staff completed cutting out the invasive trees and shrubs that Commission members had marked along the brink of the quarry.

Spring Newsletter Sheri reported the Whitehouse newsletter has not been printed yet, so she will amend her submittal to include the Village of Whitehouse’s successful attainment of Tree City and Growth Award Status for 2015.

Forms and Documents  The Tree Commission’s copy of the Tree Master Plan was dated and annotated as mentioned under “Steeplechase” above and returned to the cabinet. In addition, copies of the other sheets used for the discussions were dated and filed in the cabinet.

Master Plan Notes were added to the Tree Commission’s paper copy regarding Steeplechase 3 and 4 and Whitehouse Square.

Kim Bunge moved to adjourn, Amy Schultz seconded, and motion passed. Meeting adjourned at 8:30 PM.

TC – January 21, 2016

Whitehouse Tree Commission Meeting Minutes – January 21, 2016

7:00 PM Meeting called to order by Chairman Sheri Luedtke.

Members attending: Amy Schultz, Janet Traub, and Elliot Tramer, Kim Bunge, Village Council representative: Mindy Curry, Village Staff representative: Mark Thomas.

Minutes of the November 19, 2015 Tree Commission meeting were reviewed. Elliot Tramer moved and Amy Schultz seconded that the minutes be approved with a correction to change the name Doug Mercer to Doug Meeker. The motion carried.

ADJOURNMENT FOR ELECTION OF OF CHAIR AND VICE-CHAIR

Sheri Luedtke adjourned the Tree Commission meeting in order to have a vote conducted by Mindy Curry to select the Chair and Vice-chair. Nominated and elected unanimously by the members present, were Sheri Luedtke as Chairperson and Amy Schultz as Vice-Chairperson for 2016.

Sheri Luedtke reconvened the January meeting of the Tree Commission.

OLD BUSINESS

Meeting Plan for 2016, The plan should show that Janet will keep the meeting minutes for February 2016 and Elliot, for March.

Tree Inventory Mark Thomas said some trees were pruned or given young tree training since the November Tree Commission meeting. The streets were in the Steeplechase, Village Meadows, and Blue Prairie subdivisions. Amy stated that the work she saw being done was good quality.

Village staff relocated sixteen trees that were in the State Rte. 64/Finzel Rd. roundabout to along Stiles Rd. at the south end of the Whitehouse part of Blue Creek Park. The trees were interfering with visibility at the roundabout. They are an assortment of oak, tulip tree and others, so do not match the hackberry designated for the spot in the Master Tree Plan.

All of the fall tree plantings went forward as planned in November.

In the Village Meadows subdivisions, village staff assessed around 30 trees which created problems or need pruning. Of those, eight need to be removed due to unsolvable interference with street light poles: they were just too closely planted to be trimmed successfully. The staff will follow the door tag policy to let the adjoining property owner know about upcoming removal of the trees. On a case by case assessment, if there is room for a replacement tree, allowing for Whitehouse tree spacing minimums from driveways and utilities, the owner will be offered the opportunity to have a tree in the tree lawn by agreeing to nurture it for several years until it is well established.

Amy moved to support the staff’s decision to remove the necessary trees in Village Meadows subdivisions, while following the procedures in place to hang standard Whitehouse notifying-door-hangers at homes adjoining to the work, before the work starts. Elliot seconded and the motion carried unanimously.

Forms and Documents. No new material was offered to be filed.

Master Plan Steeplechase in the Village of Whitehouse Plat Four is going through preliminary approval process before the Plan Commission. The developer was wondering about the tree species called for. Janet will inform the developer of the new Tree Master Plan process the Council adopted as part of its village Master Plan on September 15, 2015. We will request a street layout plan in order to see how many tree segments will be planted in the right-of-way. At the February meeting, we will have our Master Plan Map and tree list and choose non-conflicting trees for three segments to have them ready once we receive the street plan.

NWF Grant Application Sheri will ask for 750 trees as part of an Arbor Day tree giveaway the first week of May to all grade school pupils at Whitehouse Elementary. ISA Arbor Day tree-planting guide can be emailed by the school to the parents. Trees will be available to hand out at the Farmers’ Market on Saturdays and again at the Cherry Fest. As a build-up before the giveaway, the school can show special podcasts on tree topics during some of their scheduled library time. We can provide the school with a flash drive of the podcasts or links to International Society of Arborists (ISA).

NEW BUSINESS

Spring Newsletter Sheri will prepare an article on the coordination between the Tree Commission and Whitehouse School for the Arbor Day observance. The focus will be on how the students benefit, how the Village benefits, and how ISA requires the observance as a part of attaining Tree City status.

Kim Bunge moved to adjourn, Elliot Tramer seconded, and motion passed. Meeting adjourned at 7:35 PM.

TC – November 19, 2015

Whitehouse Tree Commission Meeting – November 19, 2015

7:00 PM Meeting called to order by Vice Chairperson Amy Schultz(AS), Members attending: Janet Traub(JT), ElliotTramer(ET) and  Judy Kethel(JK), Village Council representative: Michelle Tippie (MT)., Village staff representative Mark Thomas (MTh).  Village resident Wayne Strayer was present.

Minutes of the October 29, 2015 Tree Commission meeting were reviewed. JK moved and ET seconded that the minutes be approved as submitted. The motion carried.

OLD BUSINESS

MTh notes all Trees removed have been ground down. Clean up remains. 2015 tree plantings reviewed. MTh will check with Steve Pilcher on status.  JK will assist to put door hangers on remaining doors for potential plantings if necessary.

MT will get with Steve P. if communication needs to be made to home owner at 6521 Oakbrook requesting a Pine Tree removal.

AS will call Doug Mercer to gather information on how they anchor tree identification bricks.

JT summarized NW Ohio Urban Forestry Seminar held November 5, 2015 at Bluffton. Topics were broad and informative. New conference facilities provided more space. Weather conditions accommodated for outside tree climbing demonstration.  6 Tree Commission Members participated for an 8 hour day.

MT will contact Amy Stone and ask for her assistance with our August 2016 planned ALB walk about at Oak Openings.

NEW BUSINESS

Worked on preparation of the 2016 Tree Commission Meeting Plan. Agreed that January 21, 2016 will be the scheduled meeting date due to various members unable to make the regularly assigned date of January 28.

Commission Members AS, JT, ET, and JK agreed to continue participation in 2016 as members of the Tree Commission. MT will not be acting as the Council Representative. The Mayor will appoint a new Council Member for 2016.

JT will work on preparation of the Winter Newsletter Article. Topic will address the trees of the new roundabout at Route 64 and Finzel Road. A summary description and quantity of trees will be addressed.

JK moved to adjourn the meeting, ET seconded, and motion passed. Meeting adjourned at 8:04 PM.

TC – October 29, 2015

MINUTES – Whitehouse Tree Commission  – October 29. 2015

Commissioners Present: Chairman; Sheri Luedtke, Members; Amy Schultz, Judy Kethel, Elliot Tramer, and Janet Traub. Village Representative, Mark Thomas.

The meeting was called to order by Chairman, Sheri Luedtke, at 7:02 pm. The minutes of the September 24, 2015 meeting were approved with a correction regarding a thumb drive to Steve Pilcher, an electronic copy was sent rather than the thumb drive.  Motion to approve was made by Judy Kethel and seconded by Janet Traub.  Motion carried.

Old Business:

Tree City and Growth Awards: Sheri Luedtke is still working on the Tree City Application information and will have the information to Jill Gundy in time to file.  Elliot Tramer stated that we have 9 sure points toward the Growth Award.  Since we need 10 points, it was decided to continue the work on clearing the quarry bank of invasive species with work scheduled for Friday afternoon to mark and flag the trees and shrubs to be removed.

Forms & Documents:  No new additions to the files.

Tree Inventory: Mark Thomas reported that stumps had been removed from previously taken down trees. Also a tree removal was set for Merritt Street due to several broken and lost branches.  The pine tree located at 6521 Oak Brook will not be removed as it is in good health.  The homeowner didn’t like the needles that had fallen.  The trees that were removed in the Dennison Addition were found to be on private property, rather than Village right of way.  No action to be taken.

Other Items: Sheri Luedtke inquired about the pavers that had not been set for the Arbor Day Trees.  Mark Thomas stated that it is on the list of items to be done.  Amy Schultz stated that she had followed up with Barb Knisely regarding the lack of new trees on Julianna Street.  Barb said that she and Steve Pilcher were working on all of the subdivisions regarding street trees.

Fall Seminar at Bluffton College: There will be 6 attendees from Whitehouse and we will meet at the Village Hall on November 5th at 7:15 am.

New Business:

Summer Seminar: Judy Kethel reported that the Tree Commission is on the Village schedule for an August Enrichment Class.  The intent will be to do a “walk-a-bout” to look for insect infestation, particularly the Asian Longhorned Beetle.  Janet Traub and Judy Kethel will be working on this project.

Motion to adjourn the meeting was made by Elliot Tramer, seconded by Janet Traub, motion carried and meeting adjourned at 7:45 pm.

TC – September 24, 2015

MINUTES — Whitehouse Tree Commission – Meeting of September 24, 2015

Present: Sheri Luedtke (SL), Judy Kethel (JK), Amy Schultz (AS), Elliot Tramer (ET), Janet Traub (JT); Council representative Michelle Tippie (MTi); Village staff representative Mark Thomas (MTh)

Meeting called to order by SL at 7:00 p.m.

The minutes of the meeting of August 27, 2015 were approved unanimously (moved JK, second AS)

Old Business:

  • SL is making progress on the application for renewal of our Tree City USA MT has asked the village administrator for 2015 budget data to support our applications for Tree City and a Growth Award.  SL provided ET with a copy of an article in today’s Mirror newspaper reporting on our master tree plan presentation to Council on September 15. SL will send ET photos taken at various growth award activities.  JK mentioned that Brian Petrell of the village staff will be removing invasive plants from the edge of the quarry behind the municipal building.  We will volunteer to mark trees that should be removed, which should qualify as a new project for a growth award.  JK will check with Steve Pilcher to confirm our involvement.  ET will revise our growth award application in response to recent suggestions from Stephanie Miller.
  • Inventory (MTh): Three memorial trees were planted, roots broken up as needed; mulch applied and gator bags installed.  Three trees on Lenderson were removed; new trees will be planted to replace them.  Oaks planted on the new roundabout are fewer than in the original plan but still may be too close.  MTi will ask if the fire department can take a water tanker over to water them.  JT mentioned that our sesquicentennial tree is leaning and asked if it could be set upright later in the fall, after the growing season has ended.  Kim Bunge told SL that the tree at the corner of Swanton and Maumee Streets is dying.  It will be replaced this fall with a tree of Kim’s choosing.
  • Forms and Documents: An account of the Brady Pizzifred memorial planting was provided for the document file by JK. SL suggested that a catalog of our memorial tree plantings would be a good idea, and may qualify for a 2016 growth award.
  • Master Plan: JT will give copies of the Master Plan to Steve Pilcher in several formats: map, excel spreadsheet hard copy, and thumb drive.  The master plan will also be deposited in our document file in the same formats.

New Business:

  • Five commission members wish to attend the Forestry Seminary in Bluffton on November 5. SL will communicate this to Jill in the village office.  MTh will find out if he can go as well, and tell Jill if that is the case.
  • A possible new project for August 2016 would be a “citizens’ walkabout” to look for tree pests, diseases or other issues, perhaps at the Oak Openings metropark.  It was suggested that Amy Stone might agree to lead the walk.  The activity could be a part of Barb Knisely’s enrichment classes, with the Tree Commission as sponsor.  JK will follow up.
  • We will reapply for the NWF grant in 2016, another growth award opportunity.
  • JK suggested that Lucas Co. Soil and Water might agree to a partnership in the sale/distribution of trees, rain barrels, composters, etc. She will follow up.
  • AS recalled that Cathy McLean, representing developers of home sites on Julianna Lane, had visited us more than a year ago to describe planned trees for that area. At that time we suggested more diversity and more trees than had been planned.  So far only one tree has been planted there.  AS will follow up with Barb Knisely.

Adjournment at 7:54 p.m. (moved JK, second AS)

Tree – August 27, 2015

7:00 PM  Meeting called to order by Chairperson Sheri Luedtke.  Members attending:  Amy Schultz, Janet Traub, and Elliot Tramer, Judy Kethel, Village Council representative: Michelle Tippie.

Minutes of the July 23, 2015 Tree Commission meeting were reviewed. Janet Traub moved and Amy Schultz seconded that the minutes be approved with two spelling corrections. The motion carried.

OLD BUSINESS

National Wildlife Foundation Grant The possible tree giveaway or tree planting grant no longer is limited to specific application deadlines. Sheri stated she will start in again with preparing an application as the appropriate time comes in the early months of 2016.

Tree City and Growth Awards   Sheri stated the materials for the Tree City application are in a good position with just the normal waits to fill requirements regarding the Village tree budgeting expense numbers. Elliot felt the Growth Award requirements will very likely be satisfied with the addition of the tree master plan project. He will double check with Urban Forester, Stephanie Miller to be sure she agrees with the categories he plans for the different items. The Growth Award application will mention articles in the Village newsletter, the spring pruning seminar, and the tree master plan. If any members have useful photos of the master plan field work, we should provide them to Sheri.

Tree Inventory After the July Tree Commission meeting, Judy and Amy visited the sites of two trees the Village Service Department had asked for advice on: a tree near the bike trail right-of-way behind 11002 Waterville St., and a cottonwood tree in the bike trail right-of-way behind 6933 Westwyck. The Tree Commission found that both trees could use some good maintenance pruning, but that they were vigorous trees and shouldn’t be removed. She is still talking with Steve Pilcher about the Tree Commission’s opinion.

Judy provided info she got from Mark Thomas on tree removals. Trees were removed at 9771 Preakness, 6530 Saddle Bridge E., the Fire Station, and 7327 Juneberry. The next step is to follow the door hanger procedure, telling the adjacent owners what tree type is specified on our plan, and asking them if they want a tree and agree to care well for it to get it off to a good start. One more tree is dying at property at the corner of Swanton and Maumee Streets and will be removed.

There will be a memorial tree planted in memory of Brody Pizzifred along the bike trail near the eastern limits of Whitehouse. At the same time, Steve Pilcher plans to have the Village plant two more sugar maples in the same area. Overall, the service department plans 15 fall tree plantings. Depending on the owner responses from the removal door hangers, the remaining number of trees will be planted in Westwyck Estates according to the master plan.

Forms and Documents  Sheri handed in copies of letters to file in correspondance. She wrote to Jordan Daugherty, regarding the design procedure for the Toledo St. parking lot, and to Tim Schetter, Tim Gallaher, Jordan Daugherty and Steve Pilcher regarding abandoning the attempt to get a NWF tree grant for the area of the Whitehouse Library on Metropark property.

Master Plan The hand-labeled map, the computer map, the spreadsheet and the field findings sheets have all been completed and checked for agreement. On September 8 from 9 AM to Noon any free commission members will meet in the classroom to organize the presentation of the plan at the Village Council September 15 meeting.

Ordinance Review Follow-up Michelle sent Solicitor Phil Davis an email listing the Ordinance itemsrun until 2018, when they should be reappointed to continue serving.

NEW BUSINESS

Proposed Change to Whitehouse Ordinance   Michelle Tippie will check into placing Callery Pears, Pyrus calleryana, in all their different horticultural cultivars, such as Bradford, Cleveland, Chanticleer, Select, Aristocrat, Redspire, Sylvania, Trinity, and Stone Hill, onto the banned tree list within rights of way and on Village property as a matter of Village code. If the ban is in the Ordinance and not merely a policy, the question of allowing exceptions is removed.

OTHER

ALB Awareness activity August was Asian Longhorn Beetle Awareness Month. Judy forwarded the flyer that Stephanie Miller had emailed us to Barb Knisely. It was posted at key village publicity spots. Barb also sent it to Josh Torres who included it in a dissemination to members of the Anthony Wayne Chamber of Commerce.

Steeplechase Street Trees Amy talked with developer Don Flenner and he will be planting Royal Red Maple, a cultivar of Acer norwegicum, in the next phase of his subdivision in lieu of the pears he had planned.

Elliot moved to adjourn, Amy seconded, and motion passed. Meeting adjourned at 8:15 PM.

Tree – July 23, 2015

Commissioners Present:  Chairperson, Sheri Luedtke,   Amy Schultz, Judy Kethel, Janet Traub,  Michelle Tippie (Council Representative), and Mark Thomas, (Village Staff Advisor).

The meeting was called to order by Chairperson, Sheri Luedtke, at 7:03 pm.  The minutes of the June 25, 2015 meeting were approved.  Motion to approve made by Amy Schultz and seconded by Janet Traub.

Old Business:

Wild Life Grant:   Sheri L. sent emails to T. Gallagher and T. Fletcher.  Sheri L will have grant paperwork ready to submit.  Sheri L. also communicated via email to Jordan Daugherty and Steve Pilcher updating status of grants.  Copies of all correspondence will be added to Forms and Docs.

Tree Inventory:  Busy trimming trees for better vision of road signage.  Request made by Mark T. for commission members to review potential removal of trees located at 11002 Waterville Street and 6933 Westwyck due to wind storm.  Amy S. and Judy K. will review and reply back to Mark T.

Steve P. would like information regarding fall tree plantings.  Mark T. will provide information on number of trees to be replanted due to removals.  After this information we can determine budget dollars left for planting new street trees. Two areas were determined priorities.  Extend tree plantings from the Village to Finzel Road and also Westwyck.  It was noted that the Tulip Tree is the recommended tree for Westwyck as noted in the Master Tree Plan.  This will be finalized at the August Meeting.

Forms & Docs:  Add correspondence as previously noted for Wild Life Grant.

Tree Master Plan:  Janet Traub reported that we have a small area to complete.  Amy S. and Sheri L. have volunteered to work for completion of this area on this coming Thursday.   Discussion on formulating a plan to communicate this project to Whitehouse Council and Staff Members needed.  Janet Traub is taking the lead on this communication plan.

Other Old Business:  Michelle Tippie noted a reminder to Jordan Daugherty regarding plans for tree plantings for the parking lot off Toledo Street.  Nothing received to date.

Sheri will meet with Bill Radar Friday (tomorrow) at 10:00 a.m. regarding the bricks and engraving for our Arbor Day trees and others as determined.

New Business

Tree Budget Preparation:  Michelle Tippie will coordinate this request.

2016 Tree City USA Application:  Sheri L. will handle the Tree City USA Application and Elliot T. will handle the Growth Award.  No problems noted to date.

Memorial Tree Program Application:  The Memorial Tree (for Brody Pizzifred) paperwork and funding is complete.  Judy K. will contact persons listed on the paperwork regarding desired location and type of tree.  She will report findings to Steve P.

Other Business

Discussion on “AUSUST IS ALB TREE CHECK MONTH”.  How can we communicate this?  Judy K. will get with Barb Knisely to have the information posted in the communication board located at the plaza area near the caboose.  Judy K. agreed to contact the Chamber of Commerce to further communicate items of this nature.  Another area to pursue is including correspondence in water bill mailings.

Motion to adjourn the meeting was made at 8:02 pm by Judy Kethel, Amy Schultz seconded and motion passed.

Tree – June 25, 2015

Commissioners present:  Sheri Luedtke, Amy Schultz, Elliot Tramer, Janet Traub; Michelle Tippie (council representative), Mark Thomas (staff advisor)

Chairperson Sheri Luedtke called the meeting to order at 7:03 p.m.  The minutes of the May 28, 2015 meeting were approved.  Moved: Elliot Tramer; second: Janet Traub.

Old business:

Cherry Fest:  Many people stopped at our booth during the Fest on June 13.  The Asian longhorn beetle is a very popular icky bug tattoo, even though it has no other redeeming qualities.  The cherry tree raffle was won by Trish Kroncke.  Thanks to Mark Thomas for his help with the cherry tree and other arrangements.

Fall newsletter:  An article titled “Callery Pears: No Longer Welcome” was submitted for the fall village newsletter by Elliot Tramer.  Amy Schultz mentioned that a developer intended to plant 4 Callery Pears on Stockton Street.  Michelle Tippie will ask Barb Knisely to inform the developer that Callery Pears can no longer be planted on public rights-of-way in the village.

Wildlife grant:  Sheri Luedtke reported that the Metroparks did not seem interested in a planting as small as the grant would provide, and that the village would bear all responsibility for site preparation and tree maintenance.  Sheri suggested that we instead propose a spring tree give-away program involving children, perhaps in conjunction with the Arbor Day celebration.  We would be able to offer a variety of trees, instead of just spruces.  Sheri will call Tim Schetter at the Metroparks to inform him we are going in a different direction, and also inform Steve Pilcher and Jordan Daugherty of our decision.

Tree Inventory:  Mark Thomas reported that the dead tree on Ascot Lane has been removed.  Trimming has been done elsewhere to make signs more readable, etc. 

Forms and Documents:  Sheri Luedtke reminded all members to fill out time sheets for their tree commission work.   Janet Traub mentioned that she was unable to find the list of approved arborists/contractors on the village web site.  In Kim Bunge’s absence, Sheri Luedtke is in charge of the bricks labeling our Arbor Day plantings.  She will contact Jill Gundy to find out how it was done in the past.

Master Plan:  Janet Traub passed out copies of a cover sheet draft to accompany the plan.  Members are encouraged to read it and comment.  Field work on the plan is about 80% completed.   The goal is to finish by September, and make a formal presentation of the plan at a Village Council meeting.  That completion schedule also will allow it to be a centerpiece of our 2015 growth award proposal.   A property owner on Archbold-Whitehouse Road wants trees; Sheri Luedtke will look up his address to determine which species the master plan dictates should be placed there.

Parking lot off Toledo Street:  As directed by the Commission at the May 28 meeting, Sheri Luedtke sent an email to Jordan Daugherty (cc: Steve Pilcher) concerning planned plantings for that project, and pointing out that the procedure stated in the Tree Ordinance 10-2007 were not followed.  To date the Tree Commission has received no response.  Michelle Tippie will forward another copy to remind Mr. Daugherty of our concerns.

New Business:

Elliot Tramer distributed wallet-sized information cards on the Gypsy Moth that were provided by Amy Stone.  Amy states that the Gypsy Moth outbreak is very severe this year in parts of our area, and people should be looking out for it.

Adjournment:  Motion to adjourn by Amy Schultz; second: Janet Traub.

Meeting adjourned at 7:55 p.m.

Tree – May 28, 2015

Commissioners Present:  Chairperson, Sheri Luedtke,   Amy Schultz, Elliot Tramer, Judy Kethel, Janet Traub,  and Mark Thomas, Village Staff Advisor.

The meeting was called to order by Chairperson, Sheri Luedtke, at 7:05 pm.  The minutes of the April  23, 2015 meeting were approved.  Motion to approve made by Elliot Tramer and seconded by Janet Truab.  Motion carried.

Old Business:

Cherry Fest:    A Weeping Cherry Tree was procured from North Branch Nursery and will be given away in a raffle.  Mark will pick up the tree and have in the blue building until we need it.  The drawing for the tree will take place about 4:00 pm on Saturday and take down shortly thereafter.  Amy will provide the tent and Sheri will have the table and literature available for the public.  Set up time is to be determined.  Judy Kethel will contact the Village or Chamber of Commerce for information and passes.    Sheri and Amy will set up and work in the morning with Elliot and Michelle and/or Kim working in the afternoon.

Tree City:  All commissioners who attended felt it was a very good occasion, good presentations, location and food.  The City of Toledo did a very good job in hosting.

Tree Ordinance:  The letter from Philip C Davis, Solicitor dated March 1, 2015 was reviewed and agreed that both items of concern were answered.   It was further recommended that we put together a presentation to submit to council regarding the ordinance.  Also need to present to Steve Pilcher information about the Master Tree Plan.

Wildlife Tree Grant:  Janet Traub and Sheri Luedtke met with Tim Schetter of the Toledo Area Metro Parks regarding  forestation plantings in the quarry area within the Village.  It was understood that the Metro Parks will require procedures regarding design and soil examination and site visit by Tim Gallaher.  We would be limited to 4 species of trees.  Sheri and Amy will meet with Tim on Friday morning to further discuss the feasibility of this project.

Tree Inventory:  Nothing has been done except planting of trees for Arbor Day near Whitehouse Grade School.   Trees planted with the help of the Boy Scouts and then Whitehouse 3rd grade elementary students, were a London Planetree,  American  Elm,  and Tulip Tree.  It was discussed that we need to inform residents about not planting pear trees as they are now considered an undesirable tree.  Elliot will be writing an article for the fall newsletter explaining the reason for this, and suggest that the Village web-site be visited for suggested recommended trees.

Forms & Documents:  A pamphlet from ODNR given with our Tree City USA award regarding the Asian Long horned Beetle was added to our inventory.

Tree Master Plan:  Janet Traub reported that we are at least one-third done with this project and should complete by years end.  We have put about 30 hours into it so far.

EAB & ALB Awareness: This is the time of year for EAB (Emerald Ash Borer) and ALB (Asian Long horned Beetle) awareness program.    Information was made available at the 2 flower marts in early May and will be made available at the Cherry Fest.

Other Old Business:  Elliot Tramer and Amy Schultz held a meeting with Russ Robertson and Eric Gay of the Rue Du Lac Homeowners Association.  After reviewing the site it was recommended that River Birch trees would be suitable for the location and they were to follow up with Steve Pilcher regarding stump removal left from prior tree removal.

Mark Thomas reported that due to storm damage,  there was a large limb on Merritt St that needs to be removed and it will be done by an outside firm.

Amy Schultz again requested removal of dead tree on Ascot Lane.

Sheri will be ordering ID Bricks for the trees planted in recognition of Arbor Day, 2014 and 2015.   Village will follow up with installation when they are ready from the engraver.

New Business

Mark Thomas presented the drawing for a parking lot off Toledo Street.  The plan was reviewed by the commissioners with disagreements regarding spacing of the trees, too narrow, and existing trees in the area not shown on the drawing.  It was felt the policy to have the tree commission review such plans prior to implementation was not followed.

A motion was made to have Sheri Luedtke write a letter to Jordan Daugherty, Village Administrator with a copy to Steve Pilcher of Public Works regarding a procedure to allow the tree commission to help in the planning stage of such projects.  It was felt that the Tree Ordinance 10-2007 (p. 2 of 4) was not followed.  Janet Traub made the motion, seconded by Elliot Tramer, motion carried.

It was reported that residents on Babcock Street are concerned about the arborvitaes that were planted around the sub-station and will be writing a letter to the Village of their concerns.

Judy Kethel reported that Wayne Strayer will not be joining the tree commission.  A few suggestions were made regarding possible replacements.

Motion to adjourn the meeting was made at 8:45 pm by Elliot Tramer, Janet Traub seconded and motion passed.

Tree – April 23, 2015

7:00 PM  Meeting called to order by Chairperson Sheri Luedtke.  Members attending:  Amy Schultz, Janet Traub, and Elliot Tramer, Veronica Judy Kethel, Council representative Michelle Tippie, Village Staff representative: Mark Thomas

Minutes of the March 26, 2015 Tree Commission meeting were reviewed. Elliot Tramer moved and Veronica Judy Kethel seconded that the minutes be approved as written. The motion carried.

OLD BUSINESS

Cherry Fest Planning

The event is scheduled for June 11, 12, and 13.  Members agreed to participate same as last year with no involvement in the parade.  Amy Schultz will provide the tent.  Judy Kethel will make reservation arrangements with the Chamber to reserve a spot for our tent and table.  Mark Thomas will pick up the tree at North Branch. The tree will be stored in the blue maintenance building located in the park.  Sheri L. will get with Kim B. to arrange for the tree.

Summer Newsletter

Judy Kethel will prepare the article.  The article will contain information regarding the 2015 NW Ohio Tree City USA Awards Program at the Zoo scheduled for April 29, with specific information surrounding the Oklahoma City Memorial Survivor Tree. A picture of our group may be included in the article.

Tree Inventory

Mark Thomas notes no significant changes.

Forms & Docs

Nothing added since last meeting. Discussion took place regarding the plans for the Finzel Road project. Plans would not fit in our file cabinet.

Master Plan

With improving weather, Janet was accepting dates when members plan to continue this project. Sheri L and Janet T made a date for April 30.  Amy S and Judy K made time for May 6 or 7.  Members will contact Janet T on future Master Street Tree Plan work days.

Janet T and Michelle T met with Pam Ciepichal.  They offered information for the local home owners association to consider planting to replace the pear trees in the right of way that have come down recently.

Arbor Day 2015

Event to take place on May 1 at 2:15 along Texas Street near the Whitehouse Primary School.  The Boy Scouts will dig holes this year on Tuesday April 28 or rain date on Wednesday April 29.  Mark T will have the tree sites marked. Members are scheduled to meet at the Park Shelter House at noon on May 1 to prepare the tree samplings to give to the 3rd grade class.  Judy K will notify Karen at the Mirror newspaper to advertise this event.  Michelle T will assist Mayor Kuhn in the Arbor Day Proclamation.

Earth Day 2015

The event is scheduled for Saturday April 25.  The Tree Commission has decided to participate in assisting with helping to unload vehicles this year instead of supplying a table with information to pass out to the residents.

National Wildlife Federation’s Trees Grant Application

Sheri L is reworking the grant application.  Discussion surrounding opportunities existing around the big quarry and the new walking path crossing route 64 along side the library.  Also mentioned was the soccer field.  The committee feels contacting the Metro Park will be required to continue and finalize this application.  When we don’t succeed first, need to try and try again.

Ordinance Review

Michelle passed out correspondence received from Solicitor Phil Davis.  The members agreed to review this information for discussion during the May 2015 Tree Commission Meeting.

NEW BUSINESS

Mark T received communication  from a Rue de Lac homeowner requesting to meet with the Tree Commission for help and recommendations on tree plantings.  Elliot T will make contact to the homeowner. Sheri L, Amy S and Judy K also agreed to assist in this request.

Reviewed a request from Tree Commission member Kim Bunge requesting to continue to be a part of the Whitehouse Tree Commission with a leave of absence until fall 2016.  Michelle T will get with Mayor Kuhn regarding this request.  Discussed a search for a substitute for a 2 year term.  Judy K will get with Wayne Strayer as a start of this search.

Amy S moved to adjourn, Janet T seconded, and motion passed. Meeting adjourned at 8:05 PM.

Tree – March 26, 2015

7:00 PM  Meeting called to order by Chairperson Sheri Luedtke.  Members attending:  Amy Schultz, Janet Traub, and Elliot Tramer, Village Staff representative: Mark Thomas.

Minutes of the February 26, 2015 Tree Commission meeting were reviewed. Amy Schultz moved and Janet Traub seconded that the minutes be approved as written. The motion carried.

OLD BUSINESS

Arbor Day for the commemoration with classes from the Whitehouse Elementary School, the Commission selected American Elm, American Sycamore and Tulip Tree to be planted along Texas Street near the front of the school. Recent paving and sidewalk replacement meant the site lost its street trees. The event will be Friday, May 1st at 2:15 PM. Mark will order the trees from the nursery.

The Commission will ask Michelle Tippie to ask Mayor Kuhn to make an Arbor Day Proclamation at the April 21st Village Council meeting. Sheri Luedtke will attend to make a general invitation to the May 1st proceedings at the school.

As part of our ongoing cooperation with community groups, we will have the Boy Scouts help dig the holes in preparation for planting day or help wrapping spruce saplings we give to the students on Arbor Day.

Grant Application   Matt Dick at Anthony Wayne High School saw some conflicts with the idea of planting young trees in the Blue Creek floodplain area. Instead, Sheri Luedtke will take photos of planting sites around the quarry and resubmit the community tree grant application to National Wildlife Federation’s Trees for Wildlife program. Trees suggested on the NWF list that seemed appropriate were Arrowwood, American Hemlock, American Cranberry, Black Locust, Butternut, White Pine, Flowering Dogwood. Redbud was considered too delicate for exposed planting in our climate. Sheri also wondered if thornless Hawthorne could be requested. She will rework the grant application to match the new proposed site.

Tree Inventory Mark Thomas said a tree was removed on North Street that was in conflict with water service. After being notified by tree removal door hanger placed by the Service Department, the adjoining property owner asked for a second opinion. ISA arborists from Savory Tree agreed the tree would need to be removed.

Sheri met with Dan Wyandt and he showed her how to go to ArcGIS and see the locations of all the Whitehouse tree inventory online and see the same trees on Google Earth. Once the Tree Master Plan is approved, it can be added as a layer to the GIS inventory that Penta is maintaining.

Forms and Documents  Nineteen people attended the Village Tree Pruning Workshop presented by Urban Forester Stephanie Miller on March 21. The good turnout was attributed to email publicity that Barb Knisely and Stephanie Miller issued. The attendance sheet is in the Tree Commission files.

Master Plan with improving weather, Janet will email members to see who has some time to continue the field work on the plan.

Janet and Michelle Tippie will meet with Pam Ciepichal on April 20 about pear trees in the right of way that have come down recently.

Ordinance Review Follow-up Michelle sent Solicitor Phil Davis an email listing the Ordinance items from the February meeting needing action. Also, at the March 17 Village Council meeting, Mayor Kuhn reappointed the following members to the Tree Commission: Sheri Luedtke, Kim Bunge, Dr. Elliot Tramer, Veronica Judy Kethel, Amy Schultz, and Janet Traub. The members’ terms will run until 2018, when they should be reappointed to continue serving.

Informational Tree Signs Mark reported that Steve Pilcher thinks posting tree signs along the proposed quarry boardwalk area would enhance the walk.

NEW BUSINESS

Tree City Ceremonies   Six commissioners and Mark Thomas will be attending the ceremonies at the Toledo Zoo. We will meet at the Village Hall at 8:15 on April 29 to be at the Zoo at 8:45.

Cherry Fest    Cherry Fest – June 11, 12, and 13 – will be on the Tree Commission agenda in April.

Janet Traub moved to adjourn, Amy Schultz seconded, and motion passed. Meeting adjourned at 8:00 PM.

Tree Commission – February 26, 2015

7:00 p.m., meeting called to order by Chairman Sheri Luedtke.  Other members present: Amy Schultz, Elliot Tramer, and Janet Traub.  Village Council representative: Michelle Tippie (MTi); Village staff representative: Mark Thomas (MTh).

Minutes of the January 22, 2015 meeting were approved (moved ET, seconded AS)

Old business:

– Pruning seminar:  Stephanie Miller has agreed to conduct the seminar at 10:00 a.m. on Saturday, Match 21.  Depending on Stephanie’s plans for the session, we can meet initially at the town hall, then move to the park shelter house for outside tree pruning.   A fire will be provided at the shelter for warmth in case of inclement weather.  Tree Commission members are asked to bring pruning loppers and saws. MTi and ET will bring cameras to document the session for growth award purposes.  SL will contact Karen Gerhardinger at the Mirror for publicity; MTi will ask Jill to post it on the community sign board and at the fire station.

–    Tree inventory: nothing to report

–    Forms and documents: nothing to report

–    Master plan: Field work on the master plan will resume when the weather improves

–    National Wildlife grant: Kim Bunge has passed the application material to SL.  There is no deadline; applications are being received continuously.  NWF provided a long list of available native trees, of which at least 6 should be suitable for planting in moist sites.  We must agree to plant at least 100 trees. Our proposal will be to plant in the floodplain behind Anthony Wayne High School.  The proposed project will engage school students to help with the planting, provide storm water mitigation, and qualify for a growth award.  SL will contact the high school science teachers and grounds department to ensure their interest and cooperation.

– Spring newsletter article:  We still have not successfully lined up a beekeeper to write it.  The deadline is very soon – in early March.

New Business: 

–    Village tree ordinance review:  (1) Once the master plan is completed, we will ask the Council to add an amendment requiring the Village to follow the master plan wherever possible, and providing for it to be updated periodically so that it becomes a living document.  (2) Item 167.03(d) states that Commission members will serve 3–year terms.  This has not been strictly followed.  MTi will remind the Mayor that we may need to be reappointed. (3) page 48B, line 4 change “affect” to “effect” to convey the intended meaning.  (5) It was moved by JT (2d AS) that MTi convey these suggested changes to Solicitor Phil Davis.  Motion passed.

– Arbor Day plans:  After SL’s consultation with Andrea at WhitehouseElementary   School, Arbor Day will be on Friday May 1 at 2:15 p.m., with Monday May 4 as the rain day backup.  We will plant near the school on Texas Street to replace trees that were removed when new sidewalks were installed.  We could select some of the trees the kids voted on last year that were not used in the Spring 2014 planting.  We will hand out 200 baby conifers again.

–    Spring planting schedule:  Nothing to report yet.

–    Landscape plan for the new roundabout at Finzel and Ohio 64:  The following notations were made on the plan copy provided to us:  (1) We would like to see a greater diversity of trees.  The plan calls for mostly oaks; if oak wilt or some other oak-specific disease or pest arrives much of the tree component could be lost.  We suggest substituting some sassafras (Sassafras albidum), a mid-sized native oak openings tree with attractive fall foliage. (2) In general, there are too many trees planned for the available space, especially on the narrow lane dividers.  Please follow the Village tree ordinance for spacing (e.g., large trees at least 50 ft apart).

(3) Cardinal flower generally survives only 3 years and prefers wet soil.  We     suggest substituting bee balm (Monarda didyma) for equivalent red color. (4) Wire baskets and burlap should be entirely removed from root balls when trees are planted.

– JT provided samples of informational signage that could be used for trees on Village property.  When the weather is better, we will walk the trail around to quarry to identify good candidates for signage, as well as invasive trees needing to be removed.

Adjournment:  Meeting adjourned at 8:19 p.m. (moved AS, 2d JT).

Tree Commission – January 22, 2015

7:00 PM  Meeting called to order by Chairman Sheri Luedtke.  Members attending:  Amy Schultz, Janet Traub, and Elliot Tramer Village Council representative: Michelle Tippie, Village Staff representative: Mark Thomas.

Minutes of the November 20, 2014 Tree Commission meeting were reviewed. Elliot Tramer moved and Janet Traub seconded that the minutes be approved with corrections to clarify wording. The motion carried.

ADJOURNMENT FOR ELECTION OF OF CHAIR AND VICE-CHAIR

Amy Schultz moved and Elliot Tramer seconded that the Tree Commission meeting be closed in order to hold a vote on committee leadership. The motion carried. Then a vote was conducted by Michelle Tippie. Nominated and elected unanimously by the members present, were Sheri Luedtke as Chairperson and Amy Schultz as Vice-Chairperson for 2015.

Sheri Luedtke reconvened the January meeting of the Tree Commission.

OLD BUSINESS

Tree Inventory Mark Thomas said a tree was removed along the alley behind Bud Bauman’s Whitehouse Motors on Providence St. It hasn’t been entirely removed yet since items embedded in it were damaging removal equipment. He will give Sheri the work report on the removal.

Mark also will meet with Sheri and give her work report material which she can hand over to Dan Wyandt of Penta to get the Whitehouse Tree Inventory up to date.

Forms and Documents  The Commission’s meeting packet included a copy of the door hanger which as part of the Service Department protocol will be placed on homeowners’ doors if a tree in the treelawn abutting their property will be pruned or removed. Elliot Tramer said that if a tree is removed by the Village, and the adjoining property owner agrees on the door hanger form to accept a replacement tree, then, at the time of the planting, the protocol should be for the Village to place a different door hanger on the house which gives the owner guidance in how to care for the young tree.

Master Plan During the winter the Commission will not be working on the Tree Master Plan

NEW BUSINESS

Tree Ordinance Review   Commissioners did not have the current ordinance at hand. The review was tabled until the February meeting and we will request a copy of the ordinance in the packet for that meeting.

Grant Application   Sheri Luedtke will contact Kim Bunge to have her resubmit the community tree grant application she prepared in 2014 to National Wildlife Federation’s Trees for Wildlife program. The deadline is in February.

Review Spring Seminar Plans   Sheri has not heard back from Stephanie Miller, ODNR Urban Forester, about an outdoor young-tree training seminar in March. She will call Stephanie and suggest two Saturday dates: March 14, or March 21. If Stephanie is not available, Sheri will get her suggestions. The Commissioners had several other thoughts on who could lead such a seminar.

OTHER BUSINESS

Spring Newsletter Article We discussed the need and did not settle on a topic. The article will be due in early March.

Route 64 Roundabout  Michelle Tippie reported that the Tree Commission will review the landscaping plan for the roundabout to be constructed at Rte. 64 and Finzel Rd. in 2015.

Amy Schultz moved to adjourn, Elliot Tramer seconded, and motion passed. Meeting adjourned at 7:30 PM.